North Macedonia - Valandovo School - PTS I - FINAL - Ver002 (1 of 3).pdf

Design and Build Renovation and Improvement – Gotse Delchev School, Pirava Village, Valandovo Municipality OHASIS ID-67236

Final

WORK ORDER NO. 1724913

Performance Technical Specifications (PTS) for Design-Build

Design/Build Repairs and Upgrades to Gotse Delchev School

At

Pirava village, Municipality of Valandovo, North Macedonia

FINAL – Version 02

April 09, 2023

PREPARED BY:

NAVFAC EURAFCENT

Expeditionary Directorate (ED)

Naples (Italy)

Written by: Jose A. Hernandez Forja, P.E. (Spain)

Reviewed by: Donna Covington, RA, LEED AP.

MK-HA-2022-00067236

41°19'20.1"N 22°31'49.0"E

Design and Build Renovation and Improvement – Gotse Delchev School, Pirava Village, Valandovo Municipality OHASIS ID-67236

Contents

1. GENERAL REQUIREMENTS

1.1. TAXATION

1.2. GENERAL LEGAL REQUIREMENTS AND REPRESENTATION

1.3 CONSTRUCTION STANDARDS

1.4 GENERAL DESIGN/BUILD CONTRACT DESCRIPTION

1.5 CONSTRUCTION PERMIT OR AUTHORIZATION – CONSTRUCTION PERMIT

1.6 MEASUREMENTS AND QUANTITIES

1.7 PROHIBITED ITEMS

1.8 START OF CONSTRUCTION

1.9 RESPONSIBILITY FOR NEW MATERIALS

1.10 PHASING (150 DAYS FOR CONSTRUCTION)

1.11 CONSTRUCTION/DESIGN SCHEDULE – 700 DAYS

1.12 SAFETY: ACCIDENT PREVENTION PLAN

1.13 COORDINATION

1.14 SPECIAL SITE CONDITIONS

1.16 SUBMITTALS – TECHNICAL INFORMATION

1.17 DELIVERABLE

1.18 PICTURES

1.19 CERTIFICATIONS, LICENSES, PERMITS, FEES, ETC

1.20 QUALITY CONTROL AND QUALITY CONTROL PLAN

1.21 CONSTRUCTION SIGN

1.22 PAYMENT – USING WAWF IS REQUIRED

1.23 SCHEDULE OF PRICES

1.24 UTILITIES

1.25 RESPONSIBILITY AND OWNERSHIP OF REMOVED MATERIALS

1.26 DAMAGES/IMPACT TO EXISTING FACILITIES

1.27 CLEANING

1.28 SPARE PARTS AND MATERIALS

1.29 WARRANTY AND TRAINING

1.30 CLOSE-OUT PROCEDURE

2 STATEMENT OF WORK

2.1 LOCATION OF THE PROJECT

2.2 CONCEPTUAL SCOPE OF WORKS

2.2.1 CLIN001 – BASE-BID

2.2.2 CLIN002 – CONTRACT OPTION-1

2.3 EXISTING FACILITY

2.4 ROOF

2.4.1 ROOF DEMOLITION

2.4.2 ROOF OVER THE GYMNASIUM

2.4.3 OTHER ROOF SURFACES OF THE BUILDING

2.5 CEILINGS

2.6 INTERIOR WOODEN PARTITIONS

Design and Build Renovation and Improvement – Gotse Delchev School, Pirava Village, Valandovo Municipality OHASIS ID-67236

2.7 INTERIOR LAYOUT

2.8 HEATING

2.9 INTERIOR FLOORS

2.9.1 GYMNASIUM FLOORING

2.9.2 HOMOGENEOUS LINOLEUM (2 MM)

2.9.3 PORCELAIN STONEWARE (LARGE FORMAT)

2.10 BATHROOM

2.11 WINDOWS

2.12 INTERIOR DOORS

2.13 EXTERIOR DOORS – BACK DOOR RATED FOR PEOPLE WITH DISABILITIES

2.14 ACCESS TO THE SCHOOL FOR PEOPLE WITH DISABILITIES

2.15 ELECTRICAL INSTALLATION

2.16 LIGHTING – LED TECHNOLOGY

2.17 TELECOMMUNICATIONS

2.18 FIRE ALARM

2.19 FIRE HOSE

2.20 PAINT ALL INTERIOR WALLS AND OTHER WORKS ON THESE WALLS

2.21 FAÇADE – THERMAL INSULATION REPAIRS AND PAINT

2.22 MAIN ENTRANCE – TILES AND CANOPY

2.23 OTHER EXTERIOR REPAIRS (2 METERS AROUND THE BUILDING)

2.24 PICTURES TO DESCRIBE THE SCOPE OF WORK

2.25 SCAFFOLDING AND WORKING PLATFORMS

2.26 COMMEMORATIVE PLAQUE

3 ANNEXES

ANNEX 1: GUIDELINE TO PREPARE THE QUALITY CONTROL PLAN

ANNEX 2: TRANSLATION OF AVAILABLE ARCHITECTURAL DRAWINGS

ANNEX 3: TRANSLATION OF AVAILABLE ELECTRICAL, WATER AND PLUMBING PROJECTS. .. 137

Design and Build Renovation and Improvement – Gotse Delchev School, Pirava Village, Valandovo Municipality OHASIS ID-67236

1. GENERAL REQUIREMENTS

1.1. Taxation

This construction contract is exempt from VAT. The contractor is required to coordinate with the US Embassy and with competent North Macedonian authorities in order to obtain the VAT TAX EXEMPTION that applies to this contract. Contractor is required to make all necessary coordination and to allow for time for approval of the VAT Tax Exception.

