NAT202301-LEIPSICRESEARCHDOCK_specs.pdf

STATE OF DELAWARE

DIVISION OF FISH AND WILDLIFE

CONTRACT # NAT202301-LeipsicResearchDock

PROJECT MANUAL

FOR

LEIPSIC RESEARCH DOCK FACILITY

AT

LEIPSIC, DELAWARE 19901

PREPARED

BY

CENTURY ENGINEERING, LLC

550 BAY ROAD

DOVER, DE 19901

JUNE 1, 2026

(This Page Intentionally Left Blank)

SEALS PAGE 00 01 07 - 1

SECTION 00 01 07 – SEALS PAGE

1) DESIGN PROFESSIONALS OF RECORD;

a) CIVIL ENGINEER: ......................................................................................................... SEAL

(1) NAME: ........................................... ARTHUR LANCE WILGUS, P.E.

(2) DELAWARE PE LICENSE:

(3) TITLE: ................................................................... CIVIL ENGINEER

(4) FIRM NAME: ................................ CENTURY ENGINEERING, LLC

(5) FIRM ADDRESS: .................... 550 BAY ROAD, DOVER, DE 19901

(6) FIRM TELEPHONE: ...................................................... 302-734-9188

(7) EMAIL ADDRESS: .................... LWILGUS@KLEINFELDER.COM

(8) RESPONSIBLE FOR: .............................. DIV 00, 01, 02, 22, 32 & 33

b) ARCHITECT: .................................................................................................................. SEAL

(1) NAME: ......................................... PAUL B. GUGGENBERGER, AIA

(2) DELAWARE LICENSE:

(3) TITLE: .............................................................................. PRINCIPAL

(4) FIRM NAME: ............................................................... STUDIO JAED

(5) FIRM ADDRESS: ................ 2500 WRANGLE HILL RD, SUITE 110

......................................................................... BEAR, DE 19701

(6) FIRM TELEPHONE: ...................................................... 302-832-1652

(7) EMAIL ADDRESS: ...... GUGGENBERGERP@STUDIOJAED.COM

(8) RESPONSIBLE FOR: ..... DIV 05, 06, 07, 08, 09, 10, 11, 12, 13, & 14

c) STRUCTURAL ENGINEER: .......................................................................................... SEAL

(1) NAME: ............................................... GREGORY S. HOLLAND, P.E.

(2) DELAWARE PE LICENSE:

(3) TITLE: ............................ PRINCIPAL IN CHARGE, STRUCTURAL

(4) FIRM NAME: ................................ CENTURY ENGINEERING, LLC

(5) FIRM ADDRESS: ............................................ 10710 GILROY ROAD

....................................................... HUNT VALLEY, MD 21031

(6) FIRM TELEPHONE: ...................................................... 443-589-2400

(7) EMAIL ADDRESS: ................ GHOLLAND@KLEINFELDER.COM

(8) RESPONSIBLE FOR: ............................................................... DIV 03

d) MECHANICAL ENGINEER: ........................................................................................... SEAL

(1) NAME: ............................................ EDWARD DEAN ASBURY, P.E.

(2) DELAWARE PE LICENSE:

(3) TITLE: .......................................... MEP ENGINEERING MANAGER

(4) FIRM NAME: ................................ CENTURY ENGINEERING, LLC

(5) FIRM ADDRESS: .................... 550 BAY ROAD, DOVER, DE 19901

(6) FIRM TELEPHONE: ...................................................... 717-210-3306

(7) EMAIL ADDRESS: .................... EASBURY@KLEINFELDER.COM

(8) RESPONSIBLE FOR: ............................................... DIV 20, 22, & 23

11-07-2025

11-07-2025

Delaware Division of Fish & Wildlife Leipsic Research Dock Facility

June 1, 2026 DFW Contract No. NAT202301-LeipsicResearchDock mailto:LWILGUS@KLEINFELDER.COM mailto:GUGGENBERGERP@STUDIOJAED.COM

00 01 07 - 2 SEALS PAGE

e) ELECTRICAL ENGINEER: ............................................................................................. SEAL

(1) NAME: ............................................ EDWARD DEAN ASBURY, P.E.

(2) DELAWARE PE LICENSE:

(3) TITLE: .......................................... MEP ENGINEERING MANAGER

(4) FIRM NAME: ................................ CENTURY ENGINEERING, LLC

(5) FIRM ADDRESS: .................... 550 BAY ROAD, DOVER, DE 19901

(6) FIRM TELEPHONE: ...................................................... 717-210-3306

(7) EMAIL ADDRESS: .................... EASBURY@KLEINFELDER.COM

(8) RESPONSIBLE FOR: ................................................ DIV 26, 27 & 28

END OF SECTION

Delaware Division of Fish & Wildlife Leipsic Research Dock Facility

June 1, 2026 DFW Contract No. NAT202301-LeipsicResearchDock mailto:EASBURY@KLEINFELDER.COM

TABLE OF CONTENTS 00 01 10 - 1

SECTION 00 01 10 – TABLE OF CONTENTS

Specifications for this project are arranged in accordance with the Construction Specification Institute numbering system and format. Section numbering is discontinuous and all numbers not appearing in the

Table of Contents are not used for this Project.

DOCUMENTS BOUND HEREWITH

Division .... Section Title

DIVISION 00 - PROCUREMENT AND CONTRACT REQUIREMENTS

00 01 07 .... SEALS PAGE

00 01 10 .... TABLE OF CONTENTS

00 01 15 .... LIST OF DRAWING SHEETS

00 11 16 .... INVITATION TO BID

00 21 13 .... INSTRUCTIONS TO BIDDERS

00 31 46 .... PERMITS

00 41 13 .... BID FORM

00 43 13 .... BID BOND

00 52 13 .... STANDARD FORM OF AGREEMENT BETWEEN OWNER AND CONTRACTOR

.................. AIA A101-2017

.................. SUPPLEMENT TO AIA A101-2017

.................. SAMPLE AIA A101-2017 EXHIBIT A – INSURANCE AND BONDS

00 54 14 .... SUPPLEMENT TO AIA A101 – 2017 EXHIBIT A

00 61 13.13 PERFORMANCE BOND

00 61 13.16 PAYMENT BOND

00 62 76 .... APPLICATION AND CERTIFICATE FOR PAYMENT FORMS

.................. (SAMPLE AIA G702 & G703)

