QUESTIONS 20200825.pdf

QUESTIONS & ANSWERS

Project: Solicitation/RFP No. FA520920R009, Multiple Award IDIQ Japan-wide Furniture

Offeror A:

Part I: Initial Questions:

1. Mock 1 Pricing Schedule. Since each item on the list needs to be specified, delivered and installed, there is no need to break out the transport cost from the individual item cost. The individual item cost already incorporates the company overhead charges, design, specification, and drawing costs, as well as the cost of installation. So why break out transport separately? An “all in price” for each of the items make more sense…which when added up equal the total lot price. Drop the transport as a separate line item.

- Thank you for input however, the requirement was set for all vendors to provided individual item cost.

2. We make a 54” high panel. We can add a 9” add on panel. But we find that 54” is the preferred height. Is a 54” panel height acceptable?

- Yes

3. Overhead cabinets. No overhead cabinets are shown the Bldg 838 floor plan. Correct? Overhead cabinets are no longer needed, correct? If no overhead cabinets are required, we can offer our considerably less expensive 1” thin panel that provides all other functionality apart from supporting overhead storage.

- Currently the user uses overhead cabinets for storage. Please provided acceptable storage plan, if other options are better.

4. Corner work surfaces. The industry now finds corner work surfaces take up too much space and no longer needed now that flat screens and laptops or pads are used, and the big deep monitors are a thing of the past. We would like to offer our workstation typicals without the corner worksurfaces. Is that acceptable?

- Yes, PWS 3.2 design requirements allows for optimization of work spaces.

5. Bldg 838 furniture layout vs. the “Plan” attachment. How do they relate to one another? The 3D Plan drawing shows high panels with the top panel in glass and a height adjustable table with a low side credenza. The “Plan” does not match the layouts of the Bldg 838? How do they relate to each other as it applies to this bid?

- The current layout is not optimized. The user requested sectioned off areas as there are multiple users in the room.

6. There are many factors that go into the pricing of a workstation…fabric covering the panels vs.

laminate covering the panel, metal finish, electric accessories etc. The grade of fabric…the least expensive or the slightly more expensive? The use of glass elements is more expensive. Height adjustable tables are far more expensive than simple work surfaces. The same workstation can be made more expensive or less. Without specific guidance about your requirements, we will always default to the least expensive option.

- The users request reliable furniture that will last and handle industrial movement.

Contractors shall consider using best judgement for the user.

7. After award issue….there seems to be an inconsistency about when floor plans are needed.

Section 2.4 suggests we need to do floor plans / shop drawings before a task order is issued; while other parts of the solicitation suggest that shop drawings are made after the task order is issued.

Which is it?

- Most users will not be able to provide more than a rough hand sketch requirement.

Contractors shall follow 3.12 – 3.16 in PWS.

Part II: Additional Questions:

Can we deliver full 20 ft and 40 ft containers to the base? In the past, we could do so to with cooperation of the Transport office.

CO INPUT REQUIRED: CO input: You do not need to deliver containers to the base. This is only Mock Project as non-awardable and solely used for evaluation purposes. Upon award of the Multiple Award IDIQ contract, if individual Task Order requirement arose, it would be instructed precisely in the Statement of Work (SOW).

Pls DO NOT include the containers fees in your price proposal.

- Storage will be on case by case availability. This should be coordinated with Government Representative at site visit.

Is there any likelihood that any of the furniture would be delivered to central Tokyo to any potential US Air Force customer with facilities in Tokyo? No

CO INPUT REQUIRED: CO input: Task Order (TO) resulting from this Multiple Award IDIQ contract will be issued. Individual requirement covered under the Task Order would be different. US vendors, most of cases, ship the material/items from their warehouse to Tracy, CA, to Yokohama North Dock, and if the requirement is for Yokota AB, 374 LRS will pick them up at Yokohama North Dock and transport to the base. Once US vendors deliver the items from their warehouse to Tracy, CA, the Government will be responsible until the final destination based upon TAC Code & TCN number (by those numbers the items can be traceable).

However, if the requirement is very urgent, all the items should be delivered door to door. All requirements would differ from this task order to other task order.

