NIH Solicitation 75N99020R00030.pdf

SEE ADDENDUMIS CHECKED

CODE 18a. PAYMENT WILL BE MADE BY

CODE

FACILITYCODE

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN OFFER

OFFEROR

ORF

9000 Rockville Pike Building 13, Room 2E-47 OD - Office of Research Facilities National Institutes of Health

BLDG 102, RTP CODE 16. ADMINISTERED BYCODE

X

X

561720

SIZE STANDARD:

100.00 % FOR:SET ASIDE:UNRESTRICTED ORORF

RFPIFB

10. THIS ACQUISITION ISCODE

RFQ

14. METHOD OF SOLICITATION

13b. RATING

NAICS:

SMALL BUSINESS

01/07/2021 1500 ET

12/08/2020

+1 984 287 4386RACHEL DONOHUE

(No collect calls)

INFORMATION CALL:

FOR SOLICITATION 8. OFFER DUE DATE/LOCAL TIMEb. TELEPHONE NUMBER a. NAME

4. ORDER NUMBER3. AWARD/ 6. SOLICITATION

75N99020R00030

5. SOLICITATION NUMBER

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS 1. REQUISITION NUMBER PAGE OF

1 49 OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30

Bethesda, MD 20892-5711

TELEPHONE NO.

17a. CONTRACTOR/

Research Triangle Park, NC 27709 Building 102 111 T.W. Alexander Drive National Institutes of Health Ronald McMillan

15. DELIVER TO

Bethesda, MD 20892-5711 9000 Rockville Pike Building 13, Room 2E-47 OD - Office of Research Facilities

9. ISSUED BY

7.

2. CONTRACT NO.

EFFECTIVE DATE

$19.50

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK BELOW

ISSUE DATE

DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

11.

SEE SCHEDULEX

12. DISCOUNT TERMS

THIS CONTRACT IS A

RATED ORDER UNDER

DPAS (15 CFR 700)

13a.

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

HUBZONE SMALL

BUSINESS

8(A)

National Institutes of Health

WOMEN-OWNED SMALL BUSINESS

(WOSB) ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

X

24.

AMOUNT

23.

UNIT PRICE

22.

UNIT

21.

QUANTITY

20.

SCHEDULE OF SUPPLIES/SERVICES

19.

ITEM NO.

Period of Performance: 03/01/2021 to 02/28/2026

1 Janitorial Services for National Institutes of Health (NIH) at Research Triangle Park, NC

(Use Reverse and/or Attach Additional Sheets as Necessary)

HEREIN, IS ACCEPTED AS TO ITEMS:

X

XX

DATED

DANIEL F. BURK

. YOUR OFFER ON SOLICITATION (BLOCK 5),

INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE SET FORTH

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND DELIVER

ARE

ARE

31c. DATE SIGNED

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA

31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER)

30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER (Type or print)

ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY ADDITIONAL

SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED.

27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1, 52.212-4. FAR 52.212-3 AND 52.212-5 ARE ATTACHED. ADDENDA

26. TOTAL AWARD AMOUNT (For Govt. Use Only)

OFFER

STANDARD FORM 1449 (REV. 2/2012)

Prescribed by GSA - FAR (48 CFR) 53.212

ARE NOT ATTACHED.

ARE NOT ATTACHED.

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

30b. NAME AND TITLE OF SIGNER (Type or print)

30a. SIGNATURE OF OFFEROR/CONTRACTOR

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN

25. ACCOUNTING AND APPROPRIATION DATA

29. AWARD OF CONTRACT:

REF.

32e. MAILING ADDRESS OF AUTHORIZED GOVERNMENT REPRESENTATIVE

32c. DATE 32b. SIGNATURE OF AUTHORIZED GOVERNMENT REPRESENTATIVE

ACCEPTED, AND CONFORMS TO THE CONTRACT, EXCEPT AS NOTED:

32a. QUANTITY IN COLUMN 21 HAS BEEN

RECEIVED INSPECTED

40. PAID BY39. S/R VOUCHER NUMBER38. S/R ACCOUNT NUMBER

37. CHECK NUMBER

FINALPARTIAL

36. PAYMENT

FINALPARTIAL

35. AMOUNT VERIFIED

CORRECT FOR

34. VOUCHER NUMBER33. SHIP NUMBER

COMPLETE

32g. E-MAIL OF AUTHORIZED GOVERNMENT REPRESENTATIVE

42d. TOTAL CONTAINERS42c. DATE REC'D (YY/MM/DD)

42b. RECEIVED AT (Location)

42a. RECEIVED BY (Print)

41c. DATE41b. SIGNATURE AND TITLE OF CERTIFYING OFFICER

41a. I CERTIFY THIS ACCOUNT IS CORRECT AND PROPER FOR PAYMENT

STANDARD FORM 1449 (REV. 2/2012) BACK

24.

AMOUNT

23.

UNIT PRICE

22.

UNIT

21.

QUANTITY

20.

SCHEDULE OF SUPPLIES/SERVICES

19.

ITEM NO.

