Attachment_A_-_SOW.pdf

NNG16547352R

Attachment A

ATTACHMENT A

STATEMENT OF WORK (SOW)

FEBRUARY 2016

RFP NNG16547352R

STATEMENT OF WORK

Introduction

The Goddard Space Flight Center (GSFC) is a recognized leader in Safety and Mission

Assurance, with a history of implementing effective, innovative, and cost-effective approaches to reduce risk and enable mission success. Safety and Mission Assurance

(SMA) personnel and processes are integrated throughout Goddard, assuring safety and mission success for the full spectrum of GSFC flight and ground-based programs and projects.

The SMA Directorate provides support to GSFC projects in the development of safety and mission assurance requirements, and the independent surveillance, audit, review and assessment of design, development, test, and Mission Operations activities on-site and at supplier facilities. This includes management of institutional risk related to project operations. The SMA Directorate also manages the GSFC Quality Managements

Systems, and the implementation of institutional safety for center operations.

Scope of Work

The GSFC SMA Directorate was reorganized with the objective of improving the effectiveness of SMA, and formally adopting a risk-based strategy of doing business. In addition, it reflects the directorate’s vision for excellence in safety, risk management, quality engineering and mission assurance at the center. See the GSFC SMA website for complete organization details, at http://sma.gsfc.nasa.gov.

In concert with the new strategic vision of the SMA Directorate, the Contractor shall provide a risk-based approach to the flow-down, tailoring and implementation of mission assurance requirements for the following services:

Safety Division Services o Systems Safety Engineering o Industrial Hygiene and Radiation Protection o Occupational Safety o Lifting Devices Engineering and Pressure Vessel Systems

Quality and Reliability Division Services o Reliability and Risk Assessment Engineering o Mission Software & Ground Systems Assurance o Quality Engineering o Metrology and Calibration/Repair Service of Measurement and Test

Equipment

Assurance Systems Division Services o Systems Review o Management Systems

Additionally, the Contractor will be required to provide Program Development support to GSFC SMA Directorate operations and development initiatives, aimed at http://sma.gsfc.nasa.gov/ improving the quality of service delivery, and expanding the range of services provided, and fostering stronger relationships with internal and external customers and partners.

1 GENERAL REQUIREMENTS

The following requirements have general applicability for the contract, and should be adhered to in the performance of all services within this Statement of Work.

1.1 Personnel

GSFC flight projects require unique SMA skills generally found within the aerospace community. It is imperative to ensure personnel have appropriate levels of expertise to meet the requirements identified in this statement of work. In addition, the Contractor shall provide personnel that are knowledgeable of NASA/GSFC policy and standards related to Program and Project Management, and Systems Engineering.

Contractors supporting Ground Systems and Mission Operations shall possess security clearances up to the Top Secret level.

1.2 Deliverable Submission, Reporting and Communication

Contractor document deliverables shall be reviewed internally prior to submission to the government, with final deliveries provided in Microsoft office compatible formats.

The Contractor shall prepare written weekly and monthly reports to address the status of activities performed under tasks written against this statement of work.

The Contractor shall provide technical and management in-person support to weekly and monthly status meetings with the SMA Directorate, Division, and Branch Management.

The Contractor shall provide all electronic correspondence through their NASA provided email account.

1.3 Property and Information Management

Any equipment, or property provided to the Contractor in order to facilitate the accomplishment of work required by this contract shall be maintained in working order and adequately secured to prevent loss or theft.

In addition to data management policy and protocol specific to the service being provided, the Contractor shall appropriately control and handle restricted, proprietary, and other sensitive information, such as that controlled by Export Control Regulations, ITAR (International Traffic in Arms Regulations), and EAR (Export Administration

Regulations).

SAFETY DIVISION SERVICES

2 SYSTEM SAFETY ENGINEERING SERVICES

The Contractor shall support the Safety Division in ensuring that GSFC managed space flight missions establish a system safety program.

The Contractor shall be responsible for supporting the implementation of systems safety over the program life cycle for GSFC-managed space flight missions and ground-based projects. The Contractor shall provide technical support and consultation to the project teams in defining and interpreting requirements, analyzing mission systems for safety hazards, supporting hazardous operations, and in developing solutions to safety issues in order to enhance the likelihood of achieving mission success.

The Contractor shall provide the following services to the Safety Division:

2.1 System Safety Planning

The Contractor shall prepare a System Safety Plan for each GSFC managed space flight mission or ground-based project, detailing how the system safety program will meet

NASA Safety requirements. The Contractor shall also review externally developed

System Safety Plans and submit written findings and recommendations to the Safety

Division.

Applicable standards for system safety planning include the following:

NPR 8715.3C “NASA General Safety Program Requirements”

NPR 8715.7A “Expendable Launch Vehicle (ELV) Payload Safety Program

Requirements”

2.2 Hazard Analysis

The Contractor shall perform hazard analyses on GSFC-managed space flight missions and ground-based projects. The Contractor shall also provide technical review and comment on externally developed hazard analyses and associated analyses and reports and submit written findings and recommendations to the Safety Division.

The Contractor shall document results of hazard analyses in Safety Data Packages.