Offeror B:

Part I: Initial questions:

Q1: How many 3 drawer pedestals are needed for each desk?

- Two per desk

SOW 2.5.3.1 PARTITION WALLS

Q2: We understand the panels are to be at least 5 feet tall.

On those 5 foot tall panels how tall should the glass portion of the panels be?

- No exact requirement.

SOW 2.5.4.1 LEADERSHIP SECTIONS

Q3: Where are the leadership offices / panels to be placed and how high is the ceiling?

- Leadership offices shall be placed in corners of the room layout. North and south end corners.

CONFERENCE ROOM FURNITURE

Q4: Is a 210” inch (17’6”) X 60” inch (5’) conference table acceptable?

- Yes Q5: Can we provide seating that we feel is appropriate for a conference room or will the contracting office provide a more detailed description of the seating?

- From a user perspective, yes. Please coordinate with CO prior. During the pre-proposal conference, Program Manager advised that Conference room tables & chairs shall meet the executive Furniture level of standards, thus it’s not necessarily required to match the same furniture (all leather-lined chairs) shown from the pictures but shall meet the Executive Furniture level standards.

SOW 2.3.3 DISASSEMBLY AND REMOVAL OF EXISTING FURNITURE

Q6: Shall we approach our quoting as though for every new piece (desk, cabinet, etc )there is a piece of old furniture that needs to be removed? Basically a one for one swap.

- Yes Generally speaking we are not supposed to dispose of furniture off base.

- Please refer to PWS 5.13.

As we discussed in the pre-proposal conference, it depends on the individual task order where it would say the Government is responsible for any disposals out of this task order, therefore the Contractor shall transport the debris (including al the existing furniture) to the certain on-base place requested by the Government, or a different Task Order would request all the debris/existing furniture shall be desposed of off base. In that case, the Contractor needs to include additional disposal cost in their pricing schedule.

Do NOT include the disposal cost of the existing furniture (Mock Project) in your price proposal because of the Mock Project as non-awardable and solely used for evaluation purposes.

Q7: For the IDIQ contract will we be required to dispose of old furniture off base or after we remove the furniture from the building do we dispose of the furniture in customer provided containers? Please advise.

- Please refer to PWS 5.13.

The disposal of the existing furniture will be instructed in individual Task Order upon award of the contracts.

Do NOT include the disposal cost of the existing furniture (Mock Project) in your price proposal because of the Mock Project as non-awardable and solely used for evaluation purposes.

Offeror C:

“2 SOW for Mock TO Bldg 838 20200604” ●1.3.2. Design Services "The Contractor will provide design services including programming as necessary for each project." Please let us know the meaning of programming.

- Contractor should design and provide the government rep and COR drawings and layout to help optimize the user request.

●2.5.11. Workstations What is the meaning of dark shade of blue color? Is the blue fabric panel with black frame?

- Color scheme from the user. Specific color should be presented from contractor.

●2.5.3. Partition Where is the wall partition on the drawing?

“2-2 Drawing for Bldg 838 GeoConFinal”

- Currently there is no wall partitions. User is requesting for design to separate work centers.

●Can we have actual room size (overall)?

- Unfortunately, this is all the size dimensions the user provided.

●Can we have CAD data for Geo Base area and Conference room(DXF)?

- Unfortunately No, majority of users don’t have availability to CAD.

●Can we have details of disassemble and disposal(QTY, Types of furniture)?

- Please refer to furniture layout for estimates numbers.

●How tall panels around desks are?

- Panels are estimated 64 ½” ●Are overhead cabinets necessary for each workstations?

- No, if design can explain optimize storage plan.

●Are pedestals necessary for each workstations?

- Yes, PWS 2.5.2. However, design will be considered if optimization to work center. Each user has a different requirement on pedestals.

●Where is the wardrobe on the drawing? (We cannot recognize it on the drawing)

- Currently there are no wardrobe. User is requesting with new design.

●Where is the height adjustable desk?(Since all workstation area is marked by green color, we cannot recognize it)

- Currently there are no wardrobe. User is requesting with new design.