This VAT exemption applies to donations from U.S. Government to Macedonian Governmental entities/facilities. It was established by the Ministry of Finance. The contractor is responsible to coordinate with Macedonian Government the VAT exemption. However, for general information, below is a simplified explanation of the process followed for different Humanitarian Assistance project in North Macedonia.

- The US Embassy and the beneficiary need to sign a “Donation Agreement”. This document needs to be written in Macedonian, and it needs to be signed and stamped by the Embassy, as donor, and the representative of the beneficiary. The contractor shall coordinate directly with the US Embassy representative the preparation of this document. However, it is not the contractor’s responsibility to prepare such document.

- The US Embassy representative would submit the donation project application to the

Government of North Macedonia properly signed and stamped by the US Embassy.

Afterwards the Project Registration Office would issue a stamped project certificate. As in the previous step, the contractor shall coordinate with the US Embassy representative the submission of this document. However, it is not the contractor’s responsibility to prepare such document.

- The contractor shall provide all invoices that are exempt from VAT on the form specified by the Ministry of Finance. Application letter needs to accompany the form. Original invoices must be submitted with the VAT exemption form. Copies of all these documents can be obtained from the Ministry of Finance or from the US Embassy representative. Each time the contractor submits an invoice for payment, they can submit it to the Ministry of Finance for VAT refund. In order for the contractor to get the VAT money from the Government of North Macedonia they need to get paid by the U.S. Government for that invoice.

All prices submitted by the bidders, schedule of prices and invoices provided by the successful contractor shall be provided without VAT in United States Dollars (USD).

Design and Build Renovation and Improvement – Gotse Delchev School, Pirava Village, Valandovo Municipality OHASIS ID-67236

1.2. General Legal Requirements and Representation

As used throughout the contract, the following terms have the meaning set forth below:

- Contracting Officer (KO): The individual designated by the US Government to administer the contract. Throughout this contract, this individual will be responsible and possess the authority to act on behalf of the Government with respect to the specific contract.

- Contracting Officer Representative (COR): The individual designated by the Contracting Officer as his or her authorized representative. The COR is responsible for monitoring performance and technical management of the effort required and should be contacted regarding questions or problems of a technical nature.

- Request for Proposal (RFP): The packaged documents by which NAVFAC solicits offers (price and non-price) in order to select the company that will execute the works described in this document.

- Performance Technical Specifications (PTS): This term refers to this document, by which in general the US Government describes the required final product that the selected company shall design and build/provide.

- Contractor: The company that receives the award of the US Government contract to perform the works included in this document.

- Designer: The architectural and engineering company (or the architect or engineer), with required licenses in North Macedonia, that the contractor shall hire, to perform the design and construction monitoring required by this document and by regulations of North Macedonia.

- Beneficiary: The agency, department, entity or department of the Public Administration of North Macedonia that will receive the benefits of this contract. In this particular case the beneficiary will be the Municipality of Valandovo and the Ministry of Education of North Macedonia. The US Government will act as the client of the contractor, but the benefit of the contractor’s work will be received by the Public Administration of North Macedonia.

No oral statement by any person other than the Contracting Officer, as provided in the Federal Acquisition Regulation (FAR) clause 52.243-5 entitled, "CHANGES AND CHANGED CONDITIONS," will in any manner or degree modify or otherwise affect the terms of this contract..

No waiver by the US Government: The failure of the Government in any one or more instances to insist upon strict performance to any of the terms of this contract or to exercise any option herein conferred, is not to be construed as a wavier or relinquishment to any extent of the right to assert or rely upon such terms or options on any future occasion.

The design and the construction of this project is based on the following principles:

- Strict compliance with US Federal Acquisition Regulations including the requirements of the Department of Defense, the US Navy and Naval Facilities Engineering Systems Command

(NAVFAC).

Design and Build Renovation and Improvement – Gotse Delchev School, Pirava Village, Valandovo Municipality OHASIS ID-67236

- Strict compliance with technical and legal regulations of North Macedonia, with special emphasis on the specific technical regulations regarding the design, renovation, construction and energy efficiency improvements to public education facilities in North Macedonia.

- Strict compliance with Safety regulations of North Macedonia, unless the US safety regulations (USACE EM 385-1-1) is more strict and not in conflict with the Macedonian safety regulations, in which case, the US safety regulations shall be applied.

- Gender consideration. The design shall be based on the principle of same accessibility and opportunities for male and female children and teachers.

- Compliance with technical and administrative requirements described in this document.