Safety Data Packages encompass Missile System Prelaunch Safety Packages (MSPSPs), and Instrument Safety Assessment Reports (ISARs).

Applicable Standards for Safety Data Packages include but are not limited to the following:

NPR 8715.7A “Expendable Launch Vehicle (ELV) Payload Safety Program

Requirements”

SSP 51700 "Payload Safety Policy and Requirements for the International Space

Station" NSTS/ISS 13830, Rev C “Payload Safety Review and Data Submittal

Requirements For Payloads Using the Space Shuttle or International Space

Station (ISS)”

2.3 Integration & Test Support

The Contractor shall support GSFC in-house integration and test activities, including reviewing and approving procedures for hazardous operations, performing safety audits, and providing real-time support of hazardous operations. The contractor shall provide expertise in operational safety requirements pertinent to these activities. The Contractor shall also support select out-of-house integration and test activities as directed by the

Safety Division.

2.4 Launch Range Support

The Contractor shall support pre-launch and launch activities including reviewing and approving hazardous procedures, performing safety audits, monitoring hazardous pre-launch activities, and closing out all hazard control verification items. The Contractor shall provide reports on activities as required.

2.5 Safety Reviews & Payload Safety Working Group Support

The Contractor shall support Safety Reviews and Payload Safety Working Group meetings and develop necessary documentation as requested by the Safety Division. The

Contractor shall also develop and present safety status and technical issues at design and programmatic/milestone reviews.

2.6 Mishap Reporting

The Contractor shall report any mishaps and close calls in NASA Mishap Information

System (NMIS). The Contractor shall provide support as needed on any mishap or close call investigations as directed by the Safety Division.

Applicable standards for mishap reporting include the following:

GPR 8621.4 “GSFC Mishap Preparedness and Contingency Plan”

3 INDUSTRIAL HYGIENE AND RADIATION PROTECTION

The Contractor shall provide Comprehensive Industrial Hygiene (IH) and Radiation

Protection Program services for GSFC at the Greenbelt, Maryland and Wallops Flight

Facility, Wallops Island, VA locations. Related services shall also be provided for

NASA employees located at the Goddard Institute for Space Studies (GISS) in New York

City, the Independent Validation & Verification (IV&V) Facility in Fairmont, WV, the

White Sands Complex (WSC) in Las Cruces, New Mexico, Merritt Island (MILA), and

Florida and at temporary job sites.

The Contractor shall provide the following Industrial Hygiene and Radiation Protection

Services:

3.1 Industrial Hygiene Program Services

The Contractor shall effectively manage an operationally comprehensive IH Program;

maintain procedures and record keeping per GSFC’s organization and management; and develop/recommend appropriate policies and procedures necessary to ensure safe operations. The Contractor shall be guided by NASA policies and procedures, GSFC policies and procedures, applicable federal and state regulations and national standards

(e.g., American Conference of Governmental Industrial Hygienists (ACGIH), American

National Standards Institute (ANSI), American Society of Heating, Refrigerating and

Air-Conditioning Engineers (ASHRAE)).

Comprehensive Baseline IH Surveys

The Contractor shall conduct comprehensive baseline surveys of all GSFC organizations and workplace operations. Comprehensive Baseline Surveys Employee exposure to carcinogens, extreme toxicants, substances with low occupational exposure limits or high risk of exposure, sensitizers, and developmental/reproductive hazards shall be specifically evaluated for health risk. Comprehensive baseline survey shall follow established GSFC protocols.

Applicable standards for performing Comprehensive Baseline Surveys include the following:

GPR 1840.2B “Industrial Hygiene Program”

Comprehensive IH Surveys (Follow-up)

The Contractor shall conduct Comprehensive Follow-up IH Surveys periodically after the initial Comprehensive Baseline Survey. Follow-up surveys shall take place every one, two or three years in accordance with the level of the organization’s operational hazards.

Indoor Air Quality Surveys

The Contractor shall respond to Indoor Air Quality (IAQ) concerns and assess conditions and the potential hazard qualitatively and/or quantitatively, as appropriate.

Local Exhaust Ventilation Systems Surveys

The Contractor shall conduct annual surveys of Local Exhaust Ventilation (LEV) to evaluate compliance with GSFC requirements and Work Instructions. The Contractor shall also track LEV system equipment, evaluation measurements, and overall effectiveness to determine trends in flow rates and other parameters. The Contractor shall maintain current and historical databases listing all LEV's on GSFC, type, location, date of certification, and findings/recommendations.

Respiratory Protection Program

The Contractor shall manage and maintain a Respiratory Protection Program (RPP) that is compliant with Federal Regulations, NASA and GSFC requirements.

Hearing Conservation Program

The Contractor shall manage and maintain a Hearing Conservation Program that is compliant with Federal Regulations, NASA and GSFC requirements.

Personal Protective Equipment Program

As part of the Comprehensive Baseline and Follow-up Surveys, the Contractor shall evaluate GSFC operations to identify required and recommended Personal Protective

Equipment (PPE) for the respective operations.

Ergonomics Program

The Contractor shall manage and maintain an Ergonomics Program following NASA and GSFC requirements.