●Are chairs necessary?

- Yes ●Do you have specification request of cabinets?(Size, Style)

- User is depending on design of contractor.

●Where is the Leadership section? We could not find any information on SOW.

- Currently there are no leadership sections. Users request leadership offices to put in corners of room layout.

●What is the difference between the blue and green line (center line) on the drawing?

- Blue lines are furniture walls (cubicle walls) and green shows walls to facility.

●What is the green oval symbol below?

- Small conference room table ●What is the big yellow rectangle below?

“2-3 Drawing for Bldg 838 Conf.Rm Final”

- Yellow rectangle shows fixed windows.

Do you have any specification request for conference room?

- Conference room shall be designed with executive furniture and conference room table shall have comm ports and outlets installed.

Offeror D:

1. File Name “SOW for Mock TO Bldg 838 20200604”, Paragraph 2.5.1.1.

What is the meaning of “workstations will be an approved dark shade of blue color with black finished…”?

- Color scheme from the user. Specific color should be presented from contractor.

2. Which part of the workstation will be height-adjustable desk and straight shaped desk? And does the straight shaped desk to be fixed-height desk?

- Yes, Only computer height should be adjusted.

3. Which area in the file name “2-2 Drawing for Bldg 838 GeoConFinal” is the Leadership Sections?

- Currently there are no leadership sections. Users request leadership offices to put in corners of room layout.

4. Does the Leadership Section refers to the “Executive Chairs/Executive Side Chairs” written in the file name “2-1 Mock Pricing Schedule for Office Furniture”?

- No, executive chairs only in conference room

5. Are the yellow colored boxes in the file name “2-2 Drawing for Bldg 838 GeoConFinal” the 3-drawer pedestal and wardrobe? If yes, how should we identified its 3-drawer pedestal or wardrobe?

- No, the yellow boxes are location of windows.

6. Can we ask for the CAD data of the “2-2 Drawing for Bldg 838 GeoConFinal”?

- Unfortunately No, majority of users don’t have availability to CAD.

Offeror E:

1) Are there foreign power requirements that must be met for the systems furniture or are US standards sufficient? We understand from past experience, Japan has multiple power standards. If foreign power standards are required, can you provide so product proposed is compliant?

- Most military installations are 110v, 50 hz.

a. If US power standards are sufficient, what type of electrical system do you require in the proposal? i. Four-Circuit, 3+1

ii. Four-Circuit, 2+2

iii. Three-Circuit, separate neutrals

b. You require 2/ea dual outlet receptacles per cubicle workstation; how many are to be 15amp or

20amp?

- Receptacle rates are different per building most are 15 amp

2) Will the government provide the certified electrician to make the final hook-up of systems furniture to the building power?

-No, contractor must provide.

3) What is the misc item 1/ea #001AE listed on Attachment 2-1?

- Any additional hardware required.

4) Cabinets/Drawers are shown on Bldg 838 furniture layout, however they are not listed on the pricing schedule attachment 2-1, are these to be quoted? If so, how wide are they and how many drawers? Are they to be metal, laminate, or wood? Are they to support legal or letter filing?

- Cabinet/drawers were included in cubical space. Number and size can be determined by contractor design.

5) Appliances/Electronics are shown on Bldg 838 furniture layout, however they are not listed on the pricing schedule attachment 2-1, are these to be quoted? If so, can you provide specifics on what is required?

-No appliances/electronics are included in this contract.

6) There is a racetrack shaped table in green shown on the Bldg 838 furniture layout, however it is not listing on the pricing schedule attachment 2-1, is this to be quoted? If so, what is the requirement for this table?

- This table is a conference table estimated size 6 feet. It is static.

a. Mobile or static?

- Static

b. Non-powered or powered? If powered, please provide requirements: # of power receptables in the port, # data/comm ports/blanks, # USB ports, etc. i. Where will power come from, Floor box or wall?

- Powered, number and location of receptacles are unknown.

b. Material of top/base: thermally-fused laminate, high-pressure laminate, wood veneer top/TFL, HPL, wood veneer or metal base?

