AD_NO.1_Base_DOCKSIDE_IDIQ_SOW.pdf

Dockside Repair and Vessel Maintenance I.D.I.Q. Contract

STATEMENT OF WORK/SPECIFICATIONS

DOCKSIDE IDIQ SOW RFP Page 1 of 18 10/2/2016

1.0 INTENT

The intent of this Statement of Work (SOW) is to define the requirements for multiple technical support Contractors, known as Vessel Maintenance and Repair Contractors at NOAA for the performance of Drydock Maintenance and Repair Services on NOAA vessels at various locations as identified in the schedule. Hereafter, “Contractor” refers to both the primary Contractor and all subcontractors. The requirements and provisions of this specification are additions to or amplification of the requirements and provisions set forth in the contract and the individual task orders.

Dockside Maintenance & Repairs Services defined:

Services include, but are not limited to, the performance of full inspection, testing, repair, and maintenance services for Federal marine vessels. These maintenance and repair services could include, but are not limited to, one or more of the following: preservation of ship structures, deck covering systems, welding processes, temporary hull access, electrical and HVAC systems, auxiliary machinery systems, shipboard ventilation systems, electrical rotating machines, generators and motors, propulsion systems, and tank and void inspection, testing, repair and maintenance. The Contractor shall also be expected to schedule and coordinate inspections through the American Bureau of Shipping (ABS) when required. This requirement will be clarified on a ‘per task order’ basis.

2.0 SCOPE OF WORK

The Contractor shall provide all services, personnel, material, supplies, supervision, labor, expertise, and equipment (except when the use of Government-furnished equipment (GFE) is specified). All work described here within, shall be done in accordance with this SOW, applicable Federal, State, and Local laws, and in accordance with established procedures and NOAA safety programs. Work may be performed on board any NOAA ship. Individual task orders will specify the place of performance.

Performance typically occurs at a ship’s homeport; however, performance may occur at a Contractor’s location or at a facility other than the ships’ homeports in some instances.

The contractor shall be responsible for all American Bureau of Shipping (ABS) arrangements to include contracting for, proper scheduling of and paying for all required ABS services. The contractor shall determine what ABS services will be required for each work item under each task order and include the cost of the ABS services in each task order proposal. The cost of any ABS required services associated with any subsequent Additional Item Requirements (AIR) will be included in the AIR proposal.

It is anticipated that each task order issued under this contract will have a requirement for the delivery of a report detailing the specifics of each work effort completed under the task order to include work hours expended, materials consumed and vendor/subcontractor effort acquired. The details of the report requirements will be identified in each task order request for proposal and any cost associated with developing and delivering the report shall be part of the task order pricing.

If performance occurs at a location other than a ship’s homeport, the Contractor may be required provide additional temporary services as specified in individual task orders, in accordance with all terms, Dockside Repair and Vessel Maintenance I.D.I.Q. Contract

STATEMENT OF WORK/SPECIFICATIONS

DOCKSIDE IDIQ SOW RFP Page 2 of 18 10/2/2016 conditions, general and special contract requirements, and attachments contained herein or incorporated by reference. These services may include, but are not limited to:

¯ Water ¯ Power ¯ Lodging ¯ Waste Disposal (Sewage and Trash) ¯ Internet Access

3.0 REFERENCES

4.1 NOAA Specification 00 00 01.07 General Requirements for Work

4.2 NOAA Specification 00 09 40.01 Dock and SeaTrials

4.3 Specifications, Technical Manuals, Blueprints, Drawings or Plans as specified in the task order.

2017 WAD Dockside MATOC 2017MATOC

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GENERAL REQUIREMENTS FOR WORK

PART 1 GENERAL

SCOPE: This specification contains the general requirements for work under the repair contract for the NOAA SHIP.

These general requirements apply to all work contained in or added to this contract including care of the ship, sea trials, and any services provided to the ship during the contract.

Where this specification identifies standards for construction to be applied to work items, the cost of those construction standards shall be priced on the specific work.

1.1 REFERENCES

AMERICAN BUREAU OF SHIPPING (ABS)

ABS 2 (2015) Rules for Building and Classing Steel

Vessels

ABS Quality ABS Guide for “Shipbuilding and Repair

Quality Standard for Hull Structures During Construction”

Department of Defense Standard Practice (MIL)

MIL 777 MIL-STD-777 “Schedule of Piping, Valves, Fittings, and Associated Piping Components for Naval Surface Ships”

Institute of Electronics and Electrical Engineers (IEEE)

IEEE 45 IEEE Standard 45-2002, “IEEE 45: Recommended

Practice for Electric Installations on Shipboard”, 46 CFR 110.10-1, National Fire Protection Association (NFPA)

NFPA 10-2013 NFPA 10-2013, Chapter 5, “Standard for

Portable Fire Extinguishers, Selection of Portable Fire Extinguishers”

National Oceanic and Atmospheric Administration (NOAA)

NOAA 000-4 NOAA Standard Specification 000-4 “Test

Procedures for Validating Ship Repair Contract Work on NOAA Ships”

NOAA 077 NOAA Standard Specification 077-1, “Asbestos

Containing Materials”

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NOAA 631 NOAA Standard Specification 631, “Coating Systems for NOAA Ships”

Occupational Safety and Health Organization (OSHA)