32f. TELEPHONE NUMBER OF AUTHORIZED GOVERNMENT REPRESENTATIVE

32d. PRINTED NAME AND TITLE OF AUTHORIZED GOVERNMENT REPRESENTATIVE

49 2 of

Solicitation #: 75N99020R00030 Janitorial Services

TABLE OF CONTENTS

PART I - THE SCHEDULE

SECTION B - SUPPLIES OR SERVICES AND PRICES/COSTS

SECTION C - DESCRIPTION/SPECIFICATIONS/WORK STATEMENT

SECTION D - PACKAGING, MARKING AND SHIPPING

SECTION E - INSPECTION AND ACCEPTANCE

SECTION F - DELIVERIES OR PERFORMANCE

SECTION G - CONTRACT ADMINISTRATION DATA

SECTION H - SPECIAL CONTRACT REQUIREMENTS

PART II - CONTRACT CLAUSES

PART III - LIST OF DOCUMENTS, EXHIBITS AND OTHER ATTACHMENTS

SECTION J - LIST OF ATTACHMENTS

PART IV - REPRESENTATIONS AND INSTRUCTIONS

SECTION L - INSTRUCTIONS, CONDITIONS, AND NOTICES TO OFFERORS

INSTRUCTIONS TO OFFERORS

SECTION M - EVALUATION FACTORS FOR AWARD

Solicitation #: 75N99020R00030 Janitorial Services

PART I - THE SCHEDULE

SECTION B - SUPPLIES OR SERVICES AND PRICES/COSTS

ARTICLE B.1. BRIEF DESCRIPTION OF SUPPLIES OR SERVICES

Janitorial Services at National Institute of Environmental Health Sciences (NIEHS) at Research Triangle Park (RTP), NC.

ARTICLE B.2. PRICES/COSTS

CLIN 0001 (Base Period) – 01 March 2021 – 28 February 2022

Item Supplies/Services Quantity Unit

Unit Price Amount

Task 1 - The contractor shall perform the services on a continuous basis during the operating hours of the Institute, Monday-Friday

12 mo. $ $

Task 2 - Services shall be performed daily on a 24 hour period, outside of the operating hours of the Institute, Monday- Friday, exclusive of Federal holidays

12 mo. $ $

Task 3 - Services shall be performed twice each week during the normal working hours of the Institute except as noted in the PWS

12 mo. $ $

Task 4 - Services shall be performed one time each month outside of the normal working hours of the Institute

12 mo. $ $

Task 5 - Services shall be performed quarterly outside of the normal working hours of the Institute

4 qtr. $ $

Task 6 - Services shall be performed semi- annually during the working hours specified in the PWS

2 semi-annual

Task 7 - Services shall be performed one time each year during the working hours specified in the PWS

1 yr. $ $

Task 8 - The contractor shall perform services on an as-needed basis (concurrently with the accomplishment of Task 1 and 2) in accordance with the

PWS

Task 9 - The contractor shall perform the services on an on-call bases in accordance with the PWS (Estimated)

Task 9 (A) - Cleaning Interstitial (Modules C-F)

315,945 sq ft.

Solicitation #: 75N99020R00030 Janitorial Services

Task 9 (B) - Services for Special Events

240 hrs. $ $

Task 10 - The contractor shall perform NIEHS Clinical Research Unit (CRU) Janitorial Services in accordance with the PWS Attachment 2

Base Period GRAND TOTAL: $ $

CLIN 1001 (Option Period 1) – 01 March 2022 – 28 February 2023

Item Supplies/Services Quantity Unit

Unit Price Amount

Task 1 - The contractor shall perform the services on a continuous basis daily on a 24 hour period, outside of the operating hours of the Institute, Monday- Friday, exclusive of Federal holidays

12 mo. $ $

Task 3 - Services shall be performed twice each week during the normal working hours of the Institute except as noted in the PWS

12 mo. $ $

Task 4 - Services shall be performed one time each month outside of the normal working hours of the Institute

12 mo. $ $

Task 5 - Services shall be performed quarterly outside of the normal working hours of the Institute

4 qtr. $ $

Task 6 - Services shall be performed semi- annually during the working hours specified in the PWS

2 semi-annual

Task 7 - Services shall be performed one time each year during the working hours specified in the PWS

1 yr. $ $

Task 8 - The contractor shall perform services on an as-needed basis (concurrently with the accomplishment of

Solicitation #: 75N99020R00030 Janitorial Services

NIEHS Clinical Research Unit (CRU)

Option Period 1 GRAND TOTAL: $ $

CLIN 2001 (Option Period 2) – 01 March 2023 – 28 February 2024

Item Supplies/Services Quantity Unit

Unit Price Amount

Task 1 - The contractor shall perform the services on a continuous basis daily on a 24 hour period, outside of the operating hours of the Institute, Monday- Friday, exclusive of Federal holidays

12 mo. $ $

Task 3 - Services shall be performed twice each week during the normal working hours of the Institute except as noted in the PWS

12 mo. $ $

Task 4 - Services shall be performed one time each month outside of the normal working hours of the Institute

12 mo. $ $

Task 5 - Services shall be performed quarterly outside of the normal working hours of the Institute

4 qtr. $ $

Task 6 - Services shall be performed semi- annually during the working hours specified in the PWS

2 semi-annual

Task 7 - Services shall be performed one time each year during the working hours specified in the PWS

1 yr. $ $

Task 8 - The contractor shall perform services on an as-needed basis (concurrently with the accomplishment of

NIEHS Clinical Research Unit (CRU)

Solicitation #: 75N99020R00030 Janitorial Services

Option Period 2 GRAND TOTAL: $ $

CLIN 3001 (Option Period 3) – 01 March 2024 – 28 February 2025

Item Supplies/Services Quantity Unit

Unit Price Amount

Task 1 - The contractor shall perform the services on a continuous basis daily on a 24 hour period, outside of the operating hours of the Institute, Monday- Friday, exclusive of Federal holidays

12 mo. $ $

Task 3 - Services shall be performed twice each week during the normal working hours of the Institute except as noted in the PWS

12 mo. $ $

Task 4 - Services shall be performed one time each month outside of the normal working hours of the Institute

12 mo. $ $

Task 5 - Services shall be performed quarterly outside of the normal working hours of the Institute

4 qtr. $ $

Task 6 - Services shall be performed semi- annually during the working hours specified in the PWS