- Refer PWS 2.5.1.1

c. Is the edge to be the same material/style as the cubicle systems worksurfaces?

Refer PWS 2.5.1.1

7) What are the storage requirements for the cubicles?

a. Overhead bins or shelves, to be metal, laminate front, wood? Do you need sliding doors or flip‐up doors or open? Do you require task lighting under bins/shelves?

- User is depending on design of contractor

b. Under worksurface storage to be metal, laminate front, wood? Do you need file drawer storage, box drawer storage? If so, how much? Do you need a wardrobe tower?

- User is depending on design of contractor

8) The SOW requires the contractor to provide data faceplates in the cubicles. Your requirements calls for 4/ea CAT-6 data lines, are they required to be separated in the panel to accommodate various security protocols within the panel? YES Do you require the panels to accommodate all 3 data/comm cable positions in the Top pathway, Beltline pathway and Baserail pathway? - User is depending on design of contractor Are stackable frames required to accommodate Top pathway lay-in cables? - User is depending on design of contractor Is the government or contractor responsible for providing and laying the CAT-6 data line inside the panel system? Contractor shall wire comm to output connection device for user.

9) What are your cubicle panel requirements?

a. How high do you need the panels to be? 35”, 42”, 50” or 65”? (if upper storage is to be hung from the panels, panel height must be 65”/or upper storage can be up-mounted from a shorter 50”h panel)

- User is depending on design of contractor

b. Are panels to be a frame/tile system for the option of multiple tile skins on the panels or are they to be a monolithic panel system only? i. If a frame/tile system is required, what kind of tiles do you require to be quoted for both the inside/outside of the panels? - User is depending on design of contractor

1. Tile heights consists of: 7.5”h, 15”h, 22.5”h, 30”h, 37”h, 45”h, 60”h a. Are panels required to be all the same height? - User is depending on design of contractor

2. Tile options consist of: Fabric Tackable Acoustical, Metal Slotted Tool to hold work tool accessories from, Port tiles to accommodate power/data at worksurface height, Painted Metal, Pass-Through to allow access to wall power/data ports, Laminate, Markerboard, Glass tiles (clear or frosted & framed and frameless). - User is depending on design of contractor

c. Are panels to use Laminate gallery panels? These are 1-1/8” thick panels that can be used at the end of a run or wing position to accent a space. These cannot provide wiring for power or data/comm. - User is depending on design of contractor

d. Are panels required to feature a universal connector for ease of future on-site reconfiguration and a smaller kit-of-parts (frame/tile system only)? - User is depending on design of contractor

e. What is the thickness you require of the panel? Frame/Tile panel systems come in 2-5/8” thick

(3” nominal) and Monolithic panel systems come in 2-1/8” thick (2” nominal). - User is depending on design of contractor

f. Does the panel system require to have slots to allow for hanging worksurfaces and hang-on units in 1” increments? - User is depending on design of contractor

g. Are the panels systems required to have the option of hinged or sliding doors or both? - User is depending on design of contractor

h. Are panels to run along the walls/windows or is furniture to be freestanding along walls/windows? - User is depending on design of contractor

10) What are your cubicle worksurface requirements? - User is depending on design of contractor

a. Are worksurfaces to be thermally-fused laminate, high-pressure laminate or wood?

b. Are worksurfaces to have a flat PVC edge or wood edge? Shape other than flat?

c. Are worksurfaces required to have panel supports and the option of freestanding supports?

d. Are any worksurfaces to be on an electronic height adjustable base?

11) Are the cubicle components to have the option within the same series of being a freestanding desk to coordinate with one another? - User is depending on design of contractor

12) Do you require any ergonomic tools within the cubicle workstation? Monitor arms (single or dual/size of monitors), keyboard trays, etc? No

13) Do you require any worktools with the cubicle workstation? Items that hang from a metal slotted tile:

Paper Shelf, Accessory Shelf, Tray, Pencil Holder, Sorter Tray, Folder Bin. No

14) What are your requirements for the Office Chairs? Yes, User is depending on design of contractor

a. Mesh or Upholstered back? i. If a mesh back, does the frame need to enclose the sides of the mesh to protect it from worksurface damage? - User is depending on design of contractor

b. Mesh or Upholstered seat? Either

i. If upholstered seat, does the upholstery need to be PVC-free/Vinyl or a woven fabric? - User is depending on design of contractor Does it need to meet high durability standards with a minimum 100,000 double rub count? - User is depending on design of contractor

c. Hard floor or carpet casters? No preference

d. Does it need to have adjustable seat depth? Yes, preferred

e. Does it need to have arms or be armless? i. If arms, what types of adjustability does it require?