00 72 13 .... GENERAL CONDITIONS OF THE CONTRACT FOR CONSTRUCTION

.................. A201-2017

.................. (SAMPLE AIA A201-2017)

00 73 13 .... SUPPLEMENTARY GENERAL CONDITIONS

00 73 46 .... WAGE DETERMINATION SCHEDULE

00 81 13 .... GENERAL REQUIREMENTS

00 81 14 .... DRUG TESTING REPORT FORMS – 2017

00 81 15 .... AFFIDAVIT FOR CRAFT TRAINING COMPLIANCE

DIVISION 01 - GENERAL REQUIREMENTS

01 11 00 .... SUMMARY OF WORK

01 14 00 .... WORK RESTRICTIONS

01 22 00 .... UNIT PRICES

01 25 00 .... SUBSTITUTION PROCEDURES

01 26 00 .... CONTRACT MODIFCATION PROCEDURES

01 29 00 .... PAYMENT PROCEDURES

01 31 00 .... PROJECT MANAGEMENT AND COORDINATION

01 31 50 .... FIELD ENGINEERING

01 32 00 .... CONSTRUCTION PROGRESS DOCUMENTATION

01 33 00 .... SUBMITTAL PROCEDURES

01 35 43 .... ENVIRONMENTAL PROCEDURES

01 40 00 .... QUALITY REQUIREMENTS

Delaware Division of Fish & Wildlife Leipsic Research Dock Facility

June 1, 2026

00 01 10 - 2 TABLE OF CONTENTS

01 42 00 .... REFERENCES

01 50 00 .... TEMPORARY FACILITIES AND CONTROLS

01 60 00 .... PRODUCT REQUIREMENTS

01 73 00 .... EXECUTION

01 74 19 .... CONSTRUCTION WASTE MANAGEMENT AND DISPOSAL

01 77 00 .... CLOSEOUT PROCEDURES

01 78 23 .... OPERATIONS AND MAINTENANCE DATA

01 78 39 .... PROJECT RECORD DOCUMENTS

DIVISION 02 - EXISTING CONDITIONS

02 41 19 .... SELECTIVE DEMOLITION

DIVISION 03 - CONCRETE

03 30 00 .... CAST-IN-PLACE CONCRETE

DIVISION 05 - METALS

05 51 00 .... METAL STAIRS

05 52 13 .... PIPE AND TUBE RAILINGS

DIVISION 06 - WOOD, PLASTICS, AND COMPOSITES

06 10 00 .... ROUGH CARPENTRY

06 20 00 .... FINISH CARPENTRY

DIVISION 07 - THERMAL AND MOISTURE PROTECTION

07 11 13 .... BITUMINOUS DAMPPROOFING

07 21 00 .... THERMAL INSULATION

07 72 00 .... ROOF ACCESSORIES

07 92 00 .... JOINT SEALANTS

DIVISION 08 - OPENINGS

08 11 13 .... HOLLOW METAL DOORS AND FRAMES

08 33 23 .... OVERHEAD COILING DOORS

08 52 00 .... WOOD WINDOWS

08 71 00 .... DOOR HARDWARE

DIVISION 09 - FINISHES

09 05 61 .... COMMON WORK RESULTS FOR FLOORING PREPARATION

09 21 16 .... GYPSUM BOARD ASSEMBLIES

09 30 00 .... TILING

09 51 00 .... ACOUSTICAL CEILINGS

09 65 00 .... RESILIENT FLOORING

09 90 00 .... PAINTING AND COATING

09 96 00 .... HIGH-PERFORMANCE COATINGS

DIVISION 10 - SPECIALTIES

10 14 23 .... PANEL SIGNAGE

10 21 13.19 PLASTIC TOILET COMPARTMENTS

10 28 00 .... TOILET, BATH, AND LAUNDRY ACCESSORIES

10 44 00 .... FIRE PROTECTION SPECIALTIES

Delaware Division of Fish & Wildlife Leipsic Research Dock Facility

TABLE OF CONTENTS 00 01 10 - 3

DIVISION 11 - EQUIPMENT

11 91 00 .... HOISTS

DIVISION 12 - FURNISHINGS

12 24 00 .... WINDOW SHADES

DIVISION 13 – SPECIAL CONSTRUCTION

13 34 19 .... METAL BUILDING SYSTEMS

DIVISION 14 – CONVEYING EQUIPMENT

14 46 00 .... MATERIAL LIFTS

DIVISION 20 - MECHANICAL

20 00 00 .... GENERAL MECHANICAL REQUIREMENTS

DIVISION 22 - PLUMBING

22 00 00 .... GENERAL PLUMBING REQUIREMENTS

22 13 13 .... FACILITY SANITARY SEWERS

DIVISION 23 – HEATING, VENTILATING, AND AIR CONDITIONING

23 00 00 .... HEATING & AIR CONDITIONING

DIVISION 26 - ELECTRICAL

26 00 00 .... GENERAL ELECTRICAL REQUIREMENTS

26 05 00 .... ELECTRICAL METHODS AND MATERIALS

26 50 00 .... LIGHTING

DIVISION 27 - COMMUNICATIONS

27 05 00 .... COMMUNICATION SYSTEMS

DIVISION 28 – ELECTRONIC SAFETY AND SECURITY

28 30 00 .... FIRE ALARM SYSTEM

DIVISION 31 – EARTHWWORK

31 31 16 .... TERMITE CONTROL

31 62 17 .... STEEL PILES

DIVISION 32 – EXTERIOR IMPROVEMENTS

32 31 13 .... CHAIN LINK FENCES AND GATES

DIVISION 33 - UTILITIES

33 05 00 .... ABOVEGROUND FUEL STORAGE TANK DISPENSING SYSTEM

33 11 13 .... POTABLE WATER SUPPLY WELL

33 14 15 .... SITE WATER DISTRIBUTION PIPING

00 01 10 - 4 TABLE OF CONTENTS

REFERENCED SPECIFICATIONS

NOTE: Provisions within the referenced specification sections regarding material and execution requirements are applicable. The provisions regarding DelDOT provided survey, testing, inspection, measurement, payment or other services are not applicable.

