Notice_of_Meeting_05.06.2026.pdf

This is a Notice of Public Meeting issued by the Hillsborough County Public Schools (HCPS) Procurement Services Department in Florida regarding Solicitation #26114-RFP-EST for an Integrated Library System and Discovery Layer Solution. HCPS is seeking proposals to replace its current SirsiDynix Symphony system with an enterprise-level, production-ready off-the-shelf software solution to serve over 220 school library locations across elementary, K-8, middle, high, and specialty schools serving approximately 225,000 students. The Phase 1 public meeting is scheduled for May 6, 2026, at 10:00 a.m. via Microsoft Teams. Technical questions must be submitted by March 27, 2026, at 5:00 p.m., and proposals are due electronically via VendorLink on April 10, 2026, at 5:00 p.m. The initial contract term begins July 1, 2027, with automatic yearly renewals contingent upon performance and budget availability.

Proposers must demonstrate a minimum of three years of experience, authorization to do business in Florida, appropriate insurance coverage, and field-proven K-12 implementations with at least three school district references. The evaluation process allocates 25 points for specifications and scope of work compliance, 30 points for qualifications and experience, 35 points for cost evaluation, and up to 10 points for Small Business Encouragement Program participation using HCPS-registered vendors. All pricing must be firm for a minimum of three years with clearly identified increases thereafter, and proposers must submit a required 10-year cost of ownership spreadsheet. The incumbent vendor is SirsiDynix, which holds a contract through June 30, 2027. The new system must integrate with existing district infrastructure including ClassLink SSO, FOCUS student information system, and INFOR staff system. All costs associated with software licensing, data migration services, implementation, configuration, system integrations, training, and ongoing support must be included in proposals. No budget ceiling is specified, and warranty requirements mandate no less than one year from acceptance with contractor response to warranty requests required within 24 hours of notification.