New_Tires,_Retread,_and_Flat_Repair_Services.pdf

REQUEST FOR BIDS

2024-18

NEW TIRES, RETREAD, AND FLAT REPAIR SERVICES

City of Edinburg

415 W. University Drive

Edinburg, TX 78541

RELEASE DATE: September 4, 2024

DEADLINE FOR QUESTIONS: September 16, 2024

RESPONSE DEADLINE: September 24, 2024, 3:00 pm

RESPONSES MUST BE SUBMITTED ELECTRONICALLY TO:

https://secure.procurenow.com/portal/cityofedinburg https://secure.procurenow.com/portal/%7bproject.government.code%7d

City of Edinburg

REQUEST FOR BIDS

New Tires, Retread, and Flat Repair Services

I. Introduction II. Legal Notice

III. Instructions, Terms and Conditions IV. Specifications V. Vendor Questionnaire

VI. Pricing Proposal

Attachments:

A - New_Tires,_Retread_and_Flat_Repair_Services_Agreement

B - Rules_for_Electronic_Bidding_ (2)

Request for Bids #2024-18 Title: New Tires, Retread, and Flat Repair Services

1. Introduction

1.1. Summary

You are invited to submit a sealed bid for the purchase of NEW TIRE, RETREAD, AND FLAT REPAIR

SERVICES as requested by the City of Edinburg Solid Waste Management Department. The specifications listed below are minimum requirements and are intended to govern, in general, the size and material desired. The City of Edinburg reserves the right to evaluate variations from these specifications.

1.2. Background

Quantities: The City reserves the right to increase or decrease the quantities of each group depending on availability of funds. Quantities estimated are approximate, based on projected usage during a twelve (12) month period. The unit bid prices acquired for this contract are to remain the same for a period of one (1) year whether the City buys more or less than the estimated quantities of the product bid.

Purchase order: A purchase order will be issued for the entire bid amount to the selected vendor(s);

however, the material will be delivered on an as needed basis. An invoice will be submitted at the time of each delivery.

1.3. Contact Information

Dalinda Cardenas

Administrative Specialist

PO Box 1079

8601 N. Jasman Rd

Edinburg, TX 78540

Email: dcardenas@cityofedinburg.com

Phone: (956) 381-5635

Department:

Solid Waste

Department Head:

Ramiro Gomez

Solid Waste Director

1.4. Timeline

Release Project Date September 4, 2024

Question Submission Deadline September 16, 2024, 5:00pm

Proposal Submission Deadline September 24, 2024, 3:00pm mailto:dcardenas@cityofedinburg.com tel:(956)381-5635

2. Legal Notice

2.1. Notice to Respondents

The City of Edinburg is soliciting competitive sealed bids from qualified vendors for New Tires, Retread, and Flat Repair Services

Sealed Bids should be submitted electronically or received by the City Secretary’s Office no later than:

3:00 pm, Tuesday, September 24, 2024.

All sealed bids should be received either electronically or at the designated location or by the deadline shown above/ Bids received after the deadline will not be considered for the award of the contract and shall be considered void and unacceptable.

All bids will be opened and bidder's names publicly read aloud promptly in the City Hall Community

Room, 1st Floor, at 415 W. University Dr. Edinburg, TX 78539 at 3:00 pm, Tuesday, September 24, 2024.

To obtain a copy of the Invitation to Bid or submit an electronic proposal please visit:

https://procurement.opengov.com/portal/cityofedinburg

If a Bidder chooses to submit a Hard Copy Bid, it must be delivered in a sealed envelope, with a return address and clearly marked "City of Edinburg Bid. 2024-18" to the City Secretary's Office prior to the bid opening date and time. The receiving time in the City Secretary's Office will be the governing time for acceptability of the bids. The Bidder's firm name shall appear on the outside of the envelope.

Submit Bids To:

If submitting Electronic:https://procurement.opengov.com/portal/cityofedinburg

If Hand-Delivering Bids: 415 W. University Drive c/o City Secretary Department (1st Floor)

Bids will not be accepted by telephone or facsimile machine. All bids must bear original signatures and figures.

If you have any questions o require additional information regarding this bid, you may contact Veronica

Gutierrez, Purchasing Specialist II, please submit your questions via OpenGov at the website listed above no later than 5:00 pm, Monday, September 16, 2024

The City of Edinburg reserves the right to refuse and reject any or all Bids and to waive any or all formalities or technicalities and to accept the Bid deemed most advantageous to the City, and hold the

Bids for a period of 60 days without taking action.

https://procurement.opengov.com/governments/portal/cityofedinburg https://procurement.opengov.com/governments/portal/cityofedinburg

3. Instructions, Terms and Conditions

3.1. Instructions to Bidders

PURPOSE

The purpose of these solicitation documents is to provide a Bids for: New Tires, Retread, and Flat Repair

Services

The ITEMS to be furnished under this bid shall be as specified in these bid documents. All specifications/requirements shown are minimum. There is no intention to disqualify any bidder who can meet these specifications/requirements.

