Industry_Day_information_and_registration_form.docx

National Aeronautics and Space Administration John H. Glenn Research Center Lewis Field Cleveland, OH 44135-3191

TO: Potential Offerors

SUBJECT: DRFP, NNC16ZL009R – Glenn Engineering and Research Support (GEARS) Procurement Industry Day

Industry Day for the Glenn Engineering and Research Support (GEARS) Procurement will be:

5:00 pm

44135

(Please note: The morning of September 28thth will be utilized as an overflow day if the number of one-on-ones requested exceed the time allocated on the 27th.)

Attendance at the Industry Day is neither required nor a prerequisite for proposal submission and will not be considered in the evaluation. Interested Offerors must complete and submit the attached registration form by the deadline below. Email the completed registration form to the attention of Aaron A. Olmsted (aolmsted@grc.nasa.gov) in order to attend. Use the subject line: “GEARS Industry Day Attendees” in the email. Please identify any special requirements that an attendee might have – such as the need for wheelchair access or a signer for the deaf.

Pre-registration is required.

For United States (U.S.) citizens, the identification information must be provided no later than September 23, 2016. For non-U.S. citizens, identification information must be provided no later than September 20, 2016, due to the additional amount of time required for processing approval of foreign nationals. The Center reserves the right to deny access onsite for any reason. If access is denied you will receive notice 24 hours prior to the event. Additionally, the Government is not responsible for offerors' inability to obtain clearance to attend the Industry Day. Any "lobbying firm or lobbyist" as defined in 2 U.S.C. 1602(9) and (10), or any Offeror represented by a lobbyist under the Lobbying Disclosure Act of 1995 shall be specifically identified.

Unregistered visitors will not be permitted to attend the Industry Day.

On Industry Day, September 27, 2016, Offerors should plan to arrive early to obtain visitor badging at NASA Security. All attendees MUST provide a valid photo ID (Driver’s License, Passport or State Identification Card). Please review attached instructions for identification requirements. There is a limit of two (2) persons per Offeror, including on-site contractors. Sign-in will take place between 8:00 and 9:00 a.m. in the Administration Building (Building 3) Auditorium. Parking instructions and directions will be given upon arrival. Signs will be posted.

Visitors on NASA Centers are allowed to possess and use photographic equipment (including camera cell phones) and related materials EXCEPT IN CONTROLLED AREAS. Anyone desiring to use camera equipment during the conference should contact the Contracting Officer to determine if the site(s) to be visited is a controlled area. Video recording of the Industry Day presentations is not permitted.

All questions will be answered at the conference or in writing at a later time. All publicly available materials distributed at the Industry Day will be made available to all potential offerors at www.fbo.gov.

Thirty minute one-on-one meetings will be made available to Interested Offerors during Industry Day to discuss any questions or clarifications on the draft RFP. Please respond if interested in having one-on-one meetings on the registration form below. Copies of the Industry Day agenda, charts, and a list of attendees will be posted to the FEDBIZOPPS website.

Written questions of a technical or contractual nature resulting from the Industry Day shall be submitted to Aaron A. Olmsted at aolmsted@grc.nasa.gov. Telephone inquiries are NOT acceptable.

Aaron A. Olmsted Contracting Officer

NNC16ZL009R

Glenn Engineering and Research Support (GEARS) Industry Day Registration

There is a limit of two (2) people per Offeror, including on-site Contractors. Pre-registration is required and must be received no later than September 23, 2016 by 4:30 PM local time, with the exception of non U.S citizens whose information must be received no later than September 20, 2016 by 4:30 PM local time. All attendees MUST provide a valid photo ID on the day of the Industry Day. See attached REAL ID guidance.

For non-US citizens please also provide a copy of VISA and Passport, country of birth and birthdate when submitting the registration form.

Unregistered visitors will not be permitted to attend the Industry Day.

YES, I WOULD LIKE A 30 MIN ONE-ON-ONE MEETING for DRFP DISCUSSION (Please check if a meeting is desired.)

Name

Citizenship

Company Representing

Company Address

Telephone Number

E-mail Address

Position/Title

Name

Citizenship

Company Representing

Company Address

Telephone Number

E-mail Address

Position/Title

IMPORTANT INSTRUCTIONS TO ALL INDUSTRY DAY REGISTRANTS:

Starting August 4, 2014, all official visitors accessing Lewis Field or Plum Brook Station will be required to use state-issued identification that meets REAL ID standards as a form of identity verification. When verifying a visitor’s identification, the Visitor Control Centers at Lewis Field and Plum Brook Station will only accept driver's licenses or identification documents that meet REAL ID standards for official visitors and those attending a social, recreational, or non-NASA activity. This procedure applies to visitors 18 years of age and older.

Effective July 21, 2014, all federal agencies are required to adhere to the requirements of the REAL ID Act of 2005, Phase Two. The REAL ID Act establishes minimum standards for the production and issuance of state-issued driver's licenses and identification cards. It prohibits federal agencies from accepting, for official uses, driver's licenses and identity cards from states unless the Department of Homeland Security (DHS) determines that the state meets the standards. Official uses include accessing federal facilities.

There are currently 10 non-compliant states/territories that do not meet the DHS standards. These include American Samoa, Minnesota, Missouri, and Washington. Attendees from these states will need to have an additional I.D. to present at the Visitor Control Center.

Minnesota, New York, and Washington have an Enhanced Driver’s License (EDL), which is an acceptable identity document for access. Other forms of identification approved by DHS that may be utilized for visitor access include federal employee badges, passports, military identification cards, Enhanced Driver’s Licenses, Transit Worker Identification Cards, U.S. Coast Guard Merchant Mariner Cards, Native American tribal documents, or a school identification accompanied by an item from LIST C from the “List of the Acceptable Documents” on Form I-9. Acceptable List C documents may be found at: http://www.uscis.gov/i-9-central/acceptable-documents/list-c-documents.

As a GRC Visitor please ensure that your form of identity verification meets REAL ID standards. Visitors without approved identity documents require escort at all times by their host while on Center.

Any questions regarding NASA’s implementation of the REAL ID Act of 2005, Phase Two, should be directed to the Office of Protective Services, Del Simonovich at 216-433-5049 or Del.R.Simonovich@nasa.gov. For a list of frequently asked questions regarding the REAL ID Act, please access the following link: http://www.dhs.gov/real-id-public-faqs .

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