IFB_NNL17608447E_Amendment_01.pdf

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:

(a) By completing items 8 and 15, and returning or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment your desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT 1. CONTRACT ID CODE

2. AMENDMENT/MODIFICATION NO. 3. EFFECTIVE DATE 4. REQUISITION/PURCHASE REQ. NO. 5. PROJECT NO. (If applicable)

7. ADMINISTERED BY (If other than Item 6) CODE

STANDARD FORM 30 (REV. 10-83)

Prescribed by GSA FAR (48 CFR) 53.243

FACILITY CODE

9A. AMENDMENT OF SOLICITATION

NO.

9B. DATED (SEE ITEM 11)

10A. MODIFICATION OF CONTRACT/ORDER NO.

10B. DATED (SEE ITEM 13)

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers is extended, is not extended.

12. ACCOUNTING AND APPROPRIATION DATA (If required) copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

13. THIS ITEM ONLY APPLIES TO MODIFICATION OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

CHECK ONE A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER NO.

IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15C. DATE SIGNED

15A. NAME AND TITLE OF SIGNER (Type or print)

16C. DATE SIGNED

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

PAGE OF PAGES

6. ISSUED BY CODE

8. NAME AND ADDRESS OF CONTRACTOR (No., street, county, State and ZIP Code) (X)

CODE

15B. CONTRACTOR/OFFEROR

(Signature of person authorized to sign)

16B. UNITED STATES OF AMERICA

(Signature of Contracting Officer)

NSN 7540-01-152-8070

Previous edition unusable

000001

The purpose of this Amendment is to disseminate the attached Pre-Bid Conference/Site Visit Presentation slides (29 pages), including the registration sign-in sheet (1 pages).

NASA Langley Research Center 5 Langley Blvd, Bldg 2101 M/S 12 Hampton Va 23661-2199

NN17608447E

1 31

04/06/2017

04/06/2017

CUSTODIAL SUPPORT SERVICES

INVITATION FOR BID (IFB)

NNL17608447E

PRE BID CONFERENCE AND SITE VISIT

NASA Langley Research Center

April 6, 2017 1:00 – 3:00 pm

GOVERNMENT TEAM MEMBERS

Ola Charles, Office of Procurement, Contract Specialist Daphne Darden, Office of Procurement, Contracting Officer Connie Buffin, Center Operations Directorate, Contracting

Officer’s Representative (COR) Rodney Robertson, Center Operations Directorate, Alternate

Contracting Officer’s Representative (Alt. COR)

PRE-BID CONFERENCE

FAR 14.207 Pre-Bid Conference

Purpose is to explain specifications and requirements as soon as possible after IFB is issued and before bid opening

Not to be used as substitute for amending a defective or ambiguous invitation

FAR 15.201 Exchange With Industry Before Receipt of Proposals Establishes procedures for information exchange Encourages exchange of information consistent with procurement integrity requirements

Any discussions, comments, etc., made by Government personnel during this Pre- Bid Conference / Site Visit are considered unofficial until incorporated into the IFB through an Amendment.

The IFB, and any Amendments made thereafter, take precedence over all responses and exchanges made during this Pre-Bid Conference and Site Visit.

AGENDA

Opening Remarks

Procurement Overview

Technical Aspects

IFB Overview

Site Tour

OPENING REMARKS

All questions must be submitted in writing not later April 14, 2017.

Potential bidders’ questions posed orally during the pre-bid conference/site visit must be reduced to writing and provided to the Contracting Officer prior to the completion of the event.

Questions submitted and responses to such questions, or any additional information deemed necessary by the Government will be posted as an amendment to the IFB.

The Government reserves the right to post all questions received during this conference as an amendment to the IFB.

Potential bidders are responsible to check the electronic posting for amendments issued prior to the bid opening date. No oral understanding or agreement shall be binding on either party.