SUBMITTAL OF "HARD COPY" BID

If submitting a Hard Copy Bid, it must be submitted in a sealed envelope by the vendor. Submit two (2) complete sets of the bid, one (1) original marked "ORIGINAL" and one (1) digital copy in a flash drive.

Each bid must be completely filled out and SUBMITTED IN ORIGINAL FORM complete with all the supporting documentation

If Hand-Delivering Bids: 415 W. University Drive c/o City Secretary Department (1st Floor)

If submitting Electronic:https://procurement.opengov.com/portal/cityofedinburg

PREPARATION OF BID

Bids MUST give full firm name and address of bidder, and be manually signed. Failure to do so will disqualify your bid. Person signing bid must show title or AUTHORITY TO BIND HIS/HER FIRM IN A

CONTRACT. Firm name and authorized signature must appear on each page that calls for this information. The legal status of the Respondent/Bidder whether corporation, partnership, or individual, shall also be stated in the bid. A corporation shall execute the bid by its duly authorized officers in accordance with its corporate by-laws and shall also list the state in which it is incorporated. A partnership Respondent/Bidder shall give full names and addresses of all partners. All partners shall execute the bid. Partnership and Individual Respondent/Bidder shall state in the bid the names and addresses of all persons with a vested interest therein. The place of residence of each

Respondent/Bidder, or the office address in the case of a firm or company, with county and state and telephone number, shall be given after the signature.

DEVIATION FROM SPECIFICATION

Please read your specifications/requirements thoroughly and be sure that the ITEMS offered comply with all specifications/requirements. Any variation from the specifications/requirements must be clearly indicated by letter attached to your bid referencing variations on a point-by-point basis. If no exceptions are noted, and you are the successful bidder, it will be required that the ITEMS be provided as specified.

ALTERATIONS/AMENDMENTS TO BID

https://procurement.opengov.com/portal/cityofedinburg

Bids CANNOT be altered or amended after opening time. Alterations made before opening time must be initialed by bidder guaranteeing authenticity. No bid may be withdrawn after opening time without acceptable reason in writing and only after approval by the City of Edinburg.

SALES TAX

State sales tax must not be included in the bid.

SUBSTITUTIONS

No substitutions or cancellations will be permitted without written approval of City of Edinburg.

NO BID RESPONSE

If unable to submit a bid, bidder should return inquiry giving reasons.

EXCEPTIONS

Any additions, deletions, or variations from the following specifications/requirements must be noted.

The bidder shall attach to his/her bid sheet a list of any exceptions to the specifications/requirements if unable to do so, on specification sheet.

BRAND OR MANUFACTURER REFERENCE

Unless otherwise specified, any catalog or manufacturer’s reference or brand name used in describing an item is merely descriptive, and not restrictive, and is used only to indicate type and style of product desired. Bids on alternate brands will be considered if they meet specification requirements. If a bidder quotes on equipment other than the one(s) specified in the bid, sufficient specifications and descriptive

(pictured literature) data must accompany same to permit thorough evaluation. In the absence of these qualifications, he/she will be expected to furnish the product called for.

DELIVERY

Number of days required to deliver ITEMS after receiving order must be stated in the bid. Failure to so state will obligate bidder to complete service delivery within ONE day.

DELAY IN SERVICE DELIVERY

When delay can be foreseen, Bidder shall give prior notice to City of Edinburg. Bidder must keep City of

Edinburg advised at all times of status of order. Default in promised service delivery (without acceptable reasons) or failure to meet specifications/requirements, authorizes the City of Edinburg to purchase such ITEMS elsewhere and charge increase in cost to defaulting vendor. Acceptable reasons for delayed delivery are as follows: Acts of God (floods, tornadoes, hurricanes, etc.), acts of government, fire, strikes, war; Actions beyond the control of the successful bidder.

SERVICE DELIVERED PRICING

Bids in units of quantity specified - extend and show total. In the event of discrepancies in extension, unit prices will govern. Bids subject to unlimited price increase will not be considered.

RIGHT TO REJECT/AWARD

The City of Edinburg reserves the right to refuse and reject any or all Bids, and to waive any or all formalities or technicalities, and to make such awards of contract as may be deemed to be the best and most advantageous to the City of Edinburg.

MULTIPLE VENDOR CONTRACTS

Bidders are advised that the City of Edinburg may award Service Contracts to multiple vendors based on low bid per item basis. All items specified on the “Bid Form” must reflect the individual unit prices. The

City of Edinburg reserves the right to award all items individually or in any combination thereof.

INDEMNIFICATION CLAUSE

The Bidder agrees to indemnify and save harmless the City, from all suits and actions of every nature and description brought against them or any of them, for or on account of the use of patented appliances, products or processes, and he shall pay all royalties and charges which are legal and equitable. Evidence of such payment or satisfaction shall be submitted upon request of the Purchasing

Agent, as a necessary requirement in connection with the final estimate for payment in which such patented appliance, products or processes are used.

ADDENDA

Bidder shall carefully examine the bid forms, specifications/requirements, and instructions to Bidders.

