NNK16565015R-000002_-_Q A.pdf

NNK16565015R 000002

1. RFP, Provision L.17:

Q. Is this information required for subcontractors in addition to the prime offeror?

A. Yes. The Offeror should refer to RFP, Provision L.17.

2. RFP, Provision L.6(c):

Q. Will the Government consider excluding an acronym list from being part of the page count?

A. No. If the offeror chooses to propose an acronym list it will be considered part of the page count.

3. Bidder’s Library, Historical Work Load Data:

Q. Does the Historical Workload data cover a 1 year period?

A. Yes. The Historical Workload data provided in the Bidder’s library consists of a single year of effort. The historical data is provided for informational purposes only to assist offerors in understanding the workload in various areas of the performance work statement. This data is not intended to be a comprehensive list of every item that may be performed by the contractor.

4. Personnel Seniority list:

Q. Will the Government provide a seniority list of current personnel to Bidder’s?

A. No. The only information available is provided in the Bidder’s Library within the KPSC

Seniority Demographics document.

5. RFP Attachment J-01, Section 1.8:

Q. Does the offeror need to provide insurance for the 76 GSA vehicles?

A. Yes. The offeror should refer to RFP, Clause H.26.

6. RFP Cover Letter:

Q. Are subcontractors required to submit letters of intent to bid?

A. No. As stated in the RFP cover letter, only offerors are requested to submit a letter of intent to submit a proposal.

7. RFP, Provision L.16:

Q. Should we submit the Staffing Plan and Basis of Estimates in both Volume I: Mission

Suitability and Volume V: Plans and Other Data?

A. No. The offeror shall refer to RFP, Provision L.16; Subfactor B; Technical Approach, (b) and (c) and RFP, Provision L.20.

8. Attachment J-01, Section 5.1:

Q. Approximately how many call-outs annually does each post/position have?

A. With regard to testifying, the offeror must meet the requirement of Attachment J-01, Sections 5.1.1 and 5.1.3. In addition, the Bidder’s Library contains historical data regarding this requirement.

9. RFP, Provision L.16:

Q. Is the Phase-in Plan required in both Volume I – Mission Suitability and Volume V – Plans and Other Data?

A. No. RFP, Provision L.16, Subfactor A: Management Approach (d), will be revised to be consistent with Provision L.20 and to clarify that the Phase-in Plan should only be submitted in Volume V. Please see amendment NNK16565015R/000002.

10. RFP, Provision L.18:

Q. Is a cost narrative required in the Cost Volume? If so, will the Government please provide guidelines as to what is required in this narrative? If not, in what volume should we include our supporting cost information and explanation?

A. A cost narrative is not required. Additional supporting cost information may be submitted in Volume III. Reference RFP, Provision L.18(a).

11. RFP, Provision H.7:

Q. Attachment J-23 contains no relevant information and states, “Will be incorporated into the contract after award.” Can the Government please provide minimum qualification standards for the three key personnel positions?

A. Offerors should refer to RFP, Provision L-16; Subfactor A: Management Approach, (c).

12. RFP, Provision L.21:

Q. Attachment L-01 Key Personnel Resumes is not included in the final solicitation documents. Can the Government please provide Attachment L-01 to all offerors?

A. The Government has verified that Attachment L-01 was included in the solicitation.

13. Attachment J-22:

Q. If the government will not be releasing the seniority lists for current personnel to whom shall the FOIL request be emailed?

A. The KPSC Seniority Demographics document is posted to the Bidder’s Library. No further information will be provided regarding seniority. For information on submitting a Freedom of

Information Act (FOIA) request, the offeror should refer to www.nasa.gov/centers/kennedy/about/foia/index.html.

14. Attachment J-22:

Q. Will the government give sufficient time to all offerors to incorporate the seniority list information into the bid?

A. The Government does not anticipate extending the proposal due date.

15. Attachment J-11, Section 1.0:

Q. Will the contractor need to purchase all the required equipment for each vehicle or will the vehicles be outfitted with equipment and the contractor is required to purchase and replace the equipment as needed?

A. Offerors are responsible for outfitting all new vehicles and replacing existing equipment as needed.

http://www.nasa.gov/centers/kennedy/about/foia/index.html

16. Attachment J-03:

Q. What additional performance standards are expected for the Emergency Management 2.0

PWS work requirement? Examples:

2.1-6. Conduct weekly operational readiness checks of applicable Government-provided hand-held, mobile, and fixed communication devices (e.g., HF (High

Frequency) radios, ham radios, 400 MHz radios, cell phones, satellite, and facsimile system). Is it 100% compliance with weekly operational readiness checks?

2.2-10.The contractor must maintain the capability to operate the Mobile Command

Center Vehicle (MCV) and its equipment. What is the minimum manning required for operating the Mobile Command Center Vehicle (MCV) and its equipment when the

KSC EOC is activated at the same time?