DELAWARE DEPARTMENT OF TRANSPORTATION STANDARD SPECIFICATIONS FOR

ROAD AND BRIDGE CONSTRUCTION (JANUARY 2026, OR MOST CURRENT AT THE

DATE OF ADVERTISEMENT)

SECTION 201 – CLEARING AND GRUBBING

SECTION 202 – EXCAVATION AND EMBANKMENT

SECTION 207 – STRUCTURAL EXCAVATION AND BACKFILLING

SECTION 209 – BORROW

SECTION 211 – REMOVAL OF STRUCTURES AND OBSTRUCTIONS

SECTION 301 – GRADED AGGREGATE BASE COURSE

SECTION 401 – BITUMINOUS PAVEMENT

SECTION 610 – CONCRETE STRUCTURES

SECTION 611 – CONCRETE REINFORCEMENT

SECTION 708 – GEOTEXTILES

SECTION 817 – PAVEMENT MARKINGS

SECTION 818 – SIGN PANELS

SECTION 819 – SIGN POSTS

SECTION 908 – SOIL STABILIZATION PRACTICES

SECTION 1001 – BORROW

SECTION 1004 – COARSE AGGREGATE

SECTION 1005 – GRADED AGGREGATES

SECTION 1010 – RELEASE AGENTS

SECTION 1011 – TACK COAT

SECTION 1012 – ASPHALT CEMENT

SECTION 1014 – ASPHALT MATERIALS PRODUCTION

SECTION 1021 – WATER FOR PORTLAND CEMENT CONCRETE

SECTION 1022 – PORTLAND CEMENT CONCRETE PRODUCTION

SECTION 1037 – EMBEDDED REINFORCEMENT AND HARDWARE

SECTION 1042 – JOINT/CRACK SEALANT MATERIAL

SECTION 1049 – MISCELLANEOUS ITEMS FOR CONCRETE WORK

SECTION 1060 – GEOTEXTILE

SECTION 1071 – PAVEMENT MARKINGS

SECTION 1072 – SIGN POSTS

STATE OF DELAWARE DEPARTMENT OF NATURAL RESOURCES AND

ENVIRONMENTAL CONTROL EROSION AND SEDIMENT CONTROL HANDBOOK

(JANUARY 2026 OR MOST CURRENT AT THE DATE OF ADVERTISEMENT)

SECTION 3.1 – SEDIMENT TRAPPING PRACTICES

SECTION 3.4 – SOIL STABILIZATION PRACTICES

SECTION 3.6 – POLLUTION PREVENTION PRACTICES

SECTION 3.7 – MISCELLANEOUS PRACTICES

TABLE OF CONTENTS 00 01 10 - 5

APPENDICES

1. .. STATE OF DELAWARE ARCHITECTURAL ACCESSIBILITY BOARD

2. .. DELAWARE STATE HISTORIC PRESERVATAION OFFICE (SHPO)

3. .. US FISH & WILDLIFE – ENDANGERED SPECIES ACT (ESA) SECTION 7

CONSULTATION

4. .. DNREC FISH & WILDLIFE – SPECIES CONSERVATION RESEARCH PROGRAM (SCRP)

5. .. DNREC SEDIMENT AND STORMWATER STANDARD PLAN APPROVAL

6. .. DNREC WETLANDS & SUBAQUEOUS LANDS PERMIT

7. .. DNREC DELAWARE COASTAL MANAGEMENT PROGRAM (DCMP)

8. .. US ACOE NATIONWIDE PERMIT 3

9. .. US ACOE INDIVIDUAL PERMIT

10. FEMA CONDITIONAL LETTER OF MAP REVISION (CLOMR)

11. TOWN OF LEIPSIC PERMIT PERMISSION LETTER

12. KENT COUNTY INSPECTIONS AND ENFORCEMENT REQUIRED DOCUMENTS

13. DELAWARE STATE FIRE MARSHAL PLAN REVIEW – SITE

14. DELAWARE STATE FIRE MARSHAL PLAN REVIEW – NEW DOCK

15. DELAWARE STATE FIRE MARSHAL PLAN REVIEW – NEW BUILDING

16. BUILD AMERICA, BUY AMERICA REQUIREMENT

17. GEOTECHNICAL REPORT

Leipsic Research Dock Facility

00 01 10 - 6 TABLE OF CONTENTS

Leipsic Research Dock Facility

LIST OF DRAWING SHEETS 00 01 15 - 1

SECTION 00 01 15 LIST OF DRAWING SHEETS

Sheet No. Title

C100 COVER SHEET

C101 LEGEND & NOTES

C102 EXISTING CONDITIONS

C103 DEMOLITION PLAN

C104 SITE LAYOUT

C105 GRADING

C106 DOCK DETAILS

C107 DOCK DETAILS

C108 SITE DETAILS

C109 SITE DETAILS

C110 FIRE MARSHAL PLAN (SITE)

C111 FIRE MARSHAL PLAN (DOCK)

C112 ENVIRONMENTAL COMPLIANCE PLAN

C113 ENVIRONMENTAL COMPLIANCE PLAN

C114 EROSION & SEDIMENT CONTROL PLAN

C115 EROSION & SEDIMENT CONTROL DETAILS

C116 EROSION & SEDIMENT CONTROL DETAILS

C117 EROSION & SEDIMENT CONTROL DETAILS

C118 EROSION & SEDIMENT CONTROL DETAILS

S001 GENERAL NOTES

S002 DESIGN PARAMETERS & SCHEDULES

S100 FOUNDATION & MEZZANINE PLAN

S301 SECTIONS & DETAILS

S501 TYPICAL DETAILS

A001 GENERAL NOTES AND LIFE SAFETY PLANS

A100 SLAB PLAN

A101 FIRST FLOOR PLAN & FINISH SCHEDULE

A102 MEZZANINE FLOOR PLAN & STAIR DETAILS

A103 REFLECTED CEILING PLANS AND ROOF PLAN

A201 BUILDING ELEVATIONS

A301 BUILDING SECTIONS

A302 WALL SECTIONS

A303 WALL SECTIONS

A401 ENLARGED RESTROOM PLAN & ELEVATIONS

A501 LIFT FLOOR PLANS & SECTIONS

A601 SCHEDULES & DETAILS

M001 SYMBOLS, NOTES & ABBREVIATIONS

M101 FLOOR PLANS – MECHANICAL

M501 MECHANICAL DETAILS

M701 MECHANICAL SCHEDULE

P001 SYMBOLS, NOTES & ABBREVIATIONS

P101 FLOOR PLAN - PLUMBING

P102 MEZZANINE PLAN AND ISOMETRIC PLAN - PLUMBING

P701 PLUMBING SCHEDULE

E001 ELECTRICAL NOTES & ABBREVIATIONS

E002 ELECTRICAL SYMBOLS

E010 ELECTRICAL SITE PLAN

Delaware Division of Fish & Wildlife Leipsic Research Dock Facility

00 01 15 - 2 LIST OF DRAWING SHEETS

E101 FLOOR PLANS - LIGHTING

E102 FLOOR PLANS – POWER

E103 FLOOR PLANS – FIRE ALARM

E501 ELECTRICAL DETAILS

E601 ELECTRICAL RISER DIAGRAMS

E701 ELECTRICAL SCHEDULES

INVITATION TO BID 00 11 16 - 1

SECTION 00 11 16 – INVITATION TO BID

The Department of Natural Resources and Environmental Control, Division of Fish & Wildlife will receive sealed bids for Leipsic Research Dock Facility, Contract No.: NAT202301-

