NRBA_002RW0727_School_Nutrition_Consumable_Supplies__Stock___signed.pdf

This is a signed solicitation document for school nutrition consumable supplies issued by the School Board of Polk County, Florida under Invitation to Bid (ITB) 002RW0727. The solicitation encompasses 47 line items across multiple product categories including bags, bowls, containers, cups, lids, liners, meal kits, napkins, straws, and trays, with estimated annual usage quantities ranging from 15 cases to 12,380 cases per item. Bids were due July 21, 2026 at 3:00 PM Eastern Time through the VendorLink electronic platform. Delivery is required to the district warehouse located at 965 E. Highway 60 in Bartow, Florida. The contract period is one year, commencing August 26, 2026 and concluding July 31, 2027, with no renewal options indicated. Award recommendation was anticipated by August 3, 2026, with superintendent or board approval expected by August 25, 2026.

Pricing must be submitted in Microsoft Excel, PDF, or ZIP format with all costs delivered F.O.B. to the warehouse, and pricing must remain firm for the entire contract period. The anticipated total bid value based on historical data is $1.465 million. Preferred brands and acceptable equivalents are specified in the solicitation; bidders offering non-preferred products must submit samples for evaluation within seven business days of request. Award will be made on a composite basis for designated item groupings to the lowest responsive and responsible bidder, though the District reserves the right to delete items and award the balance if deemed in its best interest. Mandatory certifications required include USDA debarment, drug-free workplace, civil rights compliance, Buy American domestic-content requirements, non-collusion affidavit, lobbying certification, coercion-for-labor affidavit, foreign-country-of-concern affidavit, statement of affirmation and intent, conflict-of-interest statement, and certification of independent price determination. The School Board is exempt from state sales taxes and federal excise taxes, and reserves the right to terminate for convenience or due to funding unavailability.