GEARS_Industry_Day_slides.pdf

RFP NNC16ZL009R GEARS

INDUSTRY DAY AGENDA

Tuesday, September 27, 2016

Time Subject Presenter Location 8:30 – 9:00 AM Attendee Sign-in Building 3 Auditorium 9:00 - 9:10 AM Welcome & GRC Overview Dr. Rickey Shyne, Director of Research & Engineering

Overview of the GEARS Statement of Work (SOW)

9:10 -- 9:30 AM Code L Overview Dr. Rickey Shyne, Director for Research & Engineering 9:30 – 9:45 AM Code F Overview Susan Kevdzija, Deputy Director for Facilities, Test, & Mfg.

9:45 – 10:00 AM Scheduling Lawrence Wald, GEARS Technical Lead

10:00 – 10:15 AM Break

Overview of the Request for Proposal (RFP) 10:15 – 10:45 AM RFP Aaron Olmsted, GEARS CO 10:45 – 11:00 AM Government Work Control Heidi Shaw, GEARS COR System 11:00—11:10 AM GEARS Pricing Heather Linden, Price/Cost Analyst 11:10 – 11:30 AM Q&A and Wrap-up Aaron Olmsted, GEARS CO

1 on 1 Breakout Sessions Building 60, Room 39

The 1 on 1 Breakout Sessions are scheduled for the afternoon of 9/27 and the morning of 9/28.

NASA GRC • RESEARCH AND ENGINEERING DIRECTORATEwww.nasa.gov PS–01334–0315

Dr. Rickey J. Shyne • Director

NASA GRC • RESEARCH AND ENGINEERING DIRECTORATE

Glenn Campuses as of 5/2015

Lewis Field (Cleveland)

• 350 acres

• 1561 civil servants and 1476 contractors

Plum Brook Station (Sandusky)

• 6500 acres

• 18 civil servants and 89 contractors

Glenn Research Center Organizational Chart

Office of the Director (A) Director

Deputy Director (A) Associate Director (A) Dr. Janet L. Kavandi

Janet L. Watkins

NASA Safety Center (N)

Alan H. Phillips

Office of the Chief Financial Officer (B)

Laurence A. Sivic

Office of the Chief Counsel (G)

Vacant

Plum Brook Station (H)

David L. Stringer

Office of Diversity and Equal Opportunity (E)

Aretha Carr

Facilities, Test and Manufacturing Directorate (F)

Thomas W. Hartline

Aeronautics Directorate (K)

Vacant

` Office of the Chief Information Officer (V)

Sean M. Gallagher

Center Operations Directorate (C)

Robyn N. Gordon

Office of Technology Incubation and Innovation (T)

Dr. John M. Sankovic

Research and Engineering

Directorate (L)

Dr. Rickey J. Shyne

Space Flight Systems

Directorate (M)

Bryan K. Smith

Safety and Mission Assurance

Directorate (Q)

Anita D. Liang

Office of Human Capital Management (J)

Lori O. Pietravoia

Associate Director for Strategy (A)

Therese M. Griebel

PS–01334–0616

ver. 06 /07/2016

Dr. Marla E. Pérez-Davis

Glenn Goals NASA Glenn Strategic Action Plan

• Provide world-class research and technology, revolutionizing aeronautics and space exploration

• Advance space missions and aeronautics by leveraging our core competencies to deliver from concept through applications

• Deliver program and project management excellence that results in safe and successful missions for our customers and challenging, long-term assignments for the Center

