NOTICE-TO-PROSPECTIVE-BIDDERS.pdf
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- Solicitation number
- 0000038756
- Issued by
- California
About this file
This is a Notice to Prospective Bidders issued by the California Department of Health Care Services (DHCS) for Invitation for Bid (IFB) 25-063 for Court Reporters and Transcription Services. The DHCS is soliciting bids from prospective contractors to provide court reporting and transcription services. Bid packages must be submitted no later than 3:00 p.m. on April 27, 2026. The contract will be a three-year agreement with budget periods spanning July 1, 2026 through June 30, 2029. All resulting agreements will include standard General Terms and Conditions (GTC) and Contractor Certification Clauses (CCC) as referenced on the California Department of General Services website.
The contract is subject to a 3% Disabled Veteran Business Enterprise (DVBE) participation requirement, consistent with California law for service contracts exceeding $10,000. Prospective bidders, including out-of-state firms, must comply with DVBE participation requirements and should initiate this process promptly to allow adequate time for compliance. Funding for the three-year contract period is anticipated at $283,333.00 for the first budget year (2026-2027), $283,333.00 for the second year (2027-2028), and $283,334.00 for the third year (2028-2029). Payment and contract continuation are subject to legislative appropriations and the contractor's successful performance. DHCS reserves the right to cancel or amend contracts if full funding is not appropriated for subsequent budget years. Bidders with questions should submit written inquiries by email to PCDIFB4@dhcs.ca.gov in accordance with the IFB instructions.
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NOTICE TO PROSPECTIVE BIDDERS
Department of Health Care Services
Administration
Procurement and Contracting Division Invitation for Bid
State of California—Health and Human Services Agency Department of Health Care Services
Department of Health Care Services Court Reporters and Transcription Services
IFB 25-063
April 6, 2026
Notice to Prospective Bidders
Prospective Bidders are invited to review and respond to the attached Invitation for Bid (IFB) Number 25-063 entitled, “Court Reporters and Transcription Services”. When preparing and submitting a bid, compliance with the instructions found herein is imperative.
All agreements entered into with the State of California will include, by reference, General Terms and Conditions (GTC) and Contractor Certification Clauses (CCC) that may be viewed and downloaded at this Internet site: https://www.dgs.ca.gov/OLS/Resources/Page-Content/Office-of-Legal-Services-Resources- List-Folder/Standard-Contract-Language
If a discrepancy occurs between the information in the advertisement appearing in the California State Contracts Register (Cal eProcure) and the information herein, the information in this notice and in the attached IFB shall take precedence.
1. BID DUE DATE
The Department of Health Care Services’ (DHCS) must receive bid packages no later than 3:00 p.m. on April 27, 2026. Refer to the IFB for detailed submission requirements.
2. DISABLED VETERAN BUSINESS ENTERPRISE (DVBE) PARTICIPATION
REQUIREMENTS
California Law requires DVBE participation in service contracts. DHCS policies require DVBE participation on all contracts exceeding $10,000. This solicitation is subject to a 3% DVBE participation requirement.
Prospective bidders may need four weeks or more to meet this requirement; therefore it is advisable to begin this process promptly. Out-of-state firms must comply with California’s DVBE participation requirements.
3. FUNDING LIMIT
Funding for these services is anticipated to be limited to the following amounts:
A. $283,333.00 for the budget period of 07/01/2026 through 06/30/2027 B. $283,333.00 for the budget period of 07/01/2027 through 06/30/2028.
C. $283,334.00 for the budget period of 07/01/2028 through 06/30/2029.
Department of Health Care Services Court Reporters and Transcription Services
IFB 25-063
https://www.dgs.ca.gov/OLS/Resources/Page-Content/Office-of-Legal-Services-Resources-List-Folder/Standard-Contract-Language https://www.dgs.ca.gov/OLS/Resources/Page-Content/Office-of-Legal-Services-Resources-List-Folder/Standard-Contract-Language
LIMITATION OF STATE LIABILITY
Payment for performance under the resulting contract may be dependent upon the availability of future appropriations by the State Legislature or Congress for the purposes of the resulting contract. No legal liability on the part of the State for any payment may arise under the resulting contract until funds are made available through an annual appropriation and the Contractor is notified accordingly. If a contract is executed before ascertaining available funding and funding does not become available, DHCS will cancel the contract.
FUNDING REDUCTIONS IN SUBSEQUENT BUDGET YEARS
If a contract is executed and full funding does not become available for the second or a subsequent state fiscal year, DHCS will either cancel the contract or amend it to reflect reduced funding and reduced activities. Continuation of services beyond the first state fiscal year is also subject to the Contractor’s successful performance. Without prior DHCS authorization, contractors may not expend funds set aside for one budget period in a subsequent budget period.
4. BIDDER QUESTIONS
In the opinion of the DHCS, this IFB is complete and without need of explanation. However, if questions arise or there is a need to obtain clarifying information, put all inquiries in writing and email them to DHCS according to the instructions in SECTION 4. BIDDER QUESTIONS.
Thank you for your interest in our Department’s service needs.
Sincerely, Amanda Cortopassi Chief of Procurement and Contracting Division
Department of Health Care Services Court Reporters and Transcription Services
IFB 25-063
| NOTICE TO PROSPECTIVE BIDDERS.pdf |
| NOTICE TO PROSPECTIVE BIDDERS |
| 1.BID DUE DATE |
| 2.DISABLED VETERAN BUSINESS ENTERPRISE (DVBE) PARTICIPATIONREQUIREMENTS |
| 3.FUNDING LIMIT |
| LIMITATION OF STATE LIABILITY |
| FUNDING REDUCTIONS IN SUBSEQUENT BUDGET YEARS |
4.BIDDER QUESTIONS
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