IFB_NNL17608447E_Amendment_000002.pdf

NASA Langley Research Center Custodial Support Services Solicitation NNL17608447E Questions & Answers

QUESTION ANSWER

1. Are Clean Room Service Areas (SF) identified in Appendix B.

Refer to Appendix B of Exhibit A. The cleanrooms’ square footages are included in the overall square footage of the buildings that they are located in.

2. What is the Level of Service is to be performed in the Clean Rooms?

Refer to Appendices D, E, and F of Exhibit A which define the cleanroom procedures as well as the cleaning schedule/frequencies.

3. Are Clean Room Services priced under CLIN 001? If not, where should they be priced?

Yes, Clean Room Services are priced under CLIN 0001.

4. Can you provide an estimate of the weekly and monthly required labor hours to provide Clean Room Services?

It is the responsibility of the Contractor to determine the estimated labor hours for all services rendered.

5. Shall we price the costs for servicing buildings 2103 and 2104 in our proposal or will those be added as Modifications as they come on line?

The Contractor is not to price the cost of servicing Buildings 2103 and 2104 in its proposal.

Amendment 000002 revised Appendix B of Exhibit A to delete all references to Buildings 2103. Currently, the Government has not determined the cleaning levels or the square footage of those buildings. The CO will notify the Contractor through contract modifications on the requirements, specifications, and service start dates of those buildings.

6. How often are the restrooms cleaned in the Level 2 Sections of 1219 and 1222?

Refer to page 15 in Appendix A (Cleaning Level

2) of Exhibit A, “Clean/Service Restrooms/sinks in Medical Center Exam rooms - Daily.”

7. By “Porter Service” in Appendix A Level 2 Restrooms in 2102 do you mean we shall have a person standing by those restrooms every day from 8 AM until 6 PM? If not, can an explanation be provided?

Refer to page 15 in Appendix A (Cleaning Level

2) of Exhibit A, Restroom Porter Services will “clean at 8 am, 11 am, 1:30 pm & 6 pm.”

8. Are Terrazzo Floors in 2101 required to be stripped and waxed or sealed to protect the marble?

Refer to paragraph 3, Section 3.1.1 of Exhibit A on Non-Carpeted Floor Maintenance.

QUESTION ANSWER

9. Are the trash locations listed in Appendix G exterior pickup locations? Are these the only locations where we empty trash or do we also empty individual interior trash cans?

Refer to paragraph section 3.5 of Exhibit A, trash receptacles are throughout the buildings;

however, all collected trash shall be taken to a designated collection point (See Appendix G of Exhibit A).

10. Can you provide an estimate of the number of labor hours required weekly for Chair Setup in Building 2102? Appendix A Level 2.

Appendix A of Exhibit A states “as needed”;

therefore, an estimate cannot be provided.

11. What is the period of performance on the current contract?

The period of performance for the current contract is July 1, 2016 – June 30, 2017.

12. Is the awarded price of $1.6 million with the current contractor for one year or all years combined?

The award price of $1.6M is for a one-year period of performance.

13. Please provide current CBA / Employee Seniority list.

LaRC will follow the procedures established IAW FAR 22.1020. At The commencement of the succeeding contract, the contracting officer shall provide a copy of the list to the successor contractor for determining employee eligibility for vacation or other fringe benefits which are based upon length of service, including service with predecessor contractors if such benefit is required by an applicable wage determination.

14. Provide square footage of restroom facilities. Refer to the GIS link provided in L.9 BIDDERS

LIBRARY AND INSTRUCTIONS FOR

ACCESS TO LaRC’S GEOGRAPHIC

INFORMATION SYSTEM

https://gissrv6.ndc.nasa.gov/portalcache/apps/One Pane/basicviewer/index.html?appid=fc0a030e4f9 d4947a3797c1e47761f57

15. On the Level 3 Task List it says "Daily" for Restroom and Kitchen service, but then goes on to say "(to be completed before 8 am and in mid‐afternoon). Is it Daily or 2x Daily?