Height, width, depth, pivot caps? Both may be requested. User is depending on design of contractor

f. What features are required of the mechanism? i. Tilt-Tension, Tilt-Lock, Synchronized Tilt or intuitive weight-activated? - User is depending on design of contractor

g. Do you require low-back, mid-back or high-back? i. Does the back require an adjustable lumbar? - User is depending on design of contractor

h. Does the frame/base need to feature polished aluminum or is standard black plastic acceptable?

i. Does it need to meet any higher weight limit other than the current BIFMA minimum standard?

- User is depending on design of contractor

15) What are the requirements for the Conference Tables 5’-6” x 17’-6” & 8’-0” x 2’-6” & 5’-3” x 1’- 11”?

a. Mobile with multiple tables to equal dimensions (multiple for larger dimensions) or one table that is static? Static

b. Non-powered or powered? If powered, please provide requirements: # of ports, # of power receptables in the port, # data/comm ports/blanks, # USB ports, etc. i. Where will power come from?

Floor box or wall? Powered from floor, User is depending on design of contractor

c. Material of top/base: thermally-fused laminate, high-pressure laminate, wood veneer top/TFL, HPL, wood veneer or metal base? - User is depending on design of contractor

d. What material/style is required for the edge? PVC or wood material? Square/flat, knife, traditional, reed, or T-mold style? - User is depending on design of contractor

e. Is the table top shape to be rectangular as shown on the drawing? Yes, this is preferred

f. Are standard sizes of conference tables acceptable? 17’-6” x 5’-6” as long as it can accommodate 12 persons? Yes

g. Are all the tables to be seated height? Yes Are any tables to be ADA, adjustable or stool height? No

16) 3 tables are shown on the Bldg 838 conference room layout, however only 2 conference tables are called out on the pricing schedule attachment 2-1. Are all 3 required to quote? If only 2 are required, which one is the 2nd one? One conference table in conference room estimated size 17 ft. The other is in geobase area estimated size 6 ft.

17) Are all the chairs shown in the Bldg 838 conference room layout to be the same chair? - User is depending on design of contractor

18) 33/ea total chairs are shown in the Bldg 838 conference room layout, however on the pricing schedule attachment 2-1 there are 12/ea conference chairs, 15/ea executive chairs and 22/ea executive side chairs listed – equaling 49/ea total chairs. Please clarify if all the 49/ea chairs are to be quoted for the conference room or if we are to quote 33/ea chairs in the conference room or only 12/ea for the conference room.

Only the total number in pricing schedule 53 in total.

a. What are the requirements for the conference room chairs, executive chairs and executive side chairs? - User is depending on design of contractor

i. Are the conference room chairs/executive chairs to be armless or have arms? Are the arms to be adjustable or static? What features do you require for the conference chairs (see office chairs)? Do you require low-back, mid-back or high-back? Faux leather PVC free/vinyl upholstery or woven textile with minimum 100,000 double rubs durability? Carpet or hard surface casters? Are they to have a higher weight limit than BIFMA minimum standards? Are the executive chairs to have a headrest or adjustable lumbar?

ii. Are the executive side chairs to be from the same manufacture/series to match the executive chairs? Are the frames/arms to be metal, plastic or wood? Are they to have arms or be armless? Is the upholstery to be the same as the executive chairs? Are they to have a sled base or 4-leg base? Are the backs to be wood or upholstered? Do they need to have wall-saver legs or clean-out space between the seat/back?