Should the bidder find discrepancies in, or omissions from bid forms, specifications/requirements, or other documents, or should he/she be in doubt as to their meaning, he/she should request an interpretation via the OpenGov portal:https://procurement.opengov.com/portal/cityofedinburg and obtain clarification by addendum prior to submitting any bid. Explanations, interpretations, and supplemental instructions shall be in the form of written Addenda which shall become a part of the

Contract documents. Said Addenda shall available through the e-procurement portal and e-mailed to all prospective Bidders. All Addenda issued in respect to this project shall be considered official changes to the original bid documents. Verbal statements in response to inquiries and/or requests for explanations shall not be authoritative nor binding. It shall be the Bidder(s) responsibility to ensure that they have received all Addenda in respect to this project. Furthermore, Bidders are advised that they must recognize, comply with, and attach a signed copy of each Addendum which shall be made part of their

Bid Submittal if submitting a Hard Copy Solicitation. Electronic submittals should be acknowledged through OpenGov. Bidder(s) signature on Addenda shall be interpreted as the bidder’s “recognition and compliance to” official changes as outlined by the City of Edinburg and as such are made part of the original solicitation documents. Failure of any bidder to receive any such addendum or interpretation shall not relieve such Bidder from its terms and requirements. The City may issue a written addendum no later than five calendar days prior to the date bids must be received. Addendums are available online at https://procurement.opengov.com/portal/cityofedinburg

PAYMENT

The City of Edinburg will execute payment by mail in accordance with the State of Texas Pay Law after

ITEMS have been provided and invoiced. No other method of payment will be considered.

SYNONYM

Where in this bid package ITEMS is used, its meaning shall refer to the New Tires, Retread, and Flat

Repair Services as specified.

ASSIGNMENT

Neither the Bidder’s contract nor payment due to an awarded vendor may be assigned to a third party without the written approval of the Purchasing Department for the City of Edinburg.

BIDDER’S EMPLOYEES

Neither the Bidder nor his/her employees engaged in fulfilling the terms and conditions of this Purchase

Contract shall be considered employees of the City. The method and manner of performance of such undertakings shall be under the exclusive control of the vendor on contract. The City shall have the right of inspection of said undertakings at any time.

INTERPRETATIONS

Any questions concerning the conditions and/or specifications/requirements with regards to this solicitation for Bids shall be directed to the e-procurement portal as outlined in the Request for Bids.

Such interpretations, which may affect the eventual outcome of this request for Bids, shall be furnished in writing to all prospective Bidders via Addendum. No interpretation shall be considered binding unless provided in writing by the City of Edinburg in accordance with paragraph entitled “Addenda”.

STATUTORY REQUIREMENTS

It shall be the responsibility of the successful Bidder to comply with all applicable State & Federal laws, Executive Orders and Municipal Ordinances, and the Rules and Regulations of all authorities having jurisdiction over the work to be performed hereunder and such shall apply to the contract throughout, and that they will be deemed to be included in the contract as though written out in full in the contract documents. (To include issues related to health, environmental, and safety to name a few.)

RIGHT TO WAIVE

City of Edinburg reserves the right to waive or take exception to any part of these specifications/requirements when in the best interest of the City of Edinburg.

COOPERATIVE PRICING

Bidders are advised that in addition to responding to our “local” solicitation for bids/Bids with Dealer pricing, vendors/contractors are encouraged to provide pricing on the below referenced items/products/services based on BuyBoard, TX-MAS, H-GAC and/or any other State of Texas recognized and approved cooperative which has complied with the bidding requirements for the State of Texas. If bidding other than or in addition to “dealer” pricing, kindly duplicate the bid forms for each bid being provided from a cooperative contract. Any and all applicable fees must be included. All cooperative pricing must be submitted on or before bid opening date and hour.

VALID BID TIME FRAME

The City of Edinburg may hold bids 60 days after the opening of Bids without taking action. Bidders are required to hold their Bids firm for same period of time.

PREPARATION OF BID

The City of Edinburg shall not be held liable for any costs incurred by any bidder for work performed in the preparation of and production of a bid or for any work performed prior to execution of contract.

CONFIDENTIAL INFORMATION

Any information deemed to be confidential by the bidder should be clearly noted on the pages where confidential information is contained; however, the City cannot guarantee that it will not be compelled to disclose all or part of any public record under Texas Public Information Act, since information deemed to be confidential by the bidder may not be considered confidential under Texas Law, or pursuant to a

Court order.

VERBAL THREATS

Any threats made to any employee of the City, be it verbal or written, to discontinue the providing of item/material/services for whatever reason and/or reasons shall be considered a breach of contract and the City will immediately sever the contract with the Vendor on contract.

MATHEMATICAL ERRORS

In the event that mathematical errors exist in any bid unit prices/rates will govern.

