Narcotics Incinerator SOW.pdf

SBU - CONTRACTING AND ACQUISITIONS

U.S Department of State (DOS)

Bureau of International Narcotics and Law Enforcement Affairs (INL) U.S. Embassy – Nassau, The Bahamas

STATEMENT OF WORK

Narcotics Incinerator

191NLE23Q0012

SENSITIVE BUT UNCLASSIFIED

SECTION 1

SOLICITATION CONSIDERATIONS

1.1 SYSTEM FOR AWARD MANAGEMENT

This solicitation requires registration with the System for Award Management (SAM) prior to award, pursuant to FAR 4.1102 and other applicable regulations and guidelines. Information can be found at www.sam.gov.

1.2 TRADE AGREEMENTS ACT (19 U.S.C. 2512(A)) (TAA)

Pursuant to the Trade Agreements Act (19 U.S.C. 2512(a)) (TAA), Federal acquisitions of supplies may be made only from offerors that shall supply products of an eligible country under any of the free trade agreements entered into pursuant to the TAA. An article is considered a product of a country only if it is wholly a product of that country or if it has been, substantially transformed, in that country into a new and different article of commerce with a name, character, or use distinct from that of the original article(s). Note that any item that is a discreet article as it is sold in commerce, regardless of its ultimate function or use, cannot be considered, substantially transformed, and based solely on its integration into IT or other systems

1.3 UNAUTHORIZED DISCLOSURE

The Contractor and its employees shall exercise the utmost discretion concerning all matters relating to their duties and functions. They shall not communicate to any person any information known to them by reason of their performance of services under this contract, which has not been made public, except in the necessary performance of their duties or upon written authorization of the Contracting Officer.

All documents and records (including photographs) generated during the performance of work under this contract shall be for the sole use and become the exclusive property of the U.S Government. Furthermore, no article, book, pamphlet, email, recording, broadcast, speech television appearance, film or photograph concerning any aspect of work performed under this contract shall be published or disseminated through any media without the prior written authorization of the Contracting Officer. These obligations do no cease upon the expiration or termination of this contract. The Contractor shall include the substance of this provision in all contracts of employment and in all subcontracts hereunder.

See FAR 3.104 for additional information.

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SECTION 2 (Instruction to Offerors)

INSTRUCTIONS, CONDITIONS, AND NOTICES TO OFFERORS/RESPONDENTS

SUBMISSION INFORMATION PERTAINING TO REQUEST FOR QUOTE

2.1 INFORMATION TO CONTRACTOR

Contractors are reminded that information furnished under this Request for Quote (RFQ) may be subject to disclosure under the Freedom of Information Act (FOIA). Therefore, all items that are confidential to business or that contain trade secrets or proprietary or personnel information shall be clearly marked. Marking of items shall not necessarily preclude disclosure when Department of State (DOS) determines disclosure is warranted by FOIA. However, if such items are not marked, all information contained within the submitted documents shall be deemed releasable.

2.2 QUESTIONS CONCERNING SOLICITATION

Offerors are warned against contacting any INL personnel other than the Contracting Officer and Contract Specialist prior to award of the Contract resulting from this RFQ. If such a contact occurs and found to be prejudicial to competing vendors, the vendor making such a contact may be excluded from award consideration.

No information concerning this RFQ shall be provided in response to telephone calls. All such requests shall be submitted in writing to the Contracting Officer and Contract Specialist.

Submit Questions by:

• 5:00 P.M. (local Washington D.C. time) on the following date: 15 February 2023

2.3 NOTICE OF SAM.GOV SYNOPSIS CLOSING DATE AND TIME

All offers shall be submitted to the designated Government Representative via email.

