final_NAMA-12-Q-0121.docx

This is a combined synopsis/solicitation for commercial items in accordance with the format in FAR Subpart 12.6, Streamlined Procedures for Evaluation and Solicitation for Commercial Items, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; Firm Fixed-Priced quotations are being requested and a written solicitation will not be issued. The solicitation number is NAMA-12-Q-0121 and is issued as a Request for Quotation (RFQ), and quotations furnished are not offers. This request does not commit the government to pay any costs incurred in the preparation of the submission of this quotation or to contract for supplies or services. Any representations and/or certifications attached to this RFQ must be completed by the contractor. The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2005-61 effective September 13, 2012. This is an unrestricted acquisition under NAICS 333411 with size standard 500 employees, issued in accordance with FAR Subpart 13.1, Simplified Acquisition Procedures. EVALUATION: The Government reserves the right to issue multiple orders, as well as, award on the initial quote without discussions of this procurement. Evaluation and award will be in accordance with the procedures at FAR Subpart 13.106 Soliciting Competition, Evaluation of Quotations or Offers, Award and Documentation and in accordance with the guidance at FAR 12.301(c)(2). A purchase order or purchase orders will be issued to the Contractor(s) whose conforming quotation in response to the RFQ will be most advantageous to the Government. Best value for this procurement will be obtained through a lowest price technically acceptable evaluation. For evaluation purposes, the firm-fixed price for each CLIN will be determined by multiplying the Unit Price by the Quantity of units, and the Total fixed price will be determined by summing the firm-fixed price of the CLIN. The Government will only accept commercial-off-the-shelf items. In order to facilitate a comprehensive Government evaluation, contractors quoting other than the specified brand name and/or model number (“Or Equal”), contractors MUST explicitly indicate this in their quote. Contractors MUST submit itemized technical specifications—that address each enumerated requirement of the Salient Characteristics —for each quoted “Or Equal” item. CONTRACT TYPE: The National Archives and Records Administration (NARA) intends to issue a firm-fixed-price purchase order. This anticipated purchase order(s) shall be comprised of CLINs that utilizes firm-fixed unit prices for the purpose of effectuating orders. REQUIREMENT: The purpose of this acquisition is to purchase Replacement Gas Phase Filtration Media for NARA’s Facilities Management Branch (BF) located in College Park, MD. SHIPPING: F.O.B. Destination pricing is requested for each CLIN, all delivery costs must be included in total firm fixed price. See Enclosure 1, Schedule of Prices. Contractors must submit their pricing in accordance with RFQ Enclosure 1, Schedule of Prices. See RFQ Attachment 2, Salient Characteristics for specifications. DELIVERY: Packaging must be in a manner that prevents damage to the equipment during shipment. Delivery must be undertaken during regular business hours, Monday through Friday, unless mutually agreed upon by NARA and the Contractor. The Archives I loading dock hours are 7:00 AM to 5:00 PM E.T. Delivery must be made within 45 calendar days after receipt of order. AFFIRMATION STATEMENTS: Contractors must complete and return RFQ Attachment 1, Required Quote Information, in order for their quotations considered. QUESTIONS: Questions regarding this RFQ must be submitted in writing to the Contract Specialist, Evelyn Dean no later than 12:00 PM E.T. on September 24, 2012 to be considered. Questions may be submitted to Evelyn Dean via e-mail: Evelyn.Dean@nara.gov . Questions submitted at a later date may not be answered. The Government will answer questions or requests for clarification via a written RFQ amendment. SUBMISSION OF QUOTATIONS: Hard copy submission: An original plus one (1) copy of each quotation should be mailed to National Archives and Records Administration (NARA), Attention: Evelyn Dean (NAMA-12-Q-0121), 8601 Adelphi Road, Room 3340, College Park, MD 20740-6001. Electronic submission: Quotations may also be e-mailed to: Evelyn.Dean@nara.gov. Contractors submitting via e-mail are cautioned to allow one extra business day for delivery and confirm receipt of quotation as the e-mail will need to pass through IT security. Submission deadline: Quotations should be received by 3:00 PM E.T. on September 25, 2012. Failure to submit quotations by the due date may result in rejection of the quotation as untimely. The following Federal Acquisition Regulation (FAR) clauses are incorporated and are to remain in full force in any resultant purchase order(s), with the exception of FAR provisions which will be removed prior to issuance of the purchase order(s):

