75N99020R00030 - Amendment 2.pdf

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:

(a) By completing items 8 and 15, and returning or (c) By separate letter or electronic communication which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by letter or electronic communication, provided each letter or electronic communication makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

E. IMPORTANT: Contractor is not is required to sign this document and return copies to the issuing office.

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT 1. CONTRACT ID CODE

2. AMENDMENT/MODIFICATION NUMBER 3. EFFECTIVE DATE 4. REQUISITION/PURCHASE REQUISITION NUMBER 5. PROJECT NUMBER (If applicable)

7. ADMINISTERED BY (If other than Item 6) CODE

STANDARD FORM 30 (REV. 11/2016)

Prescribed by GSA FAR (48 CFR) 53.243

FACILITY CODE

9A. AMENDMENT OF SOLICITATION NUMBER

9B. DATED (SEE ITEM 11)

10A. MODIFICATION OF CONTRACT/ORDER NUMBER

10B. DATED (SEE ITEM 13)

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers is extended. is not extended.

12. ACCOUNTING AND APPROPRIATION DATA (If required) copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NUMBER AS DESCRIBED IN ITEM 14.

CHECK ONE A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER

NUMBER IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation data, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15C. DATE SIGNED

15A. NAME AND TITLE OF SIGNER (Type or print)

16C. DATE SIGNED

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

PAGE OF PAGES

6. ISSUED BY CODE

8. NAME AND ADDRESS OF CONTRACTOR (Number, street, county, State and ZIP Code) (X)

CODE

15B. CONTRACTOR/OFFEROR

(Signature of person authorized to sign)

16B. UNITED STATES OF AMERICA

(Signature of Contracting Officer)

Previous edition unusable

Rachel A. Donohue

See RFP Amendment 0002 Modification pages 2-56.

National Institutes of Health OD - Office of Research Facilities Building 13, Room 2E-47 9000 Rockville Pike Bethesda, MD 20892-5711

75N99020R00030

1 56

1/8/2021

12/08/2020

Rachel A. Donohue -S Digitally signed by Rachel A. Donohue -S Date: 2021.01.08 15:50:08 -05'00'

1/8/2021

75N99020R00030 – AMENDMENT 0002

The purpose of this Amendment 0002 is to:

1) Extend proposal submissions - (Section I)

2) Answer solicitation questions - (Section II)

3) Provide a revised Solicitation, Amend 0002 (Sections B-M)

SECTION I - SUBMISSION OF PROPOSALS:

The hour and date specified for receipt of proposals is extended. Offerors are responsible for submitting proposals to the Contracting Officer POC’s per Amendment 0001 no later than the following date and time: 21 January 2021 at 3:00 PM EST.

SECTION II – RFP AMENDMENT 0002 QUESTIONS AND ANSWERS:

Q.1. (Page 14, section G.2.3 Key Personnel): “The following are considered key personnel and are required at all times throughout the contract period:

On Site Project Manager Assistant (Alternate) Project Manager Quality Control Representative”

Are the key personnel positions listed above the same as for the contract currently being performed?

A.1. Yes

Q.2. (Attachment 1 Janitorial Performance Work Statement): Is the Scope of Work and square footage cleaned the same in the solicitation as for the contract currently being performed?

A.2. There is less square footage, 66,393 sq. feet.

Q.3. Page 33, Section L.2.d, the statement “Page Limitations/Formatting: The following page limitations are included for each volume: Technical - 15 pages total, this limitation excludes all title pages, tables of content, and any Project Management, Work Management, Quality Control and Surveillance Safety Plans.” Also, reference page 44, section M.4.1.1, the statement “An acceptable response shall demonstrate a sound approach with the Comprehensiveness and feasibility of the Offeror's proposed Project Management Plan, Work Management Plan, Quality Control/Performance Metrics and Surveillance Plan, Safety Plan and Transition Plan and Property management of Government Furnished Property and Equipment (GFE, GFP).

Are the Transition Plan, and the Property management of Government Furnished Property and Equipment plans excluded from page count as are the other plans listed in section M as stated above?

A.3. Yes, the Transition Plan, and the Property management of Government Furnished Property and Equipment plans are excluded from page count as are the other plans listed in section M as stated above. Please also note, all information for a volume will be included in the attachment for that volume. No other attachments shall be provided, with the exception of the Offeror’s Representations and Certifications in accordance with Section K of the RFP and the Offeror’s Resumes for Key Personnel in accordance with Section G.2.3 of the RFP. Reference Amendment 0002 RFP updates, p.40.

Q.4. Page 31, section titled HHSAR 352.239-73 Electronic and Information Technology Accessibility Notice (Dec2015), para (c, the statement “In order to facilitate the Government’s determination whether proposed EIT supplies meet applicable Section 508 accessibility standards, offerors must submit an HHS Section 508 Product Assessment Template, in accordance with its completion instructions.” We have reviewed the HHSAR 352.239-73 requirements and are not sure how this applies to the custodial services to be provided.

Would the Government please provide some guidance or clarity on how this requirement pertains to custodial services, or would a statement such as HHS Section 508 requirement does not apply for the services to be provided be sufficient?

A.4. The HHS Section 508 requirement does not apply for the services to be provided by this solicitation. The HHSAR 352.239-73, Electronic and Information Technology Accessibility Notice (Dec2015) provision has been removed.

Q.5. Page 34, para L.2.g, the following statements: “In addition to the information above, the following additional information should be provided on the first page of Volume 3 ONLY:

• Proposed price and total.” Without clarification, it is unclear what the difference would be in the number for Price versus the number for Total.

Would the Government please clarify the intent as to what costs should be identified between the Price and Total numbers?

A.5. A cover page for Volume 3, Price is not required. This language has been removed from the RFP under Amendment 0002.

Q.6. Page 33, Section L.2.d, the statement “Page Limitations/Formatting: The following page limitations are included for each volume: Technical - 15 pages total…,” In order to address all of the required elements of the Technical Capabilities that are relative to the PWS, substantially more than 15 pages will be required.

