Notice of Intent to Award 2025-54 Signed.pdf
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- Solicitation number
- S-C01010-00014037
- Issued by
- Clackamas County, Oregon
About this file
This is a Notice of Intent to Award Contract issued by Clackamas County's Procurement & Contracting Services for RFP #2025-54, the Conway Creek at Aschoff Road Culvert Replacement Project Design. The county intends to award the contract to Harper Houf Peterson Righellis Inc. (HHPR), which scored the highest at 96 out of 100 points in the evaluation. The project involves engineering and design services for replacing two existing culverts under Aschoff Road in Rhododendron, Oregon, with the goal of improving fish passage for wild coho salmon, winter steelhead, cutthroat trout, and lamprey. The notice initiates a seven-calendar day protest period for unsuccessful proposers, and the anticipated contract start date is October 7, 2025, with a performance period extending to March 2028 for Phase I and potentially December 2029 for Phase II.
The procurement includes a Disadvantaged Business Enterprise (DBE) participation goal of 15% and is funded through Federal Highway Administration (FHWA) and County Road Fund sources. The engineering and design services contract is valued between $475,000 and $525,000, with an estimated total construction cost of $1,209,900. The project aims to create approximately 0.76 miles of high-quality anadromous fish habitat and serve around 53 residents. The evaluation process assessed proposers on four key criteria: Proposers Team (0-35 points), Project Understanding and Approach (0-35 points), Communication and Availability (0-15 points), and Supportive Information (0-15 points), with HHPR achieving the highest overall score.
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Text version
PH: 503-742-5400 WWW.CLACKAMAS.US
NOTICE OF INTENT TO AWARD CONTRACT
DATE: July 22, 2025
RFP #: 2025-54
TITLE: Conway Creek at Aschoff Road Culvert Replacement Project Design
APPARENT SUCCESSFUL PROPOSER: Harper Houf Peterson Righellis Inc.
In accordance with Local Contract Review Board Rule C-047-0740 and the above referenced RFP, Clackamas County (“County”) intends to award a contract to the above named apparent successful proposer. The above named apparent successful proposer shall not acquire any legal or equitable rights relative to the contract services until a contract containing terms and conditions acceptable to the County is executed. If the apparent successful proposer fails to negotiate and execute a contract with the County, the County may revoke the award and award the contract to the next highest ranked proposer or withdraw the RFP.
This Notice of Intent to Award Contract starts the seven (7) calendar day period in which an unsuccessful proposer may file a protest in accordance with Rule C-047-0740. Unsuccessful proposers may review the procurement file at the above Oregon City address upon appointment. Any protest must be in writing and must be delivered by email to the below address.
Tralee Whitley Twhitley@clackamas.us
Clackamas County appreciates the time and effort by proposers to submit for this solicitation and looks forward to receiving other proposals in the future. Please contact Tralee Whiltey if you have any questions.
Thomas Candelario Clackamas County Procurement mailto:Twhitley@clackamas.us
PH: 503-742-5400 WWW.CLACKAMAS.US
RFP # 2025-54
Evaluation Scores Averages
Firm Proposers Team (0-35 Points)
Project Understanding and Approach (0-35 Points)
Communication and Availability (0-15 Points)
Supportive Information (0-15 Points)
Total (0-100 Points)
Consor 32.33 32 13.33 12.33 90
DEA 30.67 34 14 13.67 92.33
DOWL 32.67 33 12.67 13 91.33
Exeltech 29.33 29.67 11 11.67 81.67
HHPR 33.33 35 14.33 13.33 96.00
Kittelson 32.33 32.67 10.33 12.67 88
OTAK 31 31.67 12 12.33 87
RS&H 31.67 31.33 12.67 12 87.67
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