• Provide excellent institutional capability to enable NASA mission success

• Be an integral part of the Ohio community and the Nation

Research and Engineering Directorate

Directorate Office

Communications & Intelligent

Systems Power Materials &

Structures Systems

Engineering & Architecture

Propulsion

Chief Engineer Office Management Support & Integration Office

- Architectures, Networks & Systems Integration

- Intelligent Control & Autonomy

- Advanced High Frequency

- Information & Signal Processing

- Optics & Photonics

- Smart Sensors & Electronics Systems

- Avionics

- Diagnostics & Electromagnetics

- Power Management & Distribution

- Power Architecture & Analysis

- Thermal Energy Conversion

- Photovoltaic & Electrochemical Systems

- Propulsion Systems

- Engine Combustion

- Turbomachinery & Turboelectric Systems

- Fluid & Cryogenic Systems

- Icing

- Inlets & Nozzles

- Chemical & Thermal Propulsion Systems

- Electric Propulsion Systems

- Thermal Systems

- Acoustics

- Combustion Physics & Reacting Processes

- Fluid Physics & Transport Processes

- Human Space Flight Systems

- Science & Space Technology Systems

- Aeronautics & Ground-Based Systems

- Mission Architecture & Analysis

- Flight Software

- High Temperature & Smart Alloys

- Ceramic & Polymer Composites

- Structural Dynamics

- Environmental Effects & Coatings

- Structural Mechanics

- Materials Chemistry & Physics

- Mechanical Systems Design & Integration

- Rotating Drive Systems

- Multiscale & Multiphysics Modeling

- Mechanisms & Tribology

2015-05-04 5

Air-Breathing Propulsion

In-Space Propulsion and Cryogenic Fluids Management

Physical Sciences and Biomedical Technologies in Space

Communications Technology and Development

Power, Energy Storage and Conversion

Materials and Structures for Extreme Environments

Glenn Core Competencies

Mission Directorate Programs

• Aeronautics Research

– Advanced Air Vehicle Program

– Transformative Aeronautics Concepts Program

– Airspace Operations and Safety Program

– Integrated Systems Research Program

• Human Exploration and Operations

– Orion Multi-Purpose Crew Vehicle (MPCV)

– Space Launch System (SLS)

– Commercial Crew/Cargo

– International Space Station (ISS)

– Space Communications and Navigation (SCaN)

– Advanced Exploration Systems (AES)

• Science

– Radioisotope Power Systems (RPS)

– In-Space Propulsion

– Planetary Science

– Earth Science

• Space Technology

– Space Technology Program

NASA GRC • RESEARCH AND ENGINEERING DIRECTORATEYour Title Here 8

National Aeronautics and Space Administration www.nasa.gov

Facilities, Test, and Manufacturing Directorate

(Code F)

GEARS Industry Day Briefing Susan L. Kevdzija

Deputy Director, Facilities, Test, and Manufacturing 9/27/16 www.nasa.gov 2

Testing Division

(FT)

Facilities, Test and Manufacturing Directorate (F)

Facilities Division

(FD)

Aircraft Operations Office (FA)

Planning and Integration Office (FB)

Energy and Environmental

Management Office (FE)

Manufacturing Division

(FM)

www.nasa.gov 3

Testing Division (Lewis Field)

ERB

PSL

10’x10’ SWT AAPL 8’x6/9’x15’ WT

IRT

ECRL

Zero G

EPRB

EPL PSF

AND, Over 400 R&D Laboratories

RCL

Hangar www.nasa.gov 4

NASA GRC Unique Aero Test Facilities

Largest Icing Tunnel in US •Aircraft icing certification •Ice protection systems development •Icing prediction/code validation

NASA’s only altitude full-scale engine facility •Engine operability/performance & icing •High altitude, inlet distortion simulation •Nozzle-engine integration/development

Over 50 Versatile Engine Component Facilities •Combustor and Heat Transfer •Compressor and Turbine •Inlets and Nozzles

Subsonic Propulsion Wind Tunnels •Noise suppression •Inlet/Airframe integration

Transonic and Supersonic Propulsion Wind Tunnels •Advanced propulsion concepts •Inlet/Airframe Integration •Internal/external aerodynamics

Engine Acoustic Research Facility •Fan/nozzle acoustics research •Simulate hot engine nozzles in flight •Aerodynamic and Aero acoustic measurements capabilities

