Non-Competitive_Oversight_Committee_Justification_Form.docx

This is a Non-Competitive Oversight Committee Justification Form for Pinellas County, Florida's Traffic Engineering Division in support of Invitation to Quote #26-0373-ITQ for Traffic LED Sign Modules and Power Supply. The solicitation, released March 12, 2026, seeks procurement of 150 bags of LED sign modules (60 modules per bag at 39.55 feet each) and 300 power supply driver units meeting specified technical requirements including 5500-6500K cool white color temperature, 95-100 lumens output, 12VDC constant output, and compatibility with designated models or equal alternatives. The submission deadline is March 24, 2026, at 3:30 p.m. through the OpenGov procurement website. Vendors may request site visits by contacting Andrew Tingling at (727) 464-8209, though scope discussions are prohibited during visits. The contract term is 36 months from award with an option to extend an additional 24 months under the same pricing, terms, and conditions, subject to County Administrator or Division Director of Purchasing approval.

Unit prices must remain firm throughout the contract duration, with vendors permitted to request price adjustments no earlier than 12 months after award using the U.S. Bureau of Labor Statistics Consumer Price Index or Producer Price Index, not to exceed the relevant index change. Pinellas County Certified Small Business Enterprises receive preference as the lowest responsive, responsible quoter, with those submitting within five business days of solicitation release receiving priority status and those submitting thereafter receiving a 5 percent price preference. All contractors must comply with Florida Statute 607.1501 corporate registration requirements and provide proof of registration with the Florida Division of Corporations prior to award. Delivery terms require FOB Pinellas County with prepaid transportation charges and vendor-specified delivery timeframes. The pricing proposal includes an unspecified funds line item not to exceed 10 percent of total contract value. The County reserves the right to accept and award items individually, by group, or in aggregate, with all submissions subject to public records review after 30 days from opening or earlier if an intended decision is reached. A pre-commencement meeting will be held upon contract award to review specific details and deliverables.