LeipsicResearchDock, in the Auditorium, DNREC Building, 89 Kings Highway, Dover Delaware

19901, until 2:00 p.m-sharp local time on September 4, 2026, at which time they will be publicly opened and read aloud in the Auditorium. Bidder bears the risk of late delivery. Any bid received after the stated time will be returned unopened.

Project is in the Town of Leipsic and will construct a new pre-engineered metal building including interior office and storage spaces and supporting electrical and mechanical systems, a new pre-fabricated aluminum fixed dock and connecting ramp supported by circular steel piles on the south bank of the

Leipsic River, an above ground diesel fuel storage tank with dockside fuel dispensing station, site improvements including pavements, water supply well, area lighting, and security gate.

A MANDATORY Pre-Bid Meeting will be held at 10:00AM-sharp on August 7, ,2026 at the Leipsic

Research Dock Facility project site for the purpose of establishing the listing of subcontractors and to answer questions. Contractors arriving after 10:00AM-sharp will not be considered eligible for bidding.

Representatives of each party to any Joint Venture must attend this meeting. ATTENDANCE OF THIS

MEETING IS A PREREQUISITE FOR BIDDING ON THIS CONTRACT.

Sealed bids shall be addressed to the following address. The outer envelope should clearly indicate

"DELAWARE DIVISION OF FISH AND WILDLIFE

CONTRACT No: NAT202301-LeipsicResearchDock – DO NOT OPEN".

Dept. of Natural Resources & Environmental Control

89 Kings Highway, Dover DE 19901

Attn: Jeremey Ashe. Phone Number 302-735-3601.

Contract documents may be obtained and printed from www.bids.delaware.gov.

Bidders will not be subject to discrimination on the basis of race, creed, color, sex, sexual orientation, gender identity or national origin in consideration of this award, and Minority Business Enterprises, Disadvantaged Business Enterprises, Women-Owned Business Enterprises and Veteran-Owned Business

Enterprises will be afforded full opportunity to submit bids on this contract. Each bid must be accompanied by a bid security equivalent to ten percent of the bid amount and all additive alternates. The successful bidder must post a performance bond and payment bond in a sum equal to 100 percent of the contract price upon execution of the contract. The Owner reserves the right to reject any or all bids and to waive any informalities therein. The Owner may extend the time and place for the opening of the bids from that described in the advertisement, with not less than two calendar days’ notice by certified delivery, facsimile machine or other electronic means to those bidders receiving plans.

June 1, 2026 http://www.bids.delaware.gov/

00 11 16 - 2 INVITATION TO BID

Leipsic Research Dock Facility

INSTRUCTIONS TO BIDDERS 00 21 13 - 1

SECTION 00 21 13

INSTRUCTIONS TO BIDDERS

TABLE OF ARTICLES

1. GENERAL

2. BIDDER’S REPRESENTATION

3. BIDDING DOCUMENTS

4. BIDDING PROCEDURES

5. CONSIDERATION OF BIDS

6. POST-BID INFORMATION

7. PERFORMANCE BOND AND PAYMENT BOND

8. FORM OF AGREEMENT BETWEEN OWNER AND CONTRACTOR

00 21 13 - 2 INSTRUCTIONS TO BIDDERS

ARTICLE 1: GENERAL

1.1 DEFINITIONS

1.1.1 Whenever the following terms are used, their intent and meaning shall be interpreted as follows:

1.2 STATE: The State of Delaware.

1.3 AGENCY: Contracting State Agency as noted on cover sheet.

1.4 DESIGNATED OFFICIAL: The agent authorized to act for the Agency.

1.5 BIDDING DOCUMENTS: Bidding Documents include the Bidding Requirements and the proposed Contract Documents. The Bidding Requirements consist of the Advertisement for Bid, Invitation to Bid, Instructions to Bidders, Supplementary Instructions to Bidders (if any), General Conditions, Supplementary General Conditions, General Requirements, Special Provisions (if any), the Bid Form (including the Non-collusion Statement), and other sample bidding and contract forms. The proposed Contract Documents consist of the form of Agreement between the Owner and Contractor, as well as the Drawings, Specifications (Project Manual) and all Addenda issued prior to execution of the Contract.

1.6 CONTRACT DOCUMENTS: The Contract Documents consist of the, Instructions to

Bidders, Supplementary Instructions to Bidders (if any), General Conditions, Supplementary General Conditions, General Requirements, Special Provisions (if any), the form of agreement between the Owner and the Contractor, Drawings (if any), Specifications (Project Manual), and all addenda.

1.7 AGREEMENT: The form of the Agreement shall be AIA Document A101, Standard Form of

Agreement between Owner and Contractor where the basis of payment is a STIPULATED SUM. In the case of conflict between the instructions contained therein and the General Requirements herein, these General Requirements shall prevail.

1.8 GENERAL REQUIREMENTS (or CONDITIONS): General Requirements (or conditions) are instructions pertaining to the Bidding Documents and to contracts in general. They contain, in summary, requirements of laws of the State; policies of the Agency and instructions to bidders.

1.9 SPECIAL PROVISIONS: Special Provisions are specific conditions or requirements peculiar to the bidding documents and to the contract under consideration and are supplemental to the General Requirements. Should the Special Provisions conflict with the General Requirements, the Special Provisions shall prevail.

1.10 ADDENDA: Written or graphic instruments issued by the Owner/Architect prior to the execution of the contract which modify or interpret the Bidding Documents by additions, deletions, clarifications or corrections.

1.11 BIDDER OR VENDOR: A person or entity who formally submits a Bid for the material or

Work contemplated, acting directly or through a duly authorized representative who meets the requirements set forth in the Bidding Documents.

