NCA Quality Assurance Report Houston GM.pdf

NCA Quality Assurance Report (QAR) Cemetery: Houston National Cemetery Contractor:

Project Title: Grounds Maintenance Contract No:

CLIN DESCRIPTION OF SERVICES PROVIDED SECTIONS OR AREAS

INSPECTED

DATE

OF INSP.

STATUS

SAT UNSAT*

001 MOW ALL IMPROVED TURF AREAS

1. Turfgrass in burial and public areas has been mowed to a height within one inch range of that which is professionally recommended for the turfgrass type.

2. All mowed grass areas have a uniform height.

3. Mowed areas are free of scalping, rutting, bruising, and uneven and rough cutting.

4. Newly seeded/sodded areas have been hand-mowed. (Until it is fully established to the point where it will not be damaged by riding mowers.)

5. Different mowing patterns have been utilized by changing direction, changing patterns, and varying mower wheel width patterns with after each mowing to reduce turf wear, prevent wheel rutting, and provide a neater appearance.

6. All mowing around trees has been accomplished in a manner that prevents a “ringing pattern” around the tree and damage to turf.

7. All mowing equipment has been cleaned before unloading or mowing at the cemetery, cutting height is correct, and all cutting blades are sharp.

002 STRING TRIM TURFGRASS IN IMPROVED TURF AREAS

1. The finished height of the trimmed grass exactly matches the height of the mowed grass.

2. All non-mowed turf areas have been properly trimmed. This includes the base of trees, planting beds, monuments, curbs/curbing, section markers, buildings, walls, fences, signs, other vertical surfaces or any other structure or area that cannot be maintained by traditional mowing equipment.

3. Trimmed areas are free of scalping, rutting, bruising, and uneven and rough cutting. No streaks or irregularities, uneven cutting, plowing, or gouging of the soil is present.

4. Contactor has not damaged any cemetery elements or structures by contact with the trimming device’s cutting instrument.

003 &

UNIMPROVED GROUNDS MOWING AND TRIMMING

1. Turfgrass in burial and public areas has been mowed to a height within one inch range of that which is professionally recommended for the turfgrass type.

2. All mowed grass areas have a uniform height.

3 Trimmed areas are free of scalping, rutting, bruising, and uneven and rough cutting. No streaks or irregularities, uneven cutting, plowing, or gouging of the soil is present.

4. All mowing equipment has been cleaned before unloading or mowing at the cemetery, cutting height is correct, and all cutting blades are sharp.

003 &

STRING TRIM HEADSTONES AND EDGE FLAT MARKERS

1. All upright headstones have been properly trimmed and flat markers edged with the finished height of the trimmed grass exactly matching the height of the mowed grass.

2. Trimmed upright headstones and flat markers are free of scalping, rutting, bruising, and uneven and rough cutting. No streaks or irregularities, uneven cutting, plowing, or gouging of the soil are present.

3. Edging for flat markers does not exceed ½” in width and is 1” to 2” in depth. Cut is neat, clean and vertical.

STRING TRIM HEADSTONES AND EDGE FLAT MARKERS

1. All upright headstones have been properly trimmed and flat markers edged with the finished height of the trimmed grass exactly matching the height of the mowed grass.

2. Trimmed upright headstones and flat markers are free of scalping, rutting, bruising, and uneven and rough cutting. No streaks or irregularities, uneven cutting, plowing, or gouging of the soil are present.

3. Edging for flat markers does not exceed ½” in width and is 1” to 2” in depth. Cut is neat, clean and vertical.

4. Contactor has not damaged any upright headstones and flat markers Areas have been mowed first, followed by the trimming operation.

007 FEATURE EDGING

1. Completed edging has a clear zone ½” to 1” wide by 2” to 3” deep with all vegetation removed from joints and cracks.

2. All streets, curbs, walkways, tree wells, permanent building/structure lines, and planting beds have been edged.

3. Contactor has not damaged any cemetery elements, structures, asphalt, or concrete by contact with the edging device’s cutting instrument.

005 &

HERBICIDE TREATMENT: (Check application below that applies to this report) [ ] Pre-Emergent Application #1 - Late Winter/Early Spring [ ] Pre-Emergent Application #2 - Late Summer/Early Fall

[ ] Pre-Emergent Application #3 – As required [ ] Post-Emergent Application #1 - Early Spring/Mid Spring [ ] Post-Emergent Application #2 - Early Summer/Mid-Summer [ ] Post-Emergent Application #3 - Late Summer/Fall

1. Herbicide application has been applied in such a manner as to bring about the total control of all broadleaf and grassy weeds in the improved turf areas of the cemetery. Repeat, follow-up, and/or spot spray herbicide applications, as needed between scheduled sprays, have been performed to control and maintain a generally weed free cemetery.