AUDIT

The City of Edinburg reserves the right to audit the vendor’s books and records relating to the performance of this contract. The City of Edinburg, at its own expense, shall have the right at all reasonable times during normal business hours and upon at least twenty-four (24) hours’ advance notice, to audit, to examine, and to make copies of or extracts from the books of account and records maintained by the vendor(s) with respect to the Supply/Service and/or Purchase Contract. If such audit shall disclose overpayment by City to vendor, written notice of such overpayment shall be provided to the vendor and the amount of overpayment shall be promptly reimbursed by vendor to the City. In the event any such overpayment is not paid within ten (10) business days after receipt of such notice, the unpaid amount of such overpayment shall bear interest at the rate of one percent (1%) per month from the date of such notice until paid.

PAST PERFORMANCE

Vendor’s past performance shall be taken into consideration in the evaluation and award of Service

Contract for the Purchase of ITEMS.

JURISDICTION

Contract(s) executed as part of this solicitation shall be subject to and governed under the laws of the

State of Texas. Any and all obligations and payments are due and performable and payable in Hidalgo

County, Texas.

VENUE

The parties agree that venue for purposes of any and all lawsuits, cause of action, arbitration, and/or any other dispute(s) shall be in Hidalgo County, Texas.

CONSIDERATION OF LOCATION OF BIDDER'S PRINCIPAL PLACE OF BUSINESS

The City may give local vendors, whose principal place of business is located within the City of Edinburg, and whose bid is within five percent (5%) of the lowest bid price preference as allowed by Section

271.9051 of the Local Government Code.

AWARD

For purposes of this project, award will be contingent on approval of budget.

CONSIDERATION OF LOCATION OF BIDDER'S PRINCIPAL PLACE OF BUSINESS

The City may give local vendors, whose principal place of business is located within the City of Edinburg, and whose bid is within five percent (5%) of the lowest bid price preference as allowed by Section

271.9051 of the Local Government Code.

SPECIAL CIRCUMSTANCES

In the event that the City of Edinburg has an immediate need for a particular service(s) that is/are on contract and the successful vendor on contract is not able to meet the special service delivery needs of the City of Edinburg, the City of Edinburg reserves the right to purchase such services elsewhere to fulfill its’ immediate need.

TERMINATION OF CONTRACT

The City of Edinburg reserves the right to terminate the contract if, in the opinion of the City of

Edinburg, the successful vendor’s performance is not acceptable, if the City is being repeatedly over charged, improperly charged, no funds are available, or if the City wishes, without cause, to discontinue this contract. Termination will be in written form allowing a 30-day notice. The bidder shall be afforded the same right to terminate this contract in the same manner.

ETHICAL STANDARD

No City official or employee shall have interest in any contract resulting from this bid.

IF YOU HAVE ANY QUESTIONS ABOUT COMPLIANCE, PLEASE CONSULT YOUR OWN LEGAL COUNSEL.

COMPLIANCE IS THE INDIVIDUAL RESPONSIBILITY OF EACH PERSON OR AGENT OF A PERSON WHO IS

SUBJECT TO THE FILING REQUIREMENT. AN OFFENSE UNDER CHAPTER 176 IS A CLASS “C”

MISDEMEANOR.

3.2. INSURANCE REQUIREMENTS

Staff may waive insurance requirements for contracts $0 - $4,999.99, including but not limited to contracts for food, materials, supplies, and construction. Workers’ Compensation in amounts which satisfy statutory coverage shall be required for construction projects.

The following insurance requirements will be included in all City contracts of $5,000 - $14,999.99. In contracts not involving building and construction projects, as that activity is defined in TEX. LABOR CODE

§406.096, contractors may obtain alternative form of worker accident insurance with minimum limits of liability of $100,000 per claim.

Minimum Insurance Requirements

Type of Coverage Limits of Liability

Worker’s Compensation Statutory Coverage

Comprehensive General Liability

(City named as additional insured)

Bodily Injury $250,000 each person/$500,000 each occurrence

Property Damage $100,000 each occurrence/$100,000 aggregate or $500,000 combined single limits

The following insurance requirements will be included in all City contracts of $15,000 or more.

(1) The successful bidder will be required to carry the following insurance coverage and limits of coverage, as well as list the City as an additional insured to liability coverage as requested by the City. In addition, the successful bidder shall provide the City with evidence of coverage and furnish acceptable proof of payment of insurance premiums.

(2) The successful bidder will be required to secure and/or have insurance coverage in force with an admitted property and casualty insurance company licensed by the State of Texas to conduct business in the State of Texas.

(3) In contracts not involving building and construction projects, as that activity is defined in TEX. LABOR

CODE §406.096, contractors may obtain alternative form of worker accident insurance with minimum limits of liability of $100,000 per claim

Minimum Insurance Requirements

Type of Coverage Limits of Liability

Worker’s Compensation Statutory Coverage

Employer’s Liability Bodily Injury by Accident:

$100,000 each accident

Bodily Injury by Disease:

$100,000 each employee/$500,000 policy limit

Comprehensive General Liability

Bodily Injury $250,000 each person/$500,000 each occurrence

Property Damage $100,000 each occurrence/$100,000 aggregate or $500,000 combined single limits

Comprehensive Auto Liability

Bodily Injury $100,000 each person/$500,000 each occurrence

Property Damage $100,000 each occurrence/$100,000 aggregate or $500,000 combined single limits

City’s Protective Liability

Bodily Injury $250,000 each person/$500,000 each occurrence

Property Damage $100,000 each occurrence/$100,000 aggregate or $500,000 combined single limits

Policies must name the City of Edinburg as an Additional Insured.