OSHA 1910.1200 “OSHA, Toxic and Hazardous Substances, Hazard

Communication”, 29 CFR 1910.1200

OSHA 1910.147 "OSHA, General Environmental Controls, The

Control of Hazardous Energy (lockout/tagout)", 29 CFR 1910.147, Subpart J

OSHA 1915 A “OSHA Standards for Shipyard Employment, General Provisions, Competent Person”, 29 CFR 1915, Subpart A

OSHA 1915 B “OSHA Standards for Shipyard Employment, Confined and Enclosed Spaces and Other Dangerous Atmospheres in Shipyard Employment”, 29 CFR 1915, Subpart B

OSHA 1915 P “OSHA Fire Protection in a Shipyard

Environment”, 29 CFR 1915, Subpart P

U.S. Coast Guard (USCG)

USCG F USCG “Subchapter F – Marine Engineering”, 46

CFR 50 through 46 CFR 64

USCG J USCG “Subchapter J – Electrical Engineering”, 46 CFR 110 through 46 CFR 113.

1.2 GOVERNMENT-FURNISHED

1. None.

PART 2 DEFINITIONS

2.1 INSPECT

1. Visually evaluate the specified surface, item, part or component for evidence of contamination, damage, excessive wear, scoring, and other conditions which could interfere with proper operation, functioning, or reliability.

2.2 INSTALL

1. Place the specified item in position for service and make all connections needed to ensure proper use, service, appearance, and operation. This shall include the following, unless otherwise specified:

2.2.1 Foundations

1. Provide a new foundation or modify the existing foundation.

2. Securely mount equipment and components to the foundation using new fasteners.

3. Align connected equipment and components to meet manufacturer's specifications.

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2.2.2 Electrical Connections

1. Make all electrical connections.

2. Provide new electric cable runs between controllers and motors of new equipment.

3. In other applications, existing cables may be reused.

a. If existing cable is too short to make the connection and less than 20 feet long, then the cable may be replaced.

b. If the existing cable is longer than 20 feet, then junction boxes may be used to increase the length of the cable run.

2.2.3 Piping

1. Modify new piping to suit the new equipment, as follows:

a. Re-route existing piping and add new piping to connect new equipment and components.

b. New piping is required only to the extent necessary to accommodate modifications of existing piping. Piping modifications greater than five feet from the equipment are not required.

2. Piping is defined as a system of pipe, fittings, tube, elbows, tees, valves, couplings, and other fittings.

2.3 REBUILD

1. Restore to a condition of reliability equivalent to new, as follows:

a. Disassemble

b. Clean

c. Inspect for damage, deterioration, or defects that may affect operation of the equipment.

d. Repair (replace parts as needed)

e. Re-assemble, using new bearings, gaskets, o-rings, and seals

f. Calibrate

g. Test

2. Meet the manufacturers rebuild specifications for items, components, and parts.

2.4 REINSTALL

1. Return an item which was temporarily removed to its original configuration and location.

2.5 REPLACE, RENEW

1. Provide and install a new item in place of an existing or previously removed item.

2. The new item must be comparable in material, performance and configuration to the item removed.

2.6 UNINHABITABLE

The ship shall be deemed uninhabitable when one or a combination of conditions exist that qualify Licensed Engine Officers for Room Allowance as defined in the current MEBA Collective bargaining Agreement. These conditions (sufficient for the full complement of crew) include:

a) heat or air conditioning not furnished,

b) potable water (hot or cold) is not provided for a period of 12 or more consecutive hours,

c) when working toilet, shower and sanitary drainage are not

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d) quarters have been painted, and the paint is not absolutely dry, and other suitable quarters are not furnished aboard,

e) at all times when the vessel is in drydock overnight, unless the ship is fully habitable with all facilities, including heat, air conditioning, lights, hot and cold running water, shower and sanitary facilities (working toilets and sanitary drainage).

Portable toilets do not meet the requirements for sanitary facilities,

f) vessel is being fumigated and is not cleared before 2100 or if the fumigation affects in any way the habitability of the sleeping quarters,

g) work such as chipping, welding, riveting, hammering and/or pounding or other noises of a similar nature are being performed in or around vessel personnel quarters or noxious fumes are present that disrupts the crews ability to rest for more than three hours,

h) temporary conditions of less than three hours duration shall not be deemed to make the ship uninhabitable,

i) flooding of quarters or common areas due to bilge or sewage back-up not repaired within 24 hours. No crew shall be required to sleep in a flooded berthing area.

j) when a vessel is declared uninhabitable, no crew will be allowed to live on board.

PART 3 REQUIREMENTS

3.1 ORDER OF PRECEDENCE

1. The requirements and provisions of this specification are additions to or amplifications of the requirements and provisions in other specifications, solicitation, or procurement documents. In the event a conflict should occur, the requirements of the other documents take precedence.

3.2 DRAWINGS, SPECIFICATIONS, PUBLICATIONS, AND OTHER REFERENCES

1. Obtain all references and distribute copies to supervisors, work crew, and sub-contractors as needed to ensure work items meet the referenced requirements. Failure to obtain or properly distribute a reference does not relieve the Contractor's responsibility to comply with the reference.

2. Each solicitation or specification contains a list of drawings and other references which will be issued to prospective bidders. Except as otherwise indicated, other referenced drawings, specifications, manuals, handbooks, instructions, publications, and standards will not be issued.