FAR 52.211-6, Brand Name or Equal (Aug 1999) - see Enclosure 3, Terms and Conditions for the full text of this provision; FAR 52.212-1, Instructions to Offerors - Commercial Items (Feb 2012); FAR 52.212-3, Offeror Representations and Certifications - Commercial Items (Apr 2012) - Offerors shall complete only paragraph (b) of this provision if the offeror has completed the annual representations and certificates electronically via https://www.acquisition.gov. If an offeror has not completed the annual representations and certifications electronically at the ORCA website, the offeror shall complete only paragraphs (c) through (o) of this provision - a copy of the provision can be found at https://www.acquisition.gov/far/ ; FAR 52.212-4, Contract Terms and Conditions - Commercial Items (Feb 2012) -- see Enclosure 3, Terms and Conditions for Addenda to this clause; FAR 52.212-5, Contract Terms and Conditions Required to Implement Statutes or Executive Orders - Commercial Items (Aug 2012) – see Enclosure 3, Terms and Conditions for the full text of this clause; FAR 52.216-27, Single or Multiple Awards (Oct 1995). See Enclosure 3, Terms and Conditions for additional applicable FAR provisions and clauses.

LISTING OF RFQ DOCUMENTS

NAMA-12-Q-0121

Gas-Phase Filtration Media Filters

ENCLOSURE 1

SCHEDULE OF PRICES

CONTRACT LINE ITEMS (CLINs) REQUIRED:

ITEM

NO.

ISSUE

UNIT

PRICE

TOTAL FIRM

FIXED-PRICE

NOTES

1. BRAND NAME OR EQUAL ITEMS WILL BE EVALUATED - CLIN 0001 & CLIN 0002: If providing other than the specified brand name and/or model number, contractors MUST explicitly state this in their quote. Contractors MUST submit itemized technical specifications—that address each enumerated requirement of the Salient Characteristics — for each proposed item, to facilitate a comprehensive Government evaluation.

2. EVALUATION - Competition for this requirement among small businesses is anticipated. Best value for this order will be obtained through a lowest priced technically acceptable evaluation in accordance with FAR 13.106. For evaluation purposes, the firm fixed-price for each CLIN will be determined by multiplying the Unit Price by the Quantity. The Total firm fixed- price will be determined by adding together the firm fixed-price of each CLIN.

RFQ ATTACHMENT 1

REQUIRED QUOTE INFORMATION

STATUTORY/REGULATORY COMPLIANCE – The following items, if checked by NARA, apply to this solicitation. Contractors must confirm in their quote that all products they are quoting are new only and meet the checked items. Contractors that do not provide the required information in their quote will not be considered for receipt of the purchase order. CONTRACTORS MUST COMPLETE, SIGN AND RETURN THIS ENCLOSURE WITH THEIR QUOTE. IF UNABLE TO SEND THROUGH E-MAIL TO Evelyn.Dean@nara.gov , THEN FAX TO (301) 837-3227.

X )FAR PROVISION 52.212-3, OFFEROR REPRESENTATIONS AND CERTIFICATIONS—COMMERCIAL ITEMS (Feb 2012) – Offerors shall complete only paragraph (b) of this provision if the offeror has completed the annual representations and certificates electronically via https://www.acquisition.gov. If an offeror has not completed the annual representations and certifications electronically at the ORCA website, the offeror shall complete only paragraphs (c) through (o) of this provision - a copy of the provision can be found at https://www.acquisition.gov/far/ .

X )A SIGNED LETTER FROM THE ORIGINAL EQUIPMENT MANUFACTURER (OEM) CERTIFYING EACH OF THE FOLLOWING: 1) That your company is an OEM-authorized/certified contractor; 2) The quoted items are approved for resale in the USA by the OEM and are not grey market items; 3) The OEM has at least 10 years experience in the design, fabrication and testing of systems that are 99.95% efficient in the removal of gaseous contaminants; and 4) Certification by an accredited body to ISO-9001:2008 standards for manufacture of chemical media. A copy of the OEM’s ISO-9001:2008 standards certification shall be submitted with quotation0

PAYMENT TERMS:

DELIVERY TERMS:

NAME AND ADDRESS OF QUOTER: ________________________________________________________________________________________________________________________________________________________________________________

CONTACT INFORMATION:

TELEPHONE NO.