Certificates of insurance naming the CITY as an additional insured shall be submitted to the CITY for approval prior to any services being performed by Contractor. Each policy of insurance required hereunder shall extend for a period equivalent to, or longer than the term of the Contract, and any insurer hereunder shall be required to give at least thirty (30) days written notice to the CITY prior to the cancellation of any such coverage on the termination date, or otherwise. This Contract shall be automatically suspended upon the cancellation, or other termination, of any required policy of insurance hereunder, and such suspension shall continue until evidence that adequate replacement coverage is provided to the CITY. If replacement coverage is not provided within thirty (30) days following suspension of the Contract, the Contract shall automatically terminate.

4. Specifications

4.1. BID SUBMITTAL

If submitting Hard Copy Bid, the Formal Proposal shall have all three (3) copies bound.

All bids must be submitted on the City’s forms provided including all questionnaires, requested forms and attachments. Bidders shall complete the required Proposal Sheet and Specification Attachment under the Pricing Proposal. Bidders shall also complete the entire Proposal Sheet identifying all costs for the specific line item on the sheet; all fees, charges and warranties. The proposed price/cost will indicate that the bidder is able to perform or provide the service(s) or item(s) as specified. If the bidder does not identify all costs, fees and/or charges for a specific item on the proposal sheet, for proper evaluation of the cost of services, any non-listed fees/charges will not be accepted for payment. In addition, the proposer must include the Specification Attachment Sheet for each Pricing Proposal and initial each specific line item, indicating that they have read and understood the section/specification(s) for the listed item. An initial shall indicate a positive affirmation to the City, that the item being bid on conforms exactly to the specifications listed for the item. If any line item or specific cost of a line item is left blank in either the Proposal or the Specification Attachment Sheet, the City will assume the bidder cannot meet the specifications or the request for that line item and may cause the rejection of the bid. All pricing listed on the bid shall be held for the term of the contract; NO ALTERNATE BIDS OR PARTIAL, SEASONAL OR END OF TERM pricing will be accepted and will disqualify the vendor’s proposal, entirely.

Pricing submitted in this BID SHALL be guaranteed for the period of one year, from the time of award.

All specification information and requested Certificates MUST be included in the bound formal proposal tab and clearly indicate the specific bid item and tire size being referred to accordingly. (MANUFACTURE

AND QUALITY EXEMPTION “ACCEPTANCE LETTER” SHALL BE BOUND WITH THE BID INCLUDING ALL

APPLICABLE SPECIFICATIONS HIGHLIGHTED, REFERENCING THE SPECIFIC BID ITEM NUMBER(S)

CONSIDERED FOR THE ALTERNATE SPECIFICATION.) PLEASE SEE “ALTERNATE, NON-CONFORMING

AND/OR PROPOSED SUBSTITUTION” UNDER REQUIREMENTS. Failure to adhere to the request will result in disqualification.

4.2. GENERAL REQUIREMENTS AND AGREEMENT FOR NEW TIRE, RETREAD, AND

FLAT REPAIR SERVICES

CONFORMANCE OF BID: The CITY OF EDINBURG reserves the right to reject any and all bids, the right to waive informalities, and the right to disregard alternate bids, nonconforming bids, conditional bids, partial bids, or counter bids. It is the intention of THE CITY OF EDINBURG to execute a final, binding

Contract with the successful Vendor(s) which incorporates terms and conditions no less onerous than those appropriate to the engagement of a licensed contracting firm in connection with a project/ purchase of this magnitude, nature and importance. If the contract is to be awarded, it will be awarded to the lowest responsible Vendor(s) whose evaluation by the CITY indicates that the award will be in the best interest of the CITY OF EDINBURG. Pricing must be firm and held for the contract term; by signing the Bid, the bidder agrees that he has read and understood the instruction to bidders and thereby agrees to all of the specifications and stipulations as listed.

BILLING: Purchasing will be handled by the respective requesting Department. All purchasing of goods and services will be conducted by the specific Department seeking those goods and services; therefore, all billing and/or invoicing will be addressed to the same Department.

PURCHASE OF NEW TIRES: The City of Edinburg’s intent is to obtain lowest prices offered as compared to, but not limited to, any other State or Federal Government entities for the same product or service.

Tires SHALL BE MANUFACTURED FOR EXTREME SERVICE APPLICATIONS ON/OFF HIGHWAY USE; Tires

SHALL BE TIER I PREMIUM TIRES; “FIRST LINE QUALITY” produced by the MANUFACTURER AND SHALL

CARRY THE COMPANY NAME; Tires SHALL BE OEM OR BETTER; GOODYEAR/DUNLOP, MICHELIN/BF

GOODRICH OR BRIDGESTONE/FIRESTONE “ONLY”, unless otherwise noted and accepted by the City, prior to the submittal of the bid. (MANUFACTURE AND QUALITY EXEMPTION “ACCEPTANCE LETTER”

SHALL BE BOUND WITH THE BID INCLUDING ALL APPLICABLE SPECIFICATIONS HIGHLIGHTED,

REFERENCING THE SPECIFIC BID ITEM NUMBER(S) CONSIDERED FOR THE ALTERNATE SPECIFICATION.)