Would the Government please increase the page count allowed for the Technical Proposal?

A.6. Volume 1, Technical Capability proposal page limitations has increased to 20 pages. Reference RFP Amendment 0002, pp. 40 & 42.

Q.7. Page 44, M.4.1.2 Subfactor 2 – Key Personnel, the bulleted paragraphs describing acceptable responses. The acceptable response descriptions in the bulleted paragraphs under

“Key Personnel” appear to be for a management approach type of writeup and not for Key Personnel.

Would the Government please clarify the “acceptable response” requirements for the section titled M.4.1.2 Subfactor 2 – Key Personnel?

A.7. Reference RFP Amendment 0002 updates to Section M.4.1.2 Subfactor 2 – Key Personnel, p. 51.

Q.8. Page 14, section G.2.3 Key Personnel, the statement “A resume is required for any designated key personnel.”

Would the Government please clarify whether the resumes are required after contract award or with the proposal, and if required with the proposal, would the Government please increase the page count for Technical Capability to allow for the additional pages required for the resumes?

A.8. Resumes are required for key personnel in the Offeror’s proposal submittal.

Reference answer A.6 for page count update.

Q.9. Do you have a preference on how you would like to see your proposal?

A.9. Reference RFP Instructions to Offerors, L.2, c. – Authorized Official and Submission of Proposal, p. 40.

Q.10. Does the CBA still exist for this contract or did it expire and the AWD is not the standard?

A.10. This will be addressed in the RFP Amendment 0003

Q.11. What is the cleaning frequency for the new Task 5(A), is it daily or quarterly?

A.11. Daily.

Q.12. What is the list of approved products that are currently being used on site?

A.12. Reference the PWS Section 4.1 page 13.

Q.13. What size can liners are currently being used throughout the facility?

A.13. Varies throughout the institute.

Q.14. What type of dispensers are currently being used for paper products? Can images or sku's be provided for the dispensers?

A.14. Scotty touchless products.

Q.15. In the event of an employee with a confirmed case of COVID, will the contractor be responsible for the remediation response to the affected areas?

A.15. Yes.

Q.16. Section, Pg, Para, Sub (5.1.6 - Services of Housekeeping Assistance) – Who is responsible for providing the gurneys, extra trash cans? Are we to have this on hand?

A.16. The contractor is responsible for gurneys and large trash cans for office/lab clean outs.

Q.17. Section, Pg, Para, Sub (5.1.6 - Services of Housekeeping Assistance) – Will relocations unless in case of emergency be scheduled?

A.17. Yes.

Q.18. Section, Pg, Para, Sub (5.7.3, Pg. 26, 2 – Windows) – Please clarify "once year at a time, but not limited to twice a year"

A.18. Task will be performed once a year but could be required twice a year.

Q.19. Section, Pg, Para, Sub (5.8.7 - Renovated and Vacated Space) – What kind of notice will be given to the contractor?

A.19. A few days to a week notice will be given. Most of the time a week notice is given.

Q.20. Can you provide building floor plans?

A.20. No.

Q.21. Can you confirm the total number of floors in the Rall Building 101?

A.21. Three modules have three floors and two modules have four floors. This is not counting the interstitials.

Q.22. What is the average number of people (staff and visitors) in each building site per day during pre-COVID condition, i.e. normal operations without any virtual/remote work conditions due to the pandemic?

A.22. About 1,800.

Q.23. Task 9(A) - On average, how many times per year (in the past 5 years) have the Interstitial Areas required cleaning?

A.23. This task is performed once the life of the five-year contract.

Q.24. Bathroom – Can you provide the total number of stalls across all bathrooms?

A.24. There are 80 bathrooms with an average of three stalls per bathroom.

Q.25. Are there any locker rooms adjacent to or within any bathrooms, and if so, how many?

A.25. Eight locker rooms.

Q.26. Can you provide the incumbent's number of cleaning staff?

A.26. This is a performance based contract. It is the responsibility of the Offeror to determine the appropriate staffing levels in order to meet the solicitation requirements.

Q.27. Rather than creating a separate price for Task 5(A), can we just embed the cost of extra COVID-related precautions (as this is really now the norm) into Tasks 1 and 2 pricing?

A.27. The Government requires separate pricing for Task 5(A).

Q.28. Has the solicitation scope changed from the scope currently being performed by H.P.

Group? If so, how?

A.28. No, with the exception of the special environmental requirements to support COVID-19 cleaning.

Q.29. What is the annual cost of the current contract? You have listed the total cost; do you have an annual cost breakdown?

A29. The Government can provide the total contract value which has been answered per Question 2 Under the RFP Amendment 0001.

Q.30. What was the period or performance for the current contract (how many years was the current contract)?

A.30. Five-year contract.

Q.31. Is the current contract union, if so, can you provide a CBA?

A.31. See A.10 response.

Q.32. Has the H.P. Group been performing at a satisfactory level? If not, what are some major deficiencies?

A.32. The performance level of the current contract is irrelevant.

Q.33. Can a company vehicle be left onsite?

A.33. Yes, in good working order.

Q.34. How many vehicles, if any, or utilized by the H.P Group on the current contract?

A.34. It is up to the Offeror to determine the number of vehicles required to satisfactorily perform the contract requirements.

Q.35. I was looking at the Amendment No. 1 and I wanted some clarity on an answer. The incumbent contractor's price was $5,489,000.28, is this the total for the base plus four years?

A.35. The $5.4M value is for the base and four option years.

Q.36. On page 33 of the Solicitation under section L.2 Authorized official submission of proposal, it states the following: The volumes within the proposals shall be included as three separate attachments in the email. All information for a volume will be included in the attachment for that volume. No other attachments shall be provided.

It is the highlighted area that I need some clarification. Is the intent of this statement specific to only the submission of the volumes, and that it will be acceptable to submit a fourth attachment that includes SF1449, Section K - Reps and Certs, and Section G; G.2.3 Key Personnel? If not, could you please clarify how you would like those submitted?