(INCLUDE AREA CODE)

FAX NUMBER

(INCLUDE AREA CODE)

E-MAIL ADDRESS

ENROLLED IN CENTRAL CONTRACTOR REGISTRATION? YES_____ or NO_____

DUNS: ___________________________ CAGE CODE: ______________________

Contractor Certification: By signing the Contractor certifies that all information provided in response to RFQ NAMA-12-Q-0121, is accurate and complete. This Attachment must be returned with Contractor’s Quote.

PRINTED NAME: __________________________________________________________

TITLE OF SIGNER: ___________________________________________________________________

SIGNATURE OF PERSON AUTHORIZED TO SIGN: _______________________________________

ENCLOSURE 2

TERMS AND CONDITIONS

IMPORTANT INFORMATION FOR CONTRACTORS: Depending on the final results of the competition, the resulting contract from this solicitation will include some or all of the following Federal Acquisition Regulation (FAR) clauses and provisions, and/or NARA Terms and Conditions:

I. FAR PROVISIONS AND CLAUSES

A. FAR 52.211-6 Brand Name or Equal (Aug 1999) -- the following provision is applicable to CLINs 0001 and 0002 for the supplies that are the subject of this solicitation. Contractors must clearly demonstrate equality if quoting other than brand name for each CLIN.

(a) If an item in this solicitation is identified as “brand name or equal,” the purchase description reflects the characteristics and level of quality that will satisfy the Government’s needs. The salient physical, functional, or performance characteristics that “equal” products must meet are specified in the solicitation.

(b) To be considered for award, offers of “equal” products, including “equal” products of the brand name manufacturer, must—

(1) Meet the salient physical, functional, or performance characteristic specified in this solicitation;

(2) Clearly identify the item by—

(i) Brand name, if any; and

(ii) Make or model number;

(3) Include descriptive literature such as illustrations, drawings, or a clear reference to previously furnished descriptive data or information available to the Contracting Officer; and

(4) Clearly describe any modification the offeror plans to make in a product to make it conform to the solicitation requirements. Mark any descriptive material to clearly show the modification.

(c) The Contracting Officer will evaluate “equal” products on the basis of information furnished by the offeror or identified in the offer and reasonably available to the Contracting Officer. The Contracting Officer is not responsible for locating or obtaining any information not identified in the offer.

(d) Unless the offeror clearly indicates in its offer that the product being offered is an “equal” product, the offeror shall provide the brand name product referenced in the solicitation. (End of provision)

B. FAR 52.212-5 Contract Terms and Conditions Required To Implement Statutes or Executive Orders—Commercial Items (Aug 2012)

(a) The Contractor shall comply with the following Federal Acquisition Regulation (FAR) clauses, which are incorporated in this contract by reference, to implement provisions of law or Executive orders applicable to acquisitions of commercial items:

(1) 52.222-50, Combating Trafficking in Persons (Feb 2009) (22 U.S.C. 7104(g)).

___Alternate I (Aug 2007) of 52.222-50 (22 U.S.C. 7104(g)).

(2) 52.233-3, Protest After Award (AUG 1996) (31 U.S.C. 3553).

(3) 52.233-4, Applicable Law for Breach of Contract Claim (OCT 2004) (Pub. L. 108-77, 108-78).

(b) The Contractor shall comply with the FAR clauses in this paragraph (b) that the Contracting Officer has indicated as being incorporated in this contract by reference to implement provisions of law or Executive orders applicable to acquisitions of commercial items:

[Contracting Officer check as appropriate. Marked with X below and bolded.] __ (1) 52.203-6, Restrictions on Subcontractor Sales to the Government (Sept 2006), with Alternate I (Oct 1995) (41 U.S.C. 253g and 10 U.S.C. 2402).

__ (2) 52.203-13, Contractor Code of Business Ethics and Conduct (Apr 2010) (Pub. L. 110-252, Title VI, Chapter 1 (41 U.S.C. 251 note)).

__ (3) 52.203-15, Whistleblower Protections under the American Recovery and Reinvestment Act of 2009 (June 2010) (Section 1553 of Pub. L. 111-5). (Applies to contracts funded by the American Recovery and Reinvestment Act of 2009.)

