IFB_25-063_AdBul1_(R).pdf
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- Solicitation number
- 0000038756
- Issued by
- California
About this file
This Administrative Bulletin 1 is issued by the California Department of Health Care Services (DHCS) Procurement and Contracting Division in response to Invitation for Bid (IFB) 25-063 for Court Reporters and Transcription Services. The bulletin, released April 20, 2026, provides official responses to questions submitted by interested bidders and includes pricing information from the incumbent vendor. Bidders are required to submit pricing for core services across three regions: Northern, Central, and Southern California. The bulletin directs interested parties to contact the DHCS Procurement and Contracting Division at PCDIFB4@dhcs.ca.gov or (916) 345-8222 for additional information, addenda, or copies of the IFB posted April 6, 2026.
The incumbent vendor is Kennedy Court Reporters, Inc. (Agreement No. 5179912), with current pricing attached for reference. Core services pricing includes final transcript costs ranging from $25.00 to $35.00 per page depending on turnaround time, with same-day delivery at the highest rate and 10+ working day delivery at $25.00 per page. Appearance fees include full-day rates, half-day rates, evening rates at $100.00 per hour, weekend rates at $200.00 per hour, and a $1,500.00 cancellation fee. Additional services encompass real-time reporting, rough ASCII drafts, e-transcripts, condensed transcripts, and various electronic file formats, each with specified pricing or "No Charge" and "Not Offered" options. Bidders must enter all pricing as dollar amounts in designated fields; any blank, zero, or negative entries will render the bid non-responsive.
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Text version
April 20, 2026
ADMINISTRATIVE BULLETIN 1
Invitation for Bid (IFB) #25-063
Administrative Bulletin Number 1, issued by the California Department of Health Care Services (DHCS), announces information for IFB #25-063 for the Court Reporters and Transcription Services procurement. DHCS provides notification to interested parties of the following:
1. Enclosed with this Administrative Bulletin is the release of DHCS’ official responses to questions submitted by interested parties.
Interested Parties can obtain the link to view and download the IFB (posted April 6, 2026) from the location provided on the PCD website. If Interested Parties are unable to obtain the IFB, Administrative Bulletins, Addenda, etc. via the internet, please contact the Procurement and Contracting Division at PCDIFB4@dhcs.ca.gov or (916) 345-8222.
Thank you for your continued interest in serving the needs of the State.
Sincerely, Signed Electronically
Amanda Cortopassi, Chief Procurement and Contracting Division
Procurement and Contracting Division
1501 Capitol Avenue, 6th floor, MS 4200, Sacramento, CA 95814 Ph: (916) 345-8222 / E-mail: PCDIFB4@dhcs.ca.gov
Internet Address: https://www.DHCS.ca.gov https://www.dhcs.ca.gov/provgovpart/rfa_rfp/Pages/PCD-CRTS.aspx mailto:PCDIFB4@dhcs.ca.gov
Department of Health Care Services IFB 25-063 Court Reporters and Transcription Services
Comments / Questions and Responses – Administrative Bulletin #1 Page 1 of 1
Official Bidder Comments / Questions and Responses Court Reporters and Transcription Services
Invitation for Bid (IFB) 25-063
Q# IFB
Reference Section Page
Number Issue, Question or Comment Remedy Sought DHCS Response
1 General N/A N/A Is any information about your incumbent vendor or rates available for review?
N/A The incumbent vendor is Kennedy Court Reporters, Inc. Please see the attachment for current rates.
Agreement No. 5179912 Attachment 1
Cost Worksheets - Important Instructions:
BIDDER NAME : Yes/No (Select One) Bidding This Category: Yes
(Select All Applicable Regions below) Northern Yes
Central Yes Southern Yes
Measure Bidders Pricing
COST OF FINAL TRANSCRIPT (Original + 1 hard copy + 1 PDF):
Turnaround Time:
Same Day= Per Page 35.00$ 1 Working Day= Per Page 33.00$ 2 Working Days= Per Page 32.00$ 3 Working Days= Per Page 31.00$ 4 Working Days= Per Page 29.00$ 5 Working Days= Per Page 28.00$ 6 Working Days= Per Page 27.00$ 7 Working Days= Per Page 26.00$ 8 Working Days= Per Page 25.00$ 9 Working Days= Per Page 25.00$ 10 Working Days= Per Page 25.00$ 11 - 15 Working Days= Per Page 25.00$
APPEARANCE FEES:
Full-Day Rate (Over 4 hours; M-F 8 AM to 5 PM) Flat Fee NC Half-Day Rate (Up To 4 Hours; M-F 8 AM to 5 PM) Flat Fee NC Evening Rate (M-Th after 5 PM) Per Hour 100.00$ Weekend Rate (F after 5 PM, until M 8 AM) Per Hour 200.00$ Cancellation Fee Flat Fee 1,500.00$ Total: 2,141.00$
REAL-TIME REPORTING
Interactive Real-time (in conjunction with final transcript order) Per Page 3.50$ Interactive Real-time (no final transcript will be ordered) Per Page 4.50$ Equipment Demonstration Flat Fee 100.00$ Device Use Flat Fee 150.00$
ADDITIONAL SERVICES:
Rough ASCII - Uncertified Rough Draft (in conjunction with final transcript order) to be delivered within 48 hours Per Page 4.00$
E-Transcript (RealLegal™ or other equivalent) file Flat Fee 55.00$ E-Transcript (RealLegal™ or other equivalent) file with linked exhibits Flat Fee 55.00$ Transcript in PDF format Flat Fee 55.00$ Hardcopy Condensed Transcript Per Page 50.00$ Condensed Transcript in PDF format Flat Fee 55.00$ Condensed Transcript Keyword Index Flat Fee 55.00$ Copy Rate for Additional Certified Copies of Transcript Per Page 4.00$ Summation™ SBF file or LiveNote™ LEF file Flat Fee 55.00$ CD-ROM or Electronic File of Recorded Transcripts Flat Fee 55.00$
Ad d-on S er vi ce s
Kennedy Court Reporters, Inc.
DESCRIPTION OF SERVICES
Core Services: Bidder must enter Pricing for each line item. All fields must be entered as a dollar amount. Any price field left blank or that has a negative number will be deemed non-responsive. Core Services Pricing will be used in the Evaluation Process.
Add-on Services: Bidder must enter a Price,"NC" (No Charge) or "NO" (Not Offered) in price fields. Any price field left blank or that has a "0" or negative number will be ineligible for award.
Complete information in yellow cells.
IFQ# 24-010
C or e
Se rv ic es
| IFB_25-063_AdBul1.pdf |
| ADMINISTRATIVE BULLETIN 1 |
| Official Bidder Comments / Questions and Responses |
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