Non-Competitive_Oversight_Committee_Justification_Form.docx

This is a Non-Competitive Oversight Committee Justification Form related to Pinellas County, Florida's competitive Invitation to Quote #25-0934-ITQ for bed bug pest control services at two county facilities: Bayside Health Clinic and Pinellas Safe Harbor, both located at facilities on 49th Street North in Clearwater. The solicitation seeks location-specific preventative pest control programs including routine inspections, proactive treatment, monitoring, and documented reporting, with bi-weekly preventative spraying at Safe Harbor and quarterly preventative spraying at Bayside Clinic. All contractor personnel must hold valid Florida Commercial Pesticide Applicator Certificates in Industrial, Institutional, Structural, and Health Related Pest Control categories and complete background checks at least fifteen days before contract commencement. The contract term is three years from award with options to extend for two additional one-year periods at the same prices and terms. Mandatory site visits are required for all proposers before proposal submission. The proposal submission deadline is March 19, 2026, at 3:00 p.m. through the OpenGov procurement portal, and the awarded contractor must commence work within seventy-two hours of receiving the Purchase Order or Notice to Proceed.

The estimated annual budget allocation is $122,880, with the full three-year contract budgeted at $368,640 within the CPM Department Operating Budget under account code 534 (Other Contractual Services). Pinellas County Certified Small Business Enterprises (SBEs) receive preference on this solicitation, with SBEs submitting within the first five business days receiving first consideration and those submitting after that period receiving a five percent price preference. The current incumbent vendor is Ehrlich Co Inc., with an existing contract valued at approximately $122,880 annually. Pricing must be submitted as firm unit costs for each line item, with annual price adjustments permitted after the first twelve months not to exceed relevant U.S. Bureau of Labor Statistics indices. The contractor must maintain comprehensive insurance coverage including commercial general liability of $1,000,000 per occurrence and $2,000,000 aggregate, workers' compensation insurance at Florida statutory limits with $500,000 employer's liability limits, pollution legal liability insurance of $1,000,000 per claim, and business automobile liability of $1,000,000 per accident.