PLEASE SEE “ALTERNATE, NON-CONFORMING AND/OR PROPOSED SUBSTITUTION” UNDER

REQUIREMENTS. Tires bid on and delivered to the City must meet or exceed the listed Uniform Time

Quality guide ratings for these type of tires. Tires shall be radial, manufactured with steel cord casing and steel cord belts or better, no blems or seconds. They also must be manufactured using GOODYEAR

OR EQUAL, WASTE HAUL TREAD COMPOUND; CHUNK CUT AND CHIP RESISTANT ULTRA ABRASIVE

COMPOUND, which protects against crippling and scaling in extreme service application on/off highway services. Tires must be manufactured using owner’s OEM-type rims and built to original equipment height. THE PRICE ON THIS BID IS TO INCLUDE DISMOUNTING, MOUNTING, BALANCING, VALVE

STEAM AND TIRE DISPOSAL WHEN REQUIRED. Bidder must maintain an adequate supply of all tire sizes available at all times. Bidder agrees to substitute for equal quality and value, any tires that have been discontinued and are no longer available. Delivery of tires shall be to designated City of Edinburg

Facility. In addition, the City requests that the awarded vendor(s) keep a supply of the City’s most popular tires in their inventory.

RETREAD SALES: The City is requesting pricing for recapping tires. Tires shall be recapped using a full cap

UNI CIRCLE, PRE-CURE, OR MOLD CURE such as BANDAG, MICHELIN RETREAD OR GOODYEAR

RETREAD TECHNOLOGIES. The mold tread must be (MICHELIN XDY OR BANDAG BDM TREAD) designed for mixed service use; on/off road. Tread must also have compound for chip and cut resistance. The City reserves the right to reject recaps which, in the opinion of the Director or his designee, do not meet quality standards. The City will mark all casings sent for retreading. The supplier will ensure that the same casings sent for retreading are returned to the City after retreading and not sold to other customers. Supplier will be required to pick up tires designated for recapping. A timely turnaround time is essential and will be a critical factor in this award. THE BIDDER SHALL PROVIDE A CURRENT

“COOPERATIVE PLANT QUALITY CERTIFICATION” CERTIFICATE INDICATING ITS FACILITY HAS BEEN

APPROVED TO RETREAD GOVERNMENT TIRES.

FLAT REPAIR SERVICES: The City is requesting pricing from qualified vendors for fleet flat repair services to be conducted at all points of the City of Edinburg service areas; to include but not limited to the

Jasman Road Complex.

The qualified vendor shall perform all services necessary for the prompt and timely repair of all rolling stock for the City of Edinburg. The vendor will be required to perform pre-trip inspections of all vehicles as requested by each of the individual departments of the City, prior to their departure at 5:00 AM

Monday thru Friday unless otherwise specified; to include a pre-trip inspection of our Collection Fleet on Sunday evening in preparation for their departure at 5 AM Monday morning. The successful bidder is required to respond to a service request within 30 minutes of the call within the City of Edinburg City

Limits and 1 hour to all other points being serviced by the City of Edinburg, within its Extra Territorial

Jurisdiction or no further than 15 miles from City Hall.

SATISFACTORY SERVICE: It is agreed that all goods and services by the supplier or service provider shall be to the satisfaction of a designated City representative. In the event that the supplier or service provider defaults on performance of any of these requirements or if the service provider has been unavailable or unresponsive to our requests for three non-consecutive times, the City shall have the right to terminate this agreement upon 30 days written notice delivered to the supplier or service provider by mail. The supplier or service provider shall maintain this contract during the termination period. Termination of the contract may not relieve the supplier or service provider of any liability to the City for damages sustained by the City because of any breach of this agreement by the supplier or service provider. The City may withhold any payments to supplier or service provider for the purpose of set-off until such time as the exact amount of damages due to the City is determined.

WARRANTY: The successful supplier or service provider shall furnish FACTORY WARRANTY on all goods or services furnished hereunder against defect in materials and/or workmanship. The FACTORY

WARRANTY shall become effective on the date of delivery and acceptance by the City. Should any defect in material or workmanship, except ordinary wear and tear, appear during the above stated warranty period, the successful bidder shall repair or replace same at no cost to the City. Warranties shall be indicated on the proposal sheet and enclosed therewith.

PRICE GUARANTEE PERIOD: Pricing on all items shall be GUARANTEED and CONSIDERED FIRM for a

TWELVE (12) MONTH PERIOD; NO CHANGES OR UNLISTED CHARGES/FEES will be accepted for payment during the same period.

