Notice_of_Intent_to_Award.pdf

This is a Notice of Intent to Award from the City of Sanford, Florida Purchasing Division for Invitation for Bid (IFB 25/26-03) concerning the removal and replacement of structural support posts and associated concrete sidewalk restoration at the Civic Center. The procurement solicits bids for twenty-eight (28) new 10-foot steel support posts with ½-inch welded steel end plates, including all labor, materials, equipment, fabrication, delivery, installation, site preparation, concrete work, and site restoration services. The bid submission deadline was March 10, 2026, at 2:00 P.M. Local Time, with written questions required by March 5, 2026, at 2:00 P.M. The Notice of Intent to Award was issued on March 23, 2026, designating Element Service Solutions, INC as the apparent successful bidder. The successful bidder must commence work no later than ten days after issuance of the Notice to Proceed and achieve substantial completion within ninety (90) calendar days, followed by final completion within an additional thirty (30) days. The contract constitutes a one-time purchase with the opportunity for additional one-year renewal periods at the City's discretion.

Bidders were required to be registered vendors with the State of Florida, possess a minimum of three consecutive years of verifiable commercial experience of equal size and scope, and currently serve a minimum of three commercial accounts. All pricing must be firm and inclusive of free delivery to the destination (F.O.B.), with bidders bearing all delivery costs. The successful bidder must furnish a Performance and Payment Bond equal to one hundred percent (100%) of the contract amount within ten (10) calendar days and maintain Commercial General Liability insurance of $1,000,000 per occurrence, Workers' Compensation with statutory limits, and Automobile Liability of $1,000,000 combined single limit, along with a minimum one-year warranty on all labor and workmanship. Five percent (5%) bid security was required with bid submissions. No set-aside designations for disadvantaged enterprises were specified, and no incumbent vendors or current contractors were identified for this project. The Notice of Intent to Award is subject to final City approval and does not constitute formation of a binding agreement until a fully executed contract or purchase order is completed.