_X (4) 52.204-10, Reporting Executive Compensation and First-Tier Subcontract Awards (Aug 2012) (Pub. L. 109-282) (31 U.S.C. 6101 note). (Applies to contracts valued at $25,000 or more).

__ (5) 52.204-11, American Recovery and Reinvestment Act—Reporting Requirements (Jul 2010) (Pub. L. 111-5).

_X (6) 52.209-6, Protecting the Government’s Interest When Subcontracting with Contractors Debarred, Suspended, or Proposed for Debarment. (Dec 2010) (31 U.S.C. 6101 note).

__ (7) 52.209-9, Updates of Publicly Available Information Regarding Responsibility Matters (Feb 2012) (41 U.S.C. 2313).

__ (8) 52.209-10, Prohibition on Contracting with Inverted Domestic Corporations (May 2012) (section 738 of Division C of Pub. L. 112-74, section 740 of Division C of Pub. L. 111-117, section 743 of Division D of Pub. L. 111-8, and section 745 of Division D of Pub. L. 110-161).

__ (9) 52.219-3, Notice of HUBZone Set-Aside or Sole-Source Award (Nov 2011) (15 U.S.C. 657a).

__ (10) 52.219-4, Notice of Price Evaluation Preference for HUBZone Small Business Concerns (JAN 2011) (if the offeror elects to waive the preference, it shall so indicate in its offer) (15 U.S.C. 657a).

__ (11) [Reserved] __ (12)(i) 52.219-6, Notice of Total Small Business Set-Aside (Nov 2011) (15 U.S.C. 644).

__ (ii) Alternate I (Nov 2011).

__ (iii) Alternate II (Nov 2011).

__ (13)(i) 52.219-7, Notice of Partial Small Business Set-Aside (June 2003) (15 U.S.C. 644).

__ (ii) Alternate I (Oct 1995) of 52.219-7.

__ (iii) Alternate II (Mar 2004) of 52.219-7.

__ (14) 52.219-8, Utilization of Small Business Concerns (Jan 2011) (15 U.S.C. 637(d)(2) and (3)).

__ (15)(i) 52.219-9, Small Business Subcontracting Plan (Jan 2011) (15 U.S.C. 637(d)(4)).

__ (ii) Alternate I (Oct 2001) of 52.219-9.

__ (iii) Alternate II (Oct 2001) of 52.219-9.

__ (iv) Alternate III (Jul 2010) of 52.219-9.

__ (16) 52.219-13, Notice of Set-Aside of Orders (Nov 2011)(15 U.S.C. 644(r)).

__ (17) 52.219-14, Limitations on Subcontracting (Nov 2011) (15 U.S.C. 637(a)(14)).

__ (18) 52.219-16, Liquidated Damages—Subcon-tracting Plan (Jan 1999) (15 U.S.C. 637(d)(4)(F)(i)).

__ (19)(i) 52.219-23, Notice of Price Evaluation Adjustment for Small Disadvantaged Business Concerns (OCT 2008) (10 U.S.C. 2323) (if the offeror elects to waive the adjustment, it shall so indicate in its offer).

__ (ii) Alternate I (June 2003) of 52.219-23.

__ (20) 52.219-25, Small Disadvantaged Business Participation Program—Disadvantaged Status and Reporting (Dec 2010) (Pub. L. 103-355, section 7102, and 10 U.S.C. 2323).

__ (21) 52.219-26, Small Disadvantaged Business Participation Program— Incentive Subcontracting (Oct 2000) (Pub. L. 103-355, section 7102, and 10 U.S.C. 2323).

__ (22) 52.219-27, Notice of Service-Disabled Veteran-Owned Small Business Set-Aside (Nov 2011) (15 U.S.C. 657 f).

__ (23) 52.219-28, Post Award Small Business Program Rerepresentation (Apr 2012) (15 U.S.C. 632(a)(2)).

__ (24) 52.219-29, Notice of Set-Aside for Economically Disadvantaged Women-Owned Small Business (EDWOSB) Concerns (Apr 2012) (15 U.S.C. 637(m)).

__ (25) 52.219-30, Notice of Set-Aside for Women-Owned Small Business (WOSB) Concerns Eligible Under the WOSB Program (Apr 2012) (15 U.S.C. 637(m)).