2 semi-annual

Task 7 - Services shall be performed one time each year during the working hours specified in the PWS

1 yr. $ $

Task 8 - The contractor shall perform services on an as-needed basis (concurrently with the accomplishment of

NIEHS Clinical Research Unit (CRU)

Option Period 3 GRAND TOTAL: $ $

Solicitation #: 75N99020R00030 Janitorial Services

CLIN 4001 (Option Period 4) – 01 March 2025 – 28 February 2026

Item Supplies/Services Quantity Unit

Unit Price Amount

Task 1 - The contractor shall perform the services on a continuous basis daily on a 24 hour period, outside of the operating hours of the Institute, Monday- Friday, exclusive of Federal holidays

12 mo. $ $

Task 3 - Services shall be performed twice each week during the normal working hours of the Institute except as noted in the PWS

12 mo. $ $

Task 4 - Services shall be performed one time each month outside of the normal working hours of the Institute

12 mo. $ $

Task 5 - Services shall be performed quarterly outside of the normal working hours of the Institute

4 qtr. $ $

Task 6 - Services shall be performed semi- annually during the working hours specified in the PWS

2 semi-annual

Task 7 - Services shall be performed one time each year during the working hours specified in the PWS

1 yr. $ $

Task 8 - The contractor shall perform services on an as-needed basis (concurrently with the accomplishment of

NIEHS Clinical Research Unit (CRU)

Option Period 4 GRAND TOTAL: $ $

Solicitation #: 75N99020R00030 Janitorial Services

SECTION C - DESCRIPTION/SPECIFICATIONS/WORK STATEMENT

See Attachment 1 Section J.

Solicitation #: 75N99020R00030 Janitorial Services

SECTION D - PACKAGING, MARKING AND SHIPPING

All deliverables required under this contract shall be packaged, marked and shipped in accordance with Government specifications. At a minimum, all deliverables shall be marked with the contract number and Contractor name. The Contractor shall guarantee that all required materials shall be delivered in immediate usable and acceptable condition.

Solicitation #: 75N99020R00030 Janitorial Services

SECTION E - INSPECTION AND ACCEPTANCE

FAR Clause 52.246-4, Inspection of Services - Fixed Price (August 1996).

Solicitation #: 75N99020R00030 Janitorial Services

SECTION F - DELIVERIES OR PERFORMANCE

The period of performance of this contract shall be from 01 March 2021 through 28 February 2026.

ARTICLE F.1. PERIOD OF PERFORMANCE

a. The base period of performance of this contract shall be from 01 March 2021 through February 2022.

b. If the Government exercises its option(s) pursuant to the OPTION PROVISION Article in Section H of this contract, the period of performance will be increased as listed below:

The Government's regular (normal) working hours are from 8:00am to 5:00pm, Mondays through Fridays except:

(a) Federal Holidays listed below; and, (b) other days specifically designated by the Contracting Officer.

New Year's Day Martin Luther King's Birthday Presidents Day Memorial Day Independence Day Labor Day Columbus Day Veteran’s Day Thanksgiving Day Christmas Day

Work at any other time including holidays must be scheduled and requested fifteen (15) calendar days in advance for approval, approved in writing by the Government Project Officer. Tie-ins to existing utilities and services shall be performed during designated Contractor’s working hours.

CLIN Performance Period Base Period – CLIN 0001 01 March 2021 – 28 February 2022 Option Period One – CLIN 1001 01 March 2022 – 28 February 2023 Option Period Two – CLIN 2001 01 March 2023 – 28 February 2024 Option Period Three – CLIN 3001 01 March 2024 – 28 February 2025 Option Period Four – CLIN 4001 01 March 2025 – 28 February 2026

Solicitation #: 75N99020R00030 Janitorial Services

SECTION G - CONTRACT ADMINISTRATION DATA

G.1.1. Contract Officer (CO)

The Contracting Officer for this contract is:

Name: Rachel A. Donohue

Phone Number: 984-287-4386 Email: rachel.donohue@nih.gov

Only the Contracting Officer has authority to: (1) increase or decrease the contract amount through a written modification; (2) direct or negotiate any changes; (3) modify or extend the period of performance; (4) change the schedule of completion; (5) authorize payment under this contract; (6) otherwise modify any terms or conditions of this contract.

G.1.2 Contracting Officer's Representative (COR)/Project Officer (PO)

The Contracting Officer's Technical Representative (COR)/Project officer (PO) for this contract is:

Name: Ronald McMillan Phone Number: 919-287-4382 E-Mail: mcmilla1@mail.nih.gov

The COR/PO is responsible for: (1) monitoring the contractor's process including surveillance and assessment of performance and recommending to the Contracting Officer changes in requirements:

(2) interpreting scope of work; (3) performing technical evaluation as required; (4) performing technical inspections and acceptances required by this contract; and (5) assisting the contractor in resolution of technical problems encountered during performance.

For guidance from the COR/PO to be valid, it shall: (1) be consistent with the description of work set forth in this contract; (2) not constitute new assignment of work or changes to the expressed terms, conditions, or specifications incorporated into this subcontract; (3) not constitute a basis for an extension to the period of performance or contract completion schedule; and (4) not constitute a basis for any increase in the contract price.

G.2.1 Personnel Requirements:

Personnel and Supervision: The Contractor shall furnish supervisory, administrative, and direct personnel to accomplish all work required. The Contractor may not hire persons whose employment would result in a conflict with NIEHS' Rules While on Institute Property.

Adequate and competent supervision shall be provided for all work performed by the Contractor's employees to ensure performance and accomplishment in accordance with this specification. Supervisory tasks shall include, but not be limited to, the following representative types of activities:

G.2.1.1 Providing an adequate labor force.