The task should be performed “2 times Daily”.

Refer to Amendment 000002 for the revised Appendix A.

16. Does the Terrazzo ever get stripped and re-waxed or just the tile?

Refer to paragraph 3, Section 3.1.1 of Exhibit A on Non-Carpeted Floor Maintenance.

https://gissrv6.ndc.nasa.gov/portalcache/apps/OnePane/basicviewer/index.html?appid=fc0a030e4f9d4947a3797c1e47761f57 https://gissrv6.ndc.nasa.gov/portalcache/apps/OnePane/basicviewer/index.html?appid=fc0a030e4f9d4947a3797c1e47761f57 https://gissrv6.ndc.nasa.gov/portalcache/apps/OnePane/basicviewer/index.html?appid=fc0a030e4f9d4947a3797c1e47761f57

QUESTION ANSWER

17. Has the PWS - Performance Work Statement changed at all, from what is currently being done by Alutiiq? If yes, what are the changes?

There were very minor changes to the Performance Work Statement. Please utilize the Performance Work Statement provided in the

IFB.

18. May we please have the data sheets on pages 17-22 of the PWS (Appendix B) as Excel files?

The IFB stands as is.

19. The last line of Section B Page 3 states “SUM

OF TOTAL AMOUNTS -- BASE, PLUS

OPTIONS (Including Total Maximum IDIQ Value (CLIN 0002)” However the corresponding box where the total would be listed is labeled “FFP” for firm fixed price. Is this correct, since CLIN 0002 is IDIQ? Please clarify.

Yes, it is correct because CLIN 0002 will be FFP using rates from IFB Section B.5.

20. The list of labor categories on page 4 of section B includes four labor categories for CBA-type work but which do not correspond to CBA job titles: General Laborer, Refuse Collector, Window Cleaner, and Recycling Worker. Please provide guidance as to what CBA job titles we should use for the above-cited Government-listed labor categories. Is the Government expecting the contractor to use SCA rates for these labor categories?

Please clarify.

It is the Contractor’s responsibility to determine the rates used for the four labor categories mentioned. Refer to instructions and cited note disclosed in IFB Section B.5.

21. The CBA labor categories associated with floor work (Floor Maintenance Leader and Floor Maintenance Specialist) are not included in the labor categories for hourly rates on page 4 of Section B. Does the Government not want such hourly rates because they have requested per square foot rates for floor work? Please clarify.

IDIQs for floor work will be priced out based on square footage. Refer to IFB Section B.5

QUESTION ANSWER

22. Attachment 4, Historical Data, cites two contracts, NNL16ADA62P – Alutiiq Commercial Enterprise LLC, and NNL16AA00C – Jackson’s Cleaning Service LLC. What is/was the period of performance for each of these contracts?

For NNL16AD62P – Alutiiq, please refer to response for question 11.

For NNL16AA00C – Jackson’s Cleaning Service LLC, the period of performance was October 1, 2015 to June 30, 2016.

Performance Work Statement NNL17608447E

Appendix A – Cleaning Levels and Frequency

CLEANING LEVEL 1

Service Frequency

Vacuum Carpets and Rugs Every other week Shampoo and Disinfect Carpets, Strip and Re‐Wax Tiled Flooring (unless otherwise instructed, Contractor shall perform these services between the hours of 4:00 pm

Annually

Non carpeted floor cleaning ‐ mopping or appropriate action Every other week

Spot Cleaning/Mopping As needed

Empty Waste Containers, replacing liners/bags as necessary 2 x wk, Tuesday & Friday

Boxed paper Pick‐up 1 x wk ‐ Thursday

High Glass Cleaning Monthly

Low Glass Cleaning 1 x wk

Low Dusting Conference Rooms & Low Dusting Common areas 1 x wk

Outdoor Ash/Butt Receptacle Emptying Every other week

Clean Other Sinks 1 x wk

Clean Walk Off Mats 1 x wk

Clean/Service Restrooms & Locker Rooms 3 x wk ‐Monday, Wednesday & Friday

Clean and Disinfect Water Fountains 2 x wk

Clean Kitchen Areas 2 x wk

CLEANING LEVEL 2

Service Frequency

Vacuum Carpets and Rugs Daily Shampoo and Disinfect Carpets (unless otherwise instructed, Contractor shall perform this service between the hours of 4:00 pm and 12:00 am)

