Non-Competitive_Oversight_Committee_Justification_Form.docx

This is a Non-Competitive Oversight Committee Justification Form for Pinellas County's uniform rental and laundry service procurement for the Detention Center. The Construction and Property Management Department is seeking a vendor to supply and maintain uniforms for 15 detention center employees through Invitation to Quote #25-0906-ITQ. The service includes providing twelve complete uniform sets per employee consisting of green short-sleeve and long-sleeve 100% cotton shirts and khaki cargo pants in cotton and rip-stop nylon, with weekly pickup, cleaning, and delivery. Required vendor responsibilities include completing employee fittings within 30 days of award, annual uniform replacement, providing name tags and county logo embroidery, and maintaining a local customer support presence. Vendors must submit uniform samples and meet specific design requirements including button-through pockets and reinforced details. Proposals are due November 11, 2025, at 3:00 pm, and the contract term is 60 months.

The total contract budget is $50,000, with an estimated annual expenditure of $10,000 and an additional $5,000 reserved for repairs and replacements. Historical spending indicates $3,342.78 in FY25 and $4,770.87 in FY24, with future budget allocations of $9,490 for FY26 and $6,240 for FY25, allocated within the Construction and Property Management Department Operating Budget. The procurement includes a Small Business Enterprise (SBE) program that may provide preference to certified small businesses. The solicitation is indicated as a potential sole-source opportunity per the Notice of Intent to Sole Source document, suggesting limited competitive alternatives. Vendors must obtain corporate registration with the Florida Division of Corporations, provide appropriate insurance documentation, pass comprehensive background checks, and maintain an office in Pinellas County or within a convenient radius. The form requires approval from the Non-Competitive Oversight Committee members including Merry Celeste, Don Crowell, Chris Rose, and the Department ACA.