1.3 Construction Standards

Construction shall be in accordance with sound construction practices, and shall conform to the latest North Macedonian revision/edition of the codes, criteria, and standards in effect in North Macedonia at the time of submission of the bids, except as otherwise indicated by this Request for Proposal. Construction shall also comply with applicable codes, ordinances and regulations of North Macedonia governing life/safety, fire protection, building construction, and electrical systems in effect during this contract, except where specifically stated herein. The contractor shall remove and reinstall at their expense any material used under this contract that does not meet the requirements of this Technical Specification and/or applicable Macedonian codes, ordinances and regulations.

Construction Standards. All construction shall meet relevant Macedonian building codes, shall use designs/materials consistent with other Macedonian construction, and shall require minimal maintenance. If no building standards exist in North Macedonia for a particular item of work, construction shall meet the standards called for by the International Building Code (IBC) (https://www.iccsafe.org/codes-tech-support/codes/2018-i-codes/ibc/).

During the construction, an independent monitoring and supervising agency hired by the Ministry of Education will monitor and inspect the construction site for conformance with contract requirements. Additionally the technical personnel of the Ministry of Education will also regularly inspect the construction site to verify and confirm compliance with all applicable local regulations as well as with all requirements of this contract. The inspection and monitoring services from the monitoring/supervising agency will confirm compliance with applicable Macedonian regulations, and if any violation is detected, they will inform the contractor. If the violation is not corrected, the Macedonian construction inspection services has authority to suspend any construction works in the territory of the Republic of North Macedonia and the contractor will be responsible for all contractual consequences.

The technical staff of the Ministry of Education has actively participated in the development of this Performance Technical Specifications (PTS), and their involvement will continue during the design and the construction phase of the works, to verify that the contractor complies with the legal and technical and administrative requirements of North Macedonia and with the scope of work described in this document.

Design and Build Renovation and Improvement – Gotse Delchev School, Pirava Village, Valandovo Municipality OHASIS ID-67236

1.4 General Design/Build Contract Description

This is a DESIGN-BUILD contract and the contractor shall provide the corresponding technical projects or designs for each element of the scope of work that they shall execute as part of this contract, which is described in paragraph/section 2 of this PTS. This document is a Performance Technical Specifications (PTS) for a full Design-Build project. This PTS includes a description of the required finished work. This means that the contractor is responsible to:

- Make necessary designs as required by this PTS for the different items of work.

- Obtain NAVFAC’s acceptance of the designs.

- Obtain the formal approval of the beneficiary (Ministry of Education of North Macedonia) as well as any other Macedonian authority with competence over this type and scope of works, such as the Municipality of Valandovo.

- Obtain required formal technical approvals from designated monitoring agency hired by the

Ministry of Education of North Macedonia. This is referred as “technical expertise” or “technical supervision” as required by regulations of North Macedonia for the scope of work included in this contract.

- Execute the renovation and improvement works

- Obtain the acceptance of NAVFAC and the partial and formal final approvals by the competent and required Macedonian authorities and monitoring agencies, including the technical staff of the Ministry of Education, for the executed construction works.

The contract includes all necessary items of work in order to perform the works described in paragraph/section 2 of this document, which shall be certified in compliance with latest Macedonian standards and regulations for public education facilities, with the additional features and elements described in this document. The contract also includes processing and paying for any potential fees that may be required in order to obtain the required Construction Permits. Items of work, permits or fees that are not explicitly described in this PTS, but which are necessary to perform and accept the works described in this document shall be considered part of this contract.

The design shall be prepared in compliance with applicable construction codes, urban planning and construction practices in North Macedonia and in the Municipality of Valandovo. The contractor shall hire the services of a licensed architect/engineer to design all works with all items described in this document. For those items of work which do not require a formal Construction Permit or design, the licensed architect shall prepare and submit for acceptance the necessary drawings and/or sketches to formalize and explain to the Ministry of Education, to the monitoring agency and to the Contracting Officer Representative the works that they are proposing to perform.

The design portion of the contract has different phases, which will require the contractor to provide, submit and process different documents, drawings, permits and/or calculations for approval or acceptance of all parties involved in the design process. The contractor’s final designs and sketches shall be signed, stamped and certified by an architect licensed in North Macedonia (or engineer if required by regulations). The level of detail of the design (extent of specifications, number and size of drawings, calculations, etc.) shall be sufficient to verify the compliance with the requirements of this contract and as required by the regulations of North Macedonia, the Ministry of Education and the different agencies involved in the process.

The US Government representative shall not approve the designs, but they shall “accept” the designs. The contractor’s design team shall be responsible to certify and “approve” the design

Design and Build Renovation and Improvement – Gotse Delchev School, Pirava Village, Valandovo Municipality OHASIS ID-67236 once it is “accepted” by the COR. The contractor shall follow the required steps in North Macedonia for this type of design.

Provide the Final work as a complete and usable facility including technical details, items of work, permits or fees that are not explicitly described in this RFP, but which are reasonably necessary to provide a fully operational and finished facility shall be considered part of this contract.