__ (26) 52.222-3, Convict Labor (June 2003) (E.O. 11755).

_X (27) 52.222-19, Child Labor—Cooperation with Authorities and Remedies (Mar 2012) (E.O. 13126).

_X (28) 52.222-21, Prohibition of Segregated Facilities (Feb 1999).

_X (29) 52.222-26, Equal Opportunity (Mar 2007) (E.O. 11246).

__ (30) 52.222-35, Equal Opportunity for Veterans (Sep 2010)(38 U.S.C. 4212).

_X (31) 52.222-36, Affirmative Action for Workers with Disabilities (Oct 2010) (29 U.S.C. 793).

__ (32) 52.222-37, Employment Reports on Veterans (SEP 2010) (38 U.S.C. 4212).

__ (33) 52.222-40, Notification of Employee Rights Under the National Labor Relations Act (Dec 2010) (E.O. 13496).

__ (34) 52.222-54, Employment Eligibility Verification (JUL 2012). (Executive Order 12989). (Not applicable to the acquisition of commercially available off-the-shelf items or certain other types of commercial items as prescribed in 22.1803.)

__ (35)(i) 52.223-9, Estimate of Percentage of Recovered Material Content for EPA–Designated Items (May 2008) (42 U.S.C. 6962(c)(3)(A)(ii)). (Not applicable to the acquisition of commercially available off-the-shelf items.)

__ (ii) Alternate I (May 2008) of 52.223-9 (42 U.S.C. 6962(i)(2)(C)). (Not applicable to the acquisition of commercially available off-the-shelf items.)

__ (36) 52.223-15, Energy Efficiency in Energy-Consuming Products (DEC 2007) (42 U.S.C. 8259b).

__ (37)(i) 52.223-16, IEEE 1680 Standard for the Environmental Assessment of Personal Computer Products (DEC 2007) (E.O. 13423).

__ (ii) Alternate I (DEC 2007) of 52.223-16.

_X (38) 52.223-18, Encouraging Contractor Policies to Ban Text Messaging While Driving (AUG 2011) (E.O. 13513).

__ (39) 52.225-1, Buy American Act—Supplies (Feb 2009) (41 U.S.C. 10a-10d).

__ (40)(i) 52.225-3, Buy American Act—Free Trade Agreements—Israeli Trade Act (May 2012) (41 U.S.C. chapter 83, 19 U.S.C. 3301 note, 19 U.S.C. 2112 note, 19 U.S.C. 3805 note, 19 U.S.C. 4001 note, Pub. L. 103-182, 108-77, 108-78, 108-286, 108-302, 109-53, 109-169, 109-283, 110-138, 112-41, and 112-42).

__ (ii) Alternate I (Mar 2012) of 52.225-3.

__ (iii) Alternate II (Mar 2012) of 52.225-3.

__ (iv) Alternate III (Mar 2012) of 52.225-3.

__ (41) 52.225-5, Trade Agreements (MAY 2012) (19 U.S.C. 2501, et seq., 19 U.S.C. 3301 note).

_X (42) 52.225-13, Restrictions on Certain Foreign Purchases (June 2008) (E.O.’s, proclamations, and statutes administered by the Office of Foreign Assets Control of the Department of the Treasury).

__ (43) 52.226-4, Notice of Disaster or Emergency Area Set-Aside (Nov 2007) (42 U.S.C. 5150).

__ (44) 52.226-5, Restrictions on Subcontracting Outside Disaster or Emergency Area (Nov 2007) (42 U.S.C. 5150).

__ (45) 52.232-29, Terms for Financing of Purchases of Commercial Items (Feb 2002) (41 U.S.C. 255(f), 10 U.S.C. 2307(f)).

__ (46) 52.232-30, Installment Payments for Commercial Items (Oct 1995) (41 U.S.C. 255(f), 10 U.S.C. 2307(f)).

_X (47) 52.232-33, Payment by Electronic Funds Transfer—Central Contractor Registration (Oct 2003) (31 U.S.C. 3332).

__ (48) 52.232-34, Payment by Electronic Funds Transfer—Other than Central Contractor Registration (May 1999) (31 U.S.C. 3332).

__ (49) 52.232-36, Payment by Third Party (Feb 2010) (31 U.S.C. 3332).

__ (50) 52.239-1, Privacy or Security Safeguards (Aug 1996) (5 U.S.C. 552a).

__ (51)(i) 52.247-64, Preference for Privately Owned U.S.-Flag Commercial Vessels (Feb 2006) (46 U.S.C. Appx. 1241(b) and 10 U.S.C. 2631).