Monthly

Strip and Re‐Wax Tiled flooring (unless otherwise instructed, Contractor shall perform this service between the hours of 4:00 pm and 12:00 am)

Semi ‐annually

Non carpeted floor cleaning ‐ mopping or appropriate action Daily

Spot Cleaning/Mopping As needed

Empty Waste Containers, replacing liners/bags as necessary Daily

Boxed paper Pick‐up 1 x wk ‐ Thursday

High Glass Cleaning Monthly

Low Glass Cleaning Daily

Low Dusting Conference Rooms & Low Dusting Common areas 1 x wk

High Dusting Monthly

Outdoor Ash/Butt Receptacle Emptying 1 x wk

Clean Other Sinks 1 x wk

Clean Walk Off Mats 1 x wk

Clean/Service Restrooms/sinks in Medical Center Exam rooms Daily

Clean and Disinfect Water Fountains Daily

Clean Kitchen Areas (not to include cafeteria kitchen) Daily

Building 2102 Only ‐

Cafeteria Clean between 4pm ‐ 8pm

All Other Areas Clean between 6pm ‐ 10pm

Restrooms Porter Service Clean at 8am, 11am, 1:30pm & 6pm

Set‐up Personnel As needed

CLEANING LEVEL 3

Service Frequency

Vacuum Carpets and Rugs 1 x wk

Shampoo and Disinfect Carpets (unless otherwise instructed, Contractor shall perform this service between the hours of 4:00 pm and 12:00 am)

Semi‐annually

Buffing of Terrazzo and tiled areas of atrium (unless otherwise instructed, Contractor shall perform this service between the hours of 4:00 pm and 12:00 am) 1 x wk, after 6:00 pm

Strip and Re‐Wax Tiled flooring (unless otherwise instructed, Contractor shall perform this service between the hours of 4:00 pm and 12:00 am)

Semi ‐annually

Rubber floors in Kitchens ‐ Manufacturer's Suggested Periodic Cleaning as appropriate (unless otherwise instructed, Contractor shall perform these services between the hours of 4:00 pm and 12:00 am)

Monthly

Dust Mop non‐carpeted floors (includes elevator floors) Daily

Wet Mop non‐carpeted floors (includes elevator floors) 1 x wk, after 6:00 pm

Wipe down interior of elevators (including service elevator) 1 x wk

Service Stairwells ‐ Sweep and Mop stairs & landings; dust handrails assembly, wipe door handles 1 x wk

Spot Cleaning/Mopping As needed

Empty Waste Containers, replacing liners/bags as needed 2 x wk, Tuesday & Friday

Boxed paper pick‐up 1 x wk ‐ Thursday

High Glass Cleaning Monthly

Low Glass Cleaning 1 x wk

Low Dusting Conference Rooms & Low Dusting Common areas 1 x wk

High Dusting Monthly

Outdoor Ash/Butt Receptacle Emptying 1 x wk

Clean Other Sinks 1 x wk

Clean Walk Off Mats Daily

Clean/Service Restrooms & Locker Rooms 2 x Daily (to be completed before 8 am and in mid‐afternoon)

Clean and Disinfect Water Fountains Daily

Clean Kitchen Areas 2 x Daily (to be completed before 8 am and in mid‐afternoon)