4.3. ALTERNATE, NON-CONFORMING AND/OR PROPOSED SUBSTITUTION

The City of Edinburg operates a uniform and standardized fleet which expressly provides for the interchangeability of common and/or singular components and reduces the need for large inventory stock; therefore, all variations and/or exceptions must be documented, referencing applicable items, specifications, and paragraph(s), and explained in detail on a separate page titled “Exceptions” (A

MANUFACTURER, TYPE AND QUALITY LISTED EXEMPTION “ACCEPTANCE LETTER” FROM THE CITY

SHALL ACCOMPANY THE BID FOR ITS CONSIDERATION). Otherwise it will be considered that product/equipment/services offered is in strict compliance with the specifications and requirements listed and successful bidder will be held responsible therefore. If the City of Edinburg determines by any means that exceptions exist which were not identified on such list or request, then that bid will be disqualified as being non-responsive. If no exceptions are taken or requested, it will be assumed that the bid meets all specifications as stated. However, NO implication is made by THE CITY OF EDINBURG that exceptions will be Accepted. The Bidder is advised that the response (or lack thereof) on this statement does not take precedence over specific responses or non-responses provided elsewhere in this bid.

The City of Edinburg requires that all Non-Conforming or Alternate Tire (specifications) being proposed for consideration MUST be accompanied by an “Exemption Acceptance Letter” approved and executed by the City for each of the non-conforming and/or alternate tire specifications. The letter must be issued prior to the bid opening and on the year of the Bid Proposal Request and must accompany the formal proposal and outline the Bid item and tire size and the specifications attached will highlight the specific item to be considered for review. The formal Bid shall be bound with the bid including all applicable specification highlighted, referencing the specific bid item number(s) considered for the alternate specification. If the formal proposal indicates that an Alternate/Substitute Specification was listed for pricing but vendor failed to properly address the requirements listed for such Alternate/Substitute consideration; this will result in the disqualification of that specific Bid Item.

General: All tires sold and mounted on City vehicles shall be new and unused, unless the Director or designee approves a vehicle for retread tires. All new tires must have a retreadable casing and have the capability to run the full life of the retread.

Quality: Tires SHALL BE TIER I PREMIUM TIRES; “FIRST LINE QUALITY” produced by the manufacturer and shall carry the company name; Tires SHALL BE OEM OR BETTER; GOODYEAR/DUNLOP, MICHELIN/BF GOODRICH OR BRIDGESTONE/FIRESTONE ONLY. Suppliers may be required to submit proof that tires offered meet the specification listed.

If an alternate request will be submitted please be sure to email dcardenas@cityofedinburg.com.

5. Vendor Questionnaire

5.1. Attach a copy of your company's insurance certificate.*

Please attach the insurance certificate

*Response required

5.2. Required Forms

5.2.1. Please fill out General Questionnaire and upload here * Please download the below documents, complete, and upload.

• GENERAL_QUESTIONNAIRE.pdf

*Response required

5.2.2. Please fill out the Litigation Disclosure form and upload here* Please download the below documents, complete, and upload.

• LITIGATION_DISCLOSURE_FORM.pdf

*Response required

5.2.3. Please fill out and sign the Conflict of Interest Disclosure form and upload here*

Please download the below documents, complete, and upload.

• CONFLICT_OF_INTEREST.pdf

*Response required

5.2.4. Please fill out and sign House Bill 89 and upload here*

HB 89

The 85th Texas Legislature approved new legislation, effective Sept. 1, 2017, which amends Texas Local

Government Code Section 1. Subtitle F, Title 10, Government Code by adding Chapter 2270 which states that a governmental entity may not enter into a contract with a company for goods or services unless the contract contains a written verification from the company that it:

1) does not boycott Israel; and

2) will not boycott Israel during the term of the contract

• HOUSE_BILL_89_VERIFICATION.pdf

*Response required

5.2.5. Please fill out and sign Senate Bill 13 and upload here*

SB 13 ENERGY COMPANY BOYCOTTS

The 87th Texas Legislature approved new legislation, effective Sept. 1, 2021, which amends Texas Local

Government Code 2274.002 Section 1. Subtitle A, Title 8 by adding Chapter 809 which states that a 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governmental entity may not enter into a contract with a company for goods or services unless the contract contains a written verification from the company that it:

1) does not boycott energy companies and will not boycott energy companies during the term of the

Contract. If Respondent does not make that verification, Respondent must so indicate in its Response and state why the certification is not required , or

2) the verification required by Section 2274.002 of the Texas Government Code does not apply to the contract. If circumstances relevant to this provision change during the course of the contract, Respondent shall promptly notify Agency.

• SENATE_BILL_13_VERIFICATION...

*Response required

5.2.6. Please fill out and sign Senate Bill 19 and upload here* The 87th Texas Legislature approved new legislation, effective Sept. 1, 2021, which amends Texas Local

Government Code Section 1. Subtitle F, Title 10 of the Texas Government Code 2274.002, Respondent verifies that it:

1) does not have a practice, policy, guidance, or directive that discriminates against a firearm entity or firearm trade association and

2) will not discriminate during the term of the contract against a firearm entity or firearm trade association.