3. Whenever reference is made to a specific edition or revision of a drawing, specification, manual, publication, or other reference document, the specified edition or revision applies. When an edition or revision is not specified, the edition or revision in effect on the date of the solicitation applies.

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3.3 LOCAL POLICIES AND DIRECTIVES

1. Contractor personnel, including subcontractors, shall comply with all policies and directives issued by the Master, Commanding Officer, and Director while on the ship or in a government facility.

3.4 RESTRICTED ACCESS TO SHIP COMPARTMENTS

1. Access by workers to ship compartments is restricted to those in which work is being performed and to an authorized path to reach the work site. The Contracting Officer's Representative (COR) will authorize one path through the ship for each work site. All other compartments, including ship toilet facilities, are off-limits.

3.5 WORK HOURS

1. Prior to starting contract work, submit a written Planned Regular Work Day Schedule to the COR.

2. To work outside of the Planned Regular Work Day Schedule, notify the COR at least four hours prior to the end of the work day preceding the unscheduled work.

a. If the request is for unscheduled work on a weekend or Federal holiday, notify the COR by 9:00am on the day prior to the unscheduled work.

3.6 OPEN AND INSPECT REPORTING

1. In the first 25% of the work performance period, conduct work and submit Condition Reports to the COR for all items involving:

a. Disassembling and inspection of equipment, machinery, systems, or components.

b. Opening, gas-freeing, and inspection of tanks.

2. No time extension of the work performance period will be granted for delays caused by failure to comply with this 25% time requirement.

3.7 DAILY CLEAN-UP

1. Remove dirt, debris, scrap, supplies, and other materials incident to work from the ship at the end of each work day. Leave the work site "broom clean".

2. If blasting residue or other foreign particles collect on the exterior decks of the ship, remove the residue or particles at the end of the work day. Do not sweep or wash the residue or particles through the ship's deck drains unless specifically pre-authorized by the COR.

3.8 DAILY SAFETY AND HOUSEKEEPING INSPECTION

1. Conduct a daily safety and housekeeping inspection of all spaces affected by Contractor work.

2. The inspection shall be conducted by the Contractor's Safety Officer and a representative of the ship's Commanding Officer. The COR may participate.

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3. Within 4 hours after the inspection, submit a written report to the COR and ship's Commanding Officer/Master documenting all discrepancies and corrective action to be taken.

3.9 PROTECTIVE COVERINGS

1. Prior to starting work, install protective coverings to prevent damage to the ship, systems, and equipment.

2. Protect from damage and entry of dust, dirt, grit, sand, and other foreign particles:

a. Compartments b.Machinery and Equipment

c. Coatings and Deck Coverings

d. Furnishings

e. Vent Terminals

f. Insulation

g. Glass

h. Cables

i. Piping Systems

j. Structures and Other Ship Components

3. Prior to starting work on interior spaces, protect the decks and deck coverings from damage in spaces where work is to be performed and through which workers will traverse, as follows:

a. Cover the decks and deck coverings with temporarily fitted heavy vinyl, plywood or particle board. Securely tape all edges and joints of the protective covering to prevent movement and to prevent a tripping hazard. Other materials may be used if pre-approved by the COR.

b. For decks over which equipment, valves, piping or other materials will be handled, the plywood or particle board must be of sufficient thickness to protect the deck from damage the if the equipment or materials are dropped.

c. Maintain the protective coverings in place during the entire contract period. Promptly replace sections which are damaged.

4. Prior to abrasive blasting, or other work operations which create atmospheric contamination on or near the ship, prevent the entry of airborne contaminates.

a. Plug, wrap, blank, cover, or mask openings into the ship as needed.

b. Install industrial foam filter material on the intake and exhaust end of all ventilation systems which will be in use during the blasting operations. Monitor the air flow through the filters and replace the filters when air flow becomes restricted.

c. Whenever abrasive blasting is performed inside the ship, confine the blast materials to the compartment being blasted.

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5. After completing the work, remove and dispose of the protective coverings.

6. Re-establish the condition which existed at the start of the work.

It is the responsibility of the Contractor to repair and clean all damage and contamination resulting from failure to provide adequate protection.

3.10 CONDITION REPORTS

1. Prepare and submit a written Condition Report to the Contracting Officer's Representative (COR) within 24 hours, whenever:

a. Measurements, tests, inspections, or checkpoints required by the specifications or procurement documents are completed.

b. It is determined or noted that additional work, material, or other deviation, is necessary to produce a reliable or complete result.

c. Defects or deficiencies are noted in Government-furnished Property.

d. Specifically required in the specifications or procurement documents.

2. Include, at a minimum, the following information:

a. Name of the Ship.

b. The Contract Number and Related work item number.

c. A unique, sequential numerical identification for the Condition Report.

d. A detailed description of results and conditions observed, including a record of all measurements, supporting data, and sketches.

e. Recommendations for additional work or materials needed.

Submit pricing information separately to the Contract Officer.

f. An estimated impact on the completion of the contract.

3.11 SAFETY

1. Keep hoses, welding leads, and temporary lights clear of the decks on temporary "trees" or brackets to minimize tripping, shock, fire, and other safety hazards.

2. Keep passageways as clear of obstructions as possible.

3. Do not store materials or tools on the ship. If needed or required, furnish and use a temporary dockside storage area to store materials or tools.

