Notice_of_Intent_to_Sole_Source_07-25-2023.pdf

This is a Notice of Intent to Sole Source procurement document issued by Pinellas County, Florida's Administrative Services Purchasing & Risk Management Division, related to the competitive procurement of bed bug pest control services at two county facilities. The solicitation is for Invitation to Quote #25-0934-ITQ and covers pest control services at Bayside Health Clinic and Pinellas Safe Harbor, both located at adjacent addresses in Clearwater. The services include routine inspections, proactive treatments, monitoring, and documented reporting, with bi-weekly preventative spraying at Safe Harbor and quarterly preventative spraying at Bayside Clinic. The contract term is three years from the award date, with options to extend for two additional one-year periods at the same prices and terms. Mandatory site visits are required for all proposers before submission, with the proposal deadline set for March 19, 2026, at 3:00 p.m. through the OpenGov procurement portal. The awarded contractor must commence work within seventy-two hours of receiving the Purchase Order or Notice to Proceed.

All contractor personnel must hold valid Florida Commercial Pesticide Applicator Certificates in Industrial, Institutional, Structural, and Health Related Pest Control categories and complete background checks at least fifteen days before contract commencement. Pricing must be submitted as firm unit costs for each line item, with annual price adjustments permitted after the first twelve months not to exceed relevant U.S. Bureau of Labor Statistics indices. The current incumbent vendor is Ehrlich Co Inc., with an existing contract valued at approximately $122,880 annually, totaling $368,640 for the three-year contract period. Pinellas County Certified Small Business Enterprises (SBEs) receive preference, with those submitting within the first five business days receiving first consideration and those submitting after that period receiving a five percent price preference. The contractor must maintain comprehensive insurance coverage including commercial general liability of $1,000,000 per occurrence, workers' compensation insurance at Florida statutory limits with $500,000 employer's liability limits, pollution legal liability insurance of $1,000,000 per claim, and business automobile liability of $1,000,000 per accident. The estimated annual budget allocation is $122,880, funded within the CPM Department Operating Budget under account code 534 (Other Contractual Services).