Notice_of_Short_List_to_Phase_III.pdf

This is a Notice of Short List document issued by Hillsborough County Public Schools (HCPS) Procurement Services Department dated May 14, 2026, regarding solicitation 26114-RFP-EST for an Integrated Library System (ILS) and Discovery Layer Solution. HCPS sought to procure an enterprise-level ILS and discovery layer solution to replace its current SirsiDynix Symphony system across more than 220 school library locations serving approximately 225,000 students. The procurement required proposals to include circulation management, cataloging and collection management, online public access catalog functionality, reporting and analytics capabilities, comprehensive data migration from the current system including MARC records, integration with district platforms (ClassLink SSO, FOCUS student information system, and INFOR staff system), training materials, and ongoing customer support and maintenance. Technical questions were due by March 27, 2026, at 5:00 p.m., and proposals were due electronically via VendorLink on April 10, 2026, at 5:00 p.m. The initial contract term was scheduled to begin July 1, 2027, with automatic yearly renewals contingent upon performance and budget availability.

Following evaluation of all submittals, HCPS advanced two vendors to Phase III meetings: Mackin Book Company and The Library Corporation. The evaluation process allocated 25 points for specifications and scope of work compliance, 30 points for qualifications and experience, 35 points for cost evaluation, and up to 10 points for Small Business Encouragement Program utilization. Proposers were required to demonstrate minimum three years of experience providing required services, authorization to do business in Florida, proof of appropriate insurance coverage, and field-proven K-12 implementations with at least three business references. All pricing was required to be firm for a minimum of three years with clearly identified increases thereafter, and proposers had to submit a required 10-year cost of ownership spreadsheet. The incumbent vendor is SirsiDynix, which held a contract through June 30, 2027, with an award date of August 22, 2023. Protesters had time to file a protest within the period prescribed in Section 120.57(3), Florida Statutes, or such proceedings would be waived.