All construction works shall be executed as required by regulations of North Macedonia, with the required foreman licensed in North Macedonia, and technical supervision licensed in North Macedonia. The contractor shall perform the work in strict compliance with the construction codes and regulations of North Macedonia. The contractor is responsible to provide a copy of a Construction Permit issued by the corresponding local authorities. The contractor is responsible to prepare any required documentation and/or designs that will be required in order to obtain these permits. No work shall be executed until the corresponding construction permit is issued by the competent authority, and a copy provided to the COR.

As required by Macedonian regulations, and for those elements that are required by Macedonian regulations, the contractor shall coordinate their activities with the “Revision Entity”, “Expertise”, or “Technical Supervision”, which shall be hired by the Ministry of Education of North Macedonia to monitor each phase of the design and the construction, including final commissioning and acceptance of the completed works.

Note: The contractor needs to be familiar with the regulations of North Macedonia, in order to account for the different required permits, reviews and authorizations for renovations of public education facilities.

1.5 Construction Permit or Authorization – Construction Permit

The contractor shall obtain formal written authorization from the competent Macedonian authorities to perform the works included in the scope of work of this project. The US Government does not own or has any authority over the school. Therefore, the US Government cannot legally authorize the start of any work or the performance of any works there. However, the US Government will provide the “Notice to Proceed” once the contractor shows evidence of the required construction permits and they confirm that they fulfill all the requirements of the contract to start works.

The contractor is required, as part of this contract, to prepare all documentation, designs, reports, information, drawings, coordination and approvals by experts and monitoring entities, and everything that may be necessary as required by regulations of North Macedonia, in order to obtain these Permits or Authorizations. The contractor shall be familiar with these requirements in order to prepare their bids, regarding the obligatory administrative and technical procedures in North Macedonia to perform renovation, improvement and construction works in existing public education facilities, and to guarantee that the beneficiary will not incur any costs as the result of the contractor’s activities.

The contract includes all necessary coordination with all incumbent Macedonian agencies that may be involved in the design and construction works. This includes paying for any official fee or tariff that these companies or agencies will have for the connection or for preparation of the necessary reports. This would apply for example to any required works by the telecommunication or electrical company.

Design and Build Renovation and Improvement – Gotse Delchev School, Pirava Village, Valandovo Municipality OHASIS ID-67236

The contractor shall not perform any construction work on site until they send to the Contracting Office Representative verifiable evidence that they have obtained all the necessary permits for each element of work included in this contract

1.6 Measurements and Quantities

This contract complies with the US Federal Acquisition Regulations, and as such, measurements and quantities of materials and work are not provided, and if any are provided, the contractor shall be responsible to verify on site. The contractor needs to visit the job site in order to perform the necessary measurements and to observe the existing field conditions in order to prepare their cost proposal.

The contractor is responsible to verify site conditions and to prepare all necessary inspections and reports before preparing the design and technical projects. The contractor shall visit and inspect the work site prior to submission of their offer to the US Government. In order to visit the site, the contractor shall coordinate with the representative and Program Manager from the United States Office of Defense Cooperation in Skopje:

Igor Kralev Office of Defense Cooperation US Embassy, Skopje, North Macedonia Office telephone: +389 2 3217-676 igor.kralev.ln@mail.mil

The US Government is not responsible for any mistake in the contractor’s measurements or assumptions of field conditions. The contractor is responsible to verify site conditions and to prepare all necessary inspections and reports before preparing the design and technical projects.

This contract includes “renovation works” in which the condition of the site directly affects the costs to perform the required works and to provide the required finishes. It is essential that the contractor visits the site with the necessary attention to account and plan for all necessary works in order to fulfil the contract requirements.

1.7 Prohibited Items

This contract explicitly prohibits the use of the following items in this construction project:

- Use of aluminum for electrical conductors.

- Embedding aluminum conduit in concrete.

- Use of electrical cables without conduits.

- Use of fluorescent light ballasts and other products containing PCB's.

- Use of incandescent lighting

- Use of urea-formaldehyde foam insulation products.

- Use of any paint/coatings having a lead content of over 0.06 percent by weight of non-volatile content.

- The use of ozone depleting chemicals.

- The use of materials containing asbestos.

- The use of non-homogeneous floor tiles

Design and Build Renovation and Improvement – Gotse Delchev School, Pirava Village, Valandovo Municipality OHASIS ID-67236

1.8 Start of Construction

The Project Manager (PM) or Contracting Officer Representative (COR) shall authorize the start of construction. The contractor will obtain this authorization once:

- They provide written evidence that they comply with all legal requirements in North

Macedonia in order to perform the works described in these PTS.

- They provide copy of the required permits or authorizations from the pertinent North

Macedonian authority authorizing the execution of the works

- They provide copies of the technical project, including materials and equipment that they will be using in the project. The contractor can only bring to the project site materials and equipment previously accepted by the beneficiary, monitoring agency or Contracting Officer Representative.

- The Contracting Officer Representative accepts their Accident Prevention Plan (APP), which the contractor shall prepare following the guidelines and requirements of US regulation (EM385-1-1). The COR can provide a sample format to the contractor after award of the contract and upon request.

- The Contracting Officer Representative accepts their Quality Control Plan. See Annex 1.