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4. Limit materials at the work site to those which will be used during the work shift in progress.

3.11.1 Asbestos Containing Material

1. Accomplish all work involving ACM in accordance to NOAA 077.

2. Within 24 hours of arrival of the ship at the Contractor's facility, conduct an inspection by an Asbestos Containing Materials Project Manager of each work site that will involve demolition or renovation as required by NOAA 077, paragraph "Work Site Inspections".

3. Existing panels, insulation, gaskets, and other materials on NOAA ships and boats may contain asbestos.

4. An asbestos Survey has been conducted for each NOAA ship, unless otherwise indicated. The Survey Report identifies the location of all known ACM on the ship. A copy will be made available by NOAA upon request.

5. Remove, handle, repair, and dispose of all ACM that are identified in the Survey Report, and that is required to perform contract work.

a. The removal, handling, repair, or disposal of ACM which is not identified in the Survey Report will be the subject of a contract modification, except as otherwise specified.

3.11.2 Gas-Free Certification

1. Certify that a safe atmosphere exists in and about a compartment prior to the commencement of work in accordance with OSHA 1915 A and

OSHA 1915 B.

2. It is the Contractor's responsibility to identify compartments which require gas free certification. Specific requirements for gas free certification are not normally included in the detail specifications of work items.

3. When compartments must be gas free to meet local, state or federal regulations, pump down, open, remove sludge, clean, wipe, ventilate and take all other action required to make the compartment gas free.

4. When requested by the Contractor, and to the extent empty tank space is available, NOAA will shift fuel to facilitate gas free requirements.

5. If off-loading of fuel oil is necessary because of insufficient empty tank space, the Contractor must off-load the fuel in accordance with "Fuel Oil and Lube Oil Off-loading" requirements below.

6. Post copies of gas-free certificates on the ship in two locations designated by the COR.

a. The gas-free certificates shall be issued by a Marine Chemist, certified by the National Fire Protection Association.

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b. Document follow-up inspections by the Contractor's Competent Person at the same two locations.

3.11.3 Fire Prevention

1. Provide Fire Prevention in accordance with OSHA 1915 P.

2. Locate oxygen, acetylene, and gas supply manifold systems off the ship and install a shutoff valve to the gas supply located on the dock.

The shutoff shall be in addition to the master shutoff valve at the inlet to each portable outlet header.

3. Store material brought onto the ship in areas which do not interfere with access to fire-fighting equipment or personnel movement through access routes.

4. Remove crating and packing prior to bringing aboard equipment or material. If the crating and packing is needed to protect the equipment or material from damage during handling, then remove the crating and packing immediately after it is brought aboard. Promptly dispose of the crating and packing off the ship to reduce the fire hazard.

3.11.4 Hot Work and Fire Watch Standers

1. Perform hot work in accordance with OSHA 1915 P, with the following additions:

a. One fire watch stander is required when welding, flame cutting or other hot work is performed where combustible materials are present within 35 feet. This includes combustible materials in adjacent areas exposed through deck openings.

b. Two fire watch standers are required when combustible materials are adjacent to the opposite side of a metal partition exposed to hot work, and could be ignited by conduction or radiation. A fire watch stander shall be located on each side of the partition.

c. Each fire watch stander must be outfitted with a fire extinguisher as defined and required by NFPA 10-2013.

d. Remove and restore insulation, sheathing, or other materials which limit access to either side of a partition or structure on which hot work is being performed in accordance to "Interferences and Restorations" below.

2. Stop hot work whenever loss of firefighting capabilities occurs on the ship. Do not commence hot work until the firefighting capabilities have been restored.

3. Stop hot work whenever there is a change is gas free status. In this case, the existing Hot Work Notice is no longer in effect and a new Hot Work Notice is required before commencing hot work.

3.11.4.1 Written Hot Work Notice

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1. Thirty minutes to twenty-four hours prior to starting hot work on a job or separate area of the ship, provide a written Hot Work Notice to the COR and the ship's Commanding Officer/Master.

2. The Hot Work Notice shall include:

a. Description of the work to be done.

b. Location of the work.

c. Time hot work will start.

d. Current gas-free status of the area.

e. Absence or existence of combustible material within vicinity of the work. If hot work is to be performed on a metal partition, include combustible materials on the other side of the partition.

f. If combustible material exists, the notice shall also state:

1. Action taken to protect the material from fire.

2. Provision and assignment of fire watch standers.

3. Affirmation that conditions at the work site permit the fire watch standers to observe all areas where hot work constitutes a fire hazard.

3. The Hot Work notice shall be signed by a Contractor supervisor specifically designated as responsible for the coordination of hot work and fire watch stander requirements.

4. The Hot Work Notice shall be effective for 24 hours, unless a shorter period is specified, or the gas free status of the work area or system requires stopping work.

3.11.5 Hazardous Materials

1. Comply with all local, state, and federal regulations, laws, and ordinances regarding handling, use, and disposal of hazardous material.

2. Submit to the COR a full inventory and Safety Data Sheets (SDS) for all hazardous materials that will be brought onto the ship during the repair period. The list and SDS must be submitted at least 24 hours in advance of bringing hazardous materials aboard.