G.2.1.2 Training personnel to properly perform their work.

G.2.1.3 Providing access to areas otherwise secured or restricted.

G.2.1.4 Preventing general carelessness in cleaning operations, and instructing mailto:rachel.donohue@nih.gov mailto:E-Mail:%20mcmilla1@mail.nih.gov

Solicitation #: 75N99020R00030 Janitorial Services employees to abide by safety rules and regulations.

G.2.1.5 Preventing wasteful practices in connection with Government-furnished utilities.

G.2.1.6 Insuring appropriate employee attire and identification.

G.2.1.7 Instructing employees in all campus policies such as no-smoking, parking, traffic, security, etc.

G.2.3 Key Personnel: A resume is required for any designated key personnel.

The contract shall provide and maintain in the spaces below, the names and phone numbers of key personnel. The personnel shall be reachable by phone during working hours. When contractor's first available key personnel selection becomes unavailable to render services, the contractor is responsible for providing a back-up with equal or greater knowledge and experience in the field of the work to be performed in the statement of objectives covered above as covered under this contract.

NAME PHONE NUMBER E-MAIL ADDRESS

1.

2.

3.

HHSAR 352.242-70 Key Personnel (January 2006) the key personnel specified in this contract are considered to be essential to work performance. At least 30 days prior to diverting any of the specified individuals to other programs or contracts (or as soon as possible, if an individual must be replaced, for example, as a result of leaving the employ of the Contractor), the Contractor shall notify the Contracting Officer and shall submit comprehensive justification for the diversion or replacement request (including proposed substitutions for key personnel) to permit evaluation by the Government of the impact on performance under this contract. The Contractor shall not divert or otherwise replace any key personnel without the written consent of the Contracting Officer. The Government may modify the contract to add or delete key personnel at the request of the contractor or Government. (End of clause)

The following are considered key personnel and are required at all times throughout the contract period:

On Site Project Manager Assistant (Alternate) Project Manager Quality Control Representative

Written notification shall be submitted in advance of absences such as vacations, scheduled medical absences, training, or other required absences. Included in the notification will be the replacement person and duration of the absence. This position must be manned with qualified personnel at all times.

G.2.4 Controlled Entry: The NIEHS Campus Facility is secured by a card reader security system.

All employees must use an identification card/key to obtain access to the work place. The Contractor shall comply with all NIEHS site security policies.

G.2.5 Uniforms and Contractor Provided Identification: All Contractor employees shall be clearly identifiable no later than the time specified by the Project Officer or otherwise, no later than ten working days from the date a new employee starts work. At a minimum, identifiable information shall include the Contractor's name, easily identifiable and the contractors' employee name.

Solicitation #: 75N99020R00030 Janitorial Services

G.2.6 Damages Caused by the Contractor: The Contractor shall be held accountable and liable to the Government for any damages to Government facilities, fixtures, furnishings, equipment, or grounds caused by the Contractor or its employees due to negligence.

G.2.7 Emergency Work: The Contractor shall respond to emergency calls occurring during and after the contractor's regular work hours, including evenings, weekends, and holidays.

G.2.8 INVOICE INSTRUCTIONS

A. SEND ORIGINAL INVOICES SIMULTANEOUSLY TO THE FOLLOWING ADDRESSES:

1. Email to: ORFOAInvoice3Way@mail.nih.gov (Note: Do not send e-mail correspondence to this address)

2. Mail to: National Institutes of Health Office of Financial Management Commercial Accounts 2115 East Jefferson Street, Room 4B-432, MSC 8500 Bethesda, MD 20892-8500

Failure to send invoices to both addresses simultaneously may result in the invoice being delayed or rejected

B. CHECKING THE STATUS OF INVOICES

1. Vendors may check the status of their invoice in the following ways:

a. IPPCustomerSupport@fms.treas.gov (Registration is required)

b. Call the Chief, Accounts Payable Section, OFM (301) 496-6088

C. HOW TO EMAIL IN THE INVOICE TO OFFICE OF ACQUISITIONS

NOTE: VENDORS MUST ALSO MAIL AN ORIGNAL TO THE OFFICE OF FINANCIAL

MANAGEMENT

1. Please scan your invoice along with the necessary backup documentation (not to exceed 30MB) as one single attachment.

2. Save your invoice attachment in the following format: YourVendorName_Invoice number (e.g., if your Vendor name is AE Construction Inc. and you are submitting Invoice 123456, Save your invoice attachment as 'AEConstruction_Invoice 123456')

Note: Please do not use special characters such as (#$%*&!) when saving your attachment.

3. Send an email with your invoice attached (invoice and all supporting backup as one attachment) to our invoice processing email distribution mailbox: ORFOAInvoice3Way@mail.nih.gov In the subject line of your email, please use the same format 'YourVendorName_Invoice number'. (e.g., AEConstruction_Invoice 12345)

4. You will receive an automated email reply confirming that our Invoice processing received your invoice for processing. If you do not receive an email notification within 24 hours, it indicates that we did not receive your invoice for processing. In which case double check (1) that your email contained the scanned attachment of your invoice and that (2) you sent it to our inbox at ORFOAInvoice3Way@mail.nih.gov . Only resend an invoice if you have not received an email confirmation within 24 hours. If you have any questions or concerns please call the Intake Center at 301-402-0878.

mailto:ORFOAInvoice3Way@mail.nih.gov mailto:IPPCustomerSupport@fms.treas.gov mailto:ORFOAInvoice3Way@mail.nih.gov mailto:and%20that%20(2)%20you%20sent%20it%20to%20our%20inbox%20at%20ORFOAInvoice3Way@mail.nih.gov mailto:and%20that%20(2)%20you%20sent%20it%20to%20our%20inbox%20at%20ORFOAInvoice3Way@mail.nih.gov