2.2-16. Train the ESF staff in accordance with NIMS and maintain training records.

What percentage of training completion is required and what timeline is specified for conducting required training. Is it 100% trained within 30 days of appointment or something else?

A. Attachment J-03 clearly identifies the Government's requirements.

17. Attachment J-01, Section 2.0 #1:

Q. Does the KSC Contractor Emergency Manager lead need to have a State of Florida

Certified Emergency Manager credential?

A. No. The offeror should refer to Attachment J-01, Section 2.0.

18. Attachment J-01, Section 2.0 #2:

Q. What is the expected operational period for planning that we must address to adequately and reasonably be prepared to carry out initial disaster response and short-term recovery actions on an independent basis? Is it a 12 hour operational period, 24 hour operational period or more?

A. Offerors should refer to Bidder’s Library for historical workload data.

19. Attachment J-01, Section 2.1 #9:

Q. How many plans exist for KSC onsite contractors?

A. The Government anticipates between 20 to 30 contractor and tenant plans to be reviewed annually.

20. Attachment J-01, Section 2.2 #5:

Q. What are the required response times allowed for contractor EM staff during duty and off duty hours for emergencies requiring employment of the MCV? Is the performance standard

100% compliance with response times?

A. There is not a performance standard related to the MCV response time.

21. Attachment J-01, Section 2.2, #’s 7-9:

Q. Does the KSC NASA EM Director maintain and manage a funding source to conduct mandatory and elective training for all personnel involved in the Center EMP? According to

NPR 8715.2B this shall include applicable necessary NIMS training for contracted fire department personnel, EMT/paramedics, emergency management personnel, and the guard force.

A. No, offerors are required to propose adequate resources to meet the requirements of the solicitation.

22. Attachment J-01, Section 2.2 #14:

Q. Under the Emergency Notification and Accountability System (ENS) PWS section does it imply that accountability of contactors must be obtained through ENS or is there an option to allow contractors to gather the info in their own format and provide it to KSC ENS point of contact?

A. No, the requirement is clear as written.

23. Attachment J-01, Section 2.2 #6:

Q. Does the KSC NASA EM Director provide a training lesson plan/medium source for the training required on WebEOC® software program?

A. No

24. Attachment J-01, Section 2.2 #17:

Q. What are the historical data on the number of classes needed to train the expected number of personnel?

A. Offerors should refer to the historical workload data in the Bidder’s Library.

25. Attachment J-01, Section 2.3 #1:

Q. Does the KSC require assigned/attached units to develop a separate standalone COOP plan beyond the COOP concept of operations contained in the integrated KNPR 8715.2, Comprehensive Emergency Management Plan (CEMP? If so, for planning purposes how many COOP plans exist at KSC?

A. No.

26. Attachment J-01, Section 2.3 #1:

Q. Who is the responsible agency for all KSC facility Emergency Evacuation Plans and Severe

Weather Protective Areas (SWPA)?

A. The National Aeronautics and Space Administration (NASA).

27. Attachment J-01, Section 2.4 #1:

Q. Does a KSC requirement exist to publish an Annual Exercise Schedule to meet the exercise frequency requirements specified in PWS and NPR NPR 8715.2B? If so, what is the performance standard?

A. No.

28. Attachment J-01, Section 2.4 #3:

Q. If KSC doesn’t experience a real-world event does this mean the contractor would have to include HQS and other Centers in one of KSC exercises every other year as required in NPR

8715.2B or has a waiver been granted to the requirement?

A. Yes. NASA Headquarters and other Centers are included in the KSC annual exercise as specified in Attachment J-01, Section 2.4.

29. Attachment J-01, Section 2.4 #7:

Q. Since there are numerous courses offered by the Emergency Management Institute of the

Federal Emergency Management Agency has the NASA Center Directors or designees for the

EM program identify training requirements and develop a training plan to support contingencies that includes all KSC personnel?

A. Yes.

30. Attachment J-01, Section 2.4 #7:

Q. These plans, memorandums and procedures are referenced in the PWS 2.0. Will the government provide these KSC plans, memorandums, and procedures for Bidder’s to evaluate for staffing requirements?

A. Offerors should refer to the Bidder’s Library.

31. Attachment J-01, Section 3.0 #15:

Q. What are the hours of operation for the Supervisor console? What are the hours of operation for the Telc-communicator Console C?

A. Reference Attachment J-01, Table 3.0.

32. RFP, Provision B.3:

Q. Should the IDIQ rates be an hourly rate or a shift rate based on the provided unit?

A. Offerors should refer to RFP, Provision L.18.

33. RFP, Provision B.3:

Q. Can the Government provide a estimated number of IDIQ hours per labor category, or historical data of IDIQ hours?

A. No. However, please refer to RFP, Provision M.5, Price Factor, Best Estimated Quantities, on how these labor rates will be evaluated.