NASA CENTERS

LANGLEY RESEARCH CENTER

Founded in 1917

• 1st civil aeronautical research laboratory

Infrastructure/Facilities

• 764 acres, ~189 Buildings/Structures

• $3.7B Replacement Value

Budget

• ~$880M

Workforce

• ~1,800 Civil Servants

• ~1,600 Contractors

PROCUREMENT OVERVIEW

Competitive 8(a) Set-Aside (See IFB Section I, Clause I.10 (52.219-18))

Meets the requirements of Section I clause 52.219-14 “Limitations on Subcontracting (January 2017)”

8(a) eligibility will be verified with SBA

Incumbent Contractor – Alutiiq Commercial Enterprise LLC.

Awarded Value: $1.6M Current Value: $1.6M Period of Performance ends June 30, 2017 Current WYEs: On-Site 29

Invitation For Bids (IFB) – Sealed Bid Award to Responsible, Responsive, Low Bidder

PROCUREMENT OVERVIEW

Period of Performance: 07/01/2017 – 06/0/2022 1 Year Base Period and four 1-Year Options

Procurement Schedule:

Bids Due (See SF 33, Block 9) 05/01/2017 Award 05/22/2017 Post Award Conference 05/30/2017 Transition/Phase-In 06/01/2017 Begin Base Contract Performance 07/01/2017*

Notes: * Subject to change by Amendment only. Other dates are provided for planning purposes only.

Connie Buffin Center Operations Directorate

TECHNICAL ASPECTS

TECHNICAL ASPECTS

STATEMENT OF WORK

General Scope

The Contractor shall furnish all supervision, qualified personnel, administrative services, equipment, materials, supplies, and transportation necessary to provide the custodial support as defined in the SOW for facilities located at NASA Langley

Research Center and NASA buildings located on the adjacent Langley Air Force

Base, Hampton, Virginia.

CLIN 1 - Basic Custodial Services (SOW Section 3) include but are not limited to:

Floor Maintenance - carpeted and non-carpeted (SOW Sec 3.1) Stairways, Elevators, and Handicap Lifts (SOW Sec 3.2) Floor (Walk-Off) Mats and Floor (In-Set) Mats (SOW Secs 3.3 and 3.4) Trash/Waste Collection and Removal (SOW Sec 3.5) Drinking Fountains (SOW Sec 3.6) Sinks, Including Shop Sinks (SOW Sec 3.7) Kitchen Areas in buildings other than the Cafeteria (SOW Sec 3.8)

BASIC CUSTODIAL SERVICES

CLIN 1 - Basic Custodial Services (SOW Section 3) include but are not limited to:

Glass Cleaning (SOW Sec 3.9) Dusting (SOW Sec 3.10) Cigarette Ash/Butt Receptacles (SOW Sec 3.12) Cleaning of Restrooms/Locker Rooms (SOW Sec 3.13) Clean-up of Water Spills (SOW Sec 3.14) Table and Chair Set-up and Removal (SOW Sec 3.15) Additional requirements for the Langley Child Development Center

(SOW Sec 3.16)

BASIC CUSTODIAL SERVICES

INDEFINITE DELIVERY/INDEFINITE

QUANTITY

CLIN 2 - Indefinite Delivery/Indefinite Quantity (IDIQ) Services (SOW Section 4) are unscheduled, nonrecurring services and supplies provided on as needed basis, over-and-above CLIN 1 Basic Custodial Services.

Services ordered by Firm-Fixed Price Task Orders or P-Card purchases Potential areas include, but are not limited to:

Conference facilities Other services to include special events, supplemental waste removal, portable restrooms, exterior window cleaning, and other miscellaneous supplies and services

Emergency Custodial Services

GOVERNMENT FURNISHED PROPERTY,

SERVICES AND SUPPLIES

Government provides:

LaRC building 1197 for use as the Contractor Facility (SOW Sec 9.1)

Janitorial Closets or Storage Areas (SOW Sec 9.2)

One desktop computer and service to manage, integrate, control and record all work preformed under this contract. Computer shall only be used for this contract. (SOW Sec 9.3)

Following Supplies (SOW Sec 9.4):