Asbestos Program

The Contractor shall review all aspects of the asbestos abatement project process, including submittals by asbestos abatement contractors, to ensure the protection of GSFC employees and compliance with Federal and State Regulations, and GSFC requirements.

The Contractor shall monitor asbestos abatement projects to ensure compliance with

Federal and State regulations, GSFC requirements, and in accordance with the abatement plans.

Prescription Safety Eyeglasses Program

The Contractor shall coordinate the process for ordering prescription safety glasses for

GSFC employees required to wear safety glasses.

Consultant Services

The Contractor shall provide technical assistance to GSFC engineering organizations necessary to incorporate preventative measures and concepts in early design stages of new construction, new equipment and facility modifications.

The Contractor shall review plans, drawings, and design specifications for new facilities and modifications to existing facilities to ensure inclusion of necessary health hazard controls.

The Contractor shall provide support (participate in telecoms, coordinate requests for information) related to meetings, audits and visits from Federal, State and Local agencies concerning workplace health matters.

The Contractor shall support incident response and disaster control operations at GSFC

Greenbelt. The Contractor shall have the capability to provide emergency response services.

Food Preparation Areas

The Contractor shall provide a food safety professional to perform quarterly food safety audits of all food service establishments, to include cafeterias, food courts, dining services, child development centers, and cafes. Farmer’s markets and concessions stand shall receive a semiannual food safety audit, and vending areas shall be inspected annually by the Contractor. The Contractor shall conduct audit in accordance with

NASA and GSFC requirements, with reference to the Federal Food Safety Code and

State and Local procedures.

Applicable standards for auditing food preparation areas include the following:

GPR 1870.1B “Food Sanitation and Foodborne Illness Prevention Program”

Safety Data Sheet (SDS) Electronic Database Support

The Contractor shall provide consultative support to Management Operations regarding inclusion of chemical products in the Safety Data Sheet (SDS) database. The Contractor shall also review all new purchases of chemical products to determine safety and health considerations, and provide recommendations to the product requester and Management

Operations.

Pre-renovation Surveys

In preparation for renovation or demolition projects, the Contractor shall collect samples and provide reports regarding the presence of asbestos-containing materials and lead-containing paint. The Contractor shall collect samples in accordance with Environmental

Protection Agency (EPA) protocols and acceptable industry practice.

Emergency Response

The Contractor shall be available to respond to GSFC emergency situations where IH support is needed or requested. Normal request for support comes when an Emergency is

Toned Out on the two-way radios or from a call from the Safety Division. During core working hours the response time shall be within 10 minutes of notification of an incident. During non-business hours the response time shall not exceed two (2) hours.

Industrial Hygiene Laboratory Services and Analysis

The Contractor shall provide or obtain accredited laboratory services necessary for the execution of the IH services in the contract.

3.2 Radiation Protection Program Services

The U.S. Nuclear Regulatory Commission (NRC) has issued licenses to GSFC, which authorize handling of radioactive materials. The current NRC licenses used on-site include a broadscope byproduct material license, a Source Irradiator license, and materials under other general NRC licenses. The Contractor shall maintain complete records on each radioactive source (ionizing and non-ionizing) at GSFC.

The Contractor shall work with the Radiation Safety Officer (RSO), who leads the

Radiation Protection Office (RPO) to effectively manage the Radiation Protection

Program.

The objective of the GSFC Radiation Protection Program is to limit exposure of personnel to ionizing and non-ionizing radiation to As Low As Reasonably Achievable

(ALARA). However, under no circumstances shall exposure exceed appropriate Federal standards. National standards shall be used as guidelines to determine ALARA for non-ionizing radiation (e.g. American National Standards Institute (ANSI), American

Conference of Governmental Industrial Hygienists (ACGIH)).

The Contractor personnel shall be located at GSFC/Greenbelt and most of the work in the program will be accomplished at the Greenbelt site. The Contractor shall travel to outside locations as needed and to WFF at least semiannually to provide radiation protection services.

Inventory and Monitoring of GSFC Radioactive Sources

The Contractor shall physically inventory all radioactive sources at GSFC to verify their location on a quarterly basis. The Contractor shall make appropriate changes to the source records in order to maintain an accounting of current sources status. The

Contractor shall maintain/modify the existing computerized tracking systems to maintain an accurate and up-to-date source inventory.

The Contractor shall conduct testing of sealed radiation sources for leakage or contamination. Sealed sources are required to be leak tested in accordance with GSFC’s

NRC licenses. In addition, sources shall be tested by the Contractor, whenever they are suspected of leakage.

Shipping, Receipt, and Transfer of Radioactive Sources

Shipments of all radioactive sources shall be made in accordance with the Department of

Transportation (DOT) and other applicable regulations. At a minimum, one Radiation

Protection Services Contractor shall be certified per NRC regulations to ship radioactive source material.

The Contractor shall be responsible for the physical transportation of radioactive materials on the GSFC/Greenbelt campus. This entails the transfer of sources between buildings for test and evaluation, moving to and from storage.

Thermal Vacuum Testing of Radioactive Sources

The Contractor shall be ensure that radioactive sources to be used in a space environment are certified for environmental extremes. After thermal vacuum testing, the Contractor shall be responsible for certifying that the sealed source is not leaking.