3. Remove hazardous material brought onboard the ship once it is no longer required to perform work.

4. Properly dispose of all hazardous waste produced during the performance of contract work in compliance with all applicable local, state, and federal regulations, laws, and ordinances.

5. Each NOAA ship maintains a current inventory and Safety Data Sheets (SDS) for all hazardous chemicals carried onboard the ship. A copy of the inventory and SDSs will be provided by the COR within two work days after receipt of a written request.

3.12 INTERFERENCES AND RESTORATIONS

1. Identify all interferences involved in accomplishing required work.

Prospective bidders are encouraged to perform a detailed site inspection whenever possible before submitting a bid. Interferences are not normally identified in the detail specifications of the work item.

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2. Prior to removing interferences, meet with the COR at the work site to discuss the nature, condition and extent of interferences to be removed.

a. Submit a Condition Report to the COR with a record of existing damage or deterioration.

3. Remove all interferences and obstructions necessary to complete the required work. This includes the disassembly and removal of machinery, piping, ducts, cable, wiring, insulation, structures, and anything else which interferes with the proper accomplishment of work. This does not include relocations made necessary by new installations which physically prevent an interference from being returned to its existing location, unless otherwise specified.

a. All removed insulation, including removable blankets, shall be discarded.

b. If a removed interference involves a structural strength member, provide temporary supports.

c. If watertight integrity is violated by a removed interference, provide a temporary means of maintaining watertight integrity whenever, except when work is actually being performed or the space is manned.

d. Place tags on removed interferences to indicate the nomenclature of the item, ship, and location to enable proper reinstallation.

e. Treat all removed interferences as government-furnished property. Store interferences to protect from damage, loss, and contamination.

4. Reinstall interferences to their original configuration and condition.

a. Use new gaskets, fasteners, and insulation, including removable blankets.

b. In place of material or items rendered unsuitable for reinstallation during removal or storage, provide and install new materials which are equal in composition, strength, design, type, functionality, reliability, and size.

5. Test the reinstalled interfaces for alignment, strength, tightness, and operation to ensure that they properly and safely perform their normal functions. Notify the COR in writing at least four (4) hours in advance of the tests. Submit a written Condition Report containing the test results to the COR within twenty four (24) hours after the completion of the tests.

6. Handle and replace asbestos containing materials removed as an interference in accordance with NOAA 077. Do not reinstall material containing asbestos.

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7. Do not remove the components of the following systems as interferences, unless specifically authorized in other documents:

a. Steering system piping.

b. Hydraulic systems or High pressure air systems.

c. Electric cable which requires cutting to be removed.

d. Spring hangers.

3.13 DISRUPTION OF SHIP'S SYSTEMS

1. Maintain all of the ship's fire main, electrical, steam, heating, potable water, drainage, or other systems vital to crew safety or comfort, unless a disruption to these system(s) is authorized.

2. For the purposes of this specification, a "disruption" occurs when a large section of a system vital to crew safety or comfort is unusable. If portions of the system remain operational, except for the section on which work is being actively performed, then a "disruption" has not occurred and the requirements of this paragraph do not apply.

3. If a disruption is necessary to perform contract work, submit a written Condition Report to the COR requesting authorization to shut-off or disrupt systems. The COR must receive the Condition Report at least four hours in advance of the desired disruption. Do not proceed without the CORs authorization.

a. Schedule disruptions between the hours of 10:00pm and 06:00am.

b. Limit disruptions to four hour intervals. If a longer interval is required, install temporary bypass hoses, blank flanges, piping, or other items to keep the system operational.

3.14 WATERTIGHT INTEGRITY

1. Maintain or restore watertight integrity of the ship's watertight bulkheads, decks, and hull by installing stuffing tubes, welded bulkhead and deck penetrations, multi-cable transits, couplings, and kick pipes as needed.

2. Use the same materials and installation details as the nearest similar existing penetrations.

3.15 REMOVALS

1. Whenever removal of equipment or machinery is specified, but reinstallation is not specified, remove all related electric cables, brackets, foundations, and piping, as follows:

a. Remove related cables that are not used by other equipment or machinery to the nearest circuit breaker or terminal.

b. Remove related piping that is not used by other systems or equipment. Install pipe caps to maintain pipe system tightness.

c. Whenever removal of piping or cables involves penetration through bulkheads, decks, hull plating or other watertight boundaries, crop out the penetration and install an insert plate of

Document 00 00 01.07 Page 13 the same thickness as the adjacent plating. The insert plate shall be a minimum of 6-inches in diameter.

3.16 FUEL OIL AND LUBE OIL OFFLOADING

1. Offload fuel oil or lube oil from the ship, as follows:

a. Meter the oil with a calibrated meter.

b. Pump oil into clean moisture-free storage tanks.

c. Take test samples and have them analyzed by a lab for water and impurities.

d. Submit a Condition Report to the COR with a copy of the lab report.

2. After all work which necessitated the oil's removal has been completed, return the oil as follows:

a. Meter the oil with a calibrated meter.

b. Pump the oil back into the ship tank(s).

c. Take test samples and have them analyzed by a lab for water and impurities to ensure the oil was not contaminated while in the Contractor's possession.

d. Submit a Condition Report to the COR with a copy of the lab

3. In lieu of storing the oil, the Contractor may accept title and responsibility for disposal of the oil and provide an equal amount of new, clean oil of the same type.

a. Take test samples of the new oil and have them analyzed by a lab for water and impurities.

b. Submit a Condition Report to the COR with a copy of the lab

3.17 STRUCTURAL ACCESS OPENINGS

1. The Contractor may, with prior approval from the COR, cut access openings in the ship's structure. Such openings shall be limited to those which are essential for access to otherwise inaccessible areas or which greatly improve accessibility for removals or installations.

