ATT5_NAMA-16-Q-0045_QUOTE_SUBMISSION_FM_05182016KS.docx

NAMA-16-Q-0045

ATTACHMENT 5

QUOTATION SUBMISSION FORM

Contractors that do not provide the required information below in its quote may not be considered for receipt of the contract. Contractors must complete and respond to every item in the table below to show its understanding of the requirement and ability to deliver the solution in accordance with the specification. Contractors shall return this attachment and any other required documents (i.e. certifications, pricing per Attachment 1, Schedule of Prices, etc.) with the quotation. The government will determine technical acceptability based on completeness and responsiveness of the contractors response to the requirements listed below. “Meets or “will comply” is unacceptable. Please send quotations via e-mail to kevin.schumacher@nara.gov.

(circle or fill-in)

MICROFICHE SCANNER

Quoted Make and Model:_______ ________________________ (Fill In)

Camera/Optics

· Minimum 12-bit per pixel depth

· Auto Gamma correction during scan

· Automatic gain control to compensate for varying film characteristics in real-time

· Minimum 8,192 pixel CCD array

· Lighting system must provide for balanced lighting across entire imaging area

Contractor fill in specifics of offering for each requirement:

Resolution

· Minimum 100-600 DPI optical resolution

· Capable of 8x-84x reduction ratio range or wider range Contractor fill in specifics of offering for each requirement:

Fiche Handling

· Allows for hands-free automatic loading/unloading or manual loading/unloading

· Supports bulk scanning with minimum hopper capacity of 50 fiche

Contractor fill in specifics of offering for each requirement:

Pages Per Minute (ppm) Scanning Speed (e.g., 24X is magnify 24 x to equal full size)

· 24x/200 – minimum 125 ppm

· 48x/200dpi – minimum 175 ppm Contractor fill in specifics of offering for each requirement:

Formats of Fiche

Able to process fiche types including standard or long jackets; COM; AB Dick; Ultra Fiche and Microx. Images can be 16mm or 35mm; combo 16mm/35mm; simplex or duplex; positive, negative, or intermixed; Diazo; Silver; Vesicular; duplicates; cine/comic mode

Contractor fill in specifics of offering for each requirement:

IMAGE PROCESSING SOFTWARE

Quoted Make and Model/Version:_______ ________________________ (Fill In)

Image Processing

· Allows both automatic and manual Gamma correction

· Allows continuous automatic scanning to a single or multiple data file from a single fiche or a fiche batch

· Provide Auto-Split and Book modes (bi-tonal & grayscale in real-time)

· Able to notify irregular frames to allow operator intervention for out-of-standard images

· Allow for individual frame-by-frame post process image enhancement option if needed

· Allow for the insertion or deletion of frames or images while preserving file naming convention

· Allows at capture on screen (real time) for interactive selection of individual images or automatic capture of entire fiche row as an individual image

· Provides for, at time of capture, on screen (real time) automatic and manual control of rotation, cropping, deskew, and automatic compression of film background density variations

· Independent image enhancement settings for each output image

· Allows for multi-image output in different formats Contractor fill in specifics of offering for each requirement:

Frame Detection

Automatic film classification and frame detection, regardless of size or location

Contractor fill in specifics of offering for each requirement:

Title Bar/Full-fiche Imaging

· Fully- and/or user-definable title bar can be saved along with images scanned from fiche (opaque or translucent)

· Full-fiche pre-scan image can also be saved along with images scanned from fiche

· Capable of single-scan capture so that no rescans are required

Contractor fill in specifics of offering for each requirement:

Viewing/Browsing

· Full or partial screen in real-time or by thumbnail, emulating fiche layout

· Real-time view of bi-tonal and grayscale images

Contractor fill in specifics of offering for each requirement:

File Formats

· Output to single/multi-page, bi-tonal TIFF (G3, G4) and JPEG

· Output to TIFF uncompressed, PDF compressed (single/multi), JPEG2000, PDF/A and others

Contractor fill in specifics of offering for each requirement:

Security

· The technical solution shall implement Encryption-at-Rest for all hard drives where image is stored or process, using FIPS 140-2 (or successor) compliant capability. This ensures any hard drives accidentally or intentionally removed from the facility will not be a PII disclosure risk

· The technical solution shall support Discretionary Access Control (DAC). At minimum, solution shall support two-factor authentication of user access and access control auditing

Contractor fill in specifics of offering for each requirement:

Redaction

Provide for the ability to digitally mask, remove, replace sensitive information on an image by either highlighting the area to be masked using a pointing device (mouse).