2. The application date and time has been coordinated with the COR, in writing, within three business days of receiving the order.

3. The herbicide application has been applied directly by or under the supervision of a current commercially licensed pesticide applicator.

All label directions on the bag or container of herbicide or chemicals have been followed. Note: The COR can conduct random inspection of the chemicals been mixed at the contractor mixing sites.

4. A written list of all herbicides, mixes, and related surfactants or other chemicals, along with the quantities and application rate prior to any and all applications being performed has been provided to the COR. Copies the labels for any and all herbicides and other chemicals or surfactants, prior to any application being performed has been provided to the COR.

5. A written record of the application has been delivered to the COR immediately following the application, whether completed or not, before leaving the cemetery on the day of any application.

6. All contractor personnel are properly clothed and wearing the proper safety equipment during any and all applications.

FIRE ANT CONTROL TREATMENT: (Check application below that applies to this report) [ ] Fire Ant Control Application #1 - Spring [ ] Fire Ant Control Application #2 - Late Summer/Early Fall

1. Fire Ant Control application has been applied in such a manner as to bring about the control of imported fire ants. Repeat, follow-up, and/or spot spray herbicide applications, as needed between scheduled sprays, have been performed to control and maintain a generally ant free cemetery.

2. The application date and time has been coordinated with the COR,

3. The insecticide application has been applied directly by or under the supervision of a current commercially licensed pesticide applicator. All label directions on the bag or container of herbicide or chemicals have been followed.

4. A written list of all insecticides, mixes, and related surfactants or other chemicals, along with the quantities and application rate prior to any and all applications being performed has been provided to the COR. Copies the labels for any and all insecticides and other chemicals or surfactants, prior to any application being performed has been provided to the COR.

5. A written record of the application has been delivered to the COR

6. All contractor personnel are properly clothed and wearing the proper safety equipment during any and all applications.

FERTILIZER APPLICATIONS: (Check application below that applies to this report) [ ] Fertilizer Application #1 - Spring [ ] Fertilizer Application #2 - Summer [ ] Fertilizer Application #3 - Fall

1. The application date and time has been coordinated with the COR, Fertilizer has been watered in.

2. The fertilizer application has been applied according to manufacturer’s instructions. All label directions on the bag or container of have been followed.

3. A written list of all fertilizers, along with the quantities and application rate prior to any and all applications being performed has been provided to the COR. Copies the labels for any and all

DEBRIS AND TRASH REMOVAL

1. All walkways (inside and out), flagpole bases, interment areas, sidewalks, committal shelters, headstones, flat markers, monuments, roadways, or other non-turf grass areas of all grass clippings have been cleaned on the same day as the mowing, trimming, or edging event that produced them.

2. Clearly visible clumps of grass clippings and/or windrows of clippings have been removed and disposed of.

3. All debris and trash at time of before and after each mowing and trimming event within the cemetery including the material found within the trash receptacles located throughout the Cemetery grounds has been collected and disposed of .

REPORTING AND DOCUMENTATION

1. The Contractor Supervisor reports on a DAILY basis to the COR and logs in.

2. The Contractor Supervisor has met with COR DAILY to coordinate and establish the daily work schedule.

3. The Contractor Supervisor has provided the WEEKLY and DAILY work schedules to the COR.

4. The Contractor Supervisor has provided an accurate WEEKLY written report identifying all work that took place within the previous seven calendar days.

5. The Contractor has submitted all required documentation or information in accordance with the contract.

SAFETY AND JOBSITE APPEARANCE

fertilizers and other chemicals, prior to any application being performed has been provided to the COR.

4. A written record of the application has been delivered to the COR

5. All contractor personnel are properly clothed and wearing the proper safety equipment during any and all applications.

1. No accidents or incidents due to contractor’s failure to take safety precautions.

2. Worksite does not detract from the dignity and solemnity of the cemetery. Work areas and adjacent grounds are free of that debris, tools, equipment, & other materials at the conclusion of the task or at the end of the work day.

3. Contractor personnel are dressed appropriately

Report Continued on Following Page

NCA Quality Assurance Report (QAR) (Cont’d)

Cemetery: Contractor:

Project Title: Contract No:

*CONTRACT DISCREPANCIES:

List below the Contract Discrepancy Report Number and a brief description of the contract requirement(s) which Contractor "Did Not Meet" and attach a copy of each CDR.

(a)

(b)

(c)

(d)

(e)

(f)

COR SIGNATURE DATE CONTRACTOR SIGNATURE DATE

*(Note: When deficiencies are cited, the Contractor is required to sign & acknowledge receipt of the report.)

End of Report