Inspection of Areas Where Radioactive Sources are Used or Stored

The Contractor shall periodically inspect (at a minimum semiannually) any area where radiation sources are used or stored to ensure sources are being used in a safe and secure manner. The Contractor shall monitor areas where radioactive sources are used or stored.

Radioactive Waste Disposal

The Contractor shall manage radioactive waste in accordance with applicable Federal and state regulations. Radioactive waste shall be packaged in approved DOT containers and prepared and stored for disposal.

Radioactive Source Storage

The Contractor shall manage the radioactive source storage facility at the

GSFC/Greenbelt campus.

Decontamination

In the event an area or items are found to be contaminated above GSFC limits, the

Contractor shall work with the RSO and GSFC Emergency personnel to isolate the area or items. The Contractor shall use proper decontamination methods to eliminate the contamination to regulatory acceptable limits. Large scale, catastrophic events shall be managed by the Contractor to the point of regulatory acceptable final release to the public.

Maintenance, Repair, and Calibration of Radiation Detection Instruments

The Contractor shall ensure that radiation detection instruments are calibrated as required by regulation or manufacturer's guidance and when otherwise necessary to support

GSFC requirements.

X-Ray Devices and Accelerator Surveillance

The Contractor shall maintain an inventory of all X-Ray devices and accelerators. The

Contractor shall survey the equipment in accordance with regulation or manufacturers recommendations at least annually.

Emergency Response

The Contractor shall be available to respond to radiation safety emergencies

(potential/actual radioactive material spills, employee overexposures) on an as needed basis. During core working hours the response time shall be within 10 minutes of notification of an incident. During non-business hours the response time shall not exceed two (2) hours.

Decommissioning of Radiological Sites, Buildings, or Outdoor Areas

The NRC requires the radiological decommissioning of sites, buildings and outdoor areas where licensed activities have ceased radiological operations, even while licensed activities continue to be conducted at other site locations. The Contractor shall plan for and conduct appropriate radiological surveys that demonstrate compliance with NRC regulations and allow for “free release” of such areas for unrestricted use.

Laser and Laser Systems

The Contractor shall provide a Laser Safety Officer (LSO) who meets the requirements of federal and ANSI standards. The LSO shall conduct a laser hazard analysis for each

GSFC project using Class 3B or 4 laser systems or any laser system used outdoors. LSO shall provide support to the RSO for documentation and program requirements for any outdoor laser system, which will need an evaluation by the NASA Laser Safety Review

Board (LSRB) and for GSFC’s projects anywhere in the world, which require laser safety plan evaluation.

The Contractor shall maintain inventory records of laser systems for hazardous lasers

(Class 3B and 4). The Contractor shall conduct inspections of Class 3B and 4 laser operations at a minimum annually, which includes visits to off campus locations (i.e.

MOBLAS 4).

The Contractor shall develop and maintain requirements specific to the use of lasers that comply with Federal regulations and ANSI standards. The Contractor shall provide oversight and direction to the outdoor laser activities to assure adequate protection of air transportation. The Contractor shall ensure coordination with the NASA Laser Safety

Review Board, Federal Aviation Administration, and the US Space Commands Laser

Clearinghouse for outdoor laser activities as required by the ANSI standards.

Electromagnetic Radiation

The Contractor shall develop, maintain, and implement safety programs and activities for radio frequency, microwave, electromagnetic, extra low frequency and other appropriate radiations in accordance with Federal, State and National Consensus

Standards. The Contractor shall maintain inventory records of category 3 and category

4 radio frequency radiation emitters. The Contractor shall conduct inspections of IEEE

C95.1 Category 3 and Category 4 Radio frequency Emitters at least annually.

The Contractor shall conduct a hazard evaluation of all potentially hazardous emitters.

Potentially hazardous radio frequency radiation emitters that are located in accessible areas shall be surveyed at least annually.

Ultraviolet Radiation/High Intensity Light sources

The Contractor shall develop, maintain and implement safety programs and activities for ultraviolet radiation and high intensity light sources in accordance with Federal, State and National Consensus Standards.

The Contractor shall conduct a hazard assessment of ultraviolet radiation/high intensity light source use.

4 OCCUPATIONAL SAFETY

The estimated population for services includes approximately 3000 NASA civil service personnel, located within 38 major facilities and encompassing over 3.4 million square feet of office, industrial and laboratory space.

The Contractor shall provide occupational safety and engineering services to the

GSFC/Greenbelt Occupational Safety and Health Division helping to ensure GSFC is in compliance with required NASA, Federal, State and local standards. The interpersonal relationships, contacts, and image the contractor fosters with our internal customers is also a vital key to the adoption and participation of our employees in the GSFC Safety

Management System. Facility inspection support is required at other satellite GSFC sites

(GISS, IV&V, and WSC), this support includes one visit per year to perform an inbrief meeting, entire facility inspection, and an outbrief meeting.

The Contractor shall provide Comprehensive Occupational Safety Program services for the GSFC/Greenbelt Campus. Related services shall also be provided for NASA employees located at the Goddard Institute for Space Studies (GISS) in New York City, the IV&V Facility in Fairmont, WV, and the White Sands Complex (WSC), New

Mexico.