Contractor fill in specifics of offering for each requirement:

PERSONAL COMPUTER / WORKSTATIONS

Units

· Scanner Operation PC (1/each)

· Post-Production Workstation (1/each)

· Redaction Workstation (1/each)

Contractor fill in specifics of offering for each requirement:

Operating System

· PC/Workstations - Windows 7 Professional 64-bit (with available downgrade rights from Windows 10, if necessary), or latest Operating Systems approved for use in Federal Government environment

· Server – Windows Server 2008 R2 or latest Operating System approved for server use in Federal Government environment

Contractor fill in specifics of offering for each requirement:

Requirements

· Intel Core i7 / Intel Xeon E3 or equivalent class CPU

· 512 GB solid state drive (SSD) for operating system

· 2 x 1TB internal storage, mirrored for temporary storage of scanned images

· 16 GB memory in 2x8 configuration, allowing for memory expansion

· NVIDIA Quadro K2200 or equivalent class video card, capable of driving dual monitors

Contractor fill in specifics of offering for each requirement:

Image storage

· Provide for network-attached storage device suitable to support concurrent access by Imagine Processing and Redaction workstations

· Windows Server 2008 R2

· Intel Core i7 / Intel Xeon E3 or equivalent class CPU

· 8 GB memory

· 32 TB usable storage over minimum of 4 physical drives

· Dual port network connectivity support 10/100/1000 mbps with RJ-45 interface

· Tower style form factor

Contractor fill in specifics of offering for each requirement:

Local Area Network

· 10 Base-T, 100 Base-T, 1000 Base-T, auto-sensing

· 16 Gps full-duplex

· Managed through web-browser GUI

· Supports password access control for administration features

· Supports port security

Contractor fill in specifics of offering for each requirement:

Installation and Training

· Onsite installation and training per system installed

· Shipping Included

Contractor fill in specifics of offering for each requirement:

SUPPORT & SOFTWARE UPDATE SERVICES

Hardware service agreement and software updates. The system maintenance agreement includes all labor and all parts except consumable items. The vendor will be at NARA site to fix any reported problem and will provide preventive maintenance on the equipment IAW the manufacturer's specifications. Service hours are Monday through Friday from 8 am to 5 pm (except Federal holidays).

Requirements

· 4 hour call back by vendor if message is left by Government for troubleshooting (normal business hours)

· 24 hour response time for equipment maintenance

· Full service maintenance (Hardware and Software) for all scanners and PCs

· Software upgrades patches and updates

· 3 PMs annually on all scanners & computers

Contractor fill in specifics of offering for each requirement:

Past Performance shall address the following: Provide three (3) references, within the last three (3) years, where your work has been similar in scope (aluminum ladders, dollars) to this requirement:

NOTE: Evaluation of past performance is not limited to information supplied by the vendor or on behalf of the vendor. The Government may consider past performance information from various sources including, but not limited to CPARS (Contractor Performance Assessment Reports System), PPIRS (Past Performance Information Retrieval System), other government sources, agency records and information, or publicly available information.

1. Firm:______________________________ Address:____________________________ Contact name:_____________________________ Phone:_____________________________ Date:_____________________________ Description:__________________________ Dollars

2. Firm:______________________________ Address:____________________________ Contact name:____________________________ Phone:_____________________________ Date:_____________________________ Description:__________________________

3. Firm:______________________________ Address:____________________________ Contact name:_____________________________ Phone:_____________________________ Date:_____________________________ Description:__________________________

Certifications and Attachments

Yes/No

IPV6. All items quoted must be IPv6 compliant.

Certification vendor will meet: (circle) Yes/No

Energy Star/EPEAT. PC/server/storage devices/monitors (fiche scanning device is exempted) quoted meet the Energy Star® energy and EPEAT use requirements

Certification vendor will meet:

(circle) Yes/No

Non-grey market nor counterfeit. A grey market or gray market also known as parallel market is the trade of a commodity through distribution channels which, while legal, are unofficial, unauthorized, or unintended by the original manufacturer.

Certification Non-grey market nor counterfeit.

(circle) Yes/No

Contractors are required to provide the following:

1. Business Size: ___________

2. DUNS number: ___________________________

3. Payment Terms: ________________(e.g. NET 30)

4. Place of Manufacture: ________________

Note: 1. Government Furnished Equipment (GFE). The vendor is not responsible for the maintenance of the government finished equipment. The vendor shall configure the system with the printer provided as GFE as follows:

HP Laserjet P4015N (CB509A) or equivalent, HP Ethernet 10Base and Power Cord (one per system)

· Resolution: Up to 1200 by 1200 dpi; HP REt, HP 300 dpi, HP 600 dpi, HP FastRes 1200,

· Print Speed: 52 Pages Per Minute

· Processor Speed: 540 MHz

· Connectivity Ports: 1 Hi-Speed USB 2.0, 1 EIO slot, 1 external and 2 internal Host USB 2.0 for 3rd-party connection, HP Jetdirect Gigabit Ethernet embedded print server

· RAM Installed: 128 MB, expandable to 640 MB

· Languages: HP PCL 6, HP PCL 5e, HP postscript level 3 emulation, direct PDF (v1.4) printing (192 MB printer memory recommended)

· System Requirements: Windows® 2000 through Windows 8®;Mac OS X v10.2.8, v10.3, v10.4, v10.5, and later