1.12 SUB-BIDDER: A person or entity who submits a Bid to a Bidder for materials or labor, or both for a portion of the Work.

1.13 BID: A complete and properly executed proposal to do the Work for the sums stipulated therein, submitted in accordance with the Bidding Documents.

INSTRUCTIONS TO BIDDERS 00 21 13 - 3

1.14 BASE BID: The sum stated in the Bid for which the Bidder offers to perform the Work described in the Bidding Documents as the base, to which Work may be added or from which Work may be deleted for sums stated in Alternate Bids (if any are required to be stated in the bid).

1.15 ALTERNATE BID (or ALTERNATE): An amount stated in the Bid, where applicable, to be added to or deducted from the amount of the Base Bid if the corresponding change in the Work, as described in the Bidding Documents is accepted.

1.16 UNIT PRICE: An amount stated in the Bid, where applicable, as a price per unit of measurement for materials, equipment or services or a portion of the Work as described in the Bidding Documents.

1.17 SURETY: The corporate body which is bound with and for the Contract, or which is liable, and which engages to be responsible for the Contractor's payments of all debts pertaining to and for his acceptable performance of the Work for which he has contracted.

1.18 BIDDER'S DEPOSIT: The security designated in the Bid to be furnished by the Bidder as a guaranty of good faith to enter into a contract with the Agency if the Work to be performed or the material or equipment to be furnished is awarded to him.

1.19 CONTRACT: The written agreement covering the furnishing and delivery of material or work to be performed.

1.20 CONTRACTOR: Any individual, firm or corporation with whom a contract is made by the

Agency.

1.21 SUBCONTRACTOR: An individual, partnership or corporation which has a direct contract with a contractor to furnish labor and materials at the job site, or to perform construction labor and furnish material in connection with such labor at the job site.

1.22 CONTRACT BOND: The approved form of security furnished by the contractor and his surety as a guaranty of good faith on the part of the contractor to execute the work in accordance with the terms of the contract.

1.23 CUSTOM FABRICATION: As defined in 29 Del. C. § 6902, the term “custom fabrication” means the offsite fabrication, assembly, or other production of non-standard goods or materials, including components, fixtures or parts thereof, specifically for a public works project. Such goods and materials shall include those used in the following trades or systems: (1) Plumbing or pipe fitting systems, including heating, ventilating, air-conditioning, refrigeration systems, sheet metal or other duct systems; (2) Electrical systems; (3) Mechanical insulation work; (4) Ornamental iron work; and (5) Commercial signage that does not attempt or appear to direct the movement of traffic on highways or roadways or interfere with, imitate, or resemble any official traffic sign, signal or device.

ARTICLE 2: BIDDER'S REPRESENTATION

2.1 PRE-BID MEETING

2.1.1 A pre-bid meeting for this project will be held at the time and place designated. Attendance at this meeting is a pre-requisite for submitting a Bid, unless this requirement is specifically waived elsewhere in the Bid Documents.

2.2 By submitting a Bid, the Bidder represents that:

2.2.1 The Bidder has read and understands the Bidding Documents and that the Bid is made in accordance therewith.

Delaware Division of Fish & Wildlife Leipsic Research Dock Facility

00 21 13 - 4 INSTRUCTIONS TO BIDDERS

2.2.2 The Bidder has visited the site, become familiar with existing conditions under which the

Work is to be performed, and has correlated the Bidder’s personal observations with the requirements of the proposed Contract Documents.

2.2.3 The Bid is based upon the materials, equipment, and systems required by the Bidding

Documents without exception.

2.2.4 Bidder has accounted for the possibility of price increases due to the direct and indirect effect of tariffs, other international events, inflation, and supply chain interruptions. Change Orders will be denied if they are based upon any of these events. Bidder is expected to account for these possibilities and include them in the bid.

2.3 JOINT VENTURE REQUIREMENTS

2.3.1 For Public Works Contracts, each Joint Venturer shall be qualified and capable to complete the Work with their own forces.

2.3.2 Included with the Bid submission, and as a requirement to bid, a copy of the executed Joint

Venture Agreement shall be submitted and signed by all Joint Venturers involved.

2.3.3 All required Bid Bonds, Performance Bonds, Material and Labor Payment Bonds must be executed by both Joint Venturers and be placed in both of their names.

2.3.4 All required insurance certificates shall name both Joint Venturers.

2.3.5 Both Joint Venturers shall sign the Bid Form.

2.3.6 Both Joint Venturers shall include their Federal E.I. Number with the Bid.

2.3.7 In the event of a mandatory Pre-bid Meeting, each Joint Venturer shall have a representative in attendance.

2.3.8 Due to exceptional circumstances and for good cause shown, one or more of these provisions may be waived at the discretion of the State.

2.4 ASSIGNMENT OF ANTITRUST CLAIMS

2.4.1 As consideration for the award and execution by the Owner of this contract, the Contractor hereby grants, conveys, sells, assigns and transfers to the State of Delaware all of its right, title and interests in and to all known or unknown causes of action it presently has or may now or hereafter acquire under the antitrust laws of the United States and the State of Delaware, relating to the particular goods or services purchased or acquired by the Owner pursuant to this contract.

ARTICLE 3: BIDDING DOCUMENTS

3.1 COPIES OF BID DOCUMENTS

3.1.1 Bidders may obtain complete sets of the Bidding Documents from the

Architectural/Engineering firm designated in the Advertisement or Invitation to Bid in the number and for the deposit sum, if any, stated therein.

3.1.2 Bidders shall use complete sets of Bidding Documents for preparation of Bids. The issuing

Agency nor the Architect assumes no responsibility for errors or misinterpretations resulting from the use of incomplete sets of Bidding Documents.

INSTRUCTIONS TO BIDDERS 00 21 13 - 5

3.1.3 Any errors, inconsistencies or omissions discovered shall be reported to the Architect immediately.

3.1.4 The Agency and Architect may make copies of the Bidding Documents available on the above terms for the purpose of obtaining Bids on the Work. No license or grant of use is conferred by issuance of copies of the Bidding Documents.

3.2 INTERPRETATION OR CORRECTION OF BIDDING DOCUMENTS

3.2.1 The Bidder shall carefully study and compare the Bidding Documents with each other, and with other work being bid concurrently or presently under construction to the extent that it relates to the Work for which the Bid is submitted, shall examine the site and local conditions, and shall report any errors, inconsistencies, or ambiguities discovered to the Architect.