Any communications in reference to this RFQ shall cite the reference section title and page number, and directed to the following individuals:

Name: Mohan N Krishnakumar Title: Contracting Officer E-mail: KrishnakumarM@state.gov

Name: Katina Russell Title: Contracting Officer Representative E-mail: RussellKV@state.gov

Closing Date and Time:

• 5:00 P.M. (local Washington D.C. time) on the following date: 24 February 2023

2.4 CONTRACTOR RELATIONSHIPS

The Department of State (DOS) encourages the use of subcontractors. In addition, the Department requires that any potential Organization Conflict of Interest be identified in the proposal to ensure proper firewalls established prior to award.

2.5 MULTIPLE PROPOSALS/ALTERNATIVE SOLUTIONS

Contractors shall not submit, nor shall the Government accept or evaluate, multiple proposals offering alternative solutions. Contractors shall not submit, nor shall the Government accept or evaluate, multiple solutions within one proposal.

2.6 PERIOD OF ACCEPTANCE OF OFFERS

Contractors shall agree, if the proposal is accepted within ninety (90) calendar days (unless a greater period is inserted by the contractor) from the date specified in the solicitation for receipt of proposals, to furnish any or all of the requirements upon which prices are proposed at the price set opposite each item, performed and/or delivered at the designated point(s) within the time specified.

2.7 SPECIFIC SUBMISSION INSTRUCTIONS

Vendors shall limit the number of pages to no more than fifteen (15), 12 Point Font, Times New Roman, pdf.

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STATEMENT OF WORK

GENERAL

The Bureau of International Narcotics and Law Enforcement Affairs (INL) is an instrumental leader in the development of policies and programs to combat international narcotics and crime. INL programs support two of the Department of States' strategic goals: (1) to reduce the entry of illegal drugs into the United States; and (2) to minimize the impact of international crime on the United States and its citizens. One of the many ways to effectively meet these goals is to partner with allied governments both directly and indirectly to promote the modernization of and support the enforcement operations of their foreign criminal justice systems and law enforcement agencies.

DESCRIPTION

The International Narcotics Affairs Section (INL - U.S. Embassy, Nassau) requires an incinerator, as provided in the specifications attached. This equipment will assist to improve daily operations of various unit of the Royal Bahamas Police Force. This support will assist both the United States and Bahamian Governments’ efforts towards confronting criminal activity and illegal trafficking expeditiously.

The contractor shall provide all equipment to supply the INL Nassau/RBPF and shall ensure that any required maintenance/warranty services are available.

THE SCHEDULE

1. TYPE OF CONTRACT

This requirement will result in the award of a Firm Fixed Price (FFP) contract in accordance with the specifications attached in Appendix A. No additional sums will be payable due to any escalation in the cost of materials, equipment, or labor, or because of the Contractor’s failure to properly estimate or accurately predict the prices or difficulty of achieving the results required by this contract. Nor will the contract price be adjusted on account of fluctuations in the currency exchange rates.

2. EFFECTIVE PERIOD OF CONTRACT

This contract shall be effective on the date of the Contracting Officer's signature and shall remain in full force and effect until all equipment is received and accepted by the U.S. Government in accordance with the contract delivery date NLT DD-MM-YEAR.

The Contractor shall provide to the U.S. Government the equipment in strict compliance with the specifications at the agreed upon firm fixed price. In the event of non-compliance with the specifications, the U.S. Government reserves the right to demand correction(s) or reject this requirement in its entirety. Additionally, the Contractor shall perform the pre-delivery inspection of the equipment to ensure their proper function and deliver them to the location set forth in Section 8, Place of Delivery, of this SOW. The firm fixed price shall include the equipment, delivery to final destination, and any other documentation mandated by the destination country. All manuals, as required, shall be furnished in English.