- The Contracting Officer Representative accept their Construction Schedule

- The contractor installs on site the required Construction Sign (see pertinent paragraph for the

Construction Sign)

1.9 Responsibility for New Materials

All materials delivered to the construction site shall remain in the ownership and responsibility of Contractor. Contractor will be responsible to safeguard the procession and condition of the material until beneficiary or US Government takes procession of the finalized project. Any materials or equipment stolen or disappeared from the job site before final acceptance is the responsibility of the contractor.

Security of the job site is the exclusive responsibility of the contractor until the project is formally accepted by local authorities, or until NAVFAC formally accepts the works.

The contractor shall not deliver, place, retain nor store at the project site any material that are not intended to become part of the project.

Design and Build Renovation and Improvement – Gotse Delchev School, Pirava Village, Valandovo Municipality OHASIS ID-67236

1.10 Phasing (150 days for construction)

The school will remain closed during the performance of actual construction works. There shall be no children in the premises. The Municipality will move the children to other schools in the area during the construction phase. To minimize the disruption to the Municipality, this contract requires that all construction works shall be performed within a maximum period of 150 calendar days. 150 days is the maximum period that the school can be without children, including the summer holidays. Therefore, below is the basis of design for planning of the construction activities:

- The construction works shall be performed without children in the school. The Municipality will move the children to other schools in the area.

- All actual construction works on site shall take a maximum of 150 calendar days (5 months)

- The actual period approved in advance for these activities is from June 2024 until end of October 2024. However, the contractor is encouraged to start construction works sooner if they comply with all preconstruction requirements sooner and they reach an agreement with the Municipality and the Ministry of Education to start at an earlier date. The contractor is encouraged to coordinate with the Municipality the optimal timing for all entities; and if they do not reach an alternate agreement, then the contractor will start construction works in June 2024 to finish no later than end of October 2024.

1.11 Construction/Design Schedule and Contractual Milestones – 700 days

Perform all work within 700 calendar days after contract award. Provide a bar chart with a minimum of 40 activities. Indicate planned start and completion dates for design and construction, with a maximum of 150 calendar days for the construction phase. This contract has a longer official duration than the time required to do the actual construction works to include potential delays with the required administrative procedures, such as the construction permits or the tax exemptions.

In addition to the contractual requirement to complete all construction works within the 700 calendar days after award of the contract, the contractor shall comply with the following required milestones. Failure to comply with these milestones will be objective basis for invoice retention or further contractual action by the Contracting Officer.

Tax exemption information: Coordinate with the US Embassy representative within 14 days after contract award date

Construction sign Install within 60 days after contract award. Text and design to be approved by US Embassy in Chisinau.

Construction/Design Schedule Submit within 60 days after contract award date Accident Prevention Plan and Quality Control Plan Submit within 60 days after contract award date.

Conceptual Design Submit within 120 days after contract award date Final Design Submit within 210 days after contract award date Construction works MAXIMUM of 150 calendar days Final inspection notification The contractor shall notify the Contracting Officer with a minimum of 60 calendar days prior to the requested official final inspection of the works.

Warranty: As required by Regulations of North Macedonia, Design and Build Renovation and Improvement – Gotse Delchev School, Pirava Village, Valandovo Municipality OHASIS ID-67236 with minimum of 1 year for all the works and 10 years for the roof. Warranty starts the day after the Contracting Officer accepts all works.

1.12 SAFETY: Accident Prevention Plan

SAFETY SHALL BE THE FIRST PRIORITY OF THE CONTRACTOR. SAFETY TAKES

PRECEDENCE OVER ANY OTHER FACTOR.

Within the timeframe allowed for the final design submission, the Contractor will prepare and submit an Accident Prevention Plan as required and outlined by the US Army Corps of Engineers Safety Manual (EM-385-1-1), describing procedures they plan to perform to ensure the safety of the workers, the staff of the facilities, the general public, and the equipment on the job site. The Plan shall clearly define the measurement that the contractor will implement to guarantee that nobody will be subject to any hazards because of this construction contract.

Additionally, the safety plan must address types of personal protective equipment to be used by personnel, types and frequencies of safety inspections, hazard analysis plan to prevent safety incidents, and training utilized to familiarize employees with safety policies and practices. The contractor shall comply with the US Army Corps of Engineers Safety Manual EM385-1-1 wherever the requirements of this manual are more stringent and not in conflict with the requirements of Safety Law in North Macedonia.

Some of the works included in this project include activities classified as “high risk”, such as the work on the roof. Safety requirements and regulations will take precedence over any other technical or administrative requirement.

Upon request and after award, the COR can provide to the contractor the format or guidelines that can be used for the preparation of the required Accident Prevention Plan as required by this contract. The contractor shall not start the construction works site until the COR receives and accepts the Accident Prevention Plan.

Execution of this construction contract requires compliance with North Macedonia and United States Army Corps of Engineers Safety regulations. In addition to the Accident Prevention Plan which needs to be prepared as outlined in EM385-1-1, the contractor is responsible to prepare all necessary safety documentation, studies, reports, books, design or logs, which may be required by regulations/legislation of North Macedonia.