The Contractor shall provide the following Occupational Safety Services:

4.1 Facility Drawing Reviews

The Contractor shall provide an individual to perform engineering design reviews of requirements, specifications, and applicable 30%, 50%, 90% and 100% submittals for new facilities and facility modifications to ensure the incorporation of safety and fire protection requirements and resolution of identified hazards. The Contractor shall coordinate review designs with the Industrial Hygiene Office, Radiation Office, Safety, Pressure Vessel System/Lifting Devices and Equipment and Environmental staffs as appropriate to ensure compliance standards within those program areas are addressed within the drawings. The Contractor shall attend meetings related to reviews.

The Contractor shall conduct review of drawings in accordance with the following administrative requirements:

1. Comments from reviews and meetings shall be provided to the Facilities

Management Division (FMD) within five working days of the request or meetings, respectively.

2. Electronic copies of comment reviews shall be maintained and stored in an established shared drive compatible with Microsoft Word with an electronic copy submitted to FMD.

Applicable standards for Facility Drawing Reviews include the following:

NPR 8715.3 Rev 3 “NASA General Safety Program Requirements”

NPD 8710.5, Revision D "NASA Safety Policy for Pressure Vessels and

Pressurized Systems"

NASA-STD-8719.11, Revision A "Safety Standard for Fire Protection"

GPR 8715.5B “Fire Protection at GSFC Greenbelt”

National Fire Protection Association (NFPA) Standards 70E “Standard for

Electrical Safety in the Workplace”

International Building Code

4.2 Occupational Safety Assessment Team Building and Laboratory Surveys

The Contractor shall identify and assure through annual surveys and associated follow-up surveys, that 100% of all identified buildings and adjacent structures and operations at

GSFC are in compliance with applicable NASA, Federal, State, national safety consensus standards, and/or other accepted safety criteria. All Contractor activities shall be coordinated with Supervisors and the Building, Facility Operations, Project, and

Laboratory Managers including other Directorate Safety Personnel as required for task completion. The Contractor shall perform other specialized analyses on identified hazards, equipment, or operations that may include the following:

1. Hazard Resolution Verification

2. Operating and Support Hazard Analysis

3. Building Code and National Fire Codes Compliance Assessment

Findings and recommendations shall be recorded, maintained, and tracked to final resolution in the current Safety Findings Database, or one promulgated by the Contractor.

The Contractor shall prepare and distribute the annual and follow-up reports. The

Contractor shall perform safety spot inspections as requested by the Safety Division.

Safety spot inspections could be facility or process related.

Applicable standards for building and laboratory surveys include the following:

NASA STD 8719.7 “Facility System Safety Guidebook” 350-WI-1700.1.1A “Occupational Safety Assessment Team Audit Program”

4.3 Construction Safety

The Contractor shall provide construction safety support services at GSFC/Greenbelt.

This may include participating in preconstruction and construction meetings to determine whether operations at the construction site will be in compliance with Federal safety standards, and/or other designated criteria. When tasked, the Contractor shall perform construction job-site surveys and acceptance walk-throughs to verify the safety of construction operations and proper function of installed safety devices. Acceptance walk-throughs shall be attended as a witness upon request from the Safety Division.

Applicable standards for performing construction safety support include the following:

OSHA Regulations

NPR 8715.3 Rev 3 “NASA General Safety Program Requirements”

4.4 Acceptance Testing & Operational Readiness Reviews

The Contractor shall represent the Occupational Safety and Health Division at acceptance testing of fire protection/life safety equipment and/or systems. Operational readiness reviews of new construction, renovation, repair, or rehabilitation projects shall be attended by the Contractor upon request.

4.5 Safety Training Courses

The Contractor shall assist in developing, reviewing, coordinating, and delivering general industry and construction safety education classes and awareness programs for GSFC

Civil Service personnel.

4.6 Interim Response Assistance

The Contractor shall assist the GSFC Interim Response Team by conducting or assisting in any or all of the following tasks; securing the scene, documenting the scene using photography, video, sketches, and debris mapping, and identifying witnesses.

4.7 Adjacency Studies

The Contractor shall perform adjacency studies, which address higher hazard operations and are a qualitative analysis of how different operations affect the facility and personnel safety. In conjunction with the adjacency study, the Contractor shall perform hazard analysis on these buildings and should encompass inputs from building users as well as safety and fire protection professionals to identify safety issues that are currently present in the facility. The Hazard Analysis provides an organized means to identify, rank (using the risk management process outlined in the Code 360 work instruction) and track all current hazards as well as giving recommendations for their resolution.

5 LIFTING DEVICES AND EQUIPMENT (LDE)/ PRESSURE VESSELS AND

SYSTEMS (PVS) – (RECERTIFICATION)

The GSFC LDE/PVS program provides for test, inspection, certification, and recertification of Lifting Devices and Equipment (LDE), for the inspection, certification, and recertification of ground-based Pressure Vessels and Pressurized

Systems, and for the nondestructive examination of both LDE and PVS. The primary location of work is at GSFC Greenbelt campus.