Solicitation #: 75N99020R00030 Janitorial Services

D. INVOICE REQUIREMENTS (SEE ATTACHED SAMPLE)

1. Name and Address of the Vendor (use information from schedule)

2. Name of the Office of Acquisitions (Office of Research Facilities)

3. Invoice Date

4. Unique Invoice Number which can only be used one time regardless of the number of contracts or orders held by an organization (or business unit identified by a separate DUNS or DUNS+4 number), regardless if the invoices are being issued out of separate locations

5. NIH contract award number and, if applicable, order number and modification number

6. Requisition Number, Line Item number

7. Vendor Identification Number (VIN)

8. Identify " 3- Way Match"

9. Contracting Officer's name

10. Project Officer's name

11. Description, quantity, unit of measure, unit price, and extended unit price of supplies or services. Use the exact description from the contract, otherwise payment may be delayed or rejected

12. Name and mailing address for payment purposes. Use the ACH information on record.

13. Name, title, telephone number, and mailing address of person to be notified in the event of a defective invoice

14. DUNS number or DUNS+4 that identifies the Contractor's name and address exactly as stated on the face page of the contract.

15. Schedule of Values (for construction projects)

16. Work Request Number

17. Include other documents as required by contract

18. If the invoice is the final invoice, mark "final invoice"

Solicitation #: 75N99020R00030 Janitorial Services

SECTION H - SPECIAL CONTRACT REQUIREMENTS

H.1 INSURANCE REQUIREMENTS

Evidence of insurance is to be provided to the address below before notice to proceed on contract can be issued: National Institute of Health, ORF Office of Acquisitions (OA), Bldg. 102 S158C 111 T.W. Alexander Drive Research Triangle Park, NC 27709

H.1.1 Worker's Compensation and Employer's Liability:

The Contractor is required to comply with applicable Federal and State Worker's compensation and occupational disease statutes; however, notwithstanding the permissibility of deductibles under those statutes, occupational diseases are not compensable under those statutes, they shall be covered under the employer's liability section of the insurance policy. Employer's liability coverage of at least $100,000 for each accident shall be required except in states with exclusive or monopolistic funds that do not permit worker's compensation to be written by private carriers. Even though the laws of a State might allow a Contractor to be a non-subscriber to worker's compensation, the Contractor is required to carry and maintain worker's compensation insurance (without any deductibles) and employer's liability insurance. If occupational diseases are not covered under the worker's compensation policy, it shall be covered under the employer's liability section of the insurance policy. Employer's liability insurance coverage shall be as specified in paragraph A above.

H.1.2 General Liability Insurance:

General Liability insurance coverage written on the comprehensive form of policy is required in the amount of $500,000 per occurrence for bodily injury, $50,000 per occurrence for property damage.

CANCELLATION: Either the Government or the contractor may terminate this contract without cause. The termination date will be effective 60 calendar days from the date on which the written termination notice is received. Notice to terminate must be made by certified mail, return receipt requested, or by overnight delivery service provided that the service records the signature of the party to whom the notice was delivered. The contractor is responsible for full performance of the contract until the effective termination date. Cancellation of the contract shall be regarded as neither termination for cause nor termination for convenience. Cancellation will be at no cost to the Government and not subject to appeal either administratively or in any legal form.

H.1.3 Contractor Health and Safety Requirements (Service Contracts)

H.1.3.1 Contractor Requirements

H.1.3.1.1 Each contract employee is responsible for complying with applicable safety and occupational health requirements, wearing prescribed safety and health equipment, reporting unsafe conditions/activities, and avoid actions and conditions that may result in an accident.

H.1.3.1.2 As a minimum all contractor and subcontractor personnel working at NIH shall be certified as having successfully completed the OSHA 10-hour General Industry Outreach class or OSHA10-hour Construction Industry Outreach class. The OSHA 30-hour course can be substituted forthe10-hour course.

H.1.3.1.2.1 Proof of completion may be demonstrated through either: 1) the presentation of a bona fide student course completion card issued by the federal OSHA Training Institute; 2) or the presentation of documentation provided to an employee by a trainer certified by the Institute pending the actual issuance of the completion card.

Solicitation #: 75N99020R00030 Janitorial Services

H.1.3.1.2.2 Any card with an issuance date more than 3 years shall not constitute proof of compliance with this requirement.

H.1.3.1.2.3 Any employee required to complete the safety and health course required under this section who has not completed the course shall be subject to removal from the worksite if the employee does not provide documentation of having completed such course by the fifteenth day after the date the employee is found to be in noncompliance.

H.1.3.1.3 The contractor shall ensure prompt medical treatment is administered to any injured or ill person. During business hours (7:30 am -5:00 pm, M-F) contractor injuries and illnesses should MIFF be contact Health and Safety in the Rall Building at 919-541-3384. Injuries and illnesses other than first-aid treatment should be administered by third party provider.

H.1.3.1.3.1 In all cases, an injury or illness resulting from work under this contract shall be reported to the Occupational Medical Service, the NIH Project Officer and ORF Safety Officer within 24-hours of the incident.

H.1.3.1.4 Prior to commencing work, ensure that all contractor and subcontractor Supervisors at any tier have completed the NIH Safety Orientation to be held by the NIH at a time and location to be specified by the NIH, prior to commencing work. The time expended and any associated costs such as travel time, parking, and other expenses are to be borne by the contractor.

H.1.3.1.5 It is the responsibility of the contractor and subcontractor to contact the ORF Safety Officer to register each supervisor for orientation. Class registration must be scheduled at least 14-working days prior to the project start date, or the date that the supervisor is assigned to NIH. Contact the ORF Safety Officer at: 919-541-2947 for the orientation schedule.