A.36. The Offeror’s Reps and Certs shall be provided as a separate attachment to the proposal. Reference RFP Amendment 0002, section L.2 c., p. 40 for updated language.

Q.37. Can you tell me what the approximate use of paper products and soap was for the year?

A.37. There are about 1800 people on campus during normal operations (non COVID-19 conditions), with about 80 bathrooms. We cannot provide the approximate amount used in a normal year.

Q.38. What is the approx. square footage of flooring:

A.38. VCT flooring - 166,732 approx. square footage Tile flooring (ceramic or otherwise)- 100,000 approx. square footage Carpeted - 74,000 approx. square footage

Reference Attachment 1 – Janitorial Performance Work Statement, page 35 for details.

Q.39. Who is the incumbent contractor?

A.39. Reference Answer A.1. in the RFP Amendment 0001

Q.40. What is the annual contract price?

A.40. Reference Answer A.29 in the RFP Amendment 0002

Q.41. What is the current contract number?

A.41. HHSN292201600023C

Q.42. What is the current period of performance?

A.42. 01 March 2020 - 28 February 2021

Q.43. What is the total contract value?

A.43. Reference Answer A.2. in the RFP Amendment 0001

Q.44. Is the current contractor allowed to submit a bid?

A.44. This solicitation (75N99020R00030) is open to all eligible 8(a) participants.

Solicitation #: 75N99020R00030 Amendment 0002 Janitorial Services

TABLE OF CONTENTS

PART I - THE SCHEDULE

SECTION B - SUPPLIES OR SERVICES AND PRICES/COSTS

SECTION C - DESCRIPTION/SPECIFICATIONS/WORK STATEMENT

SECTION D - PACKAGING, MARKING AND SHIPPING

SECTION E - INSPECTION AND ACCEPTANCE

SECTION F - DELIVERIES OR PERFORMANCE

SECTION G - CONTRACT ADMINISTRATION DATA

SECTION H - SPECIAL CONTRACT REQUIREMENTS

PART II - CONTRACT CLAUSES

SECTION I - CONTRACT CLAUSES

PART III - LIST OF DOCUMENTS, EXHIBITS AND OTHER ATTACHMENTS

SECTION J - LIST OF ATTACHMENTS

PART IV - REPRESENTATIONS AND INSTRUCTIONS

SECTION L - INSTRUCTIONS, CONDITIONS, AND NOTICES TO OFFERORS

INSTRUCTIONS TO OFFERORS

SECTION M - EVALUATION FACTORS FOR AWARD

Solicitation #: 75N99020R00030 Amendment 0002 Janitorial Services

PART I - THE SCHEDULE

SECTION B - SUPPLIES OR SERVICES AND PRICES/COSTS

ARTICLE B.1. BRIEF DESCRIPTION OF SUPPLIES OR SERVICES

Janitorial Services at National Institute of Environmental Health Sciences (NIEHS) at Research Triangle Park (RTP), NC.

ARTICLE B.2. PRICES/COSTS

CLIN 0001 (Base Period) – 01 March 2021 – 28 February 2022

Item Supplies/Services Quantity Unit

Unit Price Amount

Task 1 - The contractor shall perform the services on a continuous basis during the operating hours of the Institute, Monday-Friday

12 mo. $ $

Task 2 - Services shall be performed daily on a 24 hour period, outside of the operating hours of the Institute, Monday- Friday, exclusive of Federal holidays

12 mo. $ $

Task 3 - Services shall be performed twice each week during the normal working hours of the Institute except as noted in the PWS

12 mo. $ $

Task 4 - Services shall be performed one time each month outside of the normal working hours of the Institute

12 mo. $ $

Task 5 - Services shall be performed quarterly outside of the normal working hours of the Institute

4 qtr. $ $

Task 5 (A) – Janitorial Special Environmental Cleaning Requirements Task Adjustments (Reference PWS Exhibit D)

Task 6 - Services shall be performed semi- annually during the working hours specified in the PWS

2 semi-annual

Task 7 - Services shall be performed one time each year during the working hours specified in the PWS

1 yr. $ $

Task 8 - The contractor shall perform services on an as-needed basis (concurrently with the accomplishment of Task 1 and 2) in accordance with the

PWS

Task 9 - The contractor shall perform the services on an on-call bases in accordance with the PWS (Estimated)

Solicitation #: 75N99020R00030 Amendment 0002 Janitorial Services

Task 9 (A) - Cleaning Interstitial (Modules C-F)

315,945 sq ft.

Task 9 (B) - Services for Special Events

240 hrs. $ $

Task 10 - The contractor shall perform NIEHS Clinical Research Unit (CRU) Janitorial Services in accordance with the PWS Attachment 2

Base Period GRAND TOTAL: $ $

CLIN 1001 (Option Period 1) – 01 March 2022 – 28 February 2023

Item Supplies/Services Quantity Unit

Unit Price Amount

Task 1 - The contractor shall perform the services on a continuous basis daily on a 24 hour period, outside of the operating hours of the Institute, Monday- Friday, exclusive of Federal holidays

12 mo. $ $

Task 3 - Services shall be performed twice each week during the normal working hours of the Institute except as noted in the PWS

12 mo. $ $

Task 4 - Services shall be performed one time each month outside of the normal working hours of the Institute

12 mo. $ $

Task 5 - Services shall be performed quarterly outside of the normal working hours of the Institute

4 qtr. $ $

Task 5 (A) – Janitorial Special Environmental Cleaning Requirements semi- annually during the working hours specified in the PWS

2 semi-annual

Task 7 - Services shall be performed one time each year during the working hours specified in the PWS

1 yr. $ $

Task 8 - The contractor shall perform services on an as-needed basis (concurrently with the accomplishment of

Solicitation #: 75N99020R00030 Amendment 0002 Janitorial Services

NIEHS Clinical Research Unit (CRU)

