Notice to Offerors FA520920R0009 20200805.pdf

DEPARTMENT OF THE AIR FORCE

PACIFIC AIR FORCES

6 Aug 2020

MEMORANDUM FOR: PROSPECTIVE OFFERORS

FROM: 374 CONS/PKS

Unit 5228, Bldg. 620, Yokota Air Base Fussa-shi, Tokyo 197-0001

SUBJECT: Notice to Offerors for Solicitation No. FA520920R0009, Multiple Award IDIQ Japan-wide Office Furniture, Cubicles Furniture, Executive Office and Conference Furniture, and a Variety of Housing/Dorm Furniture Purchase & Installation

1. The following information is provided to you to supplement subject solicitation:

a. Clauses or Provisions Incorporated by Reference. The solicitation and resultant contract incorporates one or more clauses or provisions by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address(s):

https://www.acquisition.gov/browse/index/far https://www.acquisition.gov/dfars https://www.acquisition.gov/affars

b. The Government contemplates award of Multiple Award IDIQ Contracts resulting from this solicitation. Multiple awardees of IDIQ contract are contemplated as a result of this solicitation, and therefore, offerors must propose on the Mock project (Attachment 2 thru 2-3) incorporated to the solicitation.

c. Notice of Pre-Proposal Conference

(1) A pre-proposal conference will be conducted as follows:

Date Time Site Meeting Place 18 Aug 2020 10:00 hrs, JST

Scheduled sites on the RFP#

FA520920R0009

via Telephone or DCS (on-line)

Due to COVIT-19, the Government is unable to provide on-site pre-proposal conference. We will conduct it by teleconference. Therefore, submit names of all attendees (not to exceed 3 persons) to 2nd Lt Madison A. Tikalsky and Ms. Kiyomi Okamura by e-mail to madison.tikalsky.1@us.af.mil, and Ms.

Kiyomi Okamura at kiyomi.okamura.jp@us.af.mil at least three (3) business days prior to the conference.

This is only necessary for offerors who specifically request the conference, otherwise the Government will post the pre-proposal conference slides (Power Point Slides) to Government Business site (beta SAM) located at https://beta.sam.gov/. All offerors are encouraged to download the slides, or you can request us the slides be sent via e-mail, if it is difficult to have an access to beta SAM. If offerors are unable to attend the pre-proposal conference due to the international time differences, offerors are highly encouraged to download the pre-proposal conference information from beta SAM. All the Questions & Answers will be shared among all offerors by posting to beta SAM.

(2) Offerors are requested to submit questions in writing to the point of contact noted above prior to the scheduled conference, 18 Aug 2020. Information provided at this conference shall not qualify as terms and conditions of the solicitation and specifications. Terms of the solicitation and specifications remain unchanged unless the solicitation is amended in writing by the Contracting Officer. If an amendment is issued, normal procedures relating to the acknowledgment and receipt of solicitation amendments shall apply. A record of the conference including Questions & Answers shall be made and furnished to all prospective offerors by posting to beta SAM. The record should include minutes of the meeting, with questions and answers, not separately posted to the beta SAM.

2. In accordance with DFARS 252.232-7003, use of electronic payment request is mandatory. Use of Wide Area Workflow (https://wawf.eb.mil) will speed up your payment processing time and allow you to monitor your payment status online. There are no charges or fees to use WAWF.

Requests for payments must be submitted electronically via the Internet through the Wide Area Workflow (WAWF) system at https://wawf.eb.mil. Self-paced training is offered for WAWF at https://wawftraining.eb.mil/wbt/. For assistance with WAWF, please call 1-866-618-5988.

Questions concerning payment should be directed to the Defense Finance Accounting Services Customer Service Section (DFAS-JRIB/JA). Please have your order number and invoice number ready when contacting DFAS about payment status. You can also access payment information using the WAWF - My Invoice Inquiry System at https://wawf.eb.mil.

3. Point of contact on this solicitation is 2nd Lt Madison A. Tikalsky and Ms. Kiyomi Okamura at 042- 553-8549, from inside Japan/011-81-42-553-8549 from U.S., or e-mail at madison.tikalsky.1@us.af.mil, and Ms. Kiyomi Okamura at kiyomi.okamura.jp@us.af.mil.

JOSHUA B. GRUBB

Contracting Officer