If Respondent does not make that verification, Respondent must so indicate in its Response and state why the verification is not required. If circumstances relevant to this provision change during the course of the contract, Respondent shall promptly notify Agency.

• SENATE_BILL_19_VERIFICATION...

*Response required

5.2.7. Please fill out and sign the Non-Collusion Affidavit and upload here* Submitters, by submitting a signed submission, certify that the accompanying submission is not the result of, or affected by, any unlawful act of collusion with any other person or company engaged in the same line of business or commerce, or any other fraudulent act punishable under Texas or United States law.

• CITY_OF_EDINBURG_NONCOLLUSI...

*Response required

5.2.8. Please fill out and sign the Conflict of Interest form and upload here*

CHAPTER 176 OF THE TEXAS LOCAL GOVERNMENT CODE

Effective January 1, 2006, Chapter 176 of the Texas Local Government Code requires that any vendor or person considering doing business with a local government entity disclose in the Questionnaire Form CIQ, https://government-project.s3.us-west-2.amazonaws.com/28881/72159559-3948-4a57-bca8-8572d834a4bd_SENATE_BILL_13_VERIFICATION.pdf?X-Amz-Algorithm=AWS4-HMAC-SHA256&X-Amz-Content-Sha256=UNSIGNED-PAYLOAD&X-Amz-Credential=ASIA47RIURE4LN67JGXA%2F20240904%2Fus-west-2%2Fs3%2Faws4_request&X-Amz-Date=20240904T150002Z&X-Amz-Expires=72000&X-Amz-Security-Token=IQoJb3JpZ2luX2VjEL7%2F%2F%2F%2F%2F%2F%2F%2F%2F%2FwEaCXVzLXdlc3QtMiJIMEYCIQDwapGaldN5gtmZmFHcxaZkySq1oWy3gok2OfUZVoEM8QIhAIX8Os4cp8m3aLv7L%2BFZ%2BO9wo%2BU%2BNoUShR1Rmj6n%2B5PUKowFCNf%2F%2F%2F%2F%2F%2F%2F%2F%2F%2FwEQAhoMODkyMzY0Njg3NjcyIgyo0MTwQI2tjf31mokq4AS%2B%2Fsl5m5lvgVSexAPGU42rPfoOqBO9CR7MU4Mkpzjgycy82zavQlMG%2FDReXtIAWBrTpKfN2PyQpPyb6A3FguP7o706bl92Yd6i7AoVx0UNJ6TUR0OjCW8E7HdFYxVVXRjHQeJAqYF40rP5kYVl7pbDiQmBZY99%2BW4ijpB9psswOZJRttQOUichLEX%2BGJubK8XYb9NfMLypeTVbSq%2BOGUQ6RFNZBC1lpQTwdWJzwatCznUkwpIQO9V%2FUmp22mLcVBuq4pTvR8ZnqaHCXugFx%2BIB2GLUWGjpWEKVRnHqzQeHTQOp5PtS9VeR1UHY5Fadgu2fJjeOGeJ35C7wiNjJx1tAi6gKIV0LmzX5VGUoex4U0csjaqUN2%2FNkyH344IqM%2BCB83r%2ByUMxuFHkcnzwN96MuCtyoRpullnheOvYlMHaX5TsE7eag%2B1UppXCa%2FHG6e6kSBYSabRHTGuLPx6xIVFjtAKFuglExqqBu69U2Qe%2BlNUK30sIigOpye1gg7WPVm3PNFdEtHgeNCSzaWn83XQhy3KtFJ2zdUc0abFnq6yLqr%2Fns2LG2ihiCBVwvbMOMxk8WX0Ww4tY07IK4SYS2R6FAd6PkRRWLFmQR4lTZq8dFVqwDIxnbf4KD3WpAPw6Z1qTkmt36B%2BmT65XEV8jHq%2F%2FyCOUbxfuGtA5%2FhET1RG2Ve%2B1wIok1Tf0XsqokLm2hkiewEPDkcjUf%2F0lUEsaijmmmwqRYNrLaymaAsTqejbvWV9dHVVi5eMCfSd5XlP3VQ1RVj6v1hNpm3NBCzifISG78KrQ0uWOT5mkyEtOIhx1EYzDmzeG2BjqaAVyWj6c73VopQIx73w7QO7NDqzQ56llcfodnozfh2fNhePYR4ZeMF0iDUoK9hIKNr9UV5ThK9uHUlOJx8aTy7ZTvT5XfSqS2Br9qMRvZQyMh5CHfHpMZ03GhTzUzxHMxeFzQnkKw6s59P1hw8usfA5cMoOkHx7HfJmwbnVoCaESzeZFG92kSJoLCcGtvjB%2BwKY0t8l6ik0BI%2Bjg%3D&X-Amz-Signature=1c9cb35891b0f45d61d3fb1198b01184241db8a9025ead149aa8532d8bab0bea&X-Amz-SignedHeaders=host&response-content-disposition=attachment%3B%20filename%3D%22SENATE_BILL_13_VERIFICATION.pdf%22&x-id=GetObject…