Performance Work Statement NNL17608447E

Appendix B‐Building, Estimated Square Footage (SF) and Cleaning Level

Building, Estimated SF and Cleaning Level

Bldg. Area Carpet

Area Tile Area Concrete

Area Rubber

Area Terrazo

Area Other

Total SF No. of Rest‐ rooms Comments

CLEANING LEVEL 1

644 ‐ 827 1,376 79 0 0 379 2,661 0

To include 3rd floor hallway to 4th floor control room in Bldg. 645

645 ‐ 894 0 0 0 0 0 894 0 4th floor control room only

645 A 2,081 1,474 132 319 0 0 4,006 2

646 ‐ 0 1,993 5,780 203 0 342 8,318 2

647 ‐ 14,443 1,303 18,517 0 0 1,502 35,765 7

648 ‐ 10,568 3,186 21,998 226 0 1,852 37,830 7

1101 ‐ 0 107 0 0 0 0 107 1

1146 ‐ 12,428 1,407 3,434 0 0 3,072 20,341 5

1148 ‐ 14,100 14,184 24,491 1,184 0 2,206 56,165 4

1169 ‐ 3,115 224 0 0 0 0 3,339 2

1177 ‐ 2,114 0 169 0 39 0 2,322 1

1181 ‐ 0 193 2,785 0 0 172 3,150 1

1187 ‐ 144 71 9,295 0 0 0 9,510 1

1188 ‐ 1,420 326 7,503 0 0 0 9,249 2

1189 ‐ 8,170 299 540 0 0 0 9,009 2

1190 ‐ 6,396 336 1,171 0 0 843 8,746 2

1191 ‐ 3,274 229 0 0 0 0 3,503 2

1194 ‐ 20,176 9,376 5,081 590 137 2,283 37,643 7 *Scheduled to close FY19

1194 A 3,011 309 38 0 903 49 4,310 2 *Scheduled to close FY19

1195 ‐ 15,041 621 0 0 0 48 15,710 3

1195 A 15,638 350 0 55 0 551 16,594 2

1195 B 9,024 616 31 0 0 0 9,671 2

1195 C 9,718 635 0 0 0 233 10,586 2

1197 ‐ 114 212 3,301 0 0 0 3,627 2

1198 ‐ 285 103 2,480 0 0 0 2,868 1

1199 ‐ 6,410 1,840 7,167 0 0 1,755 17,172 2

1200 ‐ 7,313 12,535 5,520 0 131 0 25,499 5 *Scheduled to close FY21

1201 ‐ 2,558 4,246 351 0 0 1,110 8,265 4

Performance Work Statement NNL17608447E

Carpet

Area Tile Area Concrete

Area Rubber

Area Terrazo

Area Other

Total SF No. of Rest‐ rooms Comments

CLEANING LEVEL 1

1202 ‐ 17,893 40,619 3,727 85 5,072 511 67,907 9 *Scheduled to close FY21

1202 A 7,174 366 0 0 0 300 7,840 3

Rms 130, 130A, 130D, 135, 135A, 138, 162, 163 and hall H1A only

1205 ‐ 13,827 15,772 18,917 244 1,069 6,363 56,192 9

1206 ‐ 3,977 594 19,148 0 0 8,724 32,443 4 1208 ‐ 9,237 5,182 13,676 0 0 4,559 32,654 6 1208 A 2,856 532 0 0 0 1,213 4,601 3

1209 ‐ 57,363 2,085 87 0 0 131 59,666 5 *Scheduled to close FY28

1209 T10 0 0 0 0 0 1,550 1,550 2

1211 ‐ 0 1,047 214 0 0 0 1,261 0 Sweep out every other week

24,357 3,160 4,046 0 168 1,360 33,091 8 No service rms 139, 140A, 142, 142A, and 144

1212 C 1,969 3,904 5,760 0 0 1,221 12,854 7

No service rms 101, 101A, 104, 108, 109, 109A, 112,201S, and 210

1214 ‐ 1,010 661 2,842 0 0 0 4,513 1

1215 ‐ 1,404 3,240 0 0 0 21 4,665 2

No service rooms 106, 106C, 107, 110, and 110A.

No service above 1st floor level.

