NMHM Exhibit Fabrication Serv. Instructions to Offerors rev 07-16-2026.docx

Instructions to Offerors – Commercial Items And Evaluation Criteria

Addenda to FAR Clauses 52.212-1 and 52-212-2

1. This requirement is in support of The National Museum of Health and Medicine (NMHM) at Silver Spring, MD 20910.

2. The Defense Health Agency Contracting Activity (DHACA) Healthcare Contracting Division Northeast (HCD-NE) intends to award a Blanket Purchase Agreement to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. There is no minimum guarantee for this agreement. The Government estimates, but does not guarantee, that the total volume of purchases through the Blanket Purchase agreement will total $350,000.00. There is no minimum guarantee of work. There is no minimum BPA Call value. This BPA expires Five (5) years from award date or at reaching the BPA not to exceed limit ($350,000.00), whichever is earlier. The establishment of this Master Blanket Purchase Agreements (BPA) does not obligate any Government funds. The Government shall be obligated only to the extent of authorized purchases made via a properly executed BPA Call order. All subsequent orders or calls placed against this agreement will be awarded on a Firm-Fixed-Price (FFP) basis. Actual purchases will be made via properly executed BPA Call orders, which will be initiated at the time Exhibit Fabrications are needed by authorized representatives of the Government.

3. To be accepted and eligible for evaluation, quotations must be prepared in compliance with these instructions and all the terms and conditions contained in this document.

4. The Government reserves the right to award without discussions.

5. All questions pertaining to this solicitation shall be in writing, directed to Judith Meynard at judith.s.meynard.ctr@health.mil . All questions shall be submitted not later than August 4, 2026 at 10:00 AM EST.

6. The Offeror agrees to hold the price in its offer firm for 90 calendar days from the date specified on the Quote.

7. All Quotes are to be submitted electronically via email to judith.s.meynard.ctr@health.mil no later than August 14, 2026 10:00AM EST. Quotes shall be submitted in a format readable by, at a minimum, Microsoft Office 2011 programs.

Page limitations for each factor are specified below:

Technical Approach Submit a written narrative which demonstrates an understanding of the project and responsibilities and expected services as outlined in the Performance Work Statement (PWS), not to exceed three (3) pages in length.

(End of Provision)

(End of Instructions to Offerors – Commercial Items)

Addenda to Clause 52.212-2

Evaluation – Commercial Items

BASIS FOR AWARD. The Government will award a Blanket Purchase Agreement (BPA) resulting from this solicitation to the responsible vendor whose quotation conforming to this solicitation’s requirements is determined to be most advantageous to the Government, price and other factors considered.

The Government will utilize the following evaluation criteria to identify the best value quotation for award: Factor 1 – Technical Approach Factor 2 – Past Performance/Experience Factor 3 – Price

A trade-off analysis between technical approach, past performance/experience, and price will be utilized to determine which quotation represents the best value to the Government. Award may be made to other than the lowest price quotation.

Factor 1 – Technical approach:

The information provided by the offeror is a significant factor in the Government’s determination of technical acceptability as it pertains to the offeror’s ability to provide the support services for the Exhibits Department at the National Museum of Health and Medicine as described in detail in PWS.

Offerors are responsible for including sufficient details to permit a complete and accurate evaluation of each proposal. Proprietary information should be clearly marked.

The technical information shall include the company’s name, address, individual names, CAGE Code, and DUNS number on the first page.

EVALUATION STANDARDS TECHNICAL:

Acceptable: Quote clearly meets the minimum requirements of the solicitation and the PWS.

Unacceptable: Quote does not clearly meet the minimum requirements of the solicitation and the PWS.

Factor 2: Past Performance/Experience:

Recent and relevant past performance information will be considered. The Government will focus its inquiries on the vendor’s record of performance on relevant and recent prior contracts. The Determination of Relevancy includes a consideration of recent contracts which are similar in scope, type of work, and price to this solicitation’s requirements. The vendor’s record of performance will be evaluated for quality of services, timeliness of services, business relations, and other considerations.

EVALUATION STANDARDS EXPERIENCE/PAST PERFORMANCE:

Relevant: Based on the Vendor’s performance record, the Government has a reasonable expectation that the Vendor will successfully perform the required effort. A relevant contract is one that is comparable in scope and magnitude of effort and complexity to the PWS.

Not Relevant: Based on the Vendor’s performance record, the Government has no reasonable expectation that the Vendor will successfully perform the required effort. A not relevant contract is one that is not comparable in scope and magnitude of effort and complexity to PWS.

Neutral: In the case of a vendor without a record of relevant past performance or for whom information on past performance is not available, the vendor may not be evaluated favorably or unfavorably on past performance. Therefore, the vendor shall be determined to have unknow past performance. In the context of acceptability/unacceptability, “unknown” shall be considered “Neutral”.

Factor 3: Price:

a. The Vendor’s total price will be evaluated to determine whether the proposed price is fair and reasonable. Price will not be adjectively rated. To be eligible for award, a vendor’s price must be deemed to be fair and reasonable. A comparison of the grand total prices proposed by each offeror will be used as the basis for determining the price competition. If only one offer is received, the Government reserves the right to request additional or more price information to support its evaluation.

b. Options. The Government will evaluate quotations for award purposes by adding the total price for all Option periods of performance to the total price for the basic requirement. The Government may determine that a proposal is unacceptable if the option prices are significantly unbalanced. Evaluation of Option periods shall not obligate the Government to exercise the Option(s).

(End of Evaluation – Commercial Items)