__ (ii) Alternate I (Apr 2003) of 52.247-64.

(c) The Contractor shall comply with the FAR clauses in this paragraph (c), applicable to commercial services, that the Contracting Officer has indicated as being incorporated in this contract by reference to implement provisions of law or Executive orders applicable to acquisitions of commercial items:

[Contracting Officer check as appropriate. Marked with X below and bolded.]

__ (1) 52.222-41, Service Contract Act of 1965 (Nov 2007) (41 U.S.C. 351, et seq.).

__ (2) 52.222-42, Statement of Equivalent Rates for Federal Hires (May 1989) (29 U.S.C. 206 and 41 U.S.C. 351, et seq.).

__ (3) 52.222-43, Fair Labor Standards Act and Service Contract Act—Price Adjustment (Multiple Year and Option Contracts) (Sep 2009) (29 U.S.C. 206 and 41 U.S.C. 351, et seq.).

__ (4) 52.222-44, Fair Labor Standards Act and Service Contract Act—Price Adjustment (Sep 2009) (29 U.S.C. 206 and 41 U.S.C. 351, et seq.).

__ (5) 52.222-51, Exemption from Application of the Service Contract Act to Contracts for Maintenance, Calibration, or Repair of Certain Equipment—Requirements (Nov 2007) (41 351, et seq.).

__ (6) 52.222-53, Exemption from Application of the Service Contract Act to Contracts for Certain Services—Requirements (Feb 2009) (41 U.S.C. 351, et seq.).

__ (7) 52.226-6, Promoting Excess Food Donation to Nonprofit Organizations (Mar 2009) (Pub. L. 110-247).

__ (8) 52.237-11, Accepting and Dispensing of $1 Coin (Sept 2008) (31 U.S.C. 5112(p)(1)).

(d) Comptroller General Examination of Record. The Contractor shall comply with the provisions of this paragraph (d) if this contract was awarded using other than sealed bid, is in excess of the simplified acquisition threshold, and does not contain the clause at 52.215-2, Audit and Records—Negotiation.

(1) The Comptroller General of the United States, or an authorized representative of the Comptroller General, shall have access to and right to examine any of the Contractor’s directly pertinent records involving transactions related to this contract.

(2) The Contractor shall make available at its offices at all reasonable times the records, materials, and other evidence for examination, audit, or reproduction, until 3 years after final payment under this contract or for any shorter period specified in FAR Subpart 4.7, Contractor Records Retention, of the other clauses of this contract. If this contract is completely or partially terminated, the records relating to the work terminated shall be made available for 3 years after any resulting final termination settlement. Records relating to appeals under the disputes clause or to litigation or the settlement of claims arising under or relating to this contract shall be made available until such appeals, litigation, or claims are finally resolved.

(3) As used in this clause, records include books, documents, accounting procedures and practices, and other data, regardless of type and regardless of form. This does not require the Contractor to create or maintain any record that the Contractor does not maintain in the ordinary course of business or pursuant to a provision of law.

(e)(1) Notwithstanding the requirements of the clauses in paragraphs (a), (b), (c), and (d) of this clause, the Contractor is not required to flow down any FAR clause, other than those in this paragraph (e)(1) in a subcontract for commercial items. Unless otherwise indicated below, the extent of the flow down shall be as required by the clause—

(i) 52.203-13, Contractor Code of Business Ethics and Conduct (Apr 2010) (Pub. L. 110-252, Title VI, Chapter 1 (41 U.S.C. 251 note)).

(ii) 52.219-8, Utilization of Small Business Concerns (Dec 2010) (15 U.S.C. 637(d)(2) and (3)), in all subcontracts that offer further subcontracting opportunities. If the subcontract (except subcontracts to small business concerns) exceeds $650,000 ($1.5 million for construction of any public facility), the subcontractor must include 52.219-8 in lower tier subcontracts that offer subcontracting opportunities.

(iii) [Reserved]

(iv) 52.222-26, Equal Opportunity (Mar 2007) (E.O. 11246).

(v) 52.222-35, Equal Opportunity for Veterans (Sep 2010) (38 U.S.C. 4212).