9’x15’ Wind Tunnel 8’x6’ Wind Tunnel

Icing Research Tunnel Propulsion Systems Laboratory

Engine Component Facilities

Aero-Acoustic Propulsion Lab

NASA GRC Unique Space Facilities

Advanced Electric Propulsion Space Power

Energy Storage Integrated Power/Propulsion

Systems

Combustion Science Fluid Physics

Materials Research

Reduced Gravity

Advanced Rocket Propulsion Materials Research Ignition Technology

Diagnostics

Combustion Research

Space Simulation

Cryogenic Insulation Cryogenic Propellant Systems

Low-Gravity Cryogenic Gauging

Cryogenic Fluid Management

Aircraft Operations Office

Twin Otter DHC-6 Learjet 25

S-3B Viking T-34 Mentor www.nasa.govGLENN RESEARCH CENTER 20 YEAR MASTER PLAN DEMOLITION

REHABILITATION & REPAIRSDESIGN

NEW CONSTRUCTION9/18/14 5

Design and Construction

Facilities Division

MOTORS & COMPRESSORS EXHAUSTERS CHILLERS

CENTRAL AIR DISPATCH

ELECTRIC POWER DISPATCH

9/18/14 6

MAINTENANCE

REPAIRS

Institutional Operations and Maintenance www.nasa.govGLENN RESEARCH CENTER 20 YEAR MASTER PLAN

GRC Master Plan Aligns Facilities with NASA/GRC Strategies

Communications Technology & Development

Power, Energy Storage & Conversion

Materials and Structures for Extreme Environments

Air-Breathing Propulsion

In-Space Propulsion & Cryogenic Fluids Management

Physical Sciences & Biomedical Technologies in Space www.nasa.gov 10

In Closing

• NASA GRC is a diverse Research, Development, Test and Evaluation Center with two distinct campuses

• Unique combination of talented people and one-of-a-kind facilities & tools are well aligned to support NASA Mission and National Needs

• We are supporting current research requirements, while planning for the future

Glenn Engineering and Research Support (GEARS) Solicitation

Industry Day

Overview of GEARS Cost Heather Linden

GEARS Industry Day Cost Factor

• Follow RFP instructions, “L.12 Proposal Information to be Provided by Offeror”

• Cost Volume Part 1: General Cost Information

– Introduction

– Financial Capability to perform the contract

– Subcontractor Cost Analysis

• Major subcontractors having a contract value equal to or greater than 15% of the contract value over the year-year base period of performance.

• Escalation

– Business Systems Reviews and Status Information

Source Selection Information - See FAR 2.101 and 3.104 FAR 7.105 and NFS 1807.107

• Cost Volume Part 2: Cost Templates

– Three Excel Workbooks

– Templates have pre-populated formulas

– Offeror is responsible for the accuracy of these formulas and editing/correcting them as necessary

– Offeror is instructed to reference the four task area (Contract

Administration, IT Support, Other Direct Costs, Engineering and Research Labor) when completing the templates; the cost templates align with the task areas in the statement of work

• Cost Volume Part 3: Basis of Estimate

– Cost narrative to support proposed estimates

– Links the Cost Volume to the Mission Suitability Volume

Source Selection Information - See

– Cost realism analysis will be conducted

– Total proposed price consists of the three-year base performance period and one, two-year option

– Cost evaluation will include

– Status of Offerors business systems and audits

– Evaluation of the proposed award fee amount and rates will be conducted

Source Selection Information - See

Your Title Here 5

Support

(GEARS)

Glenn Contract Work Control System

(GCWCS)

Heidi Shaw, GEARS Contracting Officer’s Representative (COR)

Glenn Contract Work Control System (GCWCS)

• The Government will provide an automated web-based WCS for managing and tracking all work requirements issued under the GEARS contract.

• The WCS is an Oracle database web application.

• There is no interface to a Contractor’s business system.

• Name of Application:

Glenn Contract Work Control System (GCWCS)

• All initial GEARS contract work requirements will be loaded into the WCS at the beginning of Contract Phase-in by the Government.

GCWCS 2

Declarations – The WCS is considered:

• Official record of work requirements requested for the

GEARS contract.

• Contractor’s response is the official Contractor’s proposal to work requirements.

• The Technical Monitor’s (TM) review and approval is the official Government technical review.

• Once the order action is fully approved, the work requirement and the Contractor’s response is the approved document to which the Contractor will perform the work requested.