3.0 DELIVERABLES

3.1 DELIVERABLES AND SPECIFICATIONS

Pricing Matrix Deliverable 01

Incinerator Quantity Unit 1 Incinerator – EPAT 1.5 brand name or equal 1 Each 2 Installation, Inspection, and training 40 Hours 3 Spare Parts Package 1 Lot 4 Other Direct Costs (Travel, Lodging, M&IE) 1 Lot 5 Freight and shipping to destination in The

Bahamas 1 Lot

3.2 SPECIFICATIONS

EPAT 1.5B Diesel Incinerator Brand Name or equal System Capacity:

1.5 MMBtu/hr waste combustion, providing 175-250 lb./hr. (80-114 kg/hr.) processing capacity for mixed waste streams with an average gross HHV of up to 5500-8500 Btu/lb.

Batch Operation: Approx. 2.4 yd3 (1.8 m3) per 4-6 hour operation cycle Intermittent Feed (w/optional loader): 1 yd3/hr (.77 m3//hr) up to 8 hrs/day Electrical required: Single point - 230/460V, 3ø, 60 Hz, 25/15 amp

Dimensions: Length overall - 9’-6” (2896mm) batch system w/o loader 18’-6”(5639mm) w/optional loader system Width overall - 7’-6” (2820mm) Height (w/o stack) - 10’-0” (3048mm) Approx. weight - 14,650 lbs. (6659 kg) w/o loader

Primary chamber: Type: fixed hearth Chamber volume: 87 cu. ft.

Hearth Area: 14 sq. ft.

Burner capacity: .4 MMBtu/hr. (Hi-Lo-Off control) Construction: skid - 6”, 10.5#/ft., A36 channel shell - .250” thick, A36 plate lining - 4”, 3000°F ASTM Class E (Plicast 3000KK or equal) insulation - 1”1900°F Fiber (ASTM C612093, type V) Approx. weight - 8650 lbs. (3932 kg)

Secondary chamber: Type: cyclonic thermal oxidizer with 1+ sec. r/t @ 1600°F (850°C) Chamber volume: 52.2 cu. ft.

Burner capacity: 1.5 MMBtu/hr. (full modulating, excess air control) Construction: shell - .250” thick, A36 plate lining - 3”, 3000°F ASTM Class E (Plicast 3000KK or equal) insulation - 1”1900°F Fiber (ASTM C612093, type V)

Approx. weight - 4500 lbs. (2045 kg)

Combustion air: Supply to under-fire and secondary air injection 5 hp, 230/460 V, 3Ø, 60Hz 1250 cfm @ 18” W.C. pressure

Systems Control: Siemens S-7 series PLC with Touch-screen operator interface To include: Primary & secondary chamber temperature control Temperature actuated fuel and air control Burner interface, status and reset access** System status and alarm display Hydraulic systems control (applicable with optional loader) ** Discrete, UL, CSA, FM & IRI burner monitoring/control w/U.V. flame supervision provided for each burner

Exhaust Stack: Std. refractory lined (2-4’ sections with s.s. no-loss cap & spark screen) Construction: shell - 11 gage, A36 carbon steel Lining - 3” 2400°F, 175 psi, (Plicast AL-Tuff LWI-24 or equal) Wt. - 155 lb/ft (70.45 kg/ft.)

4. WARRANTY

In accordance with the Contractor’s proposal, the equipment shall be covered by the manufacturer’s standard warranty.

5. PREPARATION FOR DELIVERY

The equipment shall be in new condition, refurbished equipment is not acceptable.

6. MARKING AND SUBMISSION OF DOCUMENTS

6.1 The equipment will be delivered to the following location:

Shipping Destination: New Providence, The Bahamas

Consignee: U.S. Embassy, Nassau, (INL)

42 Queen Street, New Providence, The Bahamas

Attention: INL Office Nassau

Email: NassauGSOShipping@State.gov and Russellkv@state.gov

Marking: Marking Instructions (for delivery only) will be provided upon award and shall minimally contain the following:

US Embassy Nassau (INL) mailto:NassauGSOShipping@State.gov

INL – Law Enforcement Incinerator Delivery Order #:

Contractor must provide/file all required shipping/export declaration documentation (including Dept. of Commerce Form 7525-V), including local handling fees prior to shipment. Even though this product will be donated to Government of The Bahamas, these forms should be submitted in advance declaring the value of goods/product entering country. All shipping docs, export declaration forms, export licenses (Contractor provided) & other delivery information shall be submitted in advance of shipment, to the INL Point of Contact (above). The Contractor, in performance of this requirement, shall be licensed by (and in compliance with) U.S. Transportation & Safety requirements.