2. Provide generous radii at all corners in accordance to ABS Quality, Table 33.

3. Prior to making an access opening in the ship's structure, submit a sketch and a description of the proposed opening to the COR, showing:

a. The location and dimensions of the proposed access cut, adjacent framing members, nearby penetrations, and scantlings of the structure.

b. Description of the eventual restoration configuration, with material and welding details.

c. Narrative justification for cutting the opening.

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4. Submission of the sketch does not ensure that the COR will authorize the cut as proposed. Proceed with the access cut only after the COR returns a signed copy of the sketch.

5. Restore access openings to the original configuration and condition.

6. Conduct a liquid-penetrate or magnetic particle inspection of the root pass and final pass of all welds in the watertight structure, including decks, bulkheads, shell plate, and frames, at or below the main deck level.

a. The inspections shall be witnessed by the COR.

3.18 TESTS, INSPECTIONS, AND CHECKPOINTS

1. Conduct tests in accordance with NOAA 000-4, applicable regulatory bodies, and manufacturer's documentation. In the event of conflicting requirements, the more stringent or restrictive applies.

2. Tests and inspections are required on all systems, equipment, machinery, surfaces, items, and components that are disassembled, installed, repaired, overhauled, relocated, modified, or removed and replaced as an interference.

a. Conduct a structural tightness test on all new, repaired, and modified ship's tanks, cofferdams, void spaces, and structures designated as oiltight, watertight, airtight, or fumetight.

b. Conduct a structural tightness test on all new weather decks and interior steel decks, coamings, and deck connections of steel bulkheads, in way of toilets, washrooms, wet labs, and other wet spaces to ensure tightness before installing deck or bulkhead covering.

c. Conduct an operational test of equipment, material, machinery, or system after it has been:

1. Disassembled

2. Installed

3. Repaired

4. Overhauled

5. Relocated

6. Modified

7. Replaced

8. Removed and replaced as an interference

d. Conduct weight and operational tests on deck machinery whenever an associated mechanical load bearing component or mechanical power transmission component is disassembled, repaired, replaced, modified, overhauled, removed and replaced as an interference, or in any other way disturbed.

e. Non-Destructive Tests (NDT) are required only to the extent specified in other specifications, work items, or other procurement documents.

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3. At least 4 hours, but not more than 24 hours, in advance of each scheduled test, inspection, or checkpoint notify the COR of the time and location. The purpose is to allow the COR to witness, or to arrange for another NOAA representative to witness, the test, inspection, or checkpoint.

a. Proceed if the COR or other NOAA representative is not present at the scheduled time and the required four hour advance notification was provided.

4. All tests, inspections, and checkpoints shall first be witnessed by the Contractor's supervisor responsible for the work to ensure the test, inspection, or checkpoint can be satisfactorily and fully completed as scheduled.

5. Within 24 hours, submit a written Condition Report to the COR to document the results of each test, inspection, and checkpoint in accordance with the "Condition Report" requirements.

6. Schedule tests, inspections, and checkpoints during normal weekday work shifts.

a. Tests, inspections, and checkpoints may be scheduled during other times only when necessary to avoid a delay in contract completion. In this case, notify the COR at least four hours before the end of the last preceding regular work shift.

7. In the event that all the work required for a test, inspection, or checkpoint cannot be completed (such as late delivery of material, or interfacing of related work items), and work progress would be delayed waiting for total completion, the COR may, upon request by the Contractor, conduct a partial inspection of the work or item. Notify the COR when the work or item is completed and ready for the remainder of the test, inspection, or checkpoint.

8. If a required test, inspection, or checkpoint will be performed at a site other than the ship or the Contractor's facility, provide round-trip transportation for the COR to and from the site. For locations outside a 50 mile radius of the Contractor's facility, notify the COR at least 48 hours in advance.

3.18.1 Tests, Inspection, and Checkpoints involving a sub-contractor

1. For tests, inspections, or checkpoints involving a subcontractor, invoke the test, inspection, and checkpoint requirements in the purchase order.

a. Submit one copy of the technical specification portion of the purchase order which invokes the test, inspection, or checkpoint to the COR prior to commencement of work by the sub-contractor.

2. The contractor may only delegate responsibility to subcontractors to witness and sign for specific tests, inspections, or checkpoints if they are performed at subcontractor facilities located outside of a 50 mile radius of the contractor's facility. In this case, the contractor is still responsible to provide the required minimum 48 hour advance notice to the COR.

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3.19 PIPING

1. Install piping in accordance with the requirements and recommendations of USCG F and MIL 777. In the event of a conflict between the references, the more specific and restrictive shall take precedence.

2. When replacing existing piping, the new piping shall be:

a. The same material.

b. Installed in the same configuration.

c. Installed using the same methods and details as the existing piping, unless otherwise specified.

3.20 BRACKETS AND SUPPORTS

1. Bracket, support, and secure all pipe, cables, ducts, furniture, equipment, and machinery installed during contract work to carry the weight, prevent vibration, and withstand inertia forces resulting from the rolling and pitching of the ship.