Option Period 1 GRAND TOTAL: $ $

CLIN 2001 (Option Period 2) – 01 March 2023 – 28 February 2024

Item Supplies/Services Quantity Unit

Unit Price Amount

Task 1 - The contractor shall perform the services on a continuous basis daily on a 24 hour period, outside of the operating hours of the Institute, Monday- Friday, exclusive of Federal holidays

12 mo. $ $

Task 3 - Services shall be performed twice each week during the normal working hours of the Institute except as noted in the PWS

12 mo. $ $

Task 4 - Services shall be performed one time each month outside of the normal working hours of the Institute

12 mo. $ $

Task 5 - Services shall be performed quarterly outside of the normal working hours of the Institute

4 qtr. $ $

Task 5 (A) – Janitorial Special Environmental Cleaning Requirements semi- annually during the working hours specified in the PWS

2 semi-annual

Task 7 - Services shall be performed one time each year during the working hours specified in the PWS

1 yr. $ $

Task 8 - The contractor shall perform services on an as-needed basis (concurrently with the accomplishment of

Solicitation #: 75N99020R00030 Amendment 0002 Janitorial Services

NIEHS Clinical Research Unit (CRU)

Option Period 2 GRAND TOTAL: $ $

CLIN 3001 (Option Period 3) – 01 March 2024 – 28 February 2025

Item Supplies/Services Quantity Unit

Unit Price Amount

Task 1 - The contractor shall perform the services on a continuous basis daily on a 24 hour period, outside of the operating hours of the Institute, Monday- Friday, exclusive of Federal holidays

12 mo. $ $

Task 3 - Services shall be performed twice each week during the normal working hours of the Institute except as noted in the PWS

12 mo. $ $

Task 4 - Services shall be performed one time each month outside of the normal working hours of the Institute

12 mo. $ $

Task 5 - Services shall be performed quarterly outside of the normal working hours of the Institute

4 qtr. $ $

Task 5 (A) – Janitorial Special Environmental Cleaning Requirements semi- annually during the working hours specified in the PWS

2 semi-annual

Task 7 - Services shall be performed one time each year during the working hours specified in the PWS

1 yr. $ $

Task 8 - The contractor shall perform services on an as-needed basis (concurrently with the accomplishment of

Solicitation #: 75N99020R00030 Amendment 0002 Janitorial Services

NIEHS Clinical Research Unit (CRU)

Option Period 3 GRAND TOTAL: $ $

CLIN 4001 (Option Period 4) – 01 March 2025 – 28 February 2026

Item Supplies/Services Quantity Unit

Unit Price Amount

Task 1 - The contractor shall perform the services on a continuous basis daily on a 24 hour period, outside of the operating hours of the Institute, Monday- Friday, exclusive of Federal holidays

12 mo. $ $

Task 3 - Services shall be performed twice each week during the normal working hours of the Institute except as noted in the PWS

12 mo. $ $

Task 4 - Services shall be performed one time each month outside of the normal working hours of the Institute

12 mo. $ $

Task 5 - Services shall be performed quarterly outside of the normal working hours of the Institute

4 qtr. $ $

Task 5 (A) – Janitorial Special Environmental Cleaning Requirements semi- annually during the working hours specified in the PWS

2 semi-annual

Task 7 - Services shall be performed one time each year during the working hours specified in the PWS

1 yr. $ $

Task 8 - The contractor shall perform services on an as-needed basis (concurrently with the accomplishment of

Solicitation #: 75N99020R00030 Amendment 0002 Janitorial Services

NIEHS Clinical Research Unit (CRU)

Option Period 4 GRAND TOTAL: $ $

Solicitation #: 75N99020R00030 Amendment 0002 Janitorial Services

SECTION C - DESCRIPTION/SPECIFICATIONS/WORK STATEMENT

See Attachment 1 Section J.

Solicitation #: 75N99020R00030 Amendment 0002 Janitorial Services

SECTION D - PACKAGING, MARKING AND SHIPPING

All deliverables required under this contract shall be packaged, marked and shipped in accordance with Government specifications. At a minimum, all deliverables shall be marked with the contract number and Contractor name. The Contractor shall guarantee that all required materials shall be delivered in immediate usable and acceptable condition.

Solicitation #: 75N99020R00030 Amendment 0002 Janitorial Services

SECTION E - INSPECTION AND ACCEPTANCE

FAR Clause 52.246-4, Inspection of Services - Fixed Price (August 1996).

Solicitation #: 75N99020R00030 Amendment 0002 Janitorial Services

SECTION F - DELIVERIES OR PERFORMANCE

The period of performance of this contract shall be from 01 March 2021 through 28 February 2026.

ARTICLE F.1. PERIOD OF PERFORMANCE

a. The base period of performance of this contract shall be from 01 March 2021 through February 2022.

b. If the Government exercises its option(s) pursuant to the OPTION PROVISION Article in Section H of this contract, the period of performance will be increased as listed below:

The Government's regular (normal) working hours are from 8:00am to 5:00pm, Mondays through Fridays except:

(a) Federal Holidays listed below; and, (b) other days specifically designated by the Contracting Officer.

New Year's Day Martin Luther King's Birthday Presidents Day Memorial Day Independence Day Labor Day Columbus Day Veteran’s Day Thanksgiving Day Christmas Day

Work at any other time including holidays must be scheduled and requested fifteen (15) calendar days in advance for approval, approved in writing by the Government Project Officer. Tie-ins to existing utilities and services shall be performed during designated Contractor’s working hours.

CLIN Performance Period Base Period – CLIN 0001 01 March 2021 – 28 February 2022 Option Period One – CLIN 1001 01 March 2022 – 28 February 2023 Option Period Two – CLIN 2001 01 March 2023 – 28 February 2024 Option Period Three – CLIN 3001 01 March 2024 – 28 February 2025 Option Period Four – CLIN 4001 01 March 2025 – 28 February 2026

Solicitation #: 75N99020R00030 Amendment 0002 Janitorial Services

SECTION G - CONTRACT ADMINISTRATION DATA

G.1.1. Contract Officer (CO)

The Contracting Officer for this contract is:

Name: Rachel A. Donohue

Phone Number: 984-287-4386 Email: rachel.donohue@nih.gov

Only the Contracting Officer has authority to: (1) increase or decrease the contract amount through a written modification; (2) direct or negotiate any changes; (3) modify or extend the period of performance; (4) change the schedule of completion; (5) authorize payment under this contract; (6) otherwise modify any terms or conditions of this contract.

