Pre-Proposal Conference Info RFP FA520920R0009 Japanwide Furniture 20200818.pptx

I n t e g r i t y - S e r v i c e - E x c e l l e n c e Pre-proposal Conference for Multiple Award IDIQ Japan-wide Furniture (Solicitation # FA520920R0009) 2d Lt Madison Tikalsky / Kiyomi Okamura

374 CONS/PKS

Yokota Air Base, Japan 18 Aug 2020 (Local Japan Time)

SOURCE SELECTION INFORMATION -- SEE FAR 2.101 AND 3.104

SOURCE SELECTION INFORMATION -- SEE FAR 2.101 AND 3.104

This tailorable template is to frame discussions for Non-competitive Business Clearances to SAF/AQC at a Business Clearance Session. Some charts and/or bullets may not be applicable to your acquisition and should be deleted.

Expectation is that both the Contracting Officer and Program Manager/requirements owner will present this briefing

Purpose Offer Due Date:

8 September 2020, 10:00 hrs (local Japan Time)

SOURCE SELECTION INFORMATION -- SEE FAR 2.101 AND 3.104

Overview

Solicitation Package (13 Files) Contract Type and Funding (Minimum Guaranteed Amount and Maximum Amount) Addenda to FAR 52.212-1 Instructions to Offerors – Commercial Items Addendum to FAR 52.212-2 Evaluation – Commercial Items Statement of Work (Scope of Work: Paragraph 1.1 thru 5.14) Mock Project (Price Proposal: Atch 2 thru 2-3) Question

Solicitation Package Solicitation Package: 13 Folders located at https://beta.sam.gov/ (Pre-proposal conference slides are also at beta.SAM above) Please read carefully below 13 folders.

Contract Information Contract Type: Multiple Award Indefinite Delivery and Indefinite Quantity (IDIQ) Contract Period of Performance/Ordering Period:

Ordering Periods: OCT 20 – OCT 25* (FY21) (*Subject to award plan) Funding: Funds/budgets are allocated in individual customer’s funding documents/Task Order (TO). The guaranteed minimum amount for the life of the contract is $1,000.00 per contractor and the maximum amount for the all ordering periods is $75M (NTE $3M per order).

SOURCE SELECTION INFORMATION -- SEE FAR 2.101 AND 3.104

Funding chart from Acquisition Strategy is acceptable

Submittals Addenda to FAR 52.212-1 (Page 41) SF 1449: Complete blocks 12, 17a, 30a, 30b, and 30c.

Complete the necessary fill-ins in provisions and certifications in provisions and in the on-line Representations and Certifications-Commercial Items, along with the proposal. For other provisions and clauses in the solicitation, the offeror is required to submit the pages that require an offeror fill-in.

SOURCE SELECTION INFORMATION -- SEE FAR 2.101 AND 3.104

Submittals Addenda to FAR 52.212-1 (Page 41) If the Solicitation Amendments are issued, submit an acknowledgment of the all solicitation amendments (SF 30).

Price Proposal: Submit one original plus one (1) electrical copy via e-mail to madison.tikalsky.1@us.af.mil and kiyomi.okamura.jp@us.af.mil; or https://safe.apps.mil/ (DoD Safe) to protect your proposals. Price proposal is located in Mock Pricing Schedule (Attachment 2-1); In order to prepare the price proposal, Statement of Work (SOW, Atch 2) for Mock Project (Bldg #838, Room for Services Contract with Geo Base area and Conference Room in Yokota AB, Japan) and two (2) Drawings (Atch 2-2 & 2-3) must be greatly referenced. Pls read Atch 2 thru 2-3 carefully to prepare the price proposal (Atch 2-1).

Submit original plus one (1) electrical copy

SOURCE SELECTION INFORMATION -- SEE FAR 2.101 AND 3.104

Submittals Addenda to FAR 52.212-1 (Page 41) Past Performance Proposal: Submit one original plus one (1) electrical copy via e-mail to madison.tikalsky.1@us.af.mil and kiyomi.okamura.jp@us.af.mil; or https://safe.apps.mil/ (DoD Safe) to protect your proposals. Submit one (1) Past Performance Information (PPI) (Atch 3) related to “Office or Executive Furniture” or “Housing/Dorm Furniture”.

Past Performance Surveys/Questionnaire (PPQ) (Atch 4): The Government requires all offerors to send out a PPQ to each of the Points of Contact (POCs of the PPI listing) identified in the Past Performance Proposal (Atch 3) due by 28 Aug 2020, prior to the solicitation closing date of 8 Sep 2020. The purpose of PPQ is if offeror’s past performance demonstrates the customer satisfaction with overall job performance and/or qualify of completed. Pls provide two (2) focal points.

SOURCE SELECTION INFORMATION -- SEE FAR 2.101 AND 3.104

Submittals Addenda to FAR 52.212-1 (Page 41) Past Performance Surveys/Questionnaire (PPQ) (Atch 4): The responsibility to send out the past performance questionnaire rests solely with the offeror. Submission due by 28 Aug 2020.

