Notice_of_Intent_to_Award_26114.pdf
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- Solicitation number
- 26114-RFP-EST
- Issued by
- Hillsborough County, Florida
About this file
This is a Notice of Intent to Award issued by Hillsborough County Public Schools (HCPS) Procurement Services Department for Request for Proposals 26114-RFP-EST, regarding an Integrated Library System and Discovery Layer Solution. The procurement seeks to replace the current SirsiDynix Symphony system with an enterprise-level, off-the-shelf software solution to support over 220 school library locations serving approximately 225,000 students across elementary, K-8, middle, high, and specialty schools. Required deliverables include circulation management, cataloging and collection management, online public access catalog functionality, reporting and analytics, comprehensive data migration from the current system, integration with district platforms (ClassLink SSO, FOCUS student information system, and INFOR staff system), training materials, and ongoing customer support and maintenance. Bid notifications were sent to 1,858 vendors via VendorLink and 248 via Euna Open Bids, with eight proposals received by the April 10, 2026, deadline. The initial contract term begins July 1, 2027, with automatic yearly renewals contingent upon performance and budget availability. The evaluation process consisted of three phases assessing specifications and scope of work (25 points), qualifications and experience (30 points), cost and best value (35 points), and Small Business Encouragement Program utilization (10 points).
Four vendors advanced to Phase III evaluation following initial screening that eliminated five vendors for non-responsiveness. The Library Corporation received the highest total score of 79.13 points and is recommended for award, followed by Mackin Book Company with 70.86 points, The Library Corporation with 79.13 points, Sirsi Corporation with a Phase II score of 19.86 points, and Follett Software, LLC with a Phase II score of 19.37 points. No vendors earned Small Business Encouragement Program points. The current contract with SirsiDynix runs through June 30, 2027. Proposers were required to demonstrate a minimum of three years of experience, authorization to do business in Florida, appropriate insurance coverage, and field-proven K-12 implementations with three business references preferably from school districts. All pricing must be firm for a minimum of three years with clearly identified increases thereafter, submitted via a required 10-year cost of ownership spreadsheet with FOB Destination terms and Net 45 payment terms. Warranty requirements mandate no less than one year from acceptance for equipment and labor, with contractor response to warranty requests required within 24 hours of notification.
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Connect with Us • HillsboroughSchools.org • P.O. Box 3408 • Tampa, FL 33601-3408 • (813) 272-4000 Raymond O. Shelton School Administrative Center • 901 East Kennedy Blvd. • Tampa, FL 33602-3507
Superintendent of Schools Van Ayres
PROCUREMENT SERVICES DEPARTMENT
NOTICE OF INTENT TO AWARD
Request for Proposals: 26114-RFP-EST Integrated Library System And Discovery Layer Solution
Date: July 21, 2026
As to the above-mentioned Invitation to Bid, pursuant to §§ 287.057(1)(a) and 120.57(3), Florida Statutes, Hillsborough County Public Schools (“HCPS”) posts its Notice of Intent to Award to the vendors identified in Attachment A. The awarded vendor(s) must meet all mutually agreed qualification requirements prior to the provision of the goods and services.
Failure to file a protest within the time prescribed in § 120.57(3), Florida Statutes, or failure to post the bond or other security required by law within the time allowed for filing a bond shall constitute a waiver of proceedings under Chapter 120, Florida Statutes. Any protest concerning HCPS’ decision must be timely received via courier, the General Manager of Procurement Services.
Protests may be filed by courier, hand delivery, or regular mail at: Hillsborough County Public Schools, Procurement Services Department, Office of the General Manager, 901 East Kennedy Boulevard, Tampa, Florida 33602. Protests may also be filed by email at corey.murphy@hcps.net. It is the filing party’s responsibility to meet all filing deadlines.
The Cone of Silence, HCPS policy 6320 – Procurement, prohibits any communication regarding an active competitive solicitation between any HCPS employee or School Board member and any third party, representative, or lobbyist of that party, in effect from the time of release of the competitive solicitation until awarded by The School Board of Hillsborough County, Florida.
Procurement Services appreciates all vendors’ interest in doing business with HCPS and encourage participation in future bidding opportunities. Any questions regarding the competitive solicitation process may be forwarded to the Procurement Services Department representative, below.
Sincerely, Rebecca Baez rebecca.baez@hcps.net
26114-RFP-EST Integrated Library System And Discovery Layer Solution
Bid notifications were sent to 1,858 vendors via VendorLink and 248 via Euna Open Bids.
Responses were received from 8 vendors.
Proposals Received
Company SLVMP Status Submission Date
Companion Corp 1831 Fort Union Boulevard Salt Lake City, UT 84121 Mike Voseipka Phone: (801) 943-7277 sales@companioncorp.com
Submitted 4/9/2026 12:54:03 PM
Concourse Tech Inc.
169 Madison Avenue, Suite 15520 New York, NY 10016 Thomas Smyth Phone: (646) 305-9964 Fax: (332) 529-1022 sales@concoursetech.com
Submitted 4/10/2026 2:44:51 PM
Follett Software, LLC 1340 Ridgeview Drive McHenry, IL 60050 Christine Mills Phone: (800) 323-3397 Fax: (800) 365-5399 FSSBidAdmin@follettsoftware.com
Submitted 4/9/2026 10:23:24 AM
Superintendent Van Ayres
Attachment A
Insignia Software Corporation 204-1074 103A Street Southwest Edmonton, AB T6W2P6 Claire Hitchcock Phone: (780) 428-3997 claireh@insigniasoftware.com
Submitted 4/10/2026 4:40:06 PM
Mackin Book Company 3505 County Road 42 West Burnsville, MN 55306 Mesa Heise Phone: (952) 895-9540 Fax: (800) 369-5490 bids@mackin.com
Submitted 4/8/2026 1:42:51 PM
Sirsi Corporation 3300 North Ashton Boulevard, Suite Lehi, UT 84043 Brian Keast Phone: (800) 288-8020 proposals@sirsidynix.com
Submitted 4/10/2026 12:54:17 PM
The Library Corporation 1 Research Park Inwood, WV 25428 Courtney Kamer Phone: (800) 325-7759 Fax: (304) 229-0295 bidopp@tlcdelivers.com
Submitted 4/9/2026 5:04:45 PM
CutTime, LLC.
