Amendment003 NAMA11Q0035.docx

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

8601 Adelphi Road, Room 3340

College Park, Md 20740

9B. DATED (SEE ITEM 11)

06/10/2011

10A. MODIFICATION OF CONTRACT/ORDER NO.

10B. DATED (SEE ITEM 13)

CODE

FACILITY CODE

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

[ X ]The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers [ ] is extended, [ X ] is not extended.

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:

(a) By completing Items 8 and 15, and returning __1__ copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted; or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGEMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS,

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor [ ] is not, [ ] is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

Solicitation: NAMA-11-Q-0035 for NARA for Janitorial Services at the Harry S. Truman Presidential Library & Museum is hereby amended as follows:

1. See attached Questions and Answers and General RFQ Changes.

2. All other terms and conditions remain unchanged.

Ann Harrison Contracting Officer

(Signature of person authorized to sign)

(Signature of Contracting Officer)

NSN 7540-01-152-8070

PREVIOUS EDITION UNUSABLE

30-105

STANDARD FORM 30 (Rev. 10-83) Prescribed by GSA

FAR (48 CFR) 53.243

QUESTIONS AND ANSWERS

1) Question: “Who is the current contractor?”

Answer#1: BHS Services, Inc.

RFQ Change: None

2) Question: “What is the dollar amount of the current contract?”

Answer#2: See Answer #1 of Amendement 002, posted 6/15/2011.

RFQ Change: None

3) Question: “What is the total square footage of the contract?”

Answer#3: Square footage of the building is available at PWS paragraph 1.1, Building Statistics.

RFQ Change: None

4) Question: “What is the breakdown of the current work schedule as it pertains to number of employees, hours of operation, days of the week?”

Answer#4: The government outlined its requirement in the PWS. It is the responsible of industry to present a solution/solutions. See RFQ Enclosure 1, Schedule of Prices, section E, paragraph 4.0, Normal Duty Hours.

RFQ Change: None

5) Question: “What is the square footage of Carpeting to be cleaned?”

Answer#5: See See Answer #4 of Amendement 002, posted 6/15/2011.

RFQ Change: None

6) Question: “What is the square footage of Tile, CVT, or ceramic flooring?”

Answer#6: See See Answer #4 of Amendement 002, posted 6/15/2011.

RFQ Change: None

7) Question: “How many windows are included in the contract?”

Answer#7: Approximately (81) glass windows of various sizes and (67) skylight panes.

RFQ Change: None

8) Question: “How many bathrooms are in the contract? Containing basins, toilets, trash cans, showers, and lockers?”

Answer#8: Thirteen (13) bathrooms total: (6) Mens; (6) Womens; & (1) unisex with shower.

RFQ Change: None

9) Question: “Is the contractor responsible for consumables?”

Answer#9: Yes

RFQ Change: None

10) Question: “Is there a historical usage document for consumables and is it available?”

Answer#10: No. If one exists, it is the property of the current contractor.

RFQ Change: None

11) Question: “Is Grounds Maintenance / Landscaping (14.8 acres) a part of the follow-on contract?”

Answer#11: No

RFQ Change: None

12) Question: “Apart from the SF form 30, amendment, would you be requiring an SF form 33 or SF 1449, if so kindly furnish a copy of the contract document instrument?”

Answer#12: No. The successful contractor will complete complete blocks 30a through 30c of the SF 1449 at the time of award.

RFQ Change: None

13) Question: “Is the stated minimum of 15 productive man-hours per day for “Utility Services” a part of the firm fixed monthly price?”

Answer#13: Yes.

RFQ Change: None

14) Question: “Is the 15 productive man-hours for “utility services” required 7 days per week?”

Answer#14: Yes, see PWS paragraph 5.1.

RFQ Change: None

15) Question: “Is the Statement of Work similar to the current contract, or have there been significant changes?”

Answer#15: No significant changes have been made to the current contract requirements.

RFQ Change: None

16) Question: “Is the current contract value (price) of $2,170,213.76 for the 5 years, and is the current price based on the economic adjustments over the course of time?”

Answer#16: Yes. This amount includes wage adjustments.

RFQ Change: None

17) Question: “What is the approximate building population?”

Answer#17: (28) Federal Staff; (5) Truman Institute Staff; (40) contractors; plus varying numbers of Volunteers and summer interns.

RFQ Change: None

18) Question: “How many Floors of the Presidential Library Facility?”

Answer#18: Two, the Main level and underground basement

RFQ Change: None

19) Question: “How many visitors are accommodate[d] on a daily, weekly monthly or annual basis?”

Answer#19: Last year, we had approximately 90,000 visitors to the facility. This includes: visitors; tour groups; students/schools; Truman Institute event attendees; Researchers; and outside groups who rent our conference facilities. Attendance usually gains during election years.

RFQ Change: None

20) Question: “Is the prescriptive staffing requires an On-Site Project Manager and an On-Site Supervisor / Coordinator?”

Answer#20: The contract requires one person to be responsible for the overall contract (Project Manager) with whom the COR can communicate on a daily basis. Whenever the Project Manager is not available (off duty, vacation, weekends, etc.), a Site Supervisor shall perform those functions. When custodial staff are working, a supervisor/manager should be on site (Project Manager or Site Supervisor) for the COR to discuss any situation which may arise. These positions do not work the same shift.

RFQ Change: None

GENERAL RFQ CHANGES

1) Enclosure 4, Terms and Conditions section V., Additional FAR Provisions and Clauses: Incorporate “L. FAR 52.223-1, Biobased Product Certification (Dec 2007);”

2) Enclosure 4, Terms and Conditions section V., Additional FAR Provisions and Clauses:Incorporate “M. FAR 52.223-2, Affirmative Procurement of Biobased Products Under Service and Construction Contracts (Dec 2007).”