Delivery is FOB Destination – Nassau, New Providence, The Bahamas

7. DELIVERY SCHEDULE

All equipment shall be delivered to the US Embassy in Nassau, The Bahamas as soon as possible (ASAP) but not later than (NLT) 24 weeks from receipt of the purchase order.

8. PLACE OF DELIVERY

The equipment shall be delivered to the following address:

Royal Bahamas Police Force Thompson Boulevard Nassau, The Bahamas Purchase Order No. ___________ (to be determined upon award)

All Boxes and AWB must be marked as “Diplomatic Cargo”

9. CUSTOMS CLEARANCE AND TAX EXEMPTIONS

The Contractor must complete customs clearing. Quote must include all local, port handling, road tax (if applicable), delivery, and other fees associated with delivery to the destination. The U.S.

Government will assist the Contractor in obtaining customs clearance and tax exemption certificates from the Government of The Bahamas in accordance with Section 6, Marking and Submission of Documents, of this contract. These certificates will be stamped by the US Embassy and returned to the Contractor or local agent acting on behalf of the Contractor.

9.1. EXPORT LICENSE

The Contractor shall comply with Sections 38-40 of the Arms Export Control Act (AECA) (22 U.S.C. 2778-2780) and the International Traffic in Arms Regulations (ITAR) (22 CFR Parts 120-

130) as required, for the prosecution of work under this contract at no additional cost to the Government. Failure to be in compliance with AECA and ITAR by date planned for commencement of contract performance as well as during the entire performance of work under this contract shall result in contract termination. Any penalties rendered to the Contractor, as a direct result of being found non-compliance with AECA and ITAR, will be the responsibility of the Contractor. For additional information on AECA and ITAR, see http://www.pmddtc.state.gov/.

The Contractor shall comply with license requirements of the Commerce Control List and any Export Administrative Regulations (EAR), which shall apply. Export Restrictions:

All Gen 3 and Gen 2+ night vision image intensifier tubes and devices as well as thermal sensors and devices are subject to United States export rules and regulations. Valid export licenses shall be issued by the U.S. Department of State, Directorate of Defense Trade Controls, in accordance with the International Traffic in Arms Regulation (ITAR), Title 22, Code of Federal Regulation 120- 130; or by the U.S. Department of Commerce in accordance with the Export Administration Regulations (EAR), 15 CFR Parts 730-774.

10. INSPECTION AND ACCEPTANCE

The inspection and acceptance of the equipment shall be performed by the U.S. Government upon their arrival at the destination in Nassau, The Bahamas. The payment(s) to the Contractor shall be made following satisfactory inspection and acceptance of the equipment.

11. ACQUISITION METHOD

11.1 AWARD TYPE:

The Government intends to award a Firm-Fixed-Price (FFP) Purchase Order for the requirements identified in this RFI. The FFP price shall include all direct and indirect costs, profit, shipping/delivery charges, export requirements, insurance, etc. The cost will include all costs to ensure the proper installation and ensure the equipment is fully operational. The price will not be subject to adjustment after award.

BASIS OF AWARD

EVALUATION OF QUOTATIONS:

• Award from this solicitation will be made on an “All or None” basis.

• Award will be made based on the Lowest Priced-Technically Acceptable (LPTA) quote that is responsive to the Request for Quote (RFQ) requirements

ADDITIONAL CONSIDERATIONS

1. The Government reserves the right to reject a quotation that is technically unacceptable or unreasonably high in price.

2. The Government will determine acceptability by assessing the quoter's compliance with the terms of the RFQ.

3. The quoter must be able to demonstrate that it has the necessary resources to provide on-time delivery as well as a high level of quality for the requested items.