3.21 GASKETS, PACKING, AND SEALS

1. Replace gaskets, packing, and seals which are disturbed during work with new gaskets, packing, and seals of the same material.

a. Except, for fuel oil tank manhole covers and fuel oil service piping, use 3/16-inch thick cork rubber impregnated gasket material conforming to MIL-C-6183, Type I, Class 1, Grade C.

3.22 DISPOSAL OF WATER

1. Whenever work requires that equipment, machinery, piping or tanks be drained of water, drain and properly dispose of the water according to applicable local, state, and federal requirements and regulations.

2. If the Contractor drains water into the ship's bilges, the Contractor must pump all the water from the affected bilges into dockside tanks until the bilges are dry and properly dispose of the oily bilge water in accordance with applicable local, state, and federal requirements and regulations. This includes all water that:

a. Existed prior to the Contractor draining water into the bilge.

b. The water the Contractor drained into the bilge.

c. Accumulates between the time the Contractor drains water into the bilge and the time the Contractor pumps the bilges dry.

3.23 PAINTING

1. Prepare the surface and apply paint in accordance with NOAA 631 and the paint manufacturer's written recommendations and instructions. In the event a conflict should occur, the paint manufacturer's instructions shall take precedence.

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a. Prior to applying paint or coatings, arrange for the COR to inspect surfaces to validate they have been properly prepared and that weather conditions are suitable for painting.

1. Restore all coatings which are damaged during the performance of contract work using the same coating system.

2. Paint new materials only if specified in the detail specifications or other procurement documents.

3. Paint the shell plating and frames below the Load Waterline only while the ship is in drydock, unless specifically authorized.

3.24 ELECTRICAL

1. Install electrical cables, equipment, and machinery in accordance with the requirements and recommendations of USCG J and IEEE 45. In the event of a conflict between the references, the more specific and restrictive shall take precedence.

2. All new cabling must be low smoke and sized for the cable's intended use.

3. All interferences, including paneling removed to perform electrical work, must be handled in accordance with section 4.12 Interferences and Restorations of this specification.

4. Securely fasten all electronic racks to the overhead and deck structural or steel members to prevent movement in accordance to section 4.20 Brackets and Supports of this specification.

5. Run all electrical cable in existing cableways, securely banded to the hangers. If existing cableways are not available, establish new cableways. Cable must be routed behind paneling.

6. Identify installed electrical cable at each end with embossed metal tags. Use nonconductive labels where cables are marked within a junction or terminal box. Number cabling with a marking system similar to that used on the ship.

7. Assign all manufacturer and supplier standard warranties on equipment installed on the ship to the government in writing.

8. Deliver three (3) copies of all manufacturer's technical manuals, prints, and drawings to the COR.

9. Deliver spare parts and surplus installation materials to the COR.

Label the parts with the make/model/serial number of the equipment or machinery.

10. Perform an operational test on all items used, repaired, altered, furnished, or installed to demonstrate that they are fully operational upon completion of the work.

3.25 WELDING AND ALLIED PROCESSES

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1. Perform welding, brazing, and allied processes in accordance with the requirements and recommendations of ABS 2 and USCG F.

2. While the ship is water-borne, welding shall be permitted only when welding leads are properly grounded, as follows:

a. Connect the cables of the welding machines and other welding power sources to the ship where the welding is to be performed.

b. All welding cables shall be fully insulated.

c. Welding cables shall not be permitted to drop overboard into the water.

d. The total cross-sectional area of the return cable shall be at least one million circular mils per 1,000 amperes per 100 feet, but not less than 85,000 mils.

e. The return ground cable shall never be grounded to anything but the ship it is servicing.

f. The ground cable shall be securely fastened to grounding plates, or to an integral part of the ship, with contact areas thoroughly cleaned to bare metal.

3. When welding on equipment, machinery, pressure vessels, or piping, connect the welding machine return ground cable in the immediate vicinity (as close as practical) to the work to ensure that current does not flow through bearings, pipe hangers or other areas where arcing or high resistance paths exist.

3.26 WORK AT GOVERNMENT FACILITIES

3.26.1 Restrictions

1. The Contractor is not permitted to use the Government facility waste disposal containers for disposal of scrap, waste or other materials.

a. If the Contractor desires to bring a waste disposal container into the facility, the container shall not be larger than eight cubic yards capacity. Only one container will be permitted.

2. Contract work on more than one ship may be in progress concurrently at the facility. Therefore, pier space and parking space may be scarce. Ample pier space will be provided for the Contractor to perform the required contract work. However, the Government reserves the right to prohibit or limit the number of vehicles permitted onto the facility and to specify the permitted parking locations. All vehicles being brought onto the facility will be required to apply for a vehicle pass.

3.26.2 Government-Furnished Services

3.26.2.1 Electric Service

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1. The Government will provide adequate electric service either on the ship or on the dock for the Contractor to operate equipment and tools necessary to accomplish the required work.

2. The Contractor is responsible for making all electrical connections and for providing all cables, plug, adapters, and other materials for making the connections.

3.26.2.2 Water Service

1. The Government will provide water service to the Contractor for use in performing the required work. The service will be limited to what can be provided by the Government's installed equipment and does not include providing hoses or fittings.