In addition, on an annual basis, the Contractor shall certify and recertify LDE Operators at GSFC Greenbelt campus.

There are approximately 700 pressure systems on the GSFC Greenbelt Campus, of which approximately 300 have been certified as of January 2015. There are approximately, 250 overhead cranes/gantries/monorails, 100 mobile aerial platforms/powered industrial trucks, and 12,000 pieces of lifting equipment located on the GSFC Greenbelt Campus.

In implementing the Program, the Contractor must maintain the flexibility to be able to alter personnel work schedules, when required, to accommodate on-going critical GSFC operations by performing tests and/or inspections that require system or building outages during off-duty hours including weekends and/or holidays.

The Contractor shall provide program management and engineering support to the GSFC

LDE and PVS Managers, including the development and preparation of status reports, cost estimates, engineering analyses, management review materials, attending and documenting meetings, program planning (cost, manpower, and procurement) and special presentations as required on an ad-hoc basis.

Required Contractor expertise shall include extensive knowledge and experience in applying applicable codes and standards, such as: the Occupational Safety and Health

Administration (OSHA), ANSI, Crane Manufacturers Association of America

(CMAA), the American Society Of Mechanical Engineers (ASME), the American

Society for Testing and Materials (ASTM), the National Board Inspection Code

(NBIC), the National Fire Protection Association (NFPA), American Petroleum

Institute (API), American Society For Nondestructive Testing (ASNT), and other national consensus codes and standards that are pertinent to LDE and PVS design, fabrication, installation, operation, test, and inspection. The Contractor shall provide expertise in performing hazard analysis on both PVS and LDE.

Certification of LDE and PVS includes review of the existing documentation, preparation for inspection, visual and non-destructive examinations, engineering evaluation, risk assessment and recommendation to meet GSFC requirements. The

Contractor shall review all related existing documentation, generate new drawings, if required, make all necessary preparations for inspection, perform all visual and non-destructive examinations, conduct all engineering evaluations, and develop risk assessment documentation. The Contractor shall review all supporting documentation involved with repairs to PVS and LDE. The Contractor shall be responsible for periodic in-service inspections and shall be responsible for maintaining the accuracy of the database on certification activities. Certification is defined as all activities including recertification and periodic in service inspections.

The Contractor shall identify innovative and creative approaches in organizing, staffing, managing, and implementing all work to maximize program value to GSFC. However, all work shall be in compliance with all referenced Compliance Requirement

Documents listed herein.

The Contractor shall provide personnel that have the appropriate skills for that trade.

The Contractor shall ensure that the degree of skills be commensurate with that required to perform the work. Those personnel working in trades, whose performance requires license or certification or both, shall be so licensed/certified and said documentation shall be made available to the LDE and PVS Managers upon request.

The Contractor shall ensure that all necessary licensing, certification, qualification and training requirements for performing work under this contract remain current. Training classes shall be approved by the LDE and/or PVS Managers. Certification records shall be kept in an electronic format accessible to the LDE and/or PVS Managers at any time. The Contractor shall develop a process to ensure that all licensing, certification, qualification and training records can pass annual audits.

The Contractor shall communicate, inform, and interact with other Government personnel including, but not limited to Systems Managers, Facilities Managers, Building

Managers, Engineers, Safety Division Personnel, System & Research Engineers and other Government and contractor personnel. This communication shall take place during the normal operations and in emergency situations. The Contractor shall maintain communication in the coordination of activities, troubleshooting of problems, preparation of equipment for inspections and testing, and conducting necessary system isolation and safety Lockout/Tag out (LO/TO) activities.

Applicable standards for PV/LDE recertification include the following:

NPR 8715.3C, “NASA General Safety Requirements”

NASA-STD-8719.9, “NASA Standard for Lifting Devices and Equipment

NPD 8710.5, Revision D " NASA Policy for Pressure Vessels and Pressurized

Systems”

NASA-STD-8719.17, “NASA Requirements for Ground-Based

Pressure Vessels and Pressurized Systems”

GPR 8719.1C, “Lifting Devices and Equipment (LDE) Certifications and

Operations”

GPR 8710.3B, “Certification and Recertification of Ground-Based

Pressure Vessels and Pressurized Systems”

OSHA 29 CFR 1910 “Occupational Safety and Health Standards”

OSHA 29 CFR 1926 “Safety and Health Regulations for Construction”

GPR 8710.7B "Cryogenic Safety"

500-WI-8719.1.1 "Test and Inspection of Overhead Cranes”

ASNT SNT-TC-1A" Personnel Qualification and Certification in

Nondestructive Testing”

The Contractor shall provide the following LDE/PVS Services:

5.1 Lifting Devices and Equipment (LDE) Support

The Contractor shall provide LDE test, inspection, certification, and recertification services in accordance with existing Program requirements, configuration management schedule, and procedures. LDE includes a variety of cranes, gantry cranes, hoists, mobile cranes, Hydra-sets, Load Cells, slings, structural slings, sling assemblies, and miscellaneous lifting rigging hardware and components. The LDE Program also covers powered industrial trucks (PIT) including forklifts, tugs, trailer, and mobile aerial platforms (MAP) used for lifting and handling activities in support of space flight projects and critical industrial type operations. Additionally, the program will include material handling equipment used in the handling of critical flight hardware, this may include positioning tables, dollies, and tables. At GSFC, maintenance shall be included for GSFC-wide cranes.