- Safety of the patients and workers and general public shall be the highest priority of the contractor.

- The contractor shall comply with the Safety Manual of the US Army Corps of Engineers

(EM-385-1-1), wherever this US manual has more stringent safety requirements than those required by North Macedonia Code and these requirements are not in conflict with local safety regulations. A digital copy of this manual can be found here:

http://www.usace.army.mil/Safety-and-Occupational-Health/Safety-and-Health- Requirements-Manual/

- The contractor is responsible for the safety of the contractor’s employees, subcontractors, visitors and the general public, as they could be affected by this construction project.

Contractor shall provide proper fences or barricades to separate the construction areas from children, teachers, pedestrians and general public.

- The contractor is responsible to comply with Safety Code of North Macedonia. All costs of compliance with safety and with Macedonian safety regulations are the responsibility of

Design and Build Renovation and Improvement – Gotse Delchev School, Pirava Village, Valandovo Municipality OHASIS ID-67236 the contractor. Any costs related with safety inspections, safety monitoring, or anything else required to comply with the Safety regulations shall be the responsibility of the contractor.

- Within the context of his responsibilities, the contractor shall take the necessary actions to protect the safety and health of the employees, including the prevention of occupational risks, information and training measures, and measures for the organization of the health and safety at work and its necessary means as required by Macedonian Code. The following general prevention principles shall be taken into account for the adoption and implementation of the measures provided above:

a. avoiding risks;

b. evaluating the risks which cannot be avoided;

c. combating the risks at the source;

d. adapting the work to the individual, in particular as regards the design of the workplace and the choice of work and production equipment and methods, with a view, in particular, to alleviating monotonous and repetitive work, and its effects on health;

e. adapting to technical progress;

f. replacing the dangerous by the non-dangerous;

g. prevention planning;

h. giving collective protective measures priority over individual protective measures;

i. giving appropriate instructions to the employees.

The contractor shall insure all employees against occupational accident and disease risks, under the terms of Macedonian law. The contractor shall also verify that all employees of their subcontractors employed in this project also comply with Law of North Macedonia.

The contractor shall organize the employee training in the field of health and safety at work.

This training must be provided to new employees, those changing the workplace or type of work and those resuming their activity after a break longer than 6 months. In all such cases, the training shall take place before the actual beginning of the activity. The contractor shall be responsible for the facilities related to the provision of first aid in case of occupational accidents, for fire prevention and the evacuation of the employees in special situations and imminent danger.

The contractor shall be responsible for a safe and hygienic work environment both on the project site and at off-site locations where work is done in conjunction with this project.

- The contractor shall be responsible for the protection of all grounds and vegetation that are affected by the construction activities, including the common route of access the school from outside of the plot of land. The Contractor shall be responsible to repair and restore to pre-damage condition, any damage caused by Contractor’s employees, equipment or sub-contractors, as approved by the PM or Contracting Officer Representative (COR), and at no cost to the Government or to the beneficiary.

Design and Build Renovation and Improvement – Gotse Delchev School, Pirava Village, Valandovo Municipality OHASIS ID-67236

- The Contractor shall comply with all applicable safety regulations of North Macedonia, including all required record keeping.

- The Contractor shall provide and maintain in working order during the entire construction period, such fire protective equipment and devices as required by applicable safety standards and as deemed necessary and suitable for any possible class or type of fires.

Extinguishers shall be non-freeze type of not less than ten pound (5KG) capacity each.

- Provide protection against rain, wind, or heat so as to maintain all work, materials, apparatus, and fixtures, incorporated in the work or stored on the site, free from injury or damage. At the end of the day’s work, cover all new work and existing installations likely to be damaged as a result of the construction activities (i.e. roofing work).

- Contractor shall acquaint themselves with the location of utilities, which may be encountered or be affected by work, and shall be responsible for damage caused by neglect to provide proper precautions or protection. If needed, the contractor shall contact any local authorities or utility companies to locate (or to relocate) any utility service, (and pay for their services if needed).

- Provide, erect and maintain all required barricades, of sufficient size and strength necessary for protection of material storage, as well as to prevent accidents to the children, public and the workmen at the job site. There shall be physical barrier (fences) to physically separate the operational areas of the school from the areas in which there is any construction activities. At no time, and under no circumstance, any children will have access to any area where the contractor is performing any construction works, including areas for the storage of construction materials or equipment. Children and construction activities shall be completely separated.

- Report all injuries to any person or damage to any property not belonging to the contractor immediately to the COR (Contracting Officer Representative). Compensation to any third party affected by the construction activities (such as damage to private property) shall be the exclusive responsibility of the contractor. Contractor shall possess the insurances required by regulations and laws of North Macedonia.

- Contractor shall have a minimum of 5 new hard hats available at the job site for the official visitors.

- All workers within the jobsite shall be clearly identified as workers of the contractor by wearing a vest with the company’s name on it.

1.13 Coordination

All coordination with the School Director, with the Ministry of Education, with the monitoring agency, with other branches of the Government of North Macedonia, and with other local agencies such as the utility and telecommunications companies, shall be the responsibility of the contractor.