If you do not possess the relevant past performance, the Government will take into account past performance regarding predecessor companies, past performance of key personnel (refer to para 5.3 of the SOW), and/or past performance regarding subcontractors that will perform major or critical aspects of the requirement (para 1.1 – 5.14 of the SOW) Provide with proposal a letter, “Subcontractor Consent” letter (Atch 5) from subcontractor that will perform major or critical aspects of the requirements, consenting to the release of its past performance information to the prime contractor. Pls keep page limit; Excessive pages will not be evaluated (Solicitation Page 45).

SOURCE SELECTION INFORMATION -- SEE FAR 2.101 AND 3.104

Proposal Evaluation Addendan to FAR 52.212-2, Evaluation – Commercial Items (Page 47) Basis for Contract Award: This is a competitive Lowest Price with Acceptable Past Performance (LPAPP) source selection. Award will be made to the lowest total proposed price offer that meets the acceptability standards for non-pricing factors (Past Performance).

Past Performance Factor:

Recent Past Performance: Within the last three (3) years prior to the issuance date of the solicitation.

Relevancy: “Office or Executive Furniture” or “Housing/Dorm Furniture” based upon Solicitation Atch 3 (PPI). The relevancy rating: Either “Relevant” or “Not Relevant”.

SOURCE SELECTION INFORMATION -- SEE FAR 2.101 AND 3.104

Proposal Evaluation Addendan to FAR 52.212-2, Evaluation – Commercial Items (Page 47) Quality: The Quality of PPI will be assessed by Atch 4 of Survey/Questionnaire. The quality rating: Either “Satisfactory” or “Unsatisfactory”.

The past performance evaluation is an assessment of the offeror’s probability of meeting the solicitation requirements.

Integrated past performance rating from recency, relevancy and quality: Either “Acceptable” or “Unacceptable”.

Offerors must receive a past performance rating of “Acceptable” to be eligible for award.

Offerors in a teaming arrangement including a partnership or joint venture (JV): For a JV at least one partner must be rated “Acceptable”, and for prime-subcontractor, the prime must be rated “Acceptable” for the partnership to be rated Acceptable.

SOURCE SELECTION INFORMATION -- SEE FAR 2.101 AND 3.104

Proposal Evaluation Addendan to FAR 52.212-2, Evaluation – Commercial Items (Page 47) The Government will rank all offers by total proposed price from the Mock Project (Atch 2 thru 2-3). Price evaluation will document the fairness and reasonableness of the total proposed price. If the Government elects to perform a price realism analysis and finds a proposal unrealistic, the Government may withhold award to that offeror.

The Contracting Officer reserves the right to award a contract without the opportunity for proposal revision. The Government intends to award a contract without discussions with respective offerors. The Government, however reserves the right to conduct discussions if deemed in its best interest.

SOURCE SELECTION INFORMATION -- SEE FAR 2.101 AND 3.104

Proposal Evaluation Addendan to FAR 52.212-2, Evaluation – Commercial Items (Page 47) Award will be made to the lowest priced offer, based on total proposed price from the Mock Project (Atch 2 thru 2-3) that meets the acceptability standards for non-pricing factors (past performance).

The Contracting Officer intends to award ten (10) contracts but reserves the right to award as many or as few as the Government needs.

The Mock Project is non-awardable and solely used for “offeror” proposal evaluation purposes.

SOURCE SELECTION INFORMATION -- SEE FAR 2.101 AND 3.104

Acquisition Description This is a brand-new requirement for making a multiple award IDIQ (supplies) contracts of the purchase of furniture Japan-wide (SOW paragraph 1.1 thru 5.14) The scope of the requirements is purchase and installation of;

1) Office system furniture and material,

2) Executive office and conference furniture, and

3) A variety of housing/dorm furniture to equip the US Government installations and facilities Japan-wide,

4) The scope includes design tasks by providing a layout design, space planning, interior consultation, calculations, site verification, material selection and programming as necessary for each order Focal points in direct support of US Government operations are 374 CONS (Yokota AB), 18 CONS (Kadena AB) & 35 CONS (Misawa AB) for issuance of decentralized order (Task Order)

SOURCE SELECTION INFORMATION -- SEE FAR 2.101 AND 3.104

Price Proposal (Mock Project) Mock Project (Atch 2 thru 2-3); New Office Furniture requirement of Bldg #838, 374 CES; Service contract area, Geo Base area and Conference room tables & chairs included. If offers are submitted in US dollar, the total amount will be converted in Japanese Yen in the rate of exchange at $1= ¥111.1542 (US Government FY20 exchange rate) for evaluation purpose.

SOURCE SELECTION INFORMATION -- SEE FAR 2.101 AND 3.104

QUESTIONS?

SOURCE SELECTION INFORMATION -- SEE FAR 2.101 AND 3.104

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