G.1.2 Contracting Officer's Representative (COR)/Project Officer (PO)

The Contracting Officer's Technical Representative (COR)/Project officer (PO) for this contract is:

Name: Ronald McMillan Phone Number: 919-287-4382 E-Mail: mcmilla1@mail.nih.gov

The COR/PO is responsible for: (1) monitoring the contractor's process including surveillance and assessment of performance and recommending to the Contracting Officer changes in requirements:

(2) interpreting scope of work; (3) performing technical evaluation as required; (4) performing technical inspections and acceptances required by this contract; and (5) assisting the contractor in resolution of technical problems encountered during performance.

For guidance from the COR/PO to be valid, it shall: (1) be consistent with the description of work set forth in this contract; (2) not constitute new assignment of work or changes to the expressed terms, conditions, or specifications incorporated into this subcontract; (3) not constitute a basis for an extension to the period of performance or contract completion schedule; and (4) not constitute a basis for any increase in the contract price.

G.2.1 Personnel Requirements:

Personnel and Supervision: The Contractor shall furnish supervisory, administrative, and direct personnel to accomplish all work required. The Contractor may not hire persons whose employment would result in a conflict with NIEHS' Rules While on Institute Property.

Adequate and competent supervision shall be provided for all work performed by the Contractor's employees to ensure performance and accomplishment in accordance with this specification. Supervisory tasks shall include, but not be limited to, the following representative types of activities:

G.2.1.1 Providing an adequate labor force.

G.2.1.2 Training personnel to properly perform their work.

G.2.1.3 Providing access to areas otherwise secured or restricted.

G.2.1.4 Preventing general carelessness in cleaning operations, and instructing mailto:rachel.donohue@nih.gov mailto:E-Mail:%20mcmilla1@mail.nih.gov

Solicitation #: 75N99020R00030 Amendment 0002 Janitorial Services employees to abide by safety rules and regulations.

G.2.1.5 Preventing wasteful practices in connection with Government-furnished utilities.

G.2.1.6 Insuring appropriate employee attire and identification.

G.2.1.7 Instructing employees in all campus policies such as no-smoking, parking, traffic, security, etc.

G.2.3 Key Personnel: A resume is required for any designated key personnel.

The contract shall provide and maintain in the spaces below, the names and phone numbers of key personnel. The personnel shall be reachable by phone during working hours. When contractor's first available key personnel selection becomes unavailable to render services, the contractor is responsible for providing a back-up with equal or greater knowledge and experience in the field of the work to be performed in the statement of objectives covered above as covered under this contract.

NAME PHONE NUMBER E-MAIL ADDRESS

1.

2.

3.

HHSAR 352.242-70 Key Personnel (January 2006) the key personnel specified in this contract are considered to be essential to work performance. At least 30 days prior to diverting any of the specified individuals to other programs or contracts (or as soon as possible, if an individual must be replaced, for example, as a result of leaving the employ of the Contractor), the Contractor shall notify the Contracting Officer and shall submit comprehensive justification for the diversion or replacement request (including proposed substitutions for key personnel) to permit evaluation by the Government of the impact on performance under this contract. The Contractor shall not divert or otherwise replace any key personnel without the written consent of the Contracting Officer. The Government may modify the contract to add or delete key personnel at the request of the contractor or Government. (End of clause)

The following are considered key personnel and are required at all times throughout the contract period:

On Site Project Manager Assistant (Alternate) Project Manager Quality Control Representative

Written notification shall be submitted in advance of absences such as vacations, scheduled medical absences, training, or other required absences. Included in the notification will be the replacement person and duration of the absence. This position must be manned with qualified personnel at all times.

G.2.4 Controlled Entry: The NIEHS Campus Facility is secured by a card reader security system.

All employees must use an identification card/key to obtain access to the work place. The Contractor shall comply with all NIEHS site security policies.

G.2.5 Uniforms and Contractor Provided Identification: All Contractor employees shall be clearly identifiable no later than the time specified by the Project Officer or otherwise, no later than ten working days from the date a new employee starts work. At a minimum, identifiable information shall include the Contractor's name, easily identifiable and the contractors' employee name.

Solicitation #: 75N99020R00030 Amendment 0002 Janitorial Services

G.2.6 Damages Caused by the Contractor: The Contractor shall be held accountable and liable to the Government for any damages to Government facilities, fixtures, furnishings, equipment, or grounds caused by the Contractor or its employees due to negligence.

G.2.7 Emergency Work: The Contractor shall respond to emergency calls occurring during and after the contractor's regular work hours, including evenings, weekends, and holidays.

G.2.8 INVOICE INSTRUCTIONS

A. SEND ORIGINAL INVOICES SIMULTANEOUSLY TO THE FOLLOWING ADDRESSES:

1. Email to: ORFOAInvoice3Way@mail.nih.gov (Note: Do not send e-mail correspondence to this address)

2. Mail to: National Institutes of Health Office of Financial Management Commercial Accounts 2115 East Jefferson Street, Room 4B-432, MSC 8500 Bethesda, MD 20892-8500

Failure to send invoices to both addresses simultaneously may result in the invoice being delayed or rejected

B. CHECKING THE STATUS OF INVOICES

1. Vendors may check the status of their invoice in the following ways:

a. IPPCustomerSupport@fms.treas.gov (Registration is required)

b. Call the Chief, Accounts Payable Section, OFM (301) 496-6088

C. HOW TO EMAIL IN THE INVOICE TO OFFICE OF ACQUISITIONS

NOTE: VENDORS MUST ALSO MAIL AN ORIGNAL TO THE OFFICE OF FINANCIAL

MANAGEMENT

1. Please scan your invoice along with the necessary backup documentation (not to exceed 30MB) as one single attachment.

2. Save your invoice attachment in the following format: YourVendorName_Invoice number (e.g., if your Vendor name is AE Construction Inc. and you are submitting Invoice 123456, Save your invoice attachment as 'AEConstruction_Invoice 123456')

Note: Please do not use special characters such as (#$%*&!) when saving your attachment.