The contractor shall notify the COR of any disputes between agencies or regarding approvals that could affect contract duration or contract price.

The contractor is not responsible to coordinate anything with the neighbors or owners of adjacent properties. Any necessary coordination shall always be done accompanied by a representative of the Municipality or the Ministry.

Design and Build Renovation and Improvement – Gotse Delchev School, Pirava Village, Valandovo Municipality OHASIS ID-67236

After the construction works start, in addition to any other visits that the contractor considers that the project requires, the contractor shall organize formal visits to the job site, at least once every two months. The contractor shall prepare for this formal visit:

- Inform NAVFAC with minimum 10 days advance notice.

- Inform the Municipality with minimum 10 days advance notice.

- Attendance of the designer of the facility

- Attendance of the supervisor

- Attendance of the correspondent third party inspector

- Attendance of the General Manager of the contractor

The contractor is responsible to move furniture, equipment and material that will remain in the school building during construction activities. The contractor shall not be responsible if something is damaged or broken during this movement. If something is too fragile or valuable, the beneficiary shall be responsible to move it before the contractor starts works. The contractor is responsible for the installation of the furniture, equipment and materials, and for its cleaning, after the construction is complete.

All on-site works shall be closely coordinated with the School Director.

1.14 Special Site Conditions

Confine all operations, equipment, apparatus and storage of materials, to the immediate area of work to the greatest possible extent. Contractor shall observe and comply with all rules and regulations in effect on the project site, including, but not limited to parking and traffic regulations, use of walks, security restrictions or hours of allowable ingress and egress.

The beneficiary shall provide adequate laydown area for the contractor, immediately adjacent to the clinic.

1.15 Language

All communication and correspondence between the contractor and the Government personnel shall be in English. It shall be the responsibility of the Contractor to prepare proposals, invoices, shop drawings and submittals, quality control reports, computations, and all correspondence pertaining to this contract, in the English language; but the Contractor may (for his own record purposes) prepare them in the local language. All correspondence to and from the Contracting Officer shall be in the English language. In case of dispute or claim, the English version will govern.

Immediately after award, the contractor shall appoint an English-speaking representative, with cellular phone and e-mail address connectivity. The Contracting Officer Representative reserves the unilateral right to disapprove this person if he/she finds that his English language capacity is not sufficient to perform the duties required for such position.

For the visits of the Contracting Officer, the PM or their authorized representative to the job site, the contractor shall provide somebody capable of representing the construction company who can communicate in English language or the contractor shall provide a translator to translate from English to local language.

Design and Build Renovation and Improvement – Gotse Delchev School, Pirava Village, Valandovo Municipality OHASIS ID-67236

1.16 Submittals – Technical Information

The contractor shall provide technical information on all materials and equipment that they plan to use for the project. This information must be sent to and accepted by the COR, the Ministry of Education or the monitoring agency before they are purchased by the contractor. Any material or equipment utilized at the job site that is not previously accepted and that if found not to comply with the requirements of this contract (or North Macedonian legislation) shall be removed at no cost to the US Government.

1.17 Deliverable

The contractor shall provide for acceptance to the COR, as a minimum the deliverables listed in the tables below. For all technical deliverables/submittals, the contractor’s quality control representative shall certify that each proposed product meets the technical requirements listed on this Performance Technical Specifications.

Administrative deliverables:

Design (Conceptual and Final) Quality Control Plan Warranty letter Construction Permit Schedule of Prices List of spare parts and training Accident Prevention Plan Act of Acceptance Final documents

Technical deliverables shall include

Construction sign design Window blinds Electric conduits Sandwich panels Windows Lighting protection Roof metal sheets Internal doors Grounding cables Roof vapor barrier Exterior door Grounding system Roof thermal insulation Exterior gres tiles Computer receptacles Paint Electric panel Toilets Suspended ceiling Electric cables Sinks Ceramic floor tiles Electric receptacles Toilet partitions Homogeneous linoleum Lighting fixtures Hand driers Company for gymnasium flooring

1.18 Pictures

Once construction starts, the contractor shall send weekly by email digital photos explicative of the construction progress status. The photos shall also show workers performing work on site. The COR will use these pictures to monitor the contractor’s performance and to validate the progress monthly invoices. The US Government will not process payments unless the contractor provides complete and verifiable evidence of the work performed.

Failure to provide updated pictures will influence the ability of the Contracting Officer to validate and therefore to pay for the invoices.

1.19 Certifications, Licenses, Permits, Fees, etc.

The contractor shall be legally capable of performing the construction and design works that are included in this contract in North Macedonia, including the legal requirements to obtain the tax

Design and Build Renovation and Improvement – Gotse Delchev School, Pirava Village, Valandovo Municipality OHASIS ID-67236 exemption in accordance with North Macedonian regulations. The contractor (or their subcontractors) shall possess the necessary licenses and authorizations in order to be able to perform the design and construction activities described in this document in strict compliance with Macedonian legislation. The fact that the US Government is funding and managing this contract does not provide any exception or waiver to this legal requirement. The contractor shall possess the same technical and legal licenses as if the Government of North Macedonia was managing and funding this contract.

