Notifier JA.pdf

JUSTIFICATION FOR OTHER THAN FULL AND OPEN COMPETITION

SECTION 1: IDENTIFICATION OF THE AGENCY AND THE CONTRACTING

ACTIVITY

Department of State Contracting Activity

Acquisition Management Foreign Service Institute Office of Foreign Missions U.S. Mission to the United Nations Overseas Post

Requiring Activity Notifier Parts for OBO/FIRE

SECTION 2: NATURE AND/OR DESCRIPTION OF THE ACTION BEING

APPROVED

This is a Brand Name Justification to procure Notifier manufactured parts for alarms at U.S. Embassies & Consulates worldwide. Notifier Parts are constantly needed at Posts. Our office’s responsibility is to repair or replace Notifier parts and equipment. Systems at some Posts have deteriorated due to lack of servicing and require a massive overhaul and immediate attention. Notifier equipment is Lifesaving equipment.

The contract shall be a Base year, plus four - Option years (2026 – 2031).

SECTION 3: DESCRIPTION OF SUPPLIES/SERVICES REQUIRED TO MEET THE

AGENCY’S NEEDSNotifier (Brand Name) parts are provided for all Posts worldwide. Parts are installed to maintain fire protection systems (to include fire alarm systems) at all overseas posts. These systems are installed by contractors in both new and existing construction. Fire protection systems are essential to providing life safety and must be maintained. All Department of State principal buildings require alarm and detection systems, in compliance with adopted codes, standards, Department policy, and Federal laws. A vast majority of these systems were installed using Notifier products, as required by Department of State project specifications. The parts for this requirement are essential to maintaining these systems in operational condition.

SECTION 4: IDENTIFICATION OF THE STATUTORY AUTHORITY PERMITTING

OTHER THAN FULL AND OPEN COMPETITION

This statutory authority permitting other than full and open competition is 41 U.S. Code 1901 as implemented by FAR 12.000; see also FAR 12.102(b). This is for a Brand Name Justification.

SECTION 5: DEMONSTRATION THAT THE PROPOSED CONTRACTOR’S

UNIQUE QUALIFICATIONS OR THE NATURE OF THE ACQUISITION REQUIRES

USE OF THE AUTHORITY CITED

Notifier parts are not interchangeable. The manufacturer’s (Notifier’s) products use proprietary parts and software protocols, making it necessary to only use their parts on their systems. In other words, parts from another manufacturer will not work with the systems at any Post. The Department has hundreds of Notifier fire alarm systems installed in new construction and existing buildings, resulting in a need for more replacement parts in the near future.

SECTION 6. DESCRIPTION OF EFFORTS TO ENSURE THAT OFFERS WERE

SOLICITED FROM AS MANY POTENTIAL SOURCES AS IS PRACTICABLE,

INCLUDING WHETHER A NOTICE WAS OR WILL BE PUBLICIZED AS

REQUIRED BY FAR SUBPART 5.1 AND, IF NOT, WHICH EXCEPTION UNDER

FAR 5.101(B) APPLIES

An RFI was conducted on Notifier parts. Responses were received from several Small Businesses, as this is a Commercial Item. The Contracting Officer forwarded the responses to the COR. The COR and the program office evaluated the responses received from the RFI and submitted a Memo to the Contracting Officer detailing the information and analysis of the vendors.

The requirement will be posted on www.SAM.Gov , along with this Brand Name J&A.

SECTION 7. DETERMINATION BY THE CONTRACTING OFFICER THAT THE

ANTICIPATED COST TO THE GOVERNMENT IS FAIR AND REASONABLE

The Contacting Officer will deem the cost as Fair & Reasonable.

SECTION 8. DESCRIPTION OF THE MARKET RESEARCH CONDUCTED (SEE

PART 10) AND THE RESULTS OR A STATEMENT OF THE REASON A MARKET

RESEARCH WAS NOT CONDUCTED

Market Research was conducted on the Brand Name, Notifier. An RFI was issued on Notifier parts, and the Department received a good number of responses. Several Small Businesses are very interested in/with this procurement. OBO/FIRE submitted a Memo analyzing the responses to the Contracting Officer.

SECTION 9. ANY OTHER FACTS SUPPORTING THE USE OF OTHER

THAN FULL AND OPEN COMPETITION

None.

SECTION 10. LISTING OF SOURCES, IF ANY, THAT EXPRESSED A WRITTEN

INTEREST IN THE ACQUISITION

Market Research was conducted on the Brand Name, Notifier. An RFI was issued on Notifier parts, and the Department received a good number of responses. Several Small Businesses are very interested in/with this procurement. OBO/FIRE submitted a Memo analyzing the responses to the Contracting Officer.

This requirement will be posted on www.SAM.Gov, along with this Brand Name Justification.

SECTION 11. STATEMENT OF THE ACTIONS, IF ANY, THE AGENCY MAY TAKE

TO REMOVE OR OVERCOME ANY BARRIERS TO COMPETITION BEFORE ANY

SUBSEQUENT ACQUISITION FOR THE SUPPLIES OR SERVICES REQUIRED

None.

SECTION 12. CERTIFICATIONS

All reviews and approvals should be completed in the order listed unless otherwise authorized or required.

TECHNICAL AND REQUIREMENTS CERTIFICATION

I certify that the facts and representations under my cognizance which are included in this Justification and its supporting acquisition planning documents, except as noted herein, are complete and accurate to the best of my knowledge and belief.

Technical Cognizance:

SIGNATURE:

Tonette Holman Date Bureau of Overseas Building Operations

Requirements Cognizance:

SIGNATURE:

Tonette Holman Date Bureau of Overseas Building Operations

LEGAL SUFFICIENCY REVIEW

This J&A is hereby determined to be legally sufficient.

SIGNATURE:

John Cox Date Attorney-Advisor

TONETTE J

HOLMAN

Digitally signed by

TONETTE J HOLMAN

Date: 2026.07.06 08:52:57 -04'00'

TONETTE J

HOLMAN

Digitally signed by TONETTE J

HOLMAN

Date: 2026.07.06 08:53:54 -04'00'

John W Cox Digitally signed by John W Cox Date: 2026.07.06 09:30:14 -04'00'

CERTIFICATIONS (Continued)

CONTRACTING OFFICER CERTIFICATION (FAR 6.104-1(a)(12)) I certify that this submission is accurate to the best of my knowledge, and that it contains complete information necessary to enable other officials to make an informed recommendation for approval or disapproval.

SIGNATURE:

Theresa Hunt 6-9-26 Theresa Hunt Date Contracting Officer Bureau of Global Acquisitions

SIGNATURE:

Blondell Taylor Date Acting Division Director Bureau of Global Acquisitions

Theresa J Hunt Digitally signed by Theresa J Hunt Date: 2026.07.06 09:01:09 -04'00'

Charlotte R Cameron

Digitally signed by Charlotte R Cameron Date: 2026.07.06 09:09:22 -04'00'

SECTION 13. APPROVALS

COMPETITION ADVOCATE

SIGNATURE:

Trena Mills Date Bureau of Global Acquisitions

NOTE: Each review must stipulate and include lower level signatory concurrence only prior to the higher dollar threshold approval. Signatories shall not exceed FAR or U.S.C. dollar threshold authority.