The Contractor shall train, certify, and recertify civil servant and Contractor personnel from multiple on- and off-site contractors for rigging, mobile aerial platform operations, powered industrial truck operations, crane operations (pendant and radio controlled cranes) as well as critical lift coordination. Training classes shall be conducted in accordance with existing syllabi. Administrative tasks for candidate recall, scheduling, coordinating training facilities, correspondence, issuing licenses, and record keeping are required.

The Contractor shall perform periodic LDE program requirement reviews to support continuous improvement. The Contractor shall update and/or develop inspection and maintenance procedures. The Contractor shall assist in the turn-key projects for installation of new cranes, and replace/upgrade existing cranes. The Contractor shall provide consulting services to user organizations for special tasks on rigging, handling, and lifting; and on LDE compliance requirements, design, installation, and testing.

5.2 Ground-Based Pressure Vessel and Pressurized Systems (PVS)

The Contractor shall provide PVS inspection, certification, and recertification services in accordance with Program requirement, Configuration Management schedule, and procedure. PVS includes cryogenic, vacuum, hydraulic, and compressed gases

(including air) systems, subsystems, purge carts, payload environmental transportation systems, R&D systems, relief valves, gages, flexible hoses, and other components.

PVS are utilized for the storage, transfer, and distribution of high-pressure media. Most of the pressure systems are over 30 years old and may not be designed to the current national consensus codes and standards. The purpose of the certification process is to assure that the systems are recertified and maintained to the current standards to the extent possible; pressure system certification is a continuous process. The Contractor shall recertified pressure systems and components on a periodic basis to meet the current requirements. The systems and equipment to be certified under this contract are housed in various buildings and locations throughout GSFC Greenbelt campus (both onsite and offsite locations).

The Contractor shall train, certify, and recertify civil servant and contractor personnel from multiple on- and off-site contractors for High Pressure Systems. Administrative tasks for candidate recall, scheduling, coordinating training facilities, correspondence, issuing licenses, and records keeping are required.

The Contractor shall perform periodic PVS program requirement reviews to support continuous improvement to update or develop in-service inspection procedures. The

Contractor shall provide consulting services to user organizations on PVS compliance requirements, design, fabrication, installation, and testing.

5.3 Configuration Management (CM)

The CM system keeps track of the total LDE and PVS inventory for GSFC Greenbelt

Campus. The Contractor shall maintain and update the CM system to reflect any additions, deletions, or changes, and ensure that the documentation for each LDE and

PVS reflects its current field conditions. The CM system provides pertinent information including the certification status and required test, inspection, and recertification schedules for each LDE and PVS. The CM system also provides the capability to search/screen components from the database using criteria such as serial number or model number in response to OEM recalls or Safe Alerts. The current software supporting the CM system is a software program housed at GSFC in Code 585, Computing Environments and Collaborative Technologies Branch.

The Contractor shall schedule and complete work in a manner that minimizes disruption of the GSFC mission and daily activities. The Contractor shall work together with the

LDE and PVS Managers and others in the research community to maintain awareness of the GSFC’s recertification priorities. GSFC prioritizes the recertification work efforts.

GSFC reserves the right to upgrade or change the current CM system at any point in time during the life of this contract. The Contractor shall be able to perform the required CM system functions at the start and for the duration of this contract. The

Contractor shall continually update/maintain the CM database and shall be responsible for its accuracy as it relates to this SOW. The CM system shall be a central point for record keeping of material handling equipment used for critical flight hardware.

The PVS CM system maintains documentation for all existing, modified, and new systems. Documentation includes the necessary information to certify PVS in accordance with NASA standards. Examples could include original design drawings, manufacturer’s fabrication drawings, test and inspection reports, and data sheets. CM system documentation also includes PVS modification, repair, replacement drawings and history, as well as the certification status and in-service inspection (ISI) schedules for each PVS. Each PVS within the CM system is uniquely identified by a system number. Components within each System are uniquely identified, including manufacturer, serial number, model number and size.

5.4 Nondestructive Examination (NDE)

The Contractor shall provide NDE personnel to perform NDE on both LDE and PVS at the GSFC Greenbelt Campus.

5.5 Requirement Compliance

The Contractor shall determine the requirements necessary for the certification of systems and or components by interpreting the NASA requirements documents and applicable national codes and standards. The Contractor shall be responsible for determining what equipment needs recertification and how best to achieve this with minimum cost.

For each specific certification task, the Contractor shall review all related existing documentation, generate new drawings if required, make all necessary preparations for inspection, perform all visual and non-destructive examinations, conduct all engineering evaluations, develop risk assessment documentation, and upon completion of the repairs, review and approve all supporting documentation involved with the repairs.

The Contractor shall use qualified engineers and technicians in the performance of certification work.