3.2.2 Bidders or Sub-bidders requiring clarification or interpretation of the Bidding Documents shall make a written request to the Architect at least seven days prior to the date for receipt of Bids. Interpretations, corrections and changes to the Bidding Documents will be made by written Addendum. Interpretations, corrections, or changes to the Bidding Documents made in any other manner shall not be binding.

3.2.3 The apparent silence of the specifications as to any detail, or the apparent omission from it of detailed description concerning any point, shall be regarded as meaning that only the best commercial practice is to prevail and only material and workmanship of the first quality are to be used. Proof of specification compliance will be the responsibility of the Bidder.

3.2.4 Unless otherwise provided in the Contract Documents, the Contractor shall provide and pay for all permits, labor, materials, equipment, tools, construction equipment and machinery, water, heat, utilities, transportation, and other facilities and services necessary for the proper execution and completion of the Work.

3.2.5 The Owner will bear the costs for all impact and user fees associated with the project.

3.3 SUBSTITUTIONS

3.3.1 The materials, products and equipment described in the Bidding Documents establish a standard of quality, required function, dimension, and appearance to be met by any proposed substitution. The specification of a particular manufacturer or model number is not intended to be proprietary in any way. Substitutions of products for those named will be considered, providing that the Vendor certifies that the function, quality, and performance characteristics of the material offered is equal or superior to that specified. It shall be the Bidder's responsibility to assure that the proposed substitution will not affect the intent of the design, and to make any installation modifications required to accommodate the substitution.

3.3.2 Requests for substitutions shall be made in writing to the Architect at least ten days prior to the date of the Bid Opening. Such requests shall include a complete description of the proposed substitution, drawings, performance and test data, explanation of required installation modifications due the substitution, and any other information necessary for an evaluation. The burden of proof of the merit of the proposed substitution is upon the proposer. The Architect’s decision of approval or disapproval shall be final. The Architect is to notify Owner prior to any approvals.

3.3.3 If the Architect approves a substitution prior to the receipt of Bids, such approval shall be set forth in an Addendum. Approvals made in any other manner shall not be binding.

3.3.4 The Architect shall have no obligation to consider any substitutions after the Contract award.

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3.4 ADDENDA

3.4.1 Addenda will be mailed or delivered to all who are known by the Architect to have received a complete set of the Bidding Documents.

3.4.2 Copies of Addenda will be made available for inspection wherever Bidding Documents are on file for that purpose.

3.4.3 No Addenda will be issued later than 2 calendar days prior to the date for receipt of Bids except an Addendum withdrawing the request for Bids or one which extends the time or changes the location for the opening of bids.

3.4.4 Each bidder shall ascertain prior to submitting his Bid that they have received all Addenda issued, and shall acknowledge their receipt in their Bid in the appropriate space. Not acknowledging an issued Addenda could be grounds for determining a bid to be non-responsive.

ARTICLE 4: BIDDING PROCEDURES

4.1 PREPARATION OF BIDS

4.1.1 Submit the bids on the Bid Forms included with the Bidding Documents.

4.1.2 Submit the original Bid Form for each bid. Bid Forms may be removed from the project manual for this purpose.

4.1.3 Execute all blanks on the Bid Form.

4.1.4 Where so indicated by the makeup on the Bid Form, express sums in both words and figures, in case of discrepancy between the two, the written amount shall govern.

4.1.5 BID ALL REQUESTED ALTERNATES AND UNIT PRICES, IF ANY. If there is no change in the Base Bid for an Alternate, enter “No Change”. The Contractor is responsible for verifying that they have received all addenda issued during the bidding period. Work required by Addenda shall automatically become part of the Contract.

4.1.6 Make no additional stipulations on the Bid Form and do not qualify the Bid in any other manner.

4.1.7 Each copy of the Bid shall include the legal name of the Bidder and a statement whether the

Bidder is a sole proprietor, a partnership, a corporation, or any legal entity, and each copy shall be signed by the person or persons legally authorized to bind the Bidder to a contract.

A Bid by a corporation shall further give the state of incorporation and have the corporate seal affixed. A Bid submitted by an agent shall have a current Power of Attorney attached, certifying agent's authority to bind the Bidder.

4.1.8 Bidder shall complete the Non-Collusion Statement form included with the Bid Forms and include it with their Bid.

4.1.9 In the construction of all Public Works projects for the State of Delaware or any agency thereof, preference in employment of laborers, workers or mechanics shall be given to bona fide legal citizens of the State who have established citizenship by residence of at least 90 days in the State.

4.1.10 Each bidder shall include a signed Affidavit for the Bidder certifying compliance with OMB

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Employees Working on “Large Public Works Projects.” “Large Public Works” is based upon the current threshold required for bidding Public Works as set by the Purchasing and Contracting Advisory Council.

4.2 BID SECURITY

4.2.1 All bids shall be accompanied by a deposit of either a good and sufficient bond to the agency for the benefit of the agency, with corporate surety authorized to do business in this State, the form of the bond and the surety to be approved by the agency, or a security of the bidder assigned to the agency, for a sum equal to at least 10% of the bid plus all add alternates, or in lieu of the bid bond a security deposit in the form of a certified check, bank treasurer’s check, cashier’s check, money order, or other prior approved secured deposit assigned to the State. The bid bond need not be for a specific sum, but may be stated to be for a sum equal to 10% of the bid plus all add alternates to which it relates and not to exceed a certain stated sum, if said sum is equal to at least 10% of the bid. The Bid Bond form used shall be the standard OMB form (attached). The bid bond may be an electronic bond and need not be transmitted as a paper document.

4.2.2 The Agency has the right to retain the bid security of Bidders to whom an award is being considered until either a formal contract has been executed and bonds have been furnished or the specified time has elapsed so the Bids may be withdrawn or all Bids have been rejected.

4.2.3 In the event of any successful Bidder refusing or neglecting to execute a formal contract and bond within 20 days of the awarding of the contract, the bid bond or security deposited by the successful bidder shall be forfeited.