H.1.3.1.6 The contractor shall be responsible for correcting hazardous conditions and practices. When more than one contractor is working within a job site, any project management personnel shall have the authority to prevent physical harm or significant property damage.

H.1.3.1.7 If it is determined there is "Imminent Danger" the contractor shall:

H.1.3.1.7.1 Take immediate action to remove/safeguard workers from the hazard and stabilize or stop work until corrective actions can be implemented to eliminate the hazard.

H.1.3.1.7.2 Immediately notify the NIH Project Officer and then the ORF Safety Officer.

H.1.3.1.7.3 Each worker shall immediately report any condition known, or suspected to be unsafe or unhealthy to the Contractor Site Safety Officer. If there is no resolution of the concern at that level, the employee shall report the concern to the NIH Project Officer.

H.2 SITE SPECIFIC ACCIDENT PREVENTION PLAN

H.2.1 The contractor shall submit a Site Specific Accident Prevention Plan, to the NIH Contracting Officer's Representative and the DOHS Safety Officer at safety@nih.gov, one week prior to the commencement of work for NIH's review and comment. The submittal shall contain the "Contract Number" and "Project Name" in the subject line.

H.2.2 For construction, renovation, alteration, and maintenance services the contents of the Contractor's Site Specific Accident Prevention Plan will be in accordance with Appendix A, EM 385-1-

1. See http://http://www.publications.usace.army.mil/Portals/76/Publications/EngineerManuals/EM_385-1- 1.pdf http://http/www.publications.usace.army.mil/Portals/76/Publications/EngineerManuals/EM_385-1-1.pdf

Solicitation #: 75N99020R00030 Janitorial Services

H.2.3 Activity Hazard Analysis (AHA) shall be prepared for all field, laboratory, industrial, and maintenance activities. As outlined in Appendix A, EM 385-1-1, an AHA shall be completed for each major phase of work or service and included in the Site Specific Accident Prevention Plan.

Note: For LIMITED-SCOPE SERVICE, SUPPLY, AND R&D CONTRACTS, (e.g. painting, janitorial service), the DOHS Safety Officer may allow an Abbreviated Accident Prevention Plan (see EM 385- 1-1) and waive the more stringent elements of the comprehensive plan. The contractor must make a written request to the DOHS Safety Officer safety@nih.gov and provide copy to the NIH Contracting Officer's Representative.

Solicitation #: 75N99020R00030 Janitorial Services

PART II - CONTRACT CLAUSES

SECTION I - CONTRACT CLAUSES

Clauses Incorporated by Reference

52.202-1 Definitions (Jun 2020) 52.203-3 Gratuities (Apr 1984) 52.203-12 Limitation on Payments to Certain Federal Transactions (Jun 2020) 52.203-17 Contractor Employee Whistleblower Rights and Requirement to Inform Employees of Whistleblower Rights (Jun 2020) 52.204-4 Printed or Copied Double - Sided on Recycle Paper (May 2011) 52.204-7 System of Award Management (Oct 2018) 52.204-9 Personal Identity Verification of Contractor Personnel (Jan 2011) 52.204-13 System of Award Management Maintenance (Oct 2018) 52.204-18 Commercial and Government Entity Code Maintenance (Aug 2020) 52.204-19 Incorporation by Reference of Representations and Certifications (Dec 2014) 52.204-21 Basic Safeguarding of Covered Contractor Information Systems (Jun 2016) 52.204-23 Prohibition on Contracting for Hardware, Software, and Services Developed or Provided by Kaspersky Lab and Other covered Entities (Jul 2018) 52.204-25 Prohibition on Contracting for Certain Telecommunications and Video Surveillance Services or Equipment (Aug 2020) 52.212-4 Contract Terms and Conditions - Commercial Items (Oct 2018) 52.215-8 Order of Precedence - Uniform Contract Format (Oct 1997) 52.219-18 Notification of Competition Limited to Eligible 8(a) Participants 52.223-5 Pollution Prevention and Right-to-Know Information (May 2011) 52.223-6 Drug-Free Workplace (May 2001) 52.227-14 Rights in Data - General (May 2014) 52.228-5 Insurance-Work on a Government Installation (Jan 1997) 52.229-3 Federal, State, and Local Taxes (Feb 2013) 52.223-6 Drug-Free Workplace (May 2001) 52.232-1 Payments (Apr 1984) 52.232-39 Unenforceability of Unauthorized Obligations (Jun 2013) 52.232-40 Providing Accelerated Payments to Small Business Subcontractors (Dec 2013) 52.232-8 Discounts for Prompt Payment (Feb 2002) 52.232-11 Extras (Apr 1984) 52.232-17 Interest (May 2014) 52.232-23 Assignment of Claims (May 2014) 52.233-1 Disputes (May 2014) – Alternate I (Dec 1991) 52.237-2 Protection of Government Buildings, Equipment, and Vegetation (Apr 1984) 52.237-3 Continuity of Services (Jan 1991) 52.242-13 Bankruptcy (Jul 1995) 52.242-15 Stop-Work Order (Aug 1989) 52.243-1 Alt II Changes-Fixed Price (Apr 1984) 52.246-4 Inspection of Services (Aug 1996) 52.246-20 Warranty of Services (May 2001) 52.246-25 Limitation of Liability-Services (Feb 1997) 52.251-1 Government Supply Sources (Apr 2012) 52.253-1 Computer Generated Forms (Jan 1991)

Solicitation #: 75N99020R00030 Janitorial Services

Clauses Incorporated by Full Text

52.212-5 Contract Terms and Conditions Required to Implement Statutes or Executive Orders—Commercial Items. (Jun 2020)

(a) The Contractor shall comply with the following Federal Acquisition Regulation (FAR) clauses, which are incorporated in this contract by reference, to implement provisions of law or Executive orders applicable to acquisitions of commercial items:

(1) 52.222-50, Combating Trafficking in Persons (Feb 2009) (22 U.S.C. 7104(g)).

