Notice_of_Intent_to_Sole_Source_07-25-2023.pdf

This is a Notice of Intent to Sole Source from Pinellas County's Administrative Services Purchasing & Risk Management Division regarding a uniform rental and laundry service contract for the Detention Center. The procurement seeks a vendor to provide uniform rental services for 15 detention center employees, with each employee receiving twelve complete uniform sets consisting of green short-sleeve and long-sleeve cotton shirts and khaki cargo pants in cotton and rip-stop nylon. Required services include weekly uniform pickup, cleaning, delivery, maintenance in first-class condition, name tag and county logo embroidery, employee uniform fittings within 30 days of award, and annual uniform replacement. The vendor must maintain a local presence with a customer support representative and have corporate registration with the Florida Division of Corporations. The contract term is 60 months, with proposals due on November 11, 2025, at 3:00 pm. Contractors believing they can meet or exceed the stated requirements must submit convincing technical data to the Pinellas County Purchasing Department by the deadline specified in the notice to demonstrate their capability and determine whether bona fide competition exists.

The total contract budget is $50,000 with an estimated annual expenditure of $10,000, supplemented by an additional $5,000 reserved for repairs and replacements. Historical spending demonstrates fiscal responsibility at $3,342.78 in FY25 and $4,770.87 in FY24, with future allocations of $9,490 for FY26 and $6,240 for FY25 within the Construction and Property Management Department Operating Budget. The procurement includes a Small Business Enterprise (SBE) program that may provide preference to certified small businesses. Vendors must complete comprehensive background checks and maintain an office located in Pinellas County or within a convenient radius. This solicitation is identified as a potential sole-source opportunity, suggesting limited competitive alternatives in the market for this specialized service.