4.3 SUBCONTRACTOR LIST

4.3.1 In accordance with Title 29, Chapter 69, Section 6962(d)(10)b of the Delaware Code, each Bidder shall submit with their Bid a completed List of Sub-Contractors included with the Bid Form. NAME ONLY ONE SUBCONTRACTOR FOR EACH TRADE. The bidder must list in each category the full name and address (City & State) of the sub-contractor that the Bidder will be using to perform the work and provide material for that subcontractor category. Should the Bidder’s listed subcontractor intend to provide any of their subcontractor category of work through a third-tier contractor, the Bidder shall list that third-tier contractor’s full name and address (City & State). If the Bidder intends to perform any category of work itself, it must list its full name and address. For clarification, if the Bidder intends to perform the work themselves, the Bidder may not insert “not applicable”, “N/A”, “self” or anything other than its own full name and address (City & State). To do so shall cause the bid to be rejected. In addition, the failure to produce a completed subcontractor list with the bid submittal shall cause the bid to be rejected. If you have more than three (3) third-tier contractors to report in any subcontractor category, print out additional page(s) containing the appropriate category, complete the rest of your list of third-tier contractors for that category, notate the addition in parentheses as (CONTINUATION) next to the subcontractor category and an asterisk (*) next to any additional third-tier contractors, and submit it with your bid.

4.3.2 It is the responsibility of the Contractor to ensure that their Subcontractors are in compliance with the provisions of this law. Also, if a Contractor elects to list themselves as a Subcontractor for any category, they must specifically name themselves on the Bid Form and be able to document their capability to act as Subcontractor in that category in accordance with this law.

4.4 AFFIDAVIT OF CONTRACTOR QUALIFICATIONS

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4.4.1 In accordance with Title 29, Chapter 69, Section 6962(d)(10)b.3 of the Delaware Code, each Bidder shall submit with their Bid the Affidavit of Contractor Qualifications certifying that the Bidder will abide by the contractor’s qualifications outlined in the construction bid specifications for the duration of the contract term. After a contract has been awarded the successful bidder shall not substitute another subcontractor whose name was submitted on the Subcontractor Form except for the reasons in the statute and not without written consent from the awarding agency. Failure to utilize the subcontractors on the list will subject the successful bidder to penalties as outlined in the General Requirements Section 5.2 of the contract.

4.5 AFFIDAVIT OF CRAFT TRAINING COMPLIANCE

4.5.1 In accordance with Title 29, Chapter 69, Section 6962(c)(13) of the Delaware Code, contractors and subcontractors must provide craft training for journeyman and apprentice levels if all of the following apply:

A. A project meets the prevailing wage requirement under Title 29, Chapter 69, Section 6960 of the Delaware Code.

B. The contractor employs 10 or more total employees.

C. The project is not a federal highway project

Failure to provide required craft training on the project may subject the successful contractor and/or subcontractor(s) to penalties as outlined in Title 29, Chapter 69, Section 6962(c)(13) of the Delaware Code.

Bidders shall submit the Affidavit of Craft Training Compliance prior to contract execution.

4.6 EQUALITY OF EMPLOYMENT OPPORTUNITY ON PUBLIC WORKS

4.6.1 During the performance of this contract, the contractor agrees as follows:

A. The Contractor will not discriminate against any employee or applicant for employment because of race, creed, sex, color, sexual orientation, gender identity or national origin. The Contractor will take affirmative action to ensure the applicants are employed, and that employees are treated during employment, without regard to their race, creed, sex, color, sexual orientation, gender identity or national origin. Such action shall include, but not be limited to, the following:

Employment, upgrading, demotion or transfer; recruitment or recruitment advertising; layoff or termination; rates of pay or other forms of compensation; and selection for training, including apprenticeship. The Contractor agrees to post in conspicuous places available to employees and applicants for employment notices to be provided by the contracting agency setting forth this nondiscrimination clause.

B. The Contractor will, in all solicitations or advertisements for employees placed by or on behalf of the Contractor, state that all qualified applicants will receive consideration for employment without regard to race, creed, sex, color, sexual orientation, gender identity or national origin."

4.7 PREVAILING WAGE REQUIREMENT

4.7.1 Wage Provisions: For renovation and new construction projects whose costs exceed the thresholds contained in Delaware Code, Title 29, Section 6960, the minimum wage rates for various classes of laborers and mechanics shall be as determined by the Department of Labor, Division of Industrial Affairs of the State of Delaware.

4.7.2 The employer shall pay all mechanics and labors employed directly upon the site of work, or engaged in custom fabrication work, as that term is defined in Article 1.23 herein and as also

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as defined in 29 Del. C § 6902 and described in 29 Del. C. § 6960(b), regardless of where the work is performed, unconditionally and not less often than once a week and without subsequent deduction or rebate on any account, the full amounts accrued at time of payment, computed at wage rates not less than those stated in the specifications, regardless of any contractual relationship which may be alleged to exist between the employer and such laborers and mechanics.

4.7.3 As per 29 Del. C. § 6960(b), the scale of the wages to be paid must be posted by the employer in a prominent and easily accessible place at the site of the work. There may be withheld from the employer so much of accrued payments as may be considered necessary by the Department of Labor to pay laborers and mechanics employed by the employer the difference between the rates of wages required by the contract to be paid laborers and mechanics on the work and rates of wages received by such laborers and mechanics to be remitted to the Department of Labor for distribution upon resolution of any claims.

4.7.4 Every contract based upon these specifications shall contain a stipulation that sworn payroll information, as required by the Department of Labor, be furnished weekly. The Department of Labor shall keep and maintain the sworn payroll information for a period of 6 months from the last day of the work week covered by the payroll.

4.8 SUBMISSION OF BIDS

4.8.1 Enclose the Bid, the Bid Security, and any other documents required to be submitted with the Bid.

4.8.2 Deposit Bids at the designated location prior to the time and date for receipt of bids indicated in the Advertisement for Bids. Bids received after the time and date for receipt of bids will be marked “LATE BID” and returned.

4.8.3 Bidder assumes full responsibility for timely delivery at location designated for receipt of bids.

4.8.4 Oral, telephonic, paper or telegraphic bids are invalid and will not receive consideration.

4.8.5 Withdrawn Bids may be resubmitted up to the date and time designated for the receipt of

Bids, provided that they are then fully in compliance with these Instructions to Bidders.

4.8.6 Compliance with Federal Bureau of Investigation rules mandates training for Contractors, Subcontractors, their employees, and custodial workers with access to locations that have access to Criminal Justice Information Services (CJIS). The contract awardee must have fingerprinting and background checks done for all Subcontractors and employees.