Walk-off mats Dispensers for soap, paper towels and toilet paper Office and restroom trash/waste receptacles Feminine hygiene product disposal receptacles Cigarette ash/butt receptacles

Phase 1: Building 2101 COMPLETED

Phase 2: Building 2102 COMPLETED

Phase 3: Building 2103 Building Construction: April 2015 to May 2017 Anticipated Move-in Period: June 2017 to July 2017 Anticipated Building Occupied: July 2017

Phase 4: Anticipated FY17 Project (Building 2104) Building Construction: April 2017 to April 2019 Move-in Period: September 2019 Building Occupied: September 2019

NEW TOWN SCHEDULE

DEMONSTRATION OF GEOGRAPHIC

INFORMATION SYSTEM (GIS)

https://gissrv6.ndc.nasa.gov/portalcache/apps/OnePane/basicviewer/index.html?appid=fc0a030 e4f9d4947a3797c1e47761f57 https://gissrv6.ndc.nasa.gov/portalcache/apps/OnePane/basicviewer/index.html?appid=fc0a030e4f9d4947a3797c1e47761f57

Ola Charles Office of Procurement

INVITATION FOR BID

IFB Section B – Supplies or Services and Prices Transition/Phase-In –

• Completed prior to the performance start date for the Base Period

• Contractor will be required to be fully operational on the effective date of the contract.

• A CLIN for Transition/Phase-in will not be used or separately priced.

Firm Fixed Price (FFP) CLIN X001 for Custodial Support Services

• Subsequent New Town Building may be incorporated in accordance with the Changes clause of the contract Indefinite Delivery/Indefinite Quantity (IDIQ Task Orders) CLIN 0002 for services “Over and Above” FFP Basic Custodial Support Services

• Utilizing the schedule of rates and labor categories established under

Pre-priced Services in Section B, Clause B.5.

• Includes FFP P-card purchases up to $3.5K

•The successful offeror will be required to accept the Government’s P-card Terms & Conditions

IFB Section B – Supplies or Services and Prices (continued)

Section B, Clause B.4 Pricing Schedule

• Offerors should refer to PWS Exhibit A when calculating its proposed unit prices and total bid. The total pricing for each year in Contract Exhibit B must equal the amount bid for the corresponding CLIN in Section B, Clause B.4.

• The FFP amounts in Section B.4 will take precedence over the offeror’s calculations that are disclosed in Contract Exhibit B.

• Ensure bid amounts are correct and no mistakes are made when inserting amounts for each CLIN in Pricing Schedule

• Reference IFB Section M, Provision M.3 “Evaluation of Price”

INVITATION FOR BID (continued)

Section L - Instructions, Conditions, and Notices to Bidders Contract Type: Firm-Fixed Price Pre-Bid Conference Instructions Communications Regarding this Solicitation Bidders Library and Instruction for LaRC Geographical Information System

(GIS) / Freedom of Information Act (FOIA) Proposal Submissions Guidelines

• Bid Dates, Times, Locations Documentation to submit with Bid Package as stated in Section L.10:

• Original and 2 hard copies

• SF 33 complete “OFFER” Blocks 12 – 18 (Sign and Date)

• Section B Contract Clauses B.4 (Part I, Section B, Pricing Schedule); and

B.5 (Pre-Priced Schedule of Service Categories & Labor Rates for IDIQ Support)

• Section K, complete Provisions Bidders are not required to submit Attachments, Exhibits, or Appendices

INVITATION FOR BID (continued)

Section M – Instructions, Conditions, and Notices to Bidders

M.3 - Evaluation of Bids based on Total Overall Evaluated Price

• Amount proposed in Section B, Clause B.4 (Pricing Schedule)

• Any bid may be rejected if determined to be unreasonable as to price.

Unreasonableness of price includes not only the total price of the bid, but individual line items as well any bid may be rejected if prices for any line items or sub-line items are materially unbalanced.

Ensure bid amounts are correct and no mistakes are made when inserting amounts for each CLIN in Pricing Schedule.