3. Send an email with your invoice attached (invoice and all supporting backup as one attachment) to our invoice processing email distribution mailbox: ORFOAInvoice3Way@mail.nih.gov In the subject line of your email, please use the same format 'YourVendorName_Invoice number'. (e.g., AEConstruction_Invoice 12345)

4. You will receive an automated email reply confirming that our Invoice processing received your invoice for processing. If you do not receive an email notification within 24 hours, it indicates that we did not receive your invoice for processing. In which case double check (1) that your email contained the scanned attachment of your invoice and that (2) you sent it to our inbox at ORFOAInvoice3Way@mail.nih.gov . Only resend an invoice if you have not received an email confirmation within 24 hours. If you have any questions or concerns please call the Intake Center at 301-402-0878.

mailto:ORFOAInvoice3Way@mail.nih.gov mailto:IPPCustomerSupport@fms.treas.gov mailto:ORFOAInvoice3Way@mail.nih.gov mailto:and%20that%20(2)%20you%20sent%20it%20to%20our%20inbox%20at%20ORFOAInvoice3Way@mail.nih.gov mailto:and%20that%20(2)%20you%20sent%20it%20to%20our%20inbox%20at%20ORFOAInvoice3Way@mail.nih.gov

Solicitation #: 75N99020R00030 Amendment 0002 Janitorial Services

D. INVOICE REQUIREMENTS (SEE ATTACHED SAMPLE)

1. Name and Address of the Vendor (use information from schedule)

2. Name of the Office of Acquisitions (Office of Research Facilities)

3. Invoice Date

4. Unique Invoice Number which can only be used one time regardless of the number of contracts or orders held by an organization (or business unit identified by a separate DUNS or DUNS+4 number), regardless if the invoices are being issued out of separate locations

5. NIH contract award number and, if applicable, order number and modification number

6. Requisition Number, Line Item number

7. Vendor Identification Number (VIN)

8. Identify " 3- Way Match"

9. Contracting Officer's name

10. Project Officer's name

11. Description, quantity, unit of measure, unit price, and extended unit price of supplies or services. Use the exact description from the contract, otherwise payment may be delayed or rejected

12. Name and mailing address for payment purposes. Use the ACH information on record.

13. Name, title, telephone number, and mailing address of person to be notified in the event of a defective invoice

14. DUNS number or DUNS+4 that identifies the Contractor's name and address exactly as stated on the face page of the contract.

15. Schedule of Values (for construction projects)

16. Work Request Number

17. Include other documents as required by contract

18. If the invoice is the final invoice, mark "final invoice"

Solicitation #: 75N99020R00030 Amendment 0002 Janitorial Services

SECTION H - SPECIAL CONTRACT REQUIREMENTS

H.1 INSURANCE REQUIREMENTS

Evidence of insurance is to be provided to the address below before notice to proceed on contract can be issued: National Institute of Health, ORF Office of Acquisitions (OA), Bldg. 102 S158C 111 T.W. Alexander Drive Research Triangle Park, NC 27709

H.1.1 Worker's Compensation and Employer's Liability:

The Contractor is required to comply with applicable Federal and State Worker's compensation and occupational disease statutes; however, notwithstanding the permissibility of deductibles under those statutes, occupational diseases are not compensable under those statutes, they shall be covered under the employer's liability section of the insurance policy. Employer's liability coverage of at least $100,000 for each accident shall be required except in states with exclusive or monopolistic funds that do not permit worker's compensation to be written by private carriers. Even though the laws of a State might allow a Contractor to be a non-subscriber to worker's compensation, the Contractor is required to carry and maintain worker's compensation insurance (without any deductibles) and employer's liability insurance. If occupational diseases are not covered under the worker's compensation policy, it shall be covered under the employer's liability section of the insurance policy. Employer's liability insurance coverage shall be as specified in paragraph A above.

H.1.2 General Liability Insurance:

General Liability insurance coverage written on the comprehensive form of policy is required in the amount of $500,000 per occurrence for bodily injury, $50,000 per occurrence for property damage.

CANCELLATION: Either the Government or the contractor may terminate this contract without cause. The termination date will be effective 60 calendar days from the date on which the written termination notice is received. Notice to terminate must be made by certified mail, return receipt requested, or by overnight delivery service provided that the service records the signature of the party to whom the notice was delivered. The contractor is responsible for full performance of the contract until the effective termination date. Cancellation of the contract shall be regarded as neither termination for cause nor termination for convenience. Cancellation will be at no cost to the Government and not subject to appeal either administratively or in any legal form.

H.1.3 Contractor Health and Safety Requirements (Service Contracts)

H.1.3.1 Contractor Requirements

H.1.3.1.1 Each contract employee is responsible for complying with applicable safety and occupational health requirements, wearing prescribed safety and health equipment, reporting unsafe conditions/activities, and avoid actions and conditions that may result in an accident.

H.1.3.1.2 As a minimum all contractor and subcontractor personnel working at NIH shall be certified as having successfully completed the OSHA 10-hour General Industry Outreach class or OSHA10-hour Construction Industry Outreach class. The OSHA 30-hour course can be substituted forthe10-hour course.

H.1.3.1.2.1 Proof of completion may be demonstrated through either: 1) the presentation of a bona fide student course completion card issued by the federal OSHA Training Institute; 2) or the presentation of documentation provided to an employee by a trainer certified by the Institute pending the actual issuance of the completion card.