1216 ‐ 9,368 1,932 116 525 0 0 11,941 6 Does not include Clinic area and rms 125 and 128

1220 ‐ 28,490 7,458 1,084 658 631 8,692 47,013 8 1221 ‐ 6,281 333 0 225 0 0 6,839 2 1221 A 1,388 132 6,262 0 0 455 8,237 2 1221 B 10,437 1,170 18,607 0 0 3,712 33,926 6 1221 C 867 3,285 20,017 0 124 955 25,248 1 1221 D 0 0 4,648 0 0 1,085 5,733 0

1222 ‐ 10,727 5,312 654 209 0 36 16,938 7 *Scheduled to close FY18

1225 ‐ 5,259 2,717 265 0 87 27,132 35,460 4 1228 ‐ 1,147 257 0 0 0 0 1,404 2

Performance Work Statement NNL17608447E

Carpet

Area Tile Area Concrete

Area Rubber

Area Terrazo

Area Other

Total SF No. of Rest‐ rooms Comments

CLEANING LEVEL 1

1230 ‐ 13,323 12,312 4,601 0 706 813 31,755 3

No service for area under construction

1230 A 0 967 0 0 0 0 967 0 1230 B 2,964 9,028 2,201 651 0 0 14,844 4

1232 ‐ 19,197 1,793 81 0 447 2,730 24,248 8 No service rm 120H

1232 A 9,670 12,378 6,714 0 0 17,788 46,550 5 1233 ‐ 0 0 1,686 0 0 0 1,686 1

1235 ‐ 0 232 376 0 0 0 608 1 Service rms 100, 104 and 201 only

1236 ‐ 14,362 2,060 45,331 181 503 4,753 67,190 9 1237 A 235 6,448 1,787 0 0 259 8,729 1 1237 B 0 154 4,347 0 0 0 4,501 2 1237 C 0 1,996 0 0 0 553 2,549 0

1238 ‐ 4,235 3,959 0 0 0 1,864 10,058 4 1238 A 0 6,330 0 0 0 0 6,330 1 1238 B 1,602 16,207 5,528 0 0 8,430 31,767 2 1240 ‐ 515 0 4,764 0 0 595 5,874 0

1241 ‐ 0 160 68 0 0 0 228 2 Entry area and restroom only

1242 ‐ 2,868 2,324 1,980 0 0 460 7,632 4 No service rm 105

1244 ‐ 34,962 15,400 96,299 451 2,120 10,006 159,238 10 No service rms 122C, 130, and

1244 C 7,515 415 0 296 0 1,011 9,237 0 1244 D 0 1,531 22,057 0 0 0 23,588 1

1245 ‐ 0 560 0 0 0 0 560 1 Room 102 and restroom 100A only

1247 A 12,376 949 1,298 0 1,735 0 16,358 6 1247 B 1,938 1,222 47,630 0 737 631 52,158 2

1247 D 2,390 7,370 37,399 84 761 3,212 51,216 3 1247 E 0 2,796 33,410 0 0 349 36,555 3 1247 H 955 573 4,716 0 0 120 6,364 1 1248 ‐ 768 7,069 2,215 0 153 2,254 12,459 9 1250 ‐ 24,314 19,865 11,208 237 6,418 7,469 69,511 11

