BLANKET PURCHASE AGREEMENT ADDENDUM.docx

BLANKET PURCHASE AGREEMENT (BPA)

Between

XXXXXXXXXX

United States Department of Defense (DoD) Defense Health Agency Contracting Activity (DHACA) Healthcare Contracting Division Northeast (HCD-NE) For The National Museum of Health and Medicine (NMHM) at Silver Spring, MD 20910

THIS BLANKET PURCHASE AGREEMENT (BPA) DOES NOT OBLIGATE ANY FUNDS

AUTHORITY:

In accordance with FAR Subpart 13.303-2, Establishment of BPA., subject BPA is hereby established with XXXXXXXXXX (CAGE: XXXXXX).

ADDENDUM

Orders will be made by Authorized Individuals (Ordering Officers) placing orders/calls for required items.

A.1. For orders $25,000.00 and BELOW, payment will be made by Government Purchase Card (GPC).

A.2. For orders ABOVE $25,000.00 a DHA Contracting Officer will execute the Call that provides a funding Line of Accounting (LOA) and information for invoicing in DFARS clause 252.232-7006 WIDE AREA WORKFLOW PAYMENT INSTRUCTIONS (WAWF).

The assigned DFAS will be responsible for making payment for items procured off a Call valued ABOVE $25,000.00 (SEE PARAGRAPH 6 BELOW FOR ADDITIONAL INFORMATION).

1. BLANKET PURCHASE AGREEMENT (BPA): This Blanket Purchase Agreement (BPA) is entered into on the date in Block 3 of the form SF1449 and shall be effective until 29 September 2031 unless sooner cancelled in writing by either party with a 30-day notice. This BPA can be extended for additional years by mutual agreement between both parties. It will be reviewed by the Contracting Officer at least once annually before the anniversary of the effective date, and revised to conform with all requirements of statues, Executive Orders, or the Federal Acquisition Regulation (FAR) as these changes occur. Any revision shall be evidenced by a modification to this BPA.

2. DESCRIPTION OF AGREEMENT: The purpose of this blanket purchase agreement (BPA) is to establish an agreement with XXXXXXXXX in which the vendor shall provide Services for the Exhibits Department at NMHM for production of moderate sized exhibitions, new museum cases and furniture, refurbishment and additions to existing exhibitions, traveling and loaned exhibitions, transportation and storage of exhibition structures and elements per their pricelist.

3. PRICING/PRICE LIST: The contractor’s established current price list or specific quotation, which may be discounted less than the current price list, shall apply to all orders placed against this agreement. XXXXXXX current Published Price List is incorporated below. Annual pricelist updates, equipment changes, substitutions, or upgrades, if any, shall be submitted in writing to the Contracting Office within 30 days prior to the proposed changes for Contracting Officer’s review. Vendor shall submit non-annual BPA pricelist revision request, if any, in writing to the Contracting Office within 30 days, as a minimum, prior to the proposed revision for Contracting Officer’s review.

4. DELIVERY TICKETS: All shipments under this BPA shall be accompanied by delivery tickets that contain the following information:

· Name of supplier

· BPA Number and CALL Number

· Date of request

· Request Number

· Itemized list of supplies furnished.

· Quantity, unit price, and extension of each item, less applicable discounts (unit prices and extensions need not be shown when incompatible with the use of automated systems, provided that the invoice is itemized to show this information).

· Date of Delivery of Shipment

5. INVOICES/PAYMENTS: The contractor shall create a separate invoice for each order/call. Invoices shall include, at minimum, the information stated under “Delivery Tickets”, above. The period of any discounts will commence on the date of invoice receipt. Invoice payments will be made via the Government-wide Purchase Card (GPC). GPC is a Government-wide commercial purchase card provided by VISA for the purchase/payment of certain supplies and services.

The contractor shall submit invoices for calls placed by authorized callers to the attention of the ordering individual who will verify material receipt and provide government purchase card (GPC) information for payment transaction approvals.

Note: The contractor shall be responsible for any and all transaction service charges incurred for the acceptance of GPC payments.

5.1 QUARTERLY REPORTS: Authorized Government ordering individuals shall submit quarterly call reports (October-December, January-March, April-June, July-September), no later than the 5th business day following the end of each fiscal quarter to: DHACA-HCD-NE: Mr. Gregory M. Crump at gregory.m.crump.civ@health.mil and Judith Meynard at judith.s.meynard.ctr@health.mil .

6. INDIVIDUALS AUTHORIZED TO PLACE CALLS/CALL LIMITATION:

A listing of individuals authorized to place purchases/calls under this agreement shall be identified by the DHACA HCD-NE Office in writing to the contractor, and shall be identified by organization component, title and dollar limitation per call for each individual authorized to place purchases/calls (SEE 6.1). This list is subject to change. Changes in the authorized ordering individual list shall require the signature of a DHA Administering Contracting Officer.

Calls placed by individuals not on the list are not authorized and shall not be honored by the contractor. Services provided by the contractor in violation of this authorization will be treated as unauthorized commitment and may result in termination of this agreement by the government.

6.1 AUTHORIZED INDIVIDUALS: The following individuals are authorized to place calls with your company under subject BPA. Currently, they are the only government individuals authorized to place calls:

CIV

$25,000.00

CIV

$25,000.00

6.2 NOTICE TO GOVERNMENT PERSONNEL AUTHORIZED TO PLACE CALLS:

Purchases/calls may be placed under this agreement only by authorized government employees who have been specifically named by the DHACA HCD-NE Office. STRICT COMPLIANCE WITH THIS STIPULATION IS IMPERATIVE. Persons placing purchases/calls hereunder are specifically prohibited from receiving, inspecting and/or accepting any material delivered hereunder as a result of a purchase/call placed by that individual. Any violation of these conditions may result in revocation of call authority.

7. PLACEMENT OF ORDERS / CALLS:

Orders shall be placed by authorized Government personnel (Ordering Officers/GPC holders – listed at para. 6.1) as Calls against this BPA via FAX, mailed order, telephonically (with written follow-up) and/or Electronic Data Interchange (EDI).

8. NUMBERING OF PURCHASES/CALLS PLACED UNDER THIS AGREEMENT:

Each Order under this agreement, shall be assigned a Call number. The Order/Call number will begin with “HT0014-26-F-XXXX”, this format will be used for all Calls placed under this BPA. Last four numbers of this format will consist of four system assigned numeric characters, i.e., 0153, 0200, 0391, etc. Note: Fiscal Year (FY) numbers will update and issue according to order/call issuance fiscal year; for example: 27, 28, or 29.

9. CONTRACTOR RESPONSIBILITIES:

9.1. The Contractor shall provide Services/Exhibit Fabrications as requested by individual(s) specifically authorized to place orders under this BPA.

9.2. The contractor shall deliver Exhibit Fabrications within the timeline specified in the individual Call’s Performance Work Statement (PWS) receipt of order, unless specified otherwise.

9.3. The contractor shall comply with Federal, State, Local laws, applicable to the type of Exhibit Fabrication Services.