72 Valencia Street St. Augustine, FL 32084 Megan Murphy Phone: (800) 310-0087 support@gocuttime.com
Do not wish to submit a quote 3/13/2026 4:40:10 PM
Evaluation Committee Members
Member Role
Last Name First Name
Position Site Email
Voter Bowser Renee Media Specialist
Folsom Elementary renee.bowser@hcps.net
Voter Bradley Ed Analyst, Division System Procedure
Instructional Support ed.bradley@hcps.net
Voter Chamberlain Shannon Media Specialist
Robinson High School shannon.chamberlain@hcps.net
Voter DeFusco Kimberly Supervisor, Library Media Services
Instructional Support kimberly.defusco@hcps.net
Voter Mack Mitzi Media Specialist
Young Middle- Magnet mitzi.mack@hcps.net
Voter Milburn John Supervisor, Library Media Services K5
Instruction Support john.milburn@hcps.net
Voter Richwine Paul Manager, IT Infrastructure Shared Services
Technology Operations Center paul.richwine@hcps.net
Advisor Lenegar Jazheel Executive Director
Instructional Support jazheel.lenegar@hcps.net
Facilitator Baez Rebecca Procurement Officer
Procurement rebecca.baez@hcps.net
Facilitator James Erika Senior Procurement Officer
Procurement erika.james@hcps.net
Facilitator Ponder Suzanne Manager Procurement suzanne.ponder@hcps.net
Facilitator Shutt Nicholas Department Manager
Procurement Nicholas.Shutt@hcps.net
Criteria Phase I
Specifications/Scope of Work: Weight 25
This section shall provide HCPS with information regarding the Proposer’s understanding of the required scope of work (tasks and service levels) and the vendor’s ability to provide deliverables within the required timeframe and (if applicable) submit an optimal timeline with milestone payment information for the completion of deliverables and provide optimal customer service.
Qualifications and Experience/Required Forms and All Signatures: Weight 25 This section shall provide HCPS with information regarding the Proposer’s experience and qualifications in the related commodities and contractual services and their abilities.
Phase I
Evaluations
Criteria Specifications/Scope of Work.
Qualifications and Experience/Required Forms and All Signatures.
Total
Weight 25 30 55
Follett Software, LLC
19.80 23.77 43.57
Mackin Book Company
21.97 26.26 48.23
Sirsi Corporation
17.07 19.91 36.99
The Library
22.71 28.06 50.77
Criteria II
Cost/Best Value: Weight 35
The price proposal shall be evaluated to determine the overall best value
Utilization of HCPS-registered Small Business Enterprises: Weight 10 Procurement Services, based on the submitted information on the “SBE Subcontractor Utilization Letter of Intent,” will award SBE points based on the percentage of the projected dollar spend with HCPS-registered OSD vendors. Points shall be allocated based on the percentage of total HCPS dollars, as follows: 0 points: 0% to 24%, 1 point: 25% to 49%, 2 points: 50% to 74%, 3 points: 75% to 99%, and 4 points: 100%
Phase II
Evaluations
Criteria Cost/Value Small Business Encouragement Program (SBEP) Total
Weight 35 10 45
Follett Software, LLC 19.37 0.00 19.37
Mackin Book Company 23.40 0.00 23.40
Sirsi Corporation 19.86 0.00 19.86
The Library
27.89 0.00 27.89
Criteria Phase III
Specifications/Scope of Work: Weight 25
This section shall provide HCPS with information regarding the Proposer’s understanding of the required scope of work (tasks and service levels) and the vendor’s ability to provide deliverables within the required timeframe and (if applicable) submit an optimal timeline with milestone payment information for the completion of deliverables and provide optimal customer service.
Qualifications and Experience/Required Forms and All Signatures: Weight 25 This section shall provide HCPS with information regarding the Proposer’s experience and qualifications in the related commodities and contractual services and their abilities.
Cost/Best Value: Weight 35
The price proposal shall be evaluated to determine the overall best value
Utilization of HCPS-registered Small Business Enterprises: Weight 10 Procurement Services, based on the submitted information on the “SBE Subcontractor Utilization Letter of Intent,” will award SBE points based on the percentage of the projected dollar spend with HCPS-registered OSD vendors. Points shall be allocated based on the percentage of total HCPS dollars, as follows: 0 points: 0% to 24%, 1 point: 25% to 49%, 2 points: 50% to 74%, 3 points: 75% to 99%, and 4 points: 100%
Phase III
Evaluations
Criteria Specifications/Scope of Work.
Qualifications and Experience/Required Forms and All Signatures.
Cost/Value Small Business Encouragement Program (SBEP)
Total
Weight 25 30 35 10 100
Mackin Book Company
19.51 25.09 26.26 0.00 70.86
The Library Corporation
22.63 28.31 28.19 0.00 79.13
Non-Responsive:
Companion Corp – Did not submit our General Terms and Conditions
Concourse Tech Inc – Did not submit proof of experience
Insignia Software Corporation – Did not submit completed solicitation forms and affidavit
Recommendation for Award The Library Corporation
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