GCWCS 3

Types of Order Actions New Work Order (WO) - Base work description New Task Order (TO) - Base/IDIQ work description Space Act Estimate (SAE)

Types of Order Modifications

GCWCS 4

• Change

• Extension

• Travel

• Change TM

• Cancel

• Close

Order Action Routing 1st Pass: TM, Technical Representative (TR), Code Q, COR, to Contractor 2nd Pass: Contractor, TM, TR, Codes *B/Q, COR - Contracting Officer (CO) if TO

*Code B (Office of Chief Financial Officer) (Code B can route to Funds Approvers)

*Code Q (Safety & Mission Assurance Directorate) (Code Q can route to Code Q Reviewers)

Work Performance begins with either COR or CO approval of order action.

Some modifications have truncated routing depending on modification type.

GCWCS 5

Home Screen Choices Each WCS user will have their own home screen with screen choices dependent upon WCS role.

GCWCS 6

• Mandatory WCS Training

• GEARS Contract Statement of Work (SOW)

• Code LB GEARS Web

Page

• My Approval Queue

• My Orders

• Orders in Progress

• Start New Work Order

• Start New Task Order

• Order Extension

Instructions

• All Orders

• Search WCS

• TM/TR Backups

• TM Monthly Technical

Reports

• Link to GEARS Order

Survey (for TMs only)

Contractor Order Action Response

GCWCS 7

Technical Response: Word document - content in final RFP

Financial Response: Excel spreadsheets - content in final RFP

1. Full Cost Estimate: Labor categories with hours, include hourly rates for labor categories, all Other Direct Costs (ODC’s), overhead and G&A rates, fixed fee applied - Viewed ONLY by CO, COR and Code B (Office of Financial Officer)

2. Sanitized Cost Estimate: Labor categories with hours, all Other Direct Costs (ODC’s) - Viewed by all Roles

Glenn Contract Work Control System (GWCS) Contractor Home Page

GCWCS 8

GCWCS 9

Contractor Order Response Screen (formats will be in final RFP)

Contractor Response - Upload a File

GCWCS 10

Monthly Technical Reports

GCWCS 11

Upload Monthly Technical Reports Contractor may drag and drop multiple files into the box to upload reports to the server. Naming convention for monthly reports will be specified in final RFP.

GCWCS 12

National Aeronautics and Space Administration Your Title Here 13

Industry Day

Overview of Project Scheduling L. W. Wald

Project Scheduling

Schedule Support

• The GEARS contract will provide project scheduling capability as requested by

GRC customers.

• The assumption is that support will be requested for larger efforts.

• Scheduling/analysis tools are specified by the customer to support their business unit. Tools are selected from commercially available products and provided by the Government.

Your Title Here 2

Project Scheduling

Draft SOW Reference 3.9.3 Schedule Support

• The Contractor shall provide schedule support for a limited number of GRC project teams. Work will include development of a wide range of schedules from top level project/program schedules to detailed resource loaded schedules for project execution. Work will specifically include:

• Schedule planning

• Schedule development

• Schedule analysis

• Deriving information from the resource loaded schedules, such as resource demand/availability and other reports in various formats

• Analyzing project schedules for GRC resource conflicts

• Day to day schedule status collection

• Updating of status into resource loaded schedules

• Schedule reporting Your Title Here 3

National Aeronautics and Space Administration Your Title Here 4

Industry Day

Overview of RFP Aaron A. Olmsted Contracting Officer

Request for Proposals

• Set Aside determination: Total small business or 8(a)?

• Total contract length: 5, 7, or 10

• Schedule (tentative):

• Final RFP: November 20, 2017 (by end of calendar year)

• Phase-in July 1, 2017

• Full performance October 1, 2017

• Updates to Draft RFP (until release of final)

• Sources Sought respondents

• Cost templates

• GFP/GFE list

• Industry Day attendees

• SOW and RFP revisions Your Title Here 2

• Clauses

• Limitation on Future Contracting clause

• Surge Clause / Banding Clause

• Contractor’s primary location

• 75/25

• Near GRC

• RFP/SOW Questions / Comments

Your Title Here 3

Request for Proposals

National Aeronautics and Space Administration Your Title Here 4