19) What is the overall style intention of the spaces? Contemporary, mid-century modern, transitional or traditional? Contemporary is preferred

20) Existing furniture featured in the Power Point Slide deck a. Will there be a need to re-utilize and reconfigure existing furniture as part of the IDIQ BPA? No i. Can you identify the existing furniture manufacture as a basis of design featured in the Power Point Slide Deck? Not available.

21) For existing furniture removal and no re-utilization will the excess be taken to a base DMRO? d a. Or will each component need to be recycled such as metal, wood? Refer to PWS 5.13

22) Will site visits be required for all IDIQ solicitations? Yes, as sites request will locations will very

23) Will allowances be made for special circumstances such as stair carry’s, prolonged storage, construction delay’s? Yes.

24) Based on the Power Point Slide Deck is this to be treated as an actual quote with award or is this just a pricing exercise? Pricing exercise

a. If this to be an actual quote for a real project can you give us some information on the building?

i. Is there a CAD file of the floor space No

ii. Does the building have a loading dock? No

iii. If no dock what is the ingress into the building? Stairs, small amount.

1. Stairs, Ramp or ground level?

iv. If not on the ingress level is there a freight or passenger elevator? No

1. If no elevator how many flights and stairs per flight to get to the floor level of installation

v. For disconnection and connection of power base feeds from the building who will be responsible? Contractor

1. This normally has to be done by a licensed electrician

a. PWS supplying electrician or IDIQ contractor supplying electrician

Offeror F:

I have one question regarding the Mock project. Our company and some others are vendors and not manufacturers. I was thinking of quoting and designing this project with multiple manufacturers.

For example;

Cubicle - Manufacture A Office chairs - Manufacture B Conference Table - Manufacture C custom made Executive Chairs - Manufacture D

Would this be accepted? Yes

Offeror G:

In reading this solicitation, we have the following questions:

1.) Are the procurements for furniture on US Government bases to be used with a US GSA schedule? CO to ANSWER: CO input: We do not anticipate GSA priced proposal for this Multiple Award IDIQ. This is Multiple Award IDIQ Japan-wide Furniture contract. Our intent is to promote full and open competition from wide spread commercial market, both US and local commercial market. GSA is competition among GSA vendors only. Rather, we promote competition from wide spread commercial market. Any items to be acquired under this Multiple Award IDIQ are determined commercial.

2.) Do you require Trade Agreement act or Buy America compliance? CO to ANSWER: CO input: The resultant contract from this solicitation is Multiple Award IDIQ contracts (Unfunded). Upon award, if requirement arose, the Government will issue individual Task Order (Funded). Task order limitation is per FAR 52.216-19 Order Limitation, therefore individual Task Order does not apply to Trade Agreement Act nor Buy American Act.

3.) Will the open market product be allowed from other countries to meet product-specific requirements? CO to ANSWE: CO input: Yes, for example, you can buy parts from Chinese company and assemble the product as end item in US. This wouldn’t be a problem, however all the offerors shall check FAR 52.204-24, Representation Regarding Certain Telecommunications and Video Surveillance Services or Equipment. Any products from company using covered telecommunications equipment or services are prohibited to provide under this solicitation and contract.

4.) Will all purchase orders be required for YEN conversion? CO to ANSWER: Pls read the solicitation package carefully, NOTE 5 (Page 3) says if offers are submitted in US dollar, the total amount will be converted in Japanese Yen in the rate of exchange at $1=Y111.1542 (FY20 Exchange Rate) for evaluation purpose.

Offeror H:

1. Below yellow color of workstation quantity was 26. But below drawing mentioned 27. Which one is correct?

- 26

2. Panel of height is 1,600mm. do you need overhead cabinet per workstation? Yes, however we are open to design. User needs storage capabilities The attach of cabinet/drawer is lateral or just cabinet? Please advise me -Just a cabinet

Offeror I:

Regarding the pricing schedule for Mock project, questions are listed as follows:

1) 0001AE: Misc Items: What items should it cover ? –Any additional items such as hardware required for set up

2) 0001AG: Executive Chairs:

3) 0001AH: Executive Side Chairs: How different the executive side chairs from executive chairs ?

-Executive chairs go around conference room table, side chairs are displaced from the table.