All workers employed or performing any works for this construction project shall be legally capable of performing such works in North Macedonia. This includes work permits for any worker who is not a legal resident in North Macedonia.

The Contractor shall be responsible for determining, processing, requesting and paying all fees associated with, and obtaining any required permits for this project including, but not necessarily limited to permits for on-site and off-site hauling, demolition/disposal, construction activity, utilities, communications, etc. The contractor is responsible for acquiring any required Macedonian certifications (licensing) to perform the works included in this contract. Coordinate all permit requirements with the COR. Submit all completed permit application material, and associated back-up material, required to operate facilities, to the Contracting Officer prior to agency submission. Contractor shall be responsible for complying with local environmental laws, regulations and requirements. The Contracting Officer Representative may require at any time evidence of proper construction licensing of the contractor.

Coordinate all permit requirements with the competent local authorities or with the COR as required. Submit all completed permit application material, and associated back-up material, required to operate facilities, to the Contracting Officer for approval prior to agency submission.

Contractor shall be responsible for complying with environmental laws, regulations and requirements.

1.20 Quality Control and Quality Control Plan

The contractor is responsible for the quality of the works and for the quality control of their activities. The contractor shall coordinate the quality of the construction works with the independent monitoring/supervisory company hired by the Ministry of Education. Within the timeframe allowed for the submission of documentation before starting the works, the Contractor will prepare and submit a Quality Control Plan describing personnel, procedures, tests and installation techniques that they plan to perform to ensure that they obtain the quality required by these Technical Requirements and by their full design.

The Quality Control Plan shall include the name and qualifications of the person responsible for the quality of the works, together with his/her licenses and certificates.

The QC Manager must have a minimum 5 years of combined experience as a Project Superintendent, QC Manager, inspector, Project Manager, Project Engineer or Construction Manager on projects of similar size and complexity. The QC Manager must possess a current certificate showing successful completion of the NAVFAC Contractor Quality Management (CQM) Training or similar approved local certification in North Macedonia. The Quality Control Manager is responsible for the QC program. The QC Manager shall comply with the legal requirements in North Macedonia to hold such position.

The Superintendent must have a minimum of 5 years of experience as a Superintendent on previous projects of similar size and complexity. The Superintendent may serve as the Site Safety and Health Officer and as the Quality Control Manager. The contractor shall provide the resume of the Superintendent for the proposed on-site Project Superintendent describing experience with

Design and Build Renovation and Improvement – Gotse Delchev School, Pirava Village, Valandovo Municipality OHASIS ID-67236

US Ambassador with typical required Construction Sign in the background

NAVFAC logo to be used references and qualifications to the Contracting Officer for approval. The Contracting Officer reserves the right to interview the proposed on-site Project Superintendent at any time in order to verify the submitted qualifications.

In Annex 1, it is included a guideline to prepare the Quality Control Plan.

1.21 Construction Sign

Immediately after award the contractor shall prepare and install on site a construction sign with the following characteristics and information on it:

- Wood / plasticized sign with minimum dimensions 2.5 meters wide by 1.5 meter high

- Letters and logos prepared by an specialized company and designed for outdoor installation

- Flags of North Macedonia and the United States of America

- Logos of EUCOM and NAVFAC

EURAFCENT.

- The following text: THE RENOVATION OF THIS SCHOOL IS FUNDED BY THE UNITED

STATES EUROPEAN COMMAND AND PROVIDED TO THE PEOPLE OF NORTH

MACEDONIA. EXECUTIVE AGENT: US EMBASSY IN NORTH MACEDONIA.

CUSTOMER: US NAVAL FACILITIES ENGINEERING SYSTEMS COMMAND. PRIME

CONTRACTOR:?

- Start and completion dates.

- Same text in Macedonian.

Design and Build Renovation and Improvement – Gotse Delchev School, Pirava Village, Valandovo Municipality OHASIS ID-67236

1.22 Payment – Using WAWF is required

Contractor requests for payment must conform and will be processed in accordance with the requirements of FAR 52.232-5 and FAR 52.232-27. All invoices will be submitted through the Wide Area Work Flow (WAWF) system.

NO ADVANCE PAYMENT IS AUTHORIZED. Payment shall be performed following the principle of partial payment for work completed and incorporated to the project.

Payment shall be phased as detailed herein:

- First payment: The COR shall authorize the first payment for maximum 6% when Construction

Permit is issued and the contractor meets all requirements to start construction works.

- Partial monthly payments as agreed with the Contracting Officer Representative and in accordance with the Schedule of Prices as described in section 1.24

- Last partial payment (before final payment): Maximum of 80% (cumulative). There shall be no partial payments from 80 to 100%.

- Final invoice (100%): The COR can only authorize final payment once final inspection is completed, all potential defects identified, and the contractor provides all closeout documents.

The invoicing approval and submission process shall be like described below:

First: Contractor shall send email to the COR with proposed cost breakdown to justify the amount requested, clearly separating each Contract Line Item (CLIN) if applicable.

Second: Contractor to modify if needed the cost breakdown after discussions with the COR.

Third: Contractor to submit the invoice in WAWF, manually adding the email address of the COR after submission of the…