Notice_to_Contractor.pdf

NOTICE TO CONTRACTOR – USE OF CONNECTICUT DOT FORM 819

State of Connecticut Department of Transportation’s Standard Specifications for Roads, Bridges, Facilities and Incidental Construction, 2024, are hereby included as the basis for specifications for this project, as supplemented by the Supplemental Specifications and Special Provisions.

References to Form 819 shall mean the State of Connecticut, Department of Transportation Standard Specifications for Roads, Bridges and Incidental Construction, Form 819, 2024 or its latest edition and any supplemental specifications. In the case of conflicts between Form 819 and other specifications or requirements contained herein, the order of governance shall be as specified in section 1.05.04 of Form 819. Town Front End (Sections 1-6) shall govern over 819 where conflicts exist.

NOTICE TO CONTRACTOR – ADD ALTERNATIVES

Bidders are required to submit bids for the Base Bid, Add Alternative 1, and Add Alternative 2.

Bids that are submitted but are missing, either the base bid and each add alternative shall be considered non-responsive and will be subject to rejection. If any bids for any of the alternatives are seemingly unbalanced more than reasonable fair market values, the bid will be considered unresponsive and subject to rejection. The contract will be awarded based on the lowest responsive total Base Bid, not including the bid alternatives. The town reserves the right to include in the project contract, either before or after signing any of none of the Add Alternatives.

NOTICE TO CONTRACTOR – RECORD PLANS

The project consists of the general reconstruction of the existing parking lot and other site features.

The contract drawings incorporate record drawings and supplemental GIS information to depict existing conditions. Existing features as shown in the record plans including curb radii, pavement limits, and parking stall dimensions shall be maintained unless otherwise shown through color-coded plan revisions in the contract drawings. Color coded plan revisions on the record plans shall supersede any information shown on the record drawings. Any discrepancies between the proposed or record plans and existing conditions should be brought to the attention of the Engineer. It is the responsibility of contractor to verify existing field conditions and dimensions.

NOTICE TO CONTRACTOR – VERIFICATION OF PLAN DIMENSIONS

AND FIELD MEASUREMENTS

The Contractor is responsible for verifying all dimensions before any work has begun. Dimensions of existing structures shown on the plans are for general reference only, they are not guaranteed. The Contractor shall take all field measurements necessary to assure proper fit of the finished work and shall assume full responsibility of their accuracy. When shop drawings and/or working drawings based on field measurements are submitted for approval and/or review, the field measurements shall also be submitted for reference by the reviewer.

In the field, the Contractor shall examine and verify all existing and given conditions and dimensions with those shown on the plans. If field conditions and dimensions differ from those shown on the plans, the Contractor shall use the field conditions and dimensions and make the appropriate changes to those shown on the plans as approved by the Engineer. All field conditions and dimensions shall be so noted on the drawings submitted for approval.

There shall be no claim made against the City by the Contractor for work pertaining to modifications required by any difference between actual field conditions and those shown by the details and dimensions on the contract plans. The Contractor will be paid at the unit price bid for the actual quantities of materials used or for the work performed, as indicated by the various items in the contract.

Contours shown on plans are approximate, based on GIS data and are shown for informational purposes only. The contractor is responsible for installing proposed pavement at existing grades. Contractor shall field survey pavement areas to ensure positive pitch and grades match existing conditions.

NOTICE TO CONTRACTOR – SITE CLEANLINESS

The Contractor is hereby notified that all areas utilized for construction activities including all onsite and offsite facilities shall be maintained so as to be free of rubbish, trash and deleterious construction debris at all times. The use of covered and secured trash receptacles is required. All receptacles will be regularly emptied and maintained.

There will be no direct payment for maintaining the site cleanliness of the construction areas under the contract. Regardless of where the rubbish, trash or delirious material was originated.

NOTICE TO CONTRACTOR – PROTECTION OF EXISTING UTILITIES

Existing utilities shall be maintained during construction. The Contractor shall verify the location of underground and overhead utilities. Construction work within the vicinity of utilities shall be performed in accordance with current safety regulations.

The Contractor shall be liable for all damages or claims received or sustained by any persons, corporations or property in consequence of damage to the existing utilities, their appurtenances, or other facilities caused directly or indirectly by the operations of the Contractor.

In order to notify utility companies the number 1-800-922-4455 (Call Before You Dig), in accordance with Section 16-345 of the Regulations of the Department of Utility Control, must be called at least forty-eight (48) hours prior to the start of excavation. This notification will enable the utility companies to mark out their facilities in the field.

Contractors are cautioned that it is their responsibility to verify locations, conditions, and field dimensions of all existing features, as actual conditions may differ from the information shown on the plans or contained elsewhere in the specifications.

The Contractor shall notify the Engineer prior to the start of work and shall be responsible for all coordination with the Town. The Contractor shall allow the Engineer complete access to the work.

Any damage to any existing private and public utility, as a result of the Contractors operations, shall be repaired to the utility and Engineer's satisfaction at no cost to the State, the Town or the Utilities, including all materials, labor, etc., required to complete the repairs.

During the excavation for the proposed improvements, the cover over the existing underground Utilities will be reduced. Therefore, the Contractor shall have the location of the underground Utilities marked out prior to and following the excavation. The Contractor's attention is directed to the requirements of Article 1.07.13-Contractor's Responsibility for Adjacent Property and Services.

Prior to opening an excavation, effort shall be made to determine whether underground installations, i.e., sewer, fuel, electric line, etc., will be encountered and, if so, where such underground installations are located. When the excavation approaches the estimated location of such installation, the exact location shall be determined by careful probing or hand digging, and when it is uncovered, proper supports shall be provided for the existing installation. Utility companies shall be contacted and advised of proposed work prior to the start of actual excavation.

The Contractor shall perform all work in such a manner that will protect each Utility Company's facilities from damage. This may include excavation by hand methods as well as modified compaction methods when working close to underground Utilities. The Contractor is responsible for coordinating their work with each utility sufficiently in advance of the work so that the utility can schedule their work crews.

The Contractor shall use care when excavating in the vicinity of manholes, catch basins and pipes, which are to remain to avoid damage to these structures. As a minimum the Contractor shall notify the Utilities representative a minimum of two (2) weeks prior to any scheduled excavation so as not to cause any delay to his anticipated progress.