Solicitation #: 75N99020R00030 Amendment 0002 Janitorial Services

H.1.3.1.2.2 Any card with an issuance date more than 3 years shall not constitute proof of compliance with this requirement.

H.1.3.1.2.3 Any employee required to complete the safety and health course required under this section who has not completed the course shall be subject to removal from the worksite if the employee does not provide documentation of having completed such course by the fifteenth day after the date the employee is found to be in noncompliance.

H.1.3.1.3 The contractor shall ensure prompt medical treatment is administered to any injured or ill person. During business hours (7:30 am -5:00 pm, M-F) contractor injuries and illnesses should MIFF be contact Health and Safety in the Rall Building at 919-541-3384. Injuries and illnesses other than first-aid treatment should be administered by third party provider.

H.1.3.1.3.1 In all cases, an injury or illness resulting from work under this contract shall be reported to the Occupational Medical Service, the NIH Project Officer and ORF Safety Officer within 24-hours of the incident.

H.1.3.1.4 Prior to commencing work, ensure that all contractor and subcontractor Supervisors at any tier have completed the NIH Safety Orientation to be held by the NIH at a time and location to be specified by the NIH, prior to commencing work. The time expended and any associated costs such as travel time, parking, and other expenses are to be borne by the contractor.

H.1.3.1.5 It is the responsibility of the contractor and subcontractor to contact the ORF Safety Officer to register each supervisor for orientation. Class registration must be scheduled at least 14-working days prior to the project start date, or the date that the supervisor is assigned to NIH. Contact the ORF Safety Officer at: 919-541-2947 for the orientation schedule.

H.1.3.1.6 The contractor shall be responsible for correcting hazardous conditions and practices. When more than one contractor is working within a job site, any project management personnel shall have the authority to prevent physical harm or significant property damage.

H.1.3.1.7 If it is determined there is "Imminent Danger" the contractor shall:

H.1.3.1.7.1 Take immediate action to remove/safeguard workers from the hazard and stabilize or stop work until corrective actions can be implemented to eliminate the hazard.

H.1.3.1.7.2 Immediately notify the NIH Project Officer and then the ORF Safety Officer.

H.1.3.1.7.3 Each worker shall immediately report any condition known, or suspected to be unsafe or unhealthy to the Contractor Site Safety Officer. If there is no resolution of the concern at that level, the employee shall report the concern to the NIH Project Officer.

H.2 SITE SPECIFIC ACCIDENT PREVENTION PLAN

H.2.1 The contractor shall submit a Site Specific Accident Prevention Plan, to the NIH Contracting Officer's Representative and the DOHS Safety Officer at safety@nih.gov, one week prior to the commencement of work for NIH's review and comment. The submittal shall contain the "Contract Number" and "Project Name" in the subject line.

H.2.2 For construction, renovation, alteration, and maintenance services the contents of the Contractor's Site Specific Accident Prevention Plan will be in accordance with Appendix A, EM 385-1-

1. See http://http://www.publications.usace.army.mil/Portals/76/Publications/EngineerManuals/EM_385-1- 1.pdf http://http/www.publications.usace.army.mil/Portals/76/Publications/EngineerManuals/EM_385-1-1.pdf

Solicitation #: 75N99020R00030 Amendment 0002 Janitorial Services

H.2.3 Activity Hazard Analysis (AHA) shall be prepared for all field, laboratory, industrial, and maintenance activities. As outlined in Appendix A, EM 385-1-1, an AHA shall be completed for each major phase of work or service and included in the Site Specific Accident Prevention Plan.

Note: For LIMITED-SCOPE SERVICE, SUPPLY, AND R&D CONTRACTS, (e.g. painting, janitorial service), the DOHS Safety Officer may allow an Abbreviated Accident Prevention Plan (see EM 385- 1-1) and waive the more stringent elements of the comprehensive plan. The contractor must make a written request to the DOHS Safety Officer safety@nih.gov and provide copy to the NIH Contracting Officer's Representative.

Solicitation #: 75N99020R00030 Amendment 0002 Janitorial Services

PART II - CONTRACT CLAUSES

SECTION I - CONTRACT CLAUSES

Clauses Incorporated by Reference

52.202-1 Definitions (Jun 2020) 52.203-3 Gratuities (Apr 1984) 52.203-12 Limitation on Payments to Certain Federal Transactions (Jun 2020) 52.203-17 Contractor Employee Whistleblower Rights and Requirement to Inform Employees of Whistleblower Rights (Jun 2020) 52.204-4 Printed or Copied Double - Sided on Recycle Paper (May 2011) 52.204-7 System of Award Management (Oct 2018) 52.204-9 Personal Identity Verification of Contractor Personnel (Jan 2011) 52.204-13 System of Award Management Maintenance (Oct 2018) 52.204-18 Commercial and Government Entity Code Maintenance (Aug 2020) 52.204-19 Incorporation by Reference of Representations and Certifications (Dec 2014) 52.204-21 Basic Safeguarding of Covered Contractor Information Systems (Jun 2016) 52.204-23 Prohibition on Contracting for Hardware, Software, and Services Developed or Provided by Kaspersky Lab and Other covered Entities (Jul 2018) 52.204-25 Prohibition on Contracting for Certain Telecommunications and Video Surveillance Services or Equipment (Aug 2020) 52.212-4 Contract Terms and Conditions - Commercial Items (Oct 2018) 52.215-8 Order of Precedence - Uniform Contract Format (Oct 1997) 52.219-18 Notification of Competition Limited to Eligible 8(a) Participants 52.223-5 Pollution Prevention and Right-to-Know Information (May 2011) 52.223-6 Drug-Free Workplace (May 2001) 52.227-14 Rights in Data - General (May 2014) 52.228-5 Insurance-Work on a Government Installation (Jan 1997) 52.229-3 Federal, State, and Local Taxes (Feb 2013) 52.223-6 Drug-Free Workplace (May 2001) 52.232-1 Payments (Apr 1984) 52.232-39 Unenforceability of Unauthorized Obligations (Jun 2013) 52.232-40 Providing Accelerated Payments to Small Business Subcontractors (Dec 2013) 52.232-8 Discounts for Prompt Payment (Feb 2002) 52.232-11 Extras (Apr 1984) 52.232-17 Interest (May 2014) 52.232-23 Assignment of Claims (May 2014) 52.233-1 Disputes (May 2014) – Alternate I (Dec 1991) 52.237-2 Protection of Government Buildings, Equipment, and Vegetation (Apr 1984) 52.237-3 Continuity of Services (Jan 1991) 52.242-13 Bankruptcy (Jul 1995) 52.242-15 Stop-Work Order (Aug 1989) 52.243-1 Alt II Changes-Fixed Price (Apr 1984) 52.246-4 Inspection of Services (Aug 1996) 52.246-20 Warranty of Services (May 2001) 52.246-25 Limitation of Liability-Services (Feb 1997) 52.251-1 Government Supply Sources (Apr 2012) 52.253-1 Computer Generated Forms (Jan 1991)

