Non-Mandatory Walk Through 10-15-2020 at 10 am Instructions~1.doc

NON-MANDATORY WALK THROUGH INFORMATION

J0918 Air Conditioning Condenser Replacements

21-416CMS-BOPM4-B-17646

LOCATION:

401 Industrial Avenue

Effingham, Illinois 62401

TERM: 3 months WALK THROUGH INFORMATION: October 15, 2020 at 10:00 a.m. Meet in lobby of building.

Vendor Site Visit: The non-mandatory walk through allows prospective bidders to inspect the premises and familiarize themselves with conditions of the job prior to submitting a bid.

- You may be asked for identification.

- No late arrivals or early departures. The site visits starts promptly at the appointed times.

- You may not represent more than one company.

- You will be asked to sign in upon arrival.

VENDOR QUESTIONS DURING WALK THROUGH: Vendors are encouraged to ask any questions of the CMS Facility Manager, Samual Horton. Mr. Horton will answer all question in the form of an addendum to this bid. n

PPE AND SOCIAL DISTANCING RULES FOR VENDOR ‘S

· Vendors must allow adequate time prior to the conference to allow for sign with Facility Manager Samual Horton.

· All vendors must follow social distancing guidelines-- Stay at least 6 feet (about 2 arms’ length) from other people and do not gather in groups

· All vendors must wear a face mask, the mask must cover their nose and mouth and fit under their chin. If a vendor does not wear a face mask, they will not be permitted to attend the walk through and will, therefore, not be eligible to bid.

INSTRUCTIONS : Please submit pricing on Bidbuy, complete the yellow highlighted areas of the Basic Ordering Ageement contract and forms A or B if applicable and attach with Bid. Failure could render the vendor’s bid non-responsive.

INTENT:

The specifications are intended to be open and non-restricted for the furnishing of all necessary services as set forth in the service contract. The specifications are likewise intended to serve as average standards for the purpose of obtaining adequate participation of interested bidders, uniformity in the submission of bids, selection of the most responsible contractor, and negotiation of agreements to insure proper execution of contract.

SCOPE:

The contractor shall provide all material, equipment, disposal, and labor to remove existing 6.8 ton Air Conditioning Condenser (Make: Carrier, Model: 38AKS008-501, Serial: 0997G00018) and evaporator coil. Provide all material, equipment, and labor to install a new 6.8 ton Air Conditioning Condenser and evaporator coil. Unit should meet or exceed 14 seer and must utilize R410A refrigerant. Service Location is 401 Industrial Avenue Effingham, IL 62401

QUALIFICATIONS:

The contractor shall be experienced and knowledgeable in the commercial and industrial sales, installation, and removal of air conditioning condensers. The contractor's employees shall be qualified, experienced, and knowledgeable in performing the work and services required. Service shall be performed in a professional and craftsman like manner at all times.

As a condition of receiving payment Vendor must pay its employees prevailing wages when required by law (e.g., public works, printing, janitorial, window washing, building and grounds services, site technician services, natural resource services, security guard and food services). Vendor is responsible for contacting the Illinois Dept. of Labor (217-782-6206; https://www2.illinois.gov/idol/Laws-Rules/CONMED/Pages/Rates.aspx to ensure understanding of prevailing wage requirements (30 ILCS 500/25-60(b)).