3.26.2.3 Crane Service

1. During the first 3 days of the contract performance period, if the ship on which the work is being performed has operable installed cranes, the ship will provide crane service to assist the Contractor in lifting materials to and from the ship. The service provided will be limited to the capacity and reach of the ship's crane(s) in its existing condition. The crane will be operated by ship's personnel.

Crane service will be limited to the handling of materials which exceed 100 pounds and which cannot be easily carried by the workers.

2. Coordinate and schedule the crane service to minimize the number of lifts required.

3. Provide at least four hours advance notice to the COR of the need for crane service.

3.27 FACILITY SUPERVISOR CONTACT LIST

1. Prior to starting contract work, submit a written contact list of supervisors, including shop supervisors, to the COR.

2. The contact list shall include each supervisors: Name, Title, Office Location, Telephone Number, and an Emergency Telephone Number where they can be reached during non-work hours.

3.28 WEEKLY PROGRESS MEETINGS

1. Hold Weekly Progress meetings at a time and place mutually agreeable to the COR and Contractor. The meetings shall be attended by the COR and a Contractor management official who has authority to make binding commitments. Other interested parties may attended.

2. Submit a written Progress Report to the COR by 3:00pm the day before the Progress Meeting with the following information:

a. Percent complete of each contract item and additional work items authorized by the Contracting Officer.

b. Any problems which could impact timely completion, including material delays. Include a problem description, schedule impact estimate, and mitigation plan.

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3.29 ENGINE ROOM BILGE CLEANING

1. Clean the engine room bilge at the beginning and end of repair period work, as follows:

2. In the first 3 days of the repair period, pump the engine room bilges dry and dispose of the oily water.

3. At the completion of all repair work, remove all debris from the engine room bilges, flush with cold fresh water, pump dry, and dispose of the oily water.

3.30 SAFETY PLAN

1. Prior to starting contract work, submit two copies of a written Safety Plan to the COR that contains, as a minimum, the following:

a. Procedures to be followed should a disruption occur to a temporary service or ship's system which affects the safety of the ship or personnel.

b. Procedures for obtaining and posting of gas free certificates.

c. Designation of the certified Marine Chemists authorized to issue gas free certificates.

d. A copy of the OSHA roster containing names of persons designated as a "Competent Person", as defined and required in OSHA 1915 A.

e. Description of the Contractor's training program for fire watch standers.

f. Description of the procedures to be followed prior to performing hot work, including the procedures to be followed to ensure the presence of a properly outfitted and trained fire watch stander.

g. Description of the duties and responsibilities related to fire prevention of personnel performing hot work.

h. Methods of rigging hoses, welding leads, and temporary lighting to avoid restricting escape passages and to minimize tripping, shock, fire, and other safety hazards.

i. Description of tag-out/lock-out procedures and responsibilities for personnel performing electrical work as required by OSHA 1910.147. Include procedures for managing double tag-outs.

j. If work is being performed at the Contractor's facility, include a detailed description of the fire protection system which will be in effect during the contract work,including:

1. Method for reporting fires.

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2. Shipyard fire-fighting facilities, equipment, and organization.

3. Procedures for maintaining clear fire lanes in the shipyard and on the piers.

4. Nearest municipal fire-fighting organization.

5. For all shifts, the shipyard organizational responsibilities and assignments for reporting to the scene of a fire to move equipment, cut access holes, operate fire pumps, and secure or provide temporary services.

k. An inventory list and copies of Safety Data Sheets (SDS) for all hazardous chemicals covered by OSHA 1910.1200 which will be brought onto the ship or to which government personnel may be exposed under normal conditions or in a foreseeable emergency.

l. Procedures to be followed to clean up a hazardous chemical spill.

m. Other safety procedures required by the contract or OSHA regulations.

3.31 FIRE FIGHTING AND PREVENTION CONFERENCE

1. If work is to be performed at the Contractor's facility, hold a fire fighting and prevention conference within 5 days of the arrival of the ship. The time and location of the conference shall be established at the mutual agreement of the Ship's Commanding Officer, the COR, and the Contractor.

2. The purpose of the Firefighting and Prevention Conference is to familiarize the ship's crew with the Contractor's procedures for fire-fighting and prevention and with the procedures that will be in use by municipal fire-fighting organizations. The conference will also familiarize the Contractor and the municipal fire-fighting organizations with the ship arrangement, shipboard fire prevention, fire-fighting systems, equipment, and organization.

3. Prepare an attendee list and agenda which specifically addresses the following:

a. Fire alarm and response procedures.

b. Contractor fire-fighting capability and procedures.

c. Municipal fire-fighting capability and procedures.

d. Communication system for fire reporting and for command and control of fire-fighting efforts.

e. Shipboard arrangement, including access routes.

f. Shipboard availability of fire-fighting systems and communications.

g. Shipboard fire-fighting organization, drills, systems, and equipment.

h. Compatibility of ship, Contractor, and municipal fire-fighting equipment.

3.32 MANUFACTURER'S REPRESENTATIVE

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1. The services of a manufacturer's representative is required only when specified in other specifications or procurement documents.

2. The services of the representative shall be provided by the Contractor unless otherwise stated in the other specifications or procurement documents.

3. Whenever the manufacturer's representative is required to be "on-site", the representative shall be at the work site during all times that work is being performed.

4. The manufacturer's representative…