Non-Competitive_Oversight_Committee_Justification_Form.docx

This is a Non-Competitive Oversight Committee Justification Form related to Pinellas County's 2025 Dune Planting Services procurement in Florida. The contract solicits bids from qualified contractors to provide sand dune planting and maintenance services on an as-needed basis across multiple beach segments including St. Pete Beach, Treasure Island, Redington Shores, North Redington Beach, Indian Shores, Indian Rocks Beach, Belleair Beach, and Clearwater. The bid was released on October 30, 2025, with questions due by November 3, 2025, and proposals due by November 6, 2025, at 3:00 pm. Prior to submitting work assignment quantities, contractors are required to participate in mandatory site visits with the County Project Manager. The contract has an initial 12-month term with the potential for four additional 12-month renewal options.

The total project cost is estimated at $1,801,881.18, comprising a base cost of $1,638,073.80 and a contingency of $163,807.38, with unit prices for 1-inch plant installations set at $1.15. Contractors must use native coastal vegetation species collected from the West Central Florida coast, including sea oats, panic grass, railroad vine, and seashore dropseed, and comply with wildlife monitoring requirements during shorebird nesting season (February 15 to September 1) and marine turtle nesting season (May 1 to October 31). The procurement requires contractors to provide comprehensive insurance coverage with minimum limits across multiple categories from companies authorized in Florida with AM Best ratings of A- VIII or better, complete a Common Carrier Attestation, Foreign Countries of Concern Affidavit, and Human Trafficking Affidavit, and document all plant purchases and installations through photographic evidence. The contract includes a 180-day warranty period with success criteria based on plant survival rates and root penetration.