2 SOW for Mock TO Bldg 838 20200604.pdf

RFP# FA520920R0009

Attachment 2 – Statement of Work (Mock Project; Bldg #838)

STATEMENT OF WORK

NEW OFFICE FURNITURE

FOR

Bldg #838, Room for Service Contract with Geo Base area and

Conference Room in Yokota AB, Japan

19 March 2020

YOKOTA AIR BASE, JAPAN

1. DESCRIPTION OF SERVICES. The Contractor shall provide all necessary personnel, supervision, management, tools, equipment, transportation, materials and any other items or services necessary to install government approved workstations and office furniture at the Bldg # 838, Room for Service Contract with Geo Base area and the Conference Room in accordance with this Statement of Work (SOW) and with commercial practice and local standards.

1.1. Overview

1.1.1. Background: Provide furniture layout plan and install furniture for the Bldg # 838, Room for Service Contract with Geo Base area and the Conference Room.

1.1.2. Objectives: Purchase new office system furniture and cabinets to be installed at Bldg #838, Room for Service Contract with Geo Base area and the Conference Room and the removal of existing furniture.

1.1.3. Government Representative (GR): The authorized primary GR for this contract is MSgt Adam M. Brady, 374th Civil Engineering Squadron, 374 CES/CEOF, DSN: 225-7580, e-mail:

adam.brady.1@us.af.mil, Yokota AB, Japan.

1.2. Scope of Work

1.2.1. The 374th Civil Engineer is in need of an upgrade to the current furniture layout based upon attached the Bldg #838 drawings attached to the solicitation. We require design, cubicles and furniture/material selection and programming as necessary for the Bldg #838 stated area, including Delivery Schedule/Installation Plan. On-site worker’s certificates are required to meet the quality of work requirements.

1.2.2. The Contractor shall inspect the job site and prepare drawings of the required new power controls, assemblies, layouts, connection diagrams, materials to be used, etc. for approval by the Government prior to submitting an installation schedule.

1.2.3. Installation and inspection process shall be performed and completed at the place specified on the paragraph 2.3.18

1.2.4 If required, the Contractor will have the opportunity to conduct a site visit to ascertain the layout, design recommendations and work conditions after award. This opportunity will only be conducted on one day to which is to be determined (TBD). Once the subject Task Order has been awarded, it becomes the responsibility of the Contractor to validate the actual site conditions as well as any specific programming needs of the customer. It is understood that the actual site parameters or certain customer requirements may deviate from the standard typical layouts;

therefore any deviation that causes an increase in the price submitted during the bid process must be documented in writing and submitted to the Contracting Officer for review, along with a floorplan reference to show just cause. A final furniture listing will then be provided that meets the customer requirements and accommodates the physical environment. Design parameters and expectations are followed in Section 1.3.

1.3. Design Services. Provide professionals versed in programming, space planning and product specification, able to communicate product capabilities to the customer, to ensure products purchased meet the requirements.

1.3.1. Following award, within parameters specified below, a complete design that takes into account site condition considerations, as well as information gathered during initial customer review, shall be provided.

1.3.2. The Contractor will provide design services, including space planning, site verification, material selection and programming as necessary for each project.

1.3.3. Services shall include site evaluation to ensure proper fit of the new furniture within the given space and that all structural and other anomalies are taken into account.

1.3.4. The Contractor is responsible for notifying the GR of all power requirements regarding location of communication, LAN and power junction boxes.

1.3.5. Design shall ensure that all outlets included in the design are accessible to the user, free and clear of obstacles.

1.3.6. Design shall not allow more than two cubicles to be served by a single circuit.

1.3.7. Design shall ensure that no more than two duplex outlets (four plug in points) are put onto the same circuit.

1.3.8. Design shall ensure that no existing wall outlets or thermostats are covered or concealed by panels or other systems furniture components unless advised by Government.

1.3.9. All designs of furniture layouts, including original designs and any subsequent redesigns, must be accomplished by qualified professional Interior Designers with a four (4) year Interior Design degree and three years’ experience is desired using software similar to that proposed for this contract.

1.3.10. Design service shall include an initial complete design with up to two additional revisions prior to final approval (if necessary upon award of the Task Order, however this must be accomplished within the original scope of work at no additional cost to be incurred.).

1.3.11. Design/redesign timelines shall be expected:

1.3.12. Design sheet layouts for all phases of design (initial, *revisions and *final) of 1-10 workstations shall be received unless otherwise directed in the contract.

*Design revisions and final are as required necessary basis only as referenced in para

1.3.10 of the SOW.

1.3.13. Within ten (10) workdays after the final design has been accepted by the GR of the requesting organization, a bill of materials detailing all new inventory, and (3) copies of all plans including basic floor plan, movable wall, panel and electrical layouts will be provided to the Government Acceptor for the project.