___Alternate I (Aug 2007) of 52.222-50 (22 U.S.C. 7104(g)).

(2) 52.233-3, Protest After Award (Aug 1996) (31 U.S.C. 3553).

(3) 52.233-4, Applicable Law for Breach of Contract Claim (Oct 2004)"(Public Laws 108-77 and 108- 78 (19 U.S.C. 3805 note)).

(b) The Contractor shall comply with the FAR clauses in this paragraph (b) that the Contracting Officer has indicated as being incorporated in this contract by reference to implement provisions of law or Executive orders applicable to acquisitions of commercial items:

[Applicable clauses are checked as appropriate.]

X (1) 52.203-6, Restrictions on Subcontractor Sales to the Government (Sept 2006), with Alternate I (Oct 1995) (41 U.S.C. 4704 and 10 U.S.C. 2402).

__ (2) 52.203-13, Contractor Code of Business Ethics and Conduct (Apr 2010) (41 U.S.C. 3509)).

__ (3) 52.203-15, Whistleblower Protections under the American Recovery and Reinvestment Act of 2009 (June 2010) (Section 1553 of Pub. L. 111-5). (Applies to contracts funded by the American Recovery and Reinvestment Act of 2009.)

X (4) 52.204-10, Reporting Executive Compensation and First-Tier Subcontract Awards (Jul 2013) (Pub. L. 109-282) (31 U.S.C. 6101 note).

__ (5) [Reserved].

X_ (6) 52.204-14, Service Contract Reporting Requirements (Jan 2014) (Pub. L. 111-117, section 743 of Div. C).

__ (7) 52.204-15, Service Contract Reporting Requirements for Indefinite-Delivery Contracts (Jan 2014) (Pub. L. 111-117, section 743 of Div. C).

X (8) 52.209-6, Protecting the Government’s Interest When Subcontracting with Contractors Debarred, Suspended, or Proposed for Debarment. (Aug 2013) (31 U.S.C. 6101 note).

__ (9) 52.209-9, Updates of Publicly Available Information Regarding Responsibility Matters (Jul 2013) (41 U.S.C. 2313).

X (10) 52.209-10, Prohibition on Contracting with Inverted Domestic Corporations (May 2012) (section 738 of Division C of Pub. L. 112-74, section 740 of Division C of Pub. L. 111-117, section 743 of Division D of Pub. L. 111-8, and section 745 of Division D of Pub. L. 110-161).

__ (11) 52.219-3, Notice of HUBZone Set-Aside or Sole-Source Award (Nov 2011) (15 U.S.C. 657a).

__ (12) 52.219-4, Notice of Price Evaluation Preference for HUBZone Small Business Concerns (Jan 2011) (if the offeror elects to waive the preference, it shall so indicate in its offer) (15 U.S.C. 657a).

__ (13) [Reserved] _X (14)(i) 52.219-6, Notice of Total Small Business Set-Aside (Nov 2011) (15 U.S.C. 644).

__ (ii) Alternate I (Nov 2011).

__ (iii) Alternate II (Nov 2011).

__ (15)(i) 52.219-7, Notice of Partial Small Business Set-Aside (June 2003) (15 U.S.C. 644).

__ (ii) Alternate I (Oct 1995) of 52.219-7.

__ (iii) Alternate II (Mar 2004) of 52.219-7.

X (16) 52.219-8, Utilization of Small Business Concerns (May 2014) (15 U.S.C. 637(d)(2) and (3)).

__ (17)(i) 52.219-9, Small Business Subcontracting Plan (Jul 2013) (15 U.S.C. 637(d)(4)).

__ (ii) Alternate I (Oct 2001) of 52.219-9.

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Solicitation #: 75N99020R00030 Janitorial Services

__ (iii) Alternate II (Oct 2001) of 52.219-9.

__ (iv) Alternate III (Jul 2010) of 52.219-9.

__ (18) 52.219-13, Notice of Set-Aside of Orders (Nov 2011)(15 U.S.C. 644(r)).

X (19) 52.219-14, Limitations on Subcontracting (Nov 2011) (15 U.S.C. 637(a)(14)).

__ (20) 52.219-16, Liquidated Damages—Subcontracting Plan (Jan 1999) (15 U.S.C. 637(d)(4)(F)(i)).

__ (21)(i) 52.219-23, Notice of Price Evaluation Adjustment for Small Disadvantaged Business Concerns (Oct 2008) (10 U.S.C. 2323) (if the offeror elects to waive the adjustment, it shall so indicate in its offer).

__ (ii) Alternate I (June 2003) of 52.219-23.

__ (22) 52.219-25, Small Disadvantaged Business Participation Program—Disadvantaged Status and Reporting (Jul 2013) (Pub. L. 103-355, section 7102, and 10 U.S.C. 2323).

__ (23) 52.219-26, Small Disadvantaged Business Participation Program— Incentive Subcontracting (Oct 2000) (Pub. L. 103-355, section 7102, and 10 U.S.C. 2323).

__ (24) 52.219-27, Notice of Service-Disabled Veteran-Owned Small Business Set-Aside (Nov 2011) (15 U.S.C. 657 f).

X (25) 52.219-28, Post Award Small Business Program Rerepresentation (Jul 2013) (15 U.S.C.

632(a)(2)).