QUOTATION MUST INCLUDE THE FOLLOWING

1. PRICE: unit and extended prices, inclusive of delivery charges.

2. DELIVERY DATE: Equipment delivered to Government by TBD.

3. DESCRIPTION: Description/nomenclature of the item being quoted; product literature may be provided. Quotation must demonstrate compliance with all required features. Also include description of warranty terms.

4. Data Universal Numbering System (DUNS) AND Central Contractor Registration (CCR): DUNS number and statement that the quoter is registered in Central Contractor Registration (CCR)/System for Award Management (SAM).

5. CERTIFICATIONS: Completed certifications (FAR 52.212-3) or statement that the certifications are included already at the ORCA web site (https://orca.bpn.gov/).

6. PAST PERFORMANCE: A list of contracts within the last two (2) years for the provision of comparable equipment in this request to federal or commercial customers.

The list shall include contact information (name, organization, email, and phone) and limited to no more than five (5) references.

https://orca.bpn.gov/

Appendix A - Incinerator Specifications

Incinerator, Installation, and Training EPAT 1.5B Diesel Incinerator Brand Name or equal System Capacity:

1.5 MMBtu/hr waste combustion, providing 175-250 lb./hr. (80-114 kg/hr.) processing capacity for mixed waste streams with an average gross HHV of up to 5500-8500 Btu/lb.

Batch Operation: Approx. 2.4 yd3 (1.8 m3) per 4-6 hour operation cycle Intermittent Feed (w/optional loader): 1 yd3/hr (.77 m3//hr) up to 8 hrs/day Electrical required: Single point - 230/460V, 3ø, 60 Hz, 25/15 amp

Dimensions: Length overall - 9’-6” (2896mm) batch system w/o loader 18’-6”(5639mm) w/optional loader system Width overall - 7’-6” (2820mm) Height (w/o stack) - 10’-0” (3048mm) Approx. weight - 14,650 lbs. (6659 kg) w/o loader

Primary chamber: Type: fixed hearth Chamber volume: 87 cu. ft.

Hearth Area: 14 sq. ft.

Burner capacity: .4 MMBtu/hr. (Hi-Lo-Off control) Construction: skid - 6”, 10.5#/ft., A36 channel shell - .250” thick, A36 plate lining - 4”, 3000°F ASTM Class E (Plicast 3000KK or equal) insulation - 1”1900°F Fiber (ASTM C612093, type V) Approx. weight - 8650 lbs. (3932 kg)

Secondary chamber: Type: cyclonic thermal oxidizer with 1+ sec. r/t @ 1600°F (850°C) Chamber volume: 52.2 cu. ft.

Burner capacity: 1.5 MMBtu/hr. (full modulating, excess air control) Construction: shell - .250” thick, A36 plate lining - 3”, 3000°F ASTM Class E (Plicast 3000KK or equal) insulation - 1”1900°F Fiber (ASTM C612093, type V) Approx. weight - 4500 lbs. (2045 kg)

Combustion air: Supply to under-fire and secondary air injection 5 hp, 230/460 V, 3Ø, 60Hz 1250 cfm @ 18” W.C. pressure

Systems Control: Siemens S-7 series PLC with Touch-screen operator interface To include: Primary & secondary chamber temperature control Temperature actuated fuel and air control Burner interface, status and reset access** System status and alarm display Hydraulic systems control (applicable with optional loader) ** Discrete, UL, CSA, FM & IRI burner monitoring/control w/U.V. flame supervision provided for each burner

Exhaust Stack: Std. refractory lined (2-4’ sections with s.s. no-loss cap & spark screen) Construction: shell - 11 gage, A36 carbon steel Lining - 3” 2400°F, 175 psi, (Plicast AL-Tuff LWI-24 or equal) Wt. - 155 lb/ft (70.45 kg/ft.)