(vi) 52.222-36, Affirmative Action for Workers with Disabilities (Oct 2010) (29 U.S.C. 793).

(vii) 52.222-40, Notification of Employee Rights Under the National Labor Relations Act (Dec 2010) (E.O. 13496). Flow down required in accordance with paragraph (f) of FAR clause 52.222-40.

(viii) 52.222-41, Service Contract Act of 1965 (Nov 2007) (41 U.S.C. 351, et seq.).

(ix) 52.222-50, Combating Trafficking in Persons (Feb 2009) (22 U.S.C. 7104(g)).

___Alternate I (Aug 2007) of 52.222-50 (22 U.S.C. 7104(g)).

(x) 52.222-51, Exemption from Application of the Service Contract Act to Contracts for Maintenance, Calibration, or Repair of Certain Equipment-Requirements (Nov 2007) (41 U.S.C. 351, et seq.).

(xi) 52.222-53, Exemption from Application of the Service Contract Act to Contracts for Certain Services-Requirements (Feb 2009) (41 U.S.C. 351, et seq.).

(xii) 52.222-54, Employment Eligibility Verification (JUL 2012).

(xiii) 52.226-6, Promoting Excess Food Donation to Nonprofit Organizations (Mar 2009) (Pub. L. 110-247). Flow down required in accordance with paragraph (e) of FAR clause 52.226-6.

(xiv) 52.247-64, Preference for Privately Owned U.S.-Flag Commercial Vessels (Feb 2006) (46 U.S.C. Appx. 1241(b) and 10 U.S.C. 2631). Flow down required in accordance with paragraph (d) of FAR clause 52.247-64.

(2) While not required, the contractor may include in its subcontracts for commercial items a minimal number of additional clauses necessary to satisfy its contractual obligations.

D. FAR 52.216-27, Single or Multiple Awards (Oct 1995)

The Government may elect to issue a single delivery order or to issue multiple delivery orders for the same or similar supplies to two or more sources under this solicitation.

E. FAR 52.252-2, Clauses Incorporated By Reference (Feb 1998)

This solicitation incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these addresses:

https://www.acquisition.gov/far/index.html or http://farsite.hill.af.mil/.

II. ADDITIONAL NARA TERMS AND CONDITIONS

A. GOVERNMENT CONTRACT SPECIALIST

The Contract Specialist assigned to this procurement is:

Evelyn Dean, Contract Specialist Telephone: (301) 837- 0736 Email: Evelyn.Dean@nara.gov

B. MARK FOR INFORMATION

Vendor must include the following information clearly on shipping container address label:

Award Number: ____(tbd)_____________ Accepting POC: ____(tbd)___________, Code _________ Room ________

C. INVOICE SUBMISSION REQUIREMENTS

1. All original invoices submitted for payment shall be sent electronically to the following e-mail address: NAR@BPD.TREAS.GOV. Protected Microsoft Excel Files are the preferred format; however, Adobe Acrobat Portable Document Format (PDF) and Microsoft Word are also acceptable. To receive a free notification of your electronic payment, register at http://fms.treas.gov/paid

2. If electronic invoices are not possible

a) Original invoices shall be sent to:

ARC/ASD/NAR

Avery Street 3-F Bureau of the Public Debt P.O. Box 1328 Parkersburg, WV 26106-1328

b) One copy to the Contract Specialist (identified above).

c) One copy to:

National Archives and Records Administration Attn: TBA, Code TBA

TBA

College Park, MD 20740 Email: TBD@nara.gov

For Bureau of Public Debt paying office (ARC/ASD/NAR) payment and invoice questions, call 304-480-7000

3. The Vendor’s invoice shall include the following information and/or attached documentation:

(1) Name of the business concern and invoice date;

(2) The complete contract number and/or delivery/task order number preceded by the letters NAMA;

(3) Description, price, and quantity of services actually delivered or rendered and segregated by CLIN and/or SUBCLIN number(s);

(4) Payment terms;

(5) DUNS number;

(6) Taxpayer's Identification Number (TIN);

(7) Government Fund Cite; and

(8) Government Organization ordering the items

4. Invoices for supplies should not be submitted until the supplies have been received and accepted by the Government.

5. All invoices will be paid using information from the Central Contractor Registration (CCR). Therefore, payment will be made to the EFT information that matches the DUNS number for this award.