1.3.14. Drawing changes required to a layout due to contractor errors or omissions shall be the responsibility of the Contractor and the corrected drawing and bill of materials shall be delivered to the government at no additional cost incurred.

1.3.15. Contractor shall provide requiring location a copy the installation drawings and bill of materials via mutually agreed upon electronic media.

1.3.16. Contractor shall make the government aware of any discrepancies to existing conditions not previously identified.

1.3.17. Design shall conform to the parameters established

1.4. Product Markings/Documentation/Tools. Items used after product acceptance used to identify or modify a particular product.

1.4.1. All documentation (Owner’s manuals, warranty information, assembly instructions, maintenance and care instructions, operating instructions, etc.) shall be provided to and reviewed with the GR upon completion of the installation.

1.4.2. Special assembly tools (security hardware wrench, spare parts provided with the furnishings, etc.) shall be provided to the GR.

2.1 GENERAL INFORMATION.

2.1.1 Tasks. The Contractor shall perform the delivery and installation work as outlined in section 2.5 “Criteria”.

2.1.2 The Contractor shall provide an installation plan and schedule that is subject to Government approval, fourteen (14) days prior to commencement of work. The Contractor will coordinate with GR for schedule of work.

2.2. DESCRIPTION OF REQUIREMENT. The Contractor shall design the layout and install the new system furniture for the GR to meet the following requirements:

2.2.1. Inspection of Plans: The Contractor shall provide GR with the installation plans (layout drawings) and the whole product information to include materials, finishes, or sample finishes, prior to commencement of work. GR will be provided an opportunity to suggest concerns/ recommend the installation plans to coordinate with establishing the best method with the contractor.

2.3. Installation and Removal Services. Manufacturer certified professionals and three years’ experience is desired, to install systems and modular furniture per the approved design drawings.

2.3.1. The Contractor shall appoint an authorized representative who will be the company's senior representation on site for all customer communication and enforce compliance of all requirements for the project. This representative shall have a physical presence during any delivery and throughout installation unless agreed to by the GR. The names of the senior representative and all designated site works must be provided to the GR at least fourteen (14) days prior to starting work.

2.3.2. The Contractor Representative shall meet with GR to review the installation drawings prior to installation.

2.3.3. The Contractor will disassemble and remove all old existing furniture to include executive solid wooden furniture, modular cubicle furniture and cabinets. The Contractor shall install new systems and modular furniture in accordance with each requirement statement and basic component floorplan, panel plan and electrical plan, designed and provided by the Contractor with the purchase.

2.3.4. Contractor shall be liable for any damage to government property caused by the Contractor or their representatives.

2.3.5. During installation the contractor shall protect all furniture and building materials, to include carpet, existing within the space with industry approved protective coverings inclusive of craft paper, moving blankets and such type material. The Contractor shall not use protective materials that will leave any type of residual print, outline or imaging on any furniture or building materials.

2.3.6. The Contractor shall uncrate/unpack all new items and perform required assembly in accordance with the manufacturer instructions.

2.3.7. The Government will conduct an inspection of product for shipping damage. If damage is found it shall be the responsibility of the Contractor to notify the authorized GR and make all arrangements for replacement or repair of the item(s) damaged. Damaged items are not to be installed unless otherwise directed by the GR.

2.3.8. Services shall include the assembly of products to conform to final Air Force approved design drawings.

2.3.9. If any alternations are conducted on the facility, 374th Civil Engineering will be contacted.

2.3.10. Installation of new systems and modular furniture must be under the oversight of an onsite certified installer.

2.3.11. The Contractor shall ensure that all communication outlet faceplates are provided with the new furniture and accommodate a standard RJ45 quad port or fiber-inserts that will be provided by the local communications group or general contractor.

2.3.12. Services shall include removal of packing materials from the installation.

2.3.13. All debris, trash, leftover materials, etc., shall be removed from the job-site by the contractor and disposed of off Yokota Air Base, Japan, in accordance with Japanese regulation, Article 3 of “Waste Disposal and Public Cleansing Law (Haikibutsu no shori oyobi seisou ni kansuru horitsu)” and local regulations.

2.3.14. Prior to acceptance, the contractor shall remove all dirt, debris and boxes from the installation.

2.3.15. The Contractor shall provide all new components, completely assembled, installed, and operational, including keys in each lock set.

2.3.16. New furniture, equipment, and accessories shall be level, square, and in proper alignment with adjoining furniture. All drawers should operate smoothly and stay closed when not in use.

2.3.17. Entire products must be delivered/installed on site within 90 days after receipt of the Task Order.

2.3.18.

Delivery Address:

374th Civil Engineering Squadron UNIT 5228, Bldg # 838 (POC: MSgt Brady, Adam M.)

2.4. QUALIFICATION. The Contractor will ensure a Project Manager is assigned and present throughout the project. The Contractor will provide names, dates of birth and identification number for all employees designed to work on the contract for security purposes. Identified workers will sign in and out every day and will be escorted at all times in the facility.