__ (26) 52.219-29, Notice of Set-Aside for Economically Disadvantaged Women-Owned Small Business (EDWOSB) Concerns (Jul 2013) (15 U.S.C. 637(m)).

__ (27) 52.219-30, Notice of Set-Aside for Women-Owned Small Business (WOSB) Concerns Eligible Under the WOSB Program (Jul 2013) (15 U.S.C. 637(m)).

X (28) 52.222-3, Convict Labor (June 2003) (E.O. 11755).

X (29) 52.222-19, Child Labor—Cooperation with Authorities and Remedies (Jan 2014) (E.O. 13126).

X (30) 52.222-21, Prohibition of Segregated Facilities (Feb 1999).

X (31) 52.222-26, Equal Opportunity (Mar 2007) (E.O. 11246).

X (32) 52.222-35, Equal Opportunity for Veterans (Jul 2014)(38 U.S.C. 4212).

X (33) 52.222-36, Equal Opportunity for Workers with Disabilities (Jul 2014) (29 U.S.C. 793).

X (34) 52.222-37, Employment Reports on Veterans (Jul 2014) (38 U.S.C. 4212).

X (35) 52.222-40, Notification of Employee Rights Under the National Labor Relations Act (Dec 2010) (E.O. 13496).

X (36) 52.222-54, Employment Eligibility Verification (Aug 2013). (Executive Order 12989). (Not applicable to the acquisition of commercially available off-the-shelf items or certain other types of commercial items as prescribed in 22.1803.)

X (37)(i) 52.223-9, Estimate of Percentage of Recovered Material Content for EPA–Designated Items (May 2008) (42 U.S.C. 6962(c)(3)(A)(ii)). (Not applicable to the acquisition of commercially available off-the-shelf items.)

__ (ii) Alternate I (May 2008) of 52.223-9 (42 U.S.C. 6962(i)(2)(C)). (Not applicable to the acquisition of commercially available off-the-shelf items.)

__ (38)(i) 52.223-13, Acquisition of EPEAT®-Registered Imaging Equipment (Jun 2014) (E.O. 13423 and 13514).

__ (ii) Alternate I (Jun 2014) of 52.223-13.

__ (39)(i) 52.223-14, Acquisition of EPEAT®-Registered Televisions (E.O. 13423 and 13514).

__ (ii) Alternate I (Jun 2014) of 52.223-14.

X_ (40) 52.223-15, Energy Efficiency in Energy-Consuming Products (Dec 2007) (42 U.S.C. 8259b).

__ (41)(i) 52.223-16, Acquisition of EPEAT®-Registered Personal Computer Products (Jun 2014) (E.O. 13423 and 13514).

__ (ii) Alternate I (Jun 2014) of 52.223-16.

X (42) 52.223-18, Encouraging Contractor Policies to Ban Text Messaging While Driving (Aug 2011) (E.O. 13513).

X (43) 52.225-1, Buy American—Supplies (May 2014) (41 U.S.C. chapter 83).

__ (44)(i) 52.225-3, Buy American—Free Trade Agreements—Israeli Trade Act (May 2014) (41 U.S.C. chapter 83, 19 U.S.C. 3301 note, 19 U.S.C. 2112 note, 19 U.S.C. 3805 note, 19 U.S.C. 4001 note, Pub. L. 103-182, 108-77, 108-78, 108-286, 108-302, 109-53, 109-169, 109-283, 110-138, 112- 41, 112-42, and 112-43.

__ (ii) Alternate I (May 2014) of 52.225-3.

__ (iii) Alternate II (May 2014) of 52.225-3.

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Solicitation #: 75N99020R00030 Janitorial Services

__ (iv) Alternate III (May 2014) of 52.225-3.

__ (45) 52.225-5, Trade Agreements (Nov 2013) (19 U.S.C. 2501, et seq., 19 U.S.C. 3301 note).

X (46) 52.225-13, Restrictions on Certain Foreign Purchases (June 2008) (E.O.’s, proclamations, and statutes administered by the Office of Foreign Assets Control of the Department of the Treasury).

__ (47) 52.225-26, Contractors Performing Private Security Functions Outside the United States (Jul 2013) (Section 862, as amended, of the National Defense Authorization Act for Fiscal Year 2008; 10 U.S.C. 2302 Note).

__ (48) 52.226-4, Notice of Disaster or Emergency Area Set-Aside (Nov 2007) (42 U.S.C. 5150).

__ (49) 52.226-5, Restrictions on Subcontracting Outside Disaster or Emergency Area (Nov 2007) (42 U.S.C. 5150).

__ (50) 52.232-29, Terms for Financing of Purchases of Commercial Items (Feb 2002) (41 U.S.C. 4505, 10 U.S.C. 2307(f)).

__ (51) 52.232-30, Installment Payments for Commercial Items (Oct 1995) (41 U.S.C. 4505, 10 U.S.C. 2307(f)).

X (52) 52.232-33, Payment by Electronic Funds Transfer—System for Award Management (Jul 2013) (31 U.S.C. 3332).

__ (53) 52.232-34, Payment by Electronic Funds Transfer—Other than System for Award Management (Jul 2013) (31 U.S.C. 3332).

__ (54) 52.232-36, Payment by Third Party (May 2014) (31 U.S.C. 3332).

__ (55) 52.239-1, Privacy or Security Safeguards (Aug 1996) (5 U.S.C. 552a).

__ (56)(i) 52.247-64, Preference for Privately Owned U.S.-Flag Commercial Vessels (Feb 2006) (46 U.S.C. Appx. 1241(b) and 10 U.S.C. 2631).

__ (ii) Alternate I (Apr 2003) of 52.247-64.

(c) The Contractor shall comply with the FAR clauses in this paragraph (c), applicable to commercial services, that the Contracting…