RFQ ATTACHMENT 2

SALIENT CHARACTERISTICS

Gas-Phase Filtration Media Filters for The National Archives at College Park College Park, Maryland 20740-6001

I. BACKGROUND

A. The National Archives and Records Administration (NARA) is an independent Federal agency that helps preserve our nation's history by overseeing the management of all Federal records. Our mission is to ensure ready access to the essential evidence that documents the rights of American citizens, the actions of Federal officials, and the national experience. We must make it easy for citizens to access this essential evidence regardless of the location of the documentation or of the people using it.

B. The Facilities Management Branch (BF) is a support element of NARA. It is the responsibility of BF to protect NARA’s holding by maintaining critical air quality standards as specified in NARA 1571, Archival Storage Standards[footnoteRef:1]: [1: An electronic copy is available on request

1571.11 Air handling and filtration systems required: The following filtration systems are required in the air handling units (outlined in table one of the appendix) for the records storage and processing areas:

a. Gas-phase filtration system. The gas phase filtration system must control effectively gas phase contaminants including, aromatic, aliphatic, oxygenated hydrocarbons, chlorinated hydrocarbons, and inorganic acid/basic compounds. The operation of the air purification system may be a combination of chemisorption, adsorption, and catalytic processes. The system must be designed to allow periodic monitoring of the filter performance by providing sampling ports or access to the filter ports.

The existing Air Handling Equipment at the Archives 2 facility was manufactured to accept the Extraction System, Inc (ESI) 200 series 242412 DPCC Absorber (24.0” wide x 24.0” high x 12.0” deep), and the 241212 DPCC Absorber (24.0” wide x 12.0” high x 12.0” deep) gas phase filtration media to control air quality in records storage areas. The replacement filters being procured by this solicitation shall fit the existing Air Handling Equipment exactly, without any modifications to the existing Air Handling Equipment what-so-ever. There shall be no leakage around the new filters. Through a series of acquisitions and mergers ESI is now part of Entegris Inc. Both products are commercially available.

II. GENERAL REQUIREMENTS

A. The successful contractor shall supply NARA Original Equipment Manufacturer-filled disposable gas-phase filter modules for use in the existing ESI enclosures located at Archives II.

1. The filters shall fit the existing air handling equipment exactly, without requiring any modifications to the existing air handling equipment. There shall be no leakage around the new filters.

2. Quantity: 84 each (24x24x12); 109 each (24x12x12)

3. Dimensions: 24.0” wide x 24.0” high x 12.0” deep; 24.0” wide x 12.0” high x 12.0” deep

B. Original Equipment Manufacturer (OEM)

1. The OEM shall have a minimum of ten (10) years experience in the design, fabrication and testing of systems that are 99.95% efficient in the removal of gaseous contaminants. A signed letter from the OEM shall be provided to attest to experience.

2. The OEM shall be certified by an accredited body to ISO-9001:2008 standards for manufacture of chemical media. A copy of the manufacturer’s ISO-9001:2008 standards certification shall be submitted with quotation.

III. SPECIFIC REQUIREMENTS

A. The following table lists the maximum limits for pollutant gases in records storage, processing, and exhibit areas. The levels of pollutant gases specified in this appendix are based on the lowest concentrations that can readily be measured and achieved with current air filtration technology. There are no known “safe” lower limits below which pollutants will not cause damage. Minimum life expectancy is 18 months.

B. The absorbers shall have, at a minimum, the same total specific surface area and service life as standard 90 lb. carbon tray systems. The Absorber shall achieve this performance through the use of higher surface of carbon particles and the properties of low concentration diffusion based chemical adsorption. The absorbers shall be used where standard 90 lbs. carbon tray systems are specified for the removal of odors and irritants. Chemically treated absorbers shall be used for corrosion control smog and formaldehyde removal.

C. The dry processed carbon composite shall consist of 20 to 140 mesh active carbon particles thermally and physically bound to a synthetic fiber matrix. The high surface area fiber/carbon bed structure shall have a thickness of 0.25”. The activated carbon shall meet or exceed NIOSH performance requirements for use in gas and vapor air purifying respirators.

D. The dry processed carbon composite shall be embossed for optimum aerodynamic performance, pleated and potted into an aluminum frame. This frame shall be inserted and sealed into a permanent mount aluminum holding frame.