34. Attachment J-01, Section 1.4 #5:

Q. The RFP indicates the contractor is responsible for managing and disposing of hazardous and controlled waste for “those areas of work the contract entails.” Looking at the Historical

Workload Data and other documents in the Bidder’s Library and RFP files, we do not see a listing for hazardous waste removal that indicates the type of waste and volume the contractor is responsible for removing. Please list the type of waste and volume, so that Bidder’s can accurately estimate the cost of this removal, if this item is part of the FFP calculation and not a cost-reimbursable item.

A. Attachment J-01 has been updated to clarify. Reference Amendment

NNK16565015R/000002.

35. Attachment J-01, Section 3.1 #11 and #15:

Q. Ref. PSCC posts. Please clarify whether the Telecommunicators listed in this table need to meet the qualifications for Public Safety Telecommunicator (PST) I or for PST II (per NFPA

1061).

A. Telecommunicators shall meet the appropriate NFPA 1061 requirement for the function they are performing.

36. Attachment J-08:

Q. Please indicate the length of the time for the various instructor internships mentioned in J-

08, pages 20-23.

A. Instructor Applicant internship is defined in RFP, Attachment J-08, Item 76.

37. Attachment J-08:

Q. The documents that discuss the training requirements (J-01, J-08) do not indicate the equipment or materials needed for training. These items are not identified in the equipment lists (J-14, J-15) or Historical Workload Data. In order to accurately estimate the costs for training materials and equipment, as well as the property control measures, we ask NASA to please identify the equipment, materials and quantities required for all training to be provided by the contractor.

A. There is sufficient training equipment and material necessary to meet the identified training requirements in J-01 and J-08. Additional training equipment may be purchased in accordance with Clause G.9(b)(2).

38. Attachment J-10:

Q. The Draft RFP did not address criminal background checks for personnel other than the

Security Police Officers. A check of the final J-01 did not reveal screening or required personnel clearance information. Please advise which positions require criminal background checks and any government clearances required.

A. The RFP clearly identifies the Government's requirement. Reference RFP Attachment J-

01, Section 1.6, Item 10.

39.

Q. After checking all RFP documents, it appears the type and amount of insurance NASA requires the contractor to maintain (e.g., general liability, auto, etc.) appears to be absent.

Please indicate what types and amounts of insurance NASA requires it contractors and subcontractors to maintain.

A. The RFP clearly identifies the Government's requirements. Offerors should refer to RFP, Clause H.26 and I.1, (a) and (b).

40. Attachment J-08:

Q. If the SAVE course is not synonymous with Active Shooter training, please discuss the topics and duration NASA would like the course to address

A. The SAVE (Surviving an Armed Violent Encounter) Course is synonymous with Active

Shooter Training. Reference Attachment J-01, Section 6.1, Item 9.

41. Attachment J-14:

Q. What is the age and current certification status on the (6) dogs currently providing services and listed on the Contractor Replaceable Installation Accountable Property list?

A. The ages range from 3 to 8 years. All K-9s are certified.

42.

Q. As indicated at the KSC II Bidder’s Conference, will a list of the attendees be posted?

A. The list of Interested Parties in posted on the KPSCII website.

43. RFP, Provision L.6 and L.20:

Q. L.20 states page limitations for the Draft Safety and Health Plan will be adhered to as identified in Provision L.6, however, no limitations for this plan are identified.

A. The RFP is revised to remove the requirement for a draft Safety and Health Plan. Reference

Amendment NNK16565015R/000002.

44. RFP, Provision L.9:

Q. As it does not appear to be specifically identified, in which Proposal Volume does the

Government want the Government Property Management Information provided?

A. RFP, Provision L.18 is revised to clarify this information should be provided as part of the proposal Volume III. Reference Amendment NNK16565015R/000002.

45. RFP, Provision L.17:

Q. As it would be more recent and relevant information on Safety Performance, does the

Government prefer the last 3 years of information to encompass the periods 2013, 2014 and

2015?

A. Yes, 2012, 2013, and 2014 is the data available from OSHA.

46. RFP, Provision L.8 and Attachment L-08:

Q. Will a current value be posted for those items included in the Option to Purchase Incumbent

Contractor-Owned Capital Equipment & Material in Stock?

A. No further information is available at this time regarding the net book value of the assets covered by Provision L.8.

47. RFP, M.3; Subfactor B, Technical Approach; (b):

Q. Are all current staff fully qualified to perform their current positions?

A. Yes all current staff are qualified to perform their current positions under the current KPSC contract.

48. Attachment J-22:

Q. The current Collective Bargaining Agreement is a document that that allows all bidding contractors the visibility to bid appropriately for base year and proceeding year(s) awarded contracts. Will you please provide a current Collective Bargaining Agreement(s) for this project to all bidding parties to allow proper pricing and competition?

A. Offerors should refer to Bidder’s Library for CBA’s