Award will be made to responsible bidder whose bid, conforming to the invitation, will be most advantageous to the Government, considering only price and the price-related factors included in the invitation. Award shall not be made until all required approvals have been obtained and the award otherwise conforms with 14.103-2.

Award is to be made in the aggregate (all-or-none basis)

Determination of Responsibility will be made prior to award IAW FAR 9.1:

Adequate financial resources, or ability to obtain them Comply with proposed performance schedule Satisfactory performance record (We define satisfactory performance as the following: Performance that meet contractual requirement. The contractual performance of the sub-elements contains some minor problems for which corrective action taken by the contractor appear or were satisfactory.).

INVITATION FOR BIDS (continued) https://www.acquisition.gov/far/current/html/Subpart%2014_1.html#wp1091064

Satisfactory record of integrity and business ethics Organization, experience, accounting, operations controls, technical skills, or ability to obtain them Otherwise qualified and eligible to receive an award under applicable laws and regulations

Collective Bargaining Agreement (CBA) is effective during entire period of performance of contract.

Contract award can only be made to the small business concerns expressly certified by the Small Business Administration in the SBA 8(a) program. (See Section I.10 clause “Notification of Competition Limited to Eligible 8(a) Concerns (52.219-18) (January 2017).

The apparent successful offeror will submit a Safety and Health Plan.

INVITATION FOR BIDS (continued)

1. Please provide the correct due date for Questions for the Government.

Answer: Please reference Section L, Paragraph L.7 & Section L, Paragraph L.8 Due date for questions to be answered at the site visit was April 04 2017. Due date for questions that arise after the site visit are due April 14, 2017.

2. Is there a fluctuation period in population/customers served that would cause an increase in the weekly or monthly supply costs?

Answer: As center operations increase or decrease, it is anticipated that the demands for supplies will also either increase or decrease.

3. Request the government define a WYE. Please confirm that a WYE is not the same as a Full-Time Equivalent (FTE).

Answer: Please reference Exhibit B Paragraph L. On and Near-Site Staffing Report

Questions

4. Phase 1 and 2 should be included in the firm fixed price quote.

Answer: Yes. Please reference Exhibit A Appendix A cleaning levels, and Appendix B Estimated Square Footage.

5. Based on the statement that the, “CO will notify the Contractor of changes to the requirement.” Are we to price Phase 3 and 4 into the FFP CLIN X001? If so, what is the square foot, area type and number of restrooms for buildings 2103 and 2104? Or will there be an Equitable/Price Adjustment at the time of the change?

Answer: NO. Please reference APPENDIX C (Since the anticipated move-in date for Building 2103 is not firm, the CO will notify the Contractor of changes to the requirements, specifications of that building, and completion date.)

Questions (continued)

6. Request the Government clarify the statement to read “The Contractor is responsible for installing any worn or broken Government Furnished items.”

Answer: Please reference Exhibit A Paragraph 3.17: Government Furnished Custodial Supplies/Items - The Contractor is responsible to provide all supplies unless specifically identified as Government Furnished. The Contractor shall notify the COR when it becomes necessary to replace Government Furnished items which may include but are not limited to dispensers (e.g., soap, paper towel and toilet paper), trash receptacles, feminine hygiene product disposal receptacles, and walk-off mats. The Contractor shall be responsible for the replacement of any worn or broken Government Furnished items.

8. Is the contractor required to replace the sand in these receptacles?

Answer: NO. Please reference Exhibit A, Performance Work Statement, Paragraph

3.12 Cigarette Ash/Butt Receptacles - The Contractor shall empty cigarette ash/butt receptacles and ensure that they are free of ashes and other refuse.

CLOSING REMARKS

LaRC Site Visit Building 2102 (New NASA) Building 1205 Building 1148 Walking Tour/Window bus tour of Center (excludes buildings on Langley Air Force Base)

Return to 2102 Submit any questions in writing to the CO before the site visit is complete.

The IFB and any amendment made hereafter takes precedence over all responses received during this Pre-Bid Conference / Site Visit.