Notice_of_Intended_Action_-_RFP-25-059-FH_Concession_Services.pdf

This is a Notice of Intended Action issued by the City of Altamonte Springs Procurement Division regarding RFP-25-059-FH for concession services. The City has exercised its right to cancel the solicitation and reject all bids in its best interest and intends to re-issue a new solicitation in the near future. The original RFP sought qualified, licensed vendors to operate concession stands at three municipal locations: Eastmonte Park, Merrill Park, and Westmonte Recreation Center. Vendors were permitted to submit proposals for one, multiple, or all locations. The initial contract term was one year with options to extend for four additional one-year terms, not exceeding five years total. The proposal deadline was September 11, 2025, at 11:00 a.m.

The compensation structure was based on a percentage of gross revenues proposed by the vendor, with estimated gross revenues of $210,800.40 for Eastmonte Park and $130,339.89 for Merrill Park based on five years of historical operations. Vendors were required to provide monthly sales documentation and remit their proposed percentage of gross revenues to the Department of Leisure Services. Key qualifications included five years of relevant experience, three years of local government experience, current business licenses, and food service certifications. Vendors were required to supply and maintain equipment including refrigerators, freezers, and point-of-sale systems, with the City providing ice machines at Eastmonte and Merrill Parks. The evaluation used a 100-point system assessing qualifications, equipment, menu offerings, operations, and proposed compensation. Mandatory compliance requirements included Non-Collusion, Debarment, and Human Trafficking affidavits, as well as E-Verify compliance and other regulatory standards.