NIA Occupational Health Services - Statement of Work - GINC.pdf

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Statement of Work (SOW)

A. GENERAL INFORMATION

1. Title of Project: Emergency Treatment and Laboratory Testing for National Institute on Aging (NIA)/ Intramural Research Program (IRP) Federal Personnel

2. Background Information: The NIA Clinical Research Core (CRC) under the Office of the Scientific Director is the research facility in Baltimore, Maryland that supports the NIA IRP. The goals of the NIA IRP are to support a broad-based research program centered on critical issues regarding the general biology of aging and age-associated diseases and disabilities.

The CRC chiefly focuses on clinical research issues of importance in aging. Clinical work includes; (1) cross-sectional studies in a variety of age-related disease areas including diabetes, metabolism, cardiovascular disease, neurologic disease, and cancer; (2) conduct of basic and clinical research related to the diagnosis, prevention, and treatment of aging-related disability and age-related-diseases; and (3) performing clinical correlation with extensive laboratory and clinical data in order to monitor the effects of intervention on host biology and pathophysiology.

The CRC staff provides the infrastructure needed to promote high quality clinical research and to ensure patient safety including: protocol review, clinic infrastructure, nursing and physician support, clinical informatics, data and safety management, (2) monitors and maintains quality assurance of the intramural clinical research program, (3) develops and implements clinical program priorities, allocates clinical resources, (4) integrates the established research themes and projects with clinical relevance from various IRP laboratories and branches, (5) evaluates program effectiveness and represents the IRP in management and scientific decision-making meetings within the Institute, (6) coordinates the credentialing of health care providers within the Institute, (7) coordinates and provides clinical research training for NIA staff and fellows, and, (8) develops novel approaches for carrying out translational research in an efficient and cost-effective manner. The CRC includes protocol specific clinical research coordination staff, many of whom are licensed RNs, research nursing staff, nursing assistants, testing personnel (cardiovascular, EMG, DEXA, ultrasound), medical records and reception-scheduling staff.

Due to the nature of the work of patient care and in a clinical research setting, NIA staff may require emergency treatment and laboratory testing as a result of injury/illness that may occur during the workday in the Contractor’s hospital.

3. Purpose or Objective of the Requirement: The Contractor shall provide all resources necessary to accomplish the tasks and deliverables described in this Statement of Work (SOW). The Contractor shall provide emergency treatment and laboratory testing for NIA Federal employees who work in the NIA Clinical Unit. Contract employee coverage will be handled by their contracting company.

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4. Type of Contract Contemplated:

Purchase Order, Open Market, and the expected value will be provided.

5. Period of Performance: The period of performance is twelve months (12) from the date of award, plus four (4) one-year options.

B. CONTRACTOR REQUIREMENTS (SCOPE OF WORK)

The Contractor shall provide emergency treatment and laboratory testing for NIA Federal employees who work in the NIA Clinical Unit. Contract employee coverage will be handled by their contracting company. Specifically, the Contractor shall perform the following duties:

• Emergency services and treatment for a needle stick related to blood borne pathogen (BBP) exposure consistent with CDC guidelines and policies, to include source blood testing if requested by the NIA employee (note: any services provided for non-work related conditions must be billed to the employee or their insurance company).

• The Contractor shall have immediate access to qualified medical specialists that are capable of treating injuries such as burns, (both chemical and heat), eye injuries, neurological injuries, broken bones. NIA employees are expected to have their insurance available and be ready to pay up front, if needed, for these services and arrange reimbursement with NIH workers’ compensation offices.

• Services include but are not limited to the evaluation and immediate treatment for an occupationally acquired or related injury or illness and any necessary follow up for NIA employees. Contract workers are provided first aid treatment and then contract employee coverage will be handled by their contracting company. In addition, the Contractor will determine and document fitness for duty and return to duty as required. Conditions noted to be unusually persistent, recurrent or refractory to treatment shall be reported to the Safety Officer, IRP, NIA in order to allow further evaluation of the possibility that a job-related condition is responsible.

• Refer NIA IRP Federal employees whose type of and/or severity of work-related illness or injury indicates, to qualified medical facilities or physicians. NIH will be responsible for filing Workers' Compensation claims under the Federal Workers' Compensation Program. The NIH OMS at Bethesda will handle the administrative aspects of claim initiation and follow-up.

Contract employees must file Workers' Compensation claims through their employer. Visitors will be referred to their personal physician.

• Provide consultation, when NIA IRP Federal or Contract employees or visitors are sent to the Emergency Department (ED) as a result of occupational injury or exposure, and shall provide follow-up care for NIA IRP employees. Follow-up care for contract employees will be handled by their contracting company. If radiation exposure is determined, individual will be referred to appropriate NIH Radiation Safety Health Physicist, located at the NIH Bethesda Campus.

• Maintain patient records in accordance with the Privacy Act of 1974 (5 USC Sec. 552a), (http://www.justice.gov/opcl/privacyactl974.htm) as implemented with DHHS, PHS and NIH guidelines. The contractor shall request informed consent by the employee for release of medical results.

• Send notification of treatments to the NIA Safety Officer, National Institute on Aging, Biomedical Research Center, 251 Bayview Blvd, Room 04C216, Baltimore, MD 21224.

http://www.justice.gov/opcl/privacyactl974.htm

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C. GOVERNMENT RESPONSIBILITIES

The government will provide Federal employees with the Purchase Order number for billing purposes when receiving emergency treatment from the contractor.

D. DELIVERY OR DELIVERABLES

Not applicable

E. TRAVEL

Not applicable

F. CONTRACTOR EXPERIENCE REQUIREMENTS – KEY PERSONNEL

Not applicable

G. SECURITY REQUIREMENTS:

H. DATA RIGHTS

I. SECTION 508 – ELECTRONIC AND INFORMATION TECHNOLOGY STANDARDS

J. CONTRACTING OFFICER'S REPRESENTATIVE (COR)

1. The following Contracting Officer's Representative (COR) will represent the Government for the purpose of this contract:

Name: Taryn E. Mabe National Institute on Aging (NIA) Intramural Research Program (IRP) Office of the Scientific Director 251 Bayview Boulevard Room 4C023 Baltimore, Maryland 21224 Telephone Number: (410) 558-8310 Fax: (410) 558-8103 E-mail address: mabete@mail.nih.gov

2. The COR is responsible for: (1) monitoring the Contractor's technical progress, including the surveillance and assessment of performance and recommending to the Contracting Officer changes in requirements; (2) interpreting the statement of work and any other technical performance requirements; (3) performing technical evaluation as required; (4) performing technical inspections and acceptances required by this contract; and (5) assisting in the resolution of technical problems encountered during performance.

mailto:mabete@mail.nih.gov

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3. Alternate COR: N/A

4. The Contracting Officer is the only person with authority to act as agent of the

Government under this contract. Only the Contracting Officer has authority to: (1) direct or negotiate any changes in the statement of work; (2) modify or extend the period of performance; (3) change the delivery schedule; (4) authorize reimbursement to the Contractor for any costs incurred during the performance of this contract; (5) otherwise change any terms and conditions of this contract; or (6) sign written licensing agreements. Any signed agreement shall be incorporated by reference in Section K of the contract

5. The Government may unilaterally change the COR designation for this contract.