The Contractor shall gather existing documentation and other information that is necessary in performing the certification to the current standards. These documents shall include, but are not limited to; the design drawings; materials identification;

fabrication information; NDE records; code/design calculations and engineering analysis; and code certification data. The Contractor shall establish appropriate recertification files and Configuration Management data to provide a permanent recertification record that includes all follow-on ISI requirements.

The Contractor shall review existing documentation to identify and determine the adequacy of the pressure system components with respect to the NASA requirements, current codes and standards. This includes review of maximum allowable working pressure and temperature and remaining life evaluation. In most cases, simple code calculations or evaluations using commercial codes are adequate. However, in some cases a finite element analysis, and/or fatigue and fracture life assessment may be required. The Contractor shall have demonstrated capabilities to perform all type of engineering assessments and in addition to the above calculations, shall provide relief valve sizing calculations and piping system flexibility analyses of piping systems as required.

The Contractor shall determine the best suitable method to evaluate the current condition of the pressure systems and components based on the code requirements, risk assessments, and cost considerations. This will require review of past operating history, operating conditions, understanding of possible damage mechanisms and review of past in service inspection records. The Contractor shall, based on this evaluation, determine and specify non-destructive examination NDE requirements for systems and components.

The contractor shall perform NDE based on the above determination and document all findings. The Contractor shall be capable of providing all types of NDE testing, including visual examination, liquid penetrant examination, magnetic particle examination, radiographic examination, ultrasonic examination, ultrasonic thickness testing, eddy current inspection, hardness testing, acoustic emission examination, positive material identification and replication testing.

The Contractor shall, based on the results of the NDE evaluation, determine the current condition of the pressure system and all of its components and shall update all preliminary calculations to reflect the current conditions. The Contractor shall establish required corrective actions, depth and schedule of future ISI, re-certification schedule, operating restrictions if any and re-rating or de-rating is required prior to releasing the system for operation. In many cases, there are choices between making modifications and performing detailed engineering evaluation using ASME Section VIII, Division II and finite element analysis. The Contractor shall make the recommendations necessary to bring PVS up to certification requirements.

The Contractor shall prepare final certification reports documenting results of all the steps mentioned above. In addition, the Contractor shall establish risk assessment code determinations based on NASA standard 8719.17. The Contractor shall provide the PVS Manager a completed Certification Report every thirty days showing which systems have been certified over the past year and which systems need to be certified.

The Contractor shall perform scheduled inspections in accordance with in-service inspection requirements identified in the data books and/or GSFC requirements documents. The Contractor shall include post inspection reports and documentation to reflect inspection completion and recommended future inspection actions and requirements. The Contractor shall update as necessary the data books, databases, and drawings.

Safety is of paramount importance in all issues related to the activities covered under this SOW. Due to high-pressure and/or temperatures, as well as cryogenic conditions, knowledge of, and strict adherence to, NASA, GSFC, ASME, ANSI, DOT and other applicable national codes and standards is imperative. The Contractor shall ensure that personnel performing this work possess a comprehensive understanding of their duties and all applicable codes and standards.

QUALITY AND RELIABILITY DIVISION SERVICES

6 RELIABILITY AND RISK ASSESSMENT ENGINEERING

The Reliability and Risk Assessment Branch (RRAB) provides technical authority for

GSFC’s interpretation, flow down and implementation of agency-level policies, standards, and directives relating to reliability, maintainability, availability, and risk assessment for space flight and ground system projects. Support services include planning, and analysis, in the areas of reliability, maintainability, and availability from mission formulation through operations, and management of commodity or vendor-based issues that present institutional risks.

The Contractor shall provide the following services to the Reliability and Risk

Assessment Branch:

6.1 Developing R&M and Risk Assessment Plans and Programs

The Contractor shall develop and integrate plans for performing Reliability, Maintainability, and Risk Assessment, consistent with the project specific requirements for Reliability and Risk Assessment.

The Contractor shall also review externally developed Reliability and Risk Assessment

Plans and submit written findings and recommendations to the Reliability and Risk

Assessment Branch.

6.2 Heritage and Re-use Analysis

The Contractor shall support Heritage assessments by analyzing GSFC failure review data, Spacecraft Orbital Anomaly Reporting, and other performance/reliability data;

identifying trends and cross-cutting issues or risks; assessing the relevancy of performance and reliability information to new project development or re-use activities, recommending areas for improvement of future GSFC missions; and assemble required data for publishing corresponding analysis reports.

6.3 Reliability Analysis

The Contractor shall conduct and document the following analyses and utilize the results to identify system and component level requirements for reliability, maintainability, and availability:

Reliability & Maintainability (R&M) and Availability Analysis

Failure Mode and Effects Analyses (FMEA), Failure Mode Effects Criticality

Analyses (FMECA), and Develop Critical Items Lists (CIL)

Fault Tree Analyses (FTA)

Limited Life Item Analysis

Stress and Derating Analysis

Worst Case Analysis (WCA)

Probabilistic Risk Analysis (PRA).

Perform Human Reliability Analysis

Life Test and Data Analysis

The Contractor shall also review externally performed analysis and associated deliverables, and submit written findings and recommendations to the RRAB.

Applicable standards for performing reliability analysis include the following:

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