1250 A 5,337 414 0 270 0 0 6,021 2

1251 A 21,419 8,969 35,794 787 0 6,249 73,218 10 No service rms 160 and 161

Performance Work Statement NNL17608447E

Carpet

Area Tile Area Concrete

Area Rubber

Area Terrazo

Area Other

Total SF No. of Rest‐ rooms Comments

CLEANING LEVEL 1

1256 ‐ 1,228 1,194 4,869 0 238 0 7,529 2

1256 A 293 906 787 0 0 160 2,146 0

1256B ‐ 0 0 0 0 0 0 0 0

Pull trash from inside of front and back doors of rm

101. No other services needed.

1256 C 0 0 4,842 0 0 262 5,104 0 1262 ‐ 3,238 494 10,288 0 0 51 14,071 3 1265 ‐ 3,968 3,570 8,332 0 0 5,616 21,486 3

1267 ‐ 9,180 361 3,574 0 0 689 13,804 3 No service rms 127 and 129

1267 A 330 875 13,150 0 0 399 14,754 2 1268 ‐ 20,986 11,791 921 307 611 0 34,616 12 1268 A 31,544 21,152 8,210 0 472 143 61,521 7 1268 B 6,532 16,921 35 0 0 38 23,526 2 1268 C 23,250 5,310 0 218 0 0 28,778 4 1268 D 1,744 2,903 8,231 0 0 0 12,878 2 1286 ‐ 382 0 944 0 0 0 1,326 2 1289 ‐ 368 57 1,588 0 0 889 2,902 1 1292 ‐ 138 471 3,686 0 0 0 4,295 2 1293 A 7,118 1,094 12,074 1,508 422 2,834 25,050 6 1293 B 6,687 1,862 8,932 0 180 5,099 22,760 3 1293 C 0 17,940 2,279 585 0 0 20,804 4 1295 ‐ 0 58 1,553 0 0 710 2,321 1 1296 ‐ 0 3,830 688 0 0 0 4,518 2 1297 ‐ 3,253 796 2,937 230 0 0 7,216 3 1297 C 0 0 2,503 0 0 0 2,503 0 1297 E 0 0 1,667 0 0 0 1,667 0 1298 ‐ 14,901 632 1,189 0 0 76 16,798 3

1299 ‐ 7,809 26,125 1,454 0 823 2,170 38,381 4 *Scheduled to close FY21

F

1,131

1,482

Service rms 104, 105, hall H1A, and stairs only

2101 ‐ 5,437 59 0 0 0 112 5,608 1 Director's Suite.

Vacuum/Mop Weekly

2102 35,182 390 0 1,239 18,270 223 55,304 10 Office Area of

ED/RD/SACD

TOTALS 763,529 421,822 716,507 11,567 42,957 173,434 2,129,816 362

Performance Work Statement NNL17608447E

Bldg.

Area Carpet

Area Tile Area

Concrete Area

Rubber Area

Terrazo Area Other

Total SF No. of Rest‐ rooms Comments

CLEANING LEVEL 2

1216 Clinic ‐ 463 271 0 0 3,928 0 4,662 2 Includes rms 125 and 128

1219 ‐ 25,395 1,133 243 0 462 65 27,298 5

1222 B 4,755 1,723 1,095 407 0 59 8,039 3

Mopping of gym floor 1x/week. All sweeping and mopping of the gym floor shall be performed between 7:15 am and 11:00 am.

Shampoo/disinfect carpet quarterly.

2102 ‐ 36,157 7,340 1,802 0 6,279 8,294 59,872 2 Excludes ED/RD/SACD Office Areas

TOTALS 66,770 10,467 3,140 407 10,669 8,418 99,871 12

Carpet

Area Tile Area

Concrete Area

Rubber Area

Terrazo Area Other

Total SF No. of Rest‐ rooms Comments

CLEANING LEVEL 3

1308 ‐ 2,532 323 0 0 0 0 2,855 3

2101 ‐ 49,213 4,643 505 1,726 4,077 224 60,388 6 Excludes Director’s Suite

TOTALS 51,745 4,966 505 1,726 4,077 224 63,243 9

Carpet

Area Tile Area

Concrete Area

Rubber Area

Terrazo Area Other

Total SF No. of Rest‐ rooms Comments

LANGLEY CHILD DEVELOPMENT CENTER

1231 C 175 8,718 316 0 0 0 9,209 7 Section 3.15

TOTALS 175 8,718 316 0 0 0 9,209 7

Performance Work Statement NNL17608447E

CENTER TOTALS

Carpet

Area Tile Area

Concrete Area

Rubber Area

Terrazo Area Other

Total SF No. of Rest‐ rooms Comments

882,219 445,973 720,468 13,700 57,703 182,076 2,302,139 390