Solicitation #: 75N99020R00030 Amendment 0002 Janitorial Services

Clauses Incorporated by Full Text

52.212-5 Contract Terms and Conditions Required to Implement Statutes or Executive Orders—Commercial Items. (Jun 2020)

(a) The Contractor shall comply with the following Federal Acquisition Regulation (FAR) clauses, which are incorporated in this contract by reference, to implement provisions of law or Executive orders applicable to acquisitions of commercial items:

(1) 52.222-50, Combating Trafficking in Persons (Feb 2009) (22 U.S.C. 7104(g)).

___Alternate I (Aug 2007) of 52.222-50 (22 U.S.C. 7104(g)).

(2) 52.233-3, Protest After Award (Aug 1996) (31 U.S.C. 3553).

(3) 52.233-4, Applicable Law for Breach of Contract Claim (Oct 2004)"(Public Laws 108-77 and 108- 78 (19 U.S.C. 3805 note)).

(b) The Contractor shall comply with the FAR clauses in this paragraph (b) that the Contracting Officer has indicated as being incorporated in this contract by reference to implement provisions of law or Executive orders applicable to acquisitions of commercial items:

[Applicable clauses are checked as appropriate.]

X (1) 52.203-6, Restrictions on Subcontractor Sales to the Government (Sept 2006), with Alternate I (Oct 1995) (41 U.S.C. 4704 and 10 U.S.C. 2402).

__ (2) 52.203-13, Contractor Code of Business Ethics and Conduct (Apr 2010) (41 U.S.C. 3509)).

__ (3) 52.203-15, Whistleblower Protections under the American Recovery and Reinvestment Act of 2009 (June 2010) (Section 1553 of Pub. L. 111-5). (Applies to contracts funded by the American Recovery and Reinvestment Act of 2009.)

X (4) 52.204-10, Reporting Executive Compensation and First-Tier Subcontract Awards (Jul 2013) (Pub. L. 109-282) (31 U.S.C. 6101 note).

__ (5) [Reserved].

X_ (6) 52.204-14, Service Contract Reporting Requirements (Jan 2014) (Pub. L. 111-117, section 743 of Div. C).

__ (7) 52.204-15, Service Contract Reporting Requirements for Indefinite-Delivery Contracts (Jan 2014) (Pub. L. 111-117, section 743 of Div. C).

X (8) 52.209-6, Protecting the Government’s Interest When Subcontracting with Contractors Debarred, Suspended, or Proposed for Debarment. (Aug 2013) (31 U.S.C. 6101 note).

__ (9) 52.209-9, Updates of Publicly Available Information Regarding Responsibility Matters (Jul 2013) (41 U.S.C. 2313).

X (10) 52.209-10, Prohibition on Contracting with Inverted Domestic Corporations (May 2012) (section 738 of Division C of Pub. L. 112-74, section 740 of Division C of Pub. L. 111-117, section 743 of Division D of Pub. L. 111-8, and section 745 of Division D of Pub. L. 110-161).

__ (11) 52.219-3, Notice of HUBZone Set-Aside or Sole-Source Award (Nov 2011) (15 U.S.C. 657a).

__ (12) 52.219-4, Notice of Price Evaluation Preference for HUBZone Small Business Concerns (Jan 2011) (if the offeror elects to waive the preference, it shall so indicate in its offer) (15 U.S.C. 657a).

__ (13) [Reserved] _X (14)(i) 52.219-6, Notice of Total Small Business Set-Aside (Nov 2011) (15 U.S.C. 644).

__ (ii) Alternate I (Nov 2011).

__ (iii) Alternate II (Nov 2011).

__ (15)(i) 52.219-7, Notice of Partial Small Business Set-Aside (June 2003) (15 U.S.C. 644).

__ (ii) Alternate I (Oct 1995) of 52.219-7.

__ (iii) Alternate II (Mar 2004) of 52.219-7.

X (16) 52.219-8, Utilization of Small Business Concerns (May 2014) (15 U.S.C. 637(d)(2) and (3)).

__ (17)(i) 52.219-9, Small Business Subcontracting Plan (Jul 2013) (15 U.S.C. 637(d)(4)).

__ (ii) Alternate I (Oct 2001) of 52.219-9.

http://www.acquisition.gov/Far/current/html/52_222.html#wp1151848 http://uscode.house.gov/ http://www.acquisition.gov/Far/current/html/52_222.html#wp1151848 http://uscode.house.gov/ http://www.acquisition.gov/Far/current/html/52_233_240.html#wp1113329 http://uscode.house.gov/uscode-cgi/fastweb.exe?getdoc+uscview+t29t32+1665+30++%2831%29%20%20AND%20%28%2831%29%20ADJ%20USC%29%3ACITE%20%20%20%20%20%20%20%20%20 http://www.acquisition.gov/Far/current/html/52_233_240.html#wp1113344 http://uscode.house.gov/ http://www.acquisition.gov/Far/current/html/52_200_206.html#wp1137622 http://uscode.house.gov/ http://uscode.