2.5. CRITERIA: See Pricing Schedule for evaluation criteria of this Task Order (Mock Project)

2.5.1. Workstations

2.5.1.1. The workstations will be an approved dark shade of blue color with black finished in a L-shaped design. Work surface areas shall be furnished (embossed laminate) on all visibly exposed sides with high pressure laminate in the same color and finishes as selected for the exposed surface, unless otherwise indicated. Rubber “soft” edging on work surface is not acceptable. Workstations will not be comprised of pressboard. Reverse taper desktop, rounded at the wrist for less pressure on the body is preferable. The workstations to include privacy panels which rise with the standing desk and panel for access to wiring.

2.5.1.2. Straight shaped desk, inclusive of desk to pair with height adjustable desk described below. To include end panels and privacy/modesty panels. Steel frame with matte black powder-coat finish.

2.5.1.3. All Uplift desks must be a motorized height adjustable desk with a digital height display. The desk should come with a safety reverse function built in. If any object gets in the way and stops the desk from going up or down, the desk automatically stops and reveres directions one inch. The cabling is mounted in an IT hatch that allows the cables to go up and down with the desk without being stretched or pulled. The cables are neatly stowed away at all times.

2.5.2. Storages

3- Drawer Pedestals. Pedestals must be included with each workcenter with pen/pencil trey and file holders. Pedestals need to be able to fit under the desk while the desk is at it’s lowest setting.

Wardrobes. Wardrobes will need to be able to fit a coat/jacket at most. Wardrobes will be utilized as personal locker storage for each employee for personal effects such as gym bag, extra uniforms, purse/hand-bags, ect. Wardrobes will match workstation color scheme with a dark brown wood finish.

2.5.3. Partition Walls

2.5.3.1. Partition Walls will be installed around each work centers as privacy and noise barriers for each section. The installation of the partition walls needs to allow for safe passage into the work areas and must be at least 5 feet tall with white board material and glass tops.

2.5.4. Leadership Sections

2.5.4.1. Each work area will have installed privacy partition walls that allow for space for one

(1) person to have an office. The walls must come from floor to ceiling to allow for private conversations. A door will need to be installed with the partition walls to allow access into the office and open into the work area. The office will have installed with it the same workcenters IAW paragraph xxx and xxx of this statement of work.

2.5 Electrical Components. Internal Electrical/LAN Wiring capability in the partition panels with a minimum of two (2) units comprised of four (4) outlets standard US three prong plugs 110/120 voltage.

2.6. Warranty: The original manufactures warranty 3 year is required.

2.6.1. Minimum Product Quality: The all desks must be made of material and/or coating which is strong against scratch. The total quotation amount for the Task Order must have all costs including shipping fee, labor and other administrative costs.

3. GOVERNMENT FURNISHED ITEMS

3.1. The Contractor will have access to the Food Court located at the Yokota Community Center for meals while working on the project.

3.2. The Contractor personnel may utilize the restrooms located within the building when needed.

3.3. The Contractor may park vehicles in the parking lot of Bldg. 838 and or the side/back door loading dock area. The GR will coordinate any issues with parking directly with Contractor personnel.

3.4. 374th Civil Engineering Squadron will provide spaces where the Contractor can securely store the equipment, supplies, and construction material for the duration of the project.

3.5. 374th Civil Engineering Squadron will coordinate the wiring work for LAN connection and electricity to the outlets which are built in the furniture if necessary.

3.6. Water, electricity, and sewage, where available from existing work sites, will be provided to the Contractor without cost.

4. OTHER

4.1. Availability of Facilities: The facilities will be made available to the Contractor from 0800 to 1600 local time, Monday through Friday, including Japanese Holidays but excluding US Holidays as listed in the section. Access to the facilities outside of these hours may be authorized by the GR with prior coordination by the Contractor. The GR may use their discretion to adjust the availability of the facilities.

4.2. Hours of Operation: The Contractor may perform the service between 0800 and 1600, Monday through Friday including Japanese Legal Holidays, but excluding the following U.S.

Legal Holidays. Holiday falling on a Saturday may be observed on the preceding Friday.

Holidays falling in Sunday may be observed on the following Monday.

U.S. HOLIDAYS:

1 January New Year's Day 3rd Monday of January Martin Luther King, Jr’s Birthday 3rd Monday of February Washington's Birthday Last Monday of May Memorial Day 4th July Independence Day 1st Monday of September Labor Day 2nd Monday of October Columbus Day 11th November Veterans Day 4th Thursday of November Thanksgiving Day 25th December Christmas Day

Reference:

Floor Measurement/Layout:

Atch 2-2: Drawing for Bldg #838 Geo Base/Service Contract Area Atch 2-3: Drawing for Bldg #838 Conference Room