4.9 MODIFICATION OR WITHDRAW OF BIDS

4.9.1 Prior to the closing date for receipt of Bids, a Bidder may withdraw a Bid by personal request and by showing proper identification to the Architect. A request for withdraw by letter or fax, if the Architect is notified in writing prior to receipt of fax, is acceptable. A fax directing a modification in the bid price will render the Bid informal, causing it to be ineligible for consideration of award. Telephone directives for modification of the bid price shall not be permitted and will have no bearing on the submitted proposal in any manner.

4.9.2 Bidders submitting Bids that are late shall be notified as soon as practicable and the bid shall be returned.

4.9.3 A Bid may not be modified, withdrawn or canceled by the Bidder during a thirty (30) day period following the time and date designated for the receipt and opening of Bids, and

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Bidder so agrees in submitting their Bid. Bids shall be binding for 30 days after the date of the Bid opening.

ARTICLE 5: CONSIDERATION OF BIDS

5.1 OPENING/REJECTION OF BIDS

5.1.1 Unless otherwise stated, Bids received on time will be publicly opened and will be read aloud. An abstract of the Bids will be made available to Bidders.

5.1.2 The Agency shall have the right to reject any and all Bids. A Bid not accompanied by a required Bid Security or by other data required by the Bidding Documents, or a Bid which is in any way incomplete or irregular is subject to rejection.

5.1.3 If the Bids are rejected, it will be done within thirty (30) calendar days of the Bid opening.

5.2 COMPARISON OF BIDS

5.2.1 After the Bids have been opened and read, the bid prices will be compared and the result of such comparisons will be made available to the public. Comparisons of the Bids may be based on the Base Bid plus desired Alternates. The Agency shall have the right to accept Alternates in any order or combination.

5.2.2 The Agency reserves the right to waive technicalities, to reject any or all Bids, or any portion thereof, to advertise for new Bids, to proceed to do the Work otherwise, or to abandon the Work, if in the judgment of the Agency or its agent(s), it is in the best interest of the State.

5.2.3 An increase or decrease in the quantity for any item is not sufficient grounds for an increase or decrease in the Unit Price.

5.2.4 The prices quoted are to be those for which the material will be furnished F.O.B. Job Site and include all charges that may be imposed during the period of the Contract.

5.2.5 No qualifying letter or statements in or attached to the Bid, or separate discounts will be considered in determining the low Bid except as may be otherwise herein noted. Cash or separate discounts should be computed and incorporated into Unit Bid Price(s).

5.2.6 Bidder must account for the possibility of price increases due to the direct and indirect effect of tariffs or other international events, inflation, and supply chain interruptions. Change Orders will be denied if they are based upon any of these events. Bidder is expected to account for these possibilities and include them in the bid.

5.3 DISQUALIFICATION OF BIDDERS

5.3.1 An agency shall determine that each Bidder on any Public Works Contract is responsible before awarding the Contract. Factors to be considered in determining the responsibility of a Bidder include:

A. The Bidder’s financial, physical, personnel or other resources including

Subcontracts;

B. The Bidder’s record of performance on past public or private construction projects, including, but not limited to, defaults and/or final adjudication or admission of violations of the Prevailing Wage Laws in Delaware or any other state;

C. The Bidder’s written safety plan;

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D. Whether the Bidder is qualified legally to contract with the State;

E. Whether the Bidder supplied all necessary information concerning its responsibility; and, F. Any other specific criteria for a particular procurement, which an agency may establish; provided however, that, the criteria be set forth in the Invitation to Bid and is otherwise in conformity with State and/or Federal law.

G. Any Bidder who is debarred in another State and/or by the United States

Government is also debarred in Delaware.

5.3.2 If an agency determines that a Bidder is nonresponsive and/or nonresponsible, the determination shall be in writing and set forth the basis for the determination. A copy of the determination shall be sent to the affected Bidder within five (5) working days of said determination.

5.3.3 In addition, any one or more of the following causes may be considered as sufficient for the disqualification of a Bidder and the rejection of their Bid or Bids.

5.3.3.1 More than one Bid for the same Contract from an individual, firm or corporation under the same or different names.

5.3.3.2 Evidence of collusion among Bidders.

5.3.3.3 Unsatisfactory performance record as evidenced by past experience.

5.3.3.4 If the Unit Prices are obviously unbalanced either in excess or below reasonable cost analysis values.

5.3.3.5 If there are any unauthorized additions, interlineation, conditional or alternate bids or irregularities of any kind which may tend to make the Bid incomplete, indefinite or ambiguous as to its meaning.

5.3.3.6 If the Bid is not accompanied by the required Bid Security and other data required by the

Bidding Documents.

5.3.3.7 If any exceptions or qualifications of the Bid are noted on the Bid Form.

5.4 ACCEPTANCE OF BID AND AWARD OF CONTRACT

5.4.1 A formal Contract shall be executed with the successful Bidder within twenty (20) calendar days after the award of the Contract.

5.4.2 Per Section 6962(d)(13)a., Title 29, Delaware Code, “The contracting agency shall award any public works contract within thirty (30) days of the bid opening to the lowest responsive and responsible Bidder, unless the Agency elects to award on the basis of best value, in which case the election to award on the basis of best value shall be stated in the Invitation To Bid. Any public school district and its board shall award public works contracts in accordance with this section’s requirements except it shall award the contract within 60 days of the bid opening.”

5.4.3 Each Bid on any Public Works Contract must be deemed responsive by the Agency to be considered for award. A responsive Bid shall conform in all material respects to the requirements and criteria set forth in the Contract Documents and specifications.

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5.4.4 The Agency shall have the right to accept Alternates in any order or combination, and to determine the low Bidder on the basis of the sum of the Base Bid, plus accepted Alternates.

5.4.5 The successful Bidder shall execute a formal contract, submit the required Insurance

Certificate, and furnish good and sufficient bonds, unless specifically waived in the General Requirements, in accordance with the General Requirement, within twenty (20) days of official notice of contract award. The successful Bidder shall provide, at least two business days prior to contract execution, copies of the Employee Drug Testing Program for the Bidder and all listed Subcontractors. Bonds shall be for the benefit of the Agency with surety in the amount of 100% of the total contract award. Said Bonds shall be conditioned upon the faithful performance of the contract. Bonds shall remain in affect for period of two (2) years after the date of the Certificate of Final Payment.

5.4.6 If the successful Bidder fails to execute the required Contract, Bond and all required information, as aforesaid, within twenty (20) calendar days after the date of official Notice of the Award of the Contract, their Bid guaranty shall immediately be taken and become the property of the State for the benefit of the Agency as liquidated damages, and not as a forfeiture or as a penalty.