Notice of Intent and Selection Memo.pdf
PDF 466 KB Posted
- Solicitation number
- TI-24-492
- Issued by
- California
About this file
This is a Notice of Intent to Award and supporting evaluation memorandum for Request for Proposals No. TI-24-492 issued by the City of Long Beach for an Incident Management Application. The RFP was released on October 24, 2024, with a proposal submission deadline of December 18, 2024. Five proposals were received and evaluated by a seven-person selection committee comprising representatives from the Technology and Innovation and Fire Departments. The project aims to enhance and modernize the City's incident management approach by improving communication and coordination between personnel and systems and streamlining operations. The City issued a shortlist on February 13, 2025, and invited three selected firms—Tablet Command, Locality Media Inc, and Always on Scene, LLC—to conduct demonstrations on February 24-26, 2025. Following the comprehensive demonstrations, the selection committee unanimously determined that Tablet Command of Walnut Creek, California best satisfied the requirements. The Notice of Intent to Award was issued on March 25, 2025. Work shall not commence until the awarded vendor receives and signs a purchase order from the City.
Proposals were evaluated using four criteria weighted as follows: Organizational Capacity & Experience (40%), Method of Approach (30%), Communications & Reporting (15%), and Reasonableness of Cost (15%). Key evaluation factors included track record of successful implementations preferably in Southern California, prior experience with integration to Tiburon CAD and other specified systems, change management and training approach, detailed project planning, ability to create ad-hoc reports and integrate with data analytics tools, and cost reasonableness. Tablet Command scored 85% on the initial proposal evaluation and 86% on the demonstration evaluation, compared to Locality Media Inc's scores of 70% and 61% respectively. No pricing information or contract term details are specified in the provided documents.
View the file
Other files
| File | Type | Posted |
|---|---|---|
| Notice of Intent Shortlist~1.pdf | ||
| VISA Questionnaire~2.docx | DOCX document | |
| Attachment C Local Preference.docx | DOCX document | |
| Addendum 1 RFP TI-24-492~1.pdf | ||
| RFP TI-24-492.pdf | ||
| TI-24-492 Editable Narrative Template.docx | DOCX document | |
| Attachment B Equal Benefits Ordinace Form~36.pdf | ||
| Attachment A Authorization Certification~6.pdf |
On GovTribe
Work with this file
- Download the original file
- Contacts named in this file
- Similar government files
- Ask GovTribe AI about this file
Text version
March 25, 2025
RE: NOTICE OF INTENT TO AWARD
REQUEST FOR PROPOSALS No. RFP TI-24-492
The City of Long Beach (City) has completed its evaluation of Request for Proposals (RFP) No. TI-24-492 for Incident Management
Application. Five proposals were received and evaluated. Based on the evaluation criteria stated in the RFP, and analysis of the response, it is the City’s intent to award the contract to:
• Tablet Command of Walnut Creek, CA
Thank you for your participation in the procurement process. The City of Long Beach regards your firm as an important and valuable provider of goods and/or services. If I can answer any further questions, please feel free to contact me at (562) 570-5665 during normal business hours or by email at rfppurchasing@longbeach.gov.
Sincerely, Janet Kariuki Janet Kariuki, Buyer I
NOTE: This Notice of Intent to Award does not constitute an award.
The awarded vendor will receive a purchase order from the City of
Long Beach. Work shall not commence without a signed purchase order.
Financial Management Business Relations Bureau/Purchasing Division
411 West Ocean Blvd., Long Beach, CA 90802
(562) 570-6200 mailto:rfppurchasing@longbeach.gov
MEMORANDUM
Technology and Innovation Department
411 West Ocean Blvd., Long Beach, CA 90802
(562) 570-5000
DATE: March 25, 2025
TO: Michelle Wilson, Purchasing Agent, Financial Management
FROM: Behrang Abadi, Bureau Manager, Technology & Innovation; Donald Anderson, Deputy Chief, Fire
SUBJECT: Incident Management Application RFP No. TI-24-492
A Request for Proposals (RFP) TI-24-492 was released on October 24, 2024, soliciting proposals for qualified firms that can provide an Incident Management Application to enhance and modernize the Department’s incident management approach. The goal is to improve communication and coordination between personnel and systems, streamlining operations and increasing efficiency. By the December 18, 2024 deadline, five proposals were received.
All five proposals were reviewed to ensure they met the mandatory requirements outlined in the RFP and were deemed responsive to the mandatory qualification criteria. A seven-person selection committee comprising of representatives from the Technology and Innovation and Fire Departments evaluated the proposals based on their subject matter expertise. In accordance with section 3.2 of the RFP, the proposals were evaluated based on the following criteria:
CRITERIA WEIGHT
1. Organizational Capacity & Experience
Track record of successful implementations at other agencies, preferably in Southern California. Knowledge and analogous experience of proposed project team.
At least one reference must have undergone a successful integration to Tiburon CAD.
Prior experience with integration points outlined in RFP (Tiburon 2.9.2, FirstDue, Esri, etc.)
40%
2. Method of Approach
Change management approach, including training and communication.
Include a detailed project plan in their proposal for the installation of the proposed Mobile CAD program, testing, go-live and acceptance of the new system.
30%
3. Communications & Reporting
Ability to create and export ad-hoc reports.
Ability to integrate with widely used data analytics tools (PowerBI, Snowflake, Tableau, etc.)
15%
4. Reasonableness of Cost 15% infin Stamp
MEMORANDUM
Technology and Innovation Department
411 West Ocean Blvd., Long Beach, CA 90802
(562) 570-5000
After a thorough review and evaluation of proposals, the selection committee selected three firms: Tablet Command, Locality Media Inc and Always on Scene, LLC. to interview with the City. Final scores for all evaluated proposals are shown in the table below.
VENDOR NAME SCORE (out of possible 100)
Tablet Command 85%
Locality Media Inc (First Due) 70%
Always on Scene, LLC. 61%
Eccentex 44%
Bryx, Inc. 42%
The shortlist was posted on February 13, 2025, and firms were invited to conduct demonstrations on February 24 - 26, 2025. After the selected firms conducted comprehensive demonstrations, the selection committee conducted a separate evaluation of these presentations based on the criteria stated in section
3.2 of the RFP and unanimously determined that Tablet Command of Walnut Creek, CA best satisfied the requirements in accordance with the criteria. Final scores for all evaluated demonstrations are shown in the table below.
VENDOR NAME SCORE (out of possible 100)
Tablet Command 86%
Locality Media Inc (First Due) 61%
Always on Scene, LLC. N/A (didn’t attend the demonstration)
Approved by Purchasing:
Michelle Wilson, Purchasing Agent Date
3/25/25
| TI-24-492_Incident_Management_Application_RFP_Selection_Memo-signed-edit.pdf |
| TI-24-492_Incident_Management_Application_RFP_Selection_Memo-signed |
| TI-24-492_Incident_Management_Application_RFP_Selection_Memop2 |
File details come from the government source that posted it. Updated .