Amendment001 NAMA11Q0035.docx

ENCLOSURE 5

QUOTATION SUBMISSION INSTRUCTIONS

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

8601 Adelphi Road, Room 3340

College Park, Md 20740

9B. DATED (SEE ITEM 11)

06/10/2011

10A. MODIFICATION OF CONTRACT/ORDER NO.

10B. DATED (SEE ITEM 13)

CODE

FACILITY CODE

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

[ X ]The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers [ ] is extended, [ X ] is not extended.

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:

(a) By completing Items 8 and 15, and returning __1__ copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted; or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGEMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS,

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor [ ] is not, [ ] is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

Solicitation: NAMA-11-Q-0035 for NARA for Janitorial Services at the Harry S. Truman Presidential Library & Museum is hereby amended as follows:

1. The four (4) preceding Attachment 1 to RFQ (NAMA-11-Q-0035) Enclosure 5: Change the header of these four pages from “Enclosure 4 Terms and Conditions” to read “Enclosure 5 Quotation Submission Instructions.”

2. All other terms and conditions remain unchanged.

Ann Harrison Contracting Officer

(Signature of person authorized to sign)

(Signature of Contracting Officer)

NSN 7540-01-152-8070

PREVIOUS EDITION UNUSABLE

30-105

STANDARD FORM 30 (Rev. 10-83) Prescribed by GSA

FAR (48 CFR) 53.243

The National Archives and Records Administration (NARA) requires Contractors to provide a written quotation to NARA officials for the purposes of assuring that the prospective Contractor fully understands the scope of this Contract and has the capability to complete all Performance Work Statement (PWS) requirements. NARA will incorporate the written quotation into the purchase order.

Quotations are to be submitted in three volumes: Volume I, Technical Quotation, Volume II, Relevant Past Performance, and Volume III, Price Quotation.

NOTE: Exceptions Taken to any Terms and Conditions Stated in the RFQ. Complete rationale, justification, and cost impact must be included in written notice. The Government advises Contractors that it intends to evaluate quotations and award a contract without discussions. Exceptions may render unacceptable an otherwise acceptable quotation. Questions regarding RFQ terms and conditions should be submitted no later than 12:00 PM Eastern Time on June 29, 2011.

1. Technical Quotation---Volume I. For your quotation to be considered complete and eligible for evaluation, Volume I should be submitted not later than 4:00 PM Eastern Time on July 18, 2011. Contractors shall submit an original hard copy plus four (4) compact-discs (CDs) copies) of Volume I, Technical Quotation, including résumés of key personnel.

1.1 Content of the Technical Quotation. The Contractor’s technical quotation to the Government must demonstrate the Contractor’s 1) Technical Understanding and Approach and 2) Management and Quality Control. The purpose of the technical quotation is to enable the Government to assess and determine the soundness of each Contractor’s capabilities in accordance with the evaluation factors. The technical quotation must not include any price or cost information. However, resource information such as data concerning labor hours, categories, material, draft Quality Control Plan, and subcontracts, all of which reflect the Contractor's: 1) Technical Understanding and Approach and 2) Management and Quality Control must be contained in the quotation so that the Contractor’s understanding of the PWS can be evaluated in accordance with evaluation.

1.2 Draft Annual Work Plan - The Contractor is required to provide a draft Annual Work Plan for assessment as part of this factor, that describes all work to be done on a yearly, monthly, weekly and daily basis in accordance with Exhibit A, Data Requirement Item 0005, Janitorial Work Schedule Plan/Weekly and Periodic Building Cleaning Work Assignment Report. The Annual Work Plan should outline specific areas, and schedules indicating day of week and time of day specific work is to be accomplished. The Annual Work Plan must provide details of how the Contractor will ensure protection of all surfaces during cleaning including protection of adjoining surfaces, protection of surfaces around trim and door handles, doors and frames from scrapes, wall base, etc. The Annual Work Plan must also include a janitorial staff presence to maintain continuous cleanliness of the general public access area (including research areas, exhibit areas, halls, restrooms, etc.) of the building during the extended hours that the public has access to the facilities (see PWS paragraph 1.2, Hours of Operation and Public Access, for hours). The Annual Work Plan should also include a carpet maintenance schedule with the frequencies recommended by the industry, manufacturer, or based on the condition of the carpet.

1.3 Draft Quality Control Plan - Shall detail the Contractor’s methodology for mitigating threats, challenges, and risks to performance. This draft Quality Control Plan shall be included with Volume I, Technical Quotation.

1.4 Draft Contract Transition Activities Plan – Shall detail the Contractor’s phase-in and phase-out actions, to ensure the continuity of services. This draft Contract Transition Activities Plan shall be included with Volume I, Technical Quotation.

1.5 Résumés - The Contractor must submit a formal written résumé showing all relevant training, education, and work history that are pertinent to this contract for each key person quoted to work under this purchase order. The Government expects that all personnel or the combination of personnel meet the performance requirements contained in the PWS. These résumés shall be included with Volume I, Technical Quotation.

2. Relevant Past Performance Information---Volume II. For your quotation to be considered complete and eligible for evaluation, Volume II (an original plus four (4) compact-discs (CDs) copies), should be submitted not later than 12:00 PM Eastern Time on July 6, 2011. Format/Medium: an original hard copy plus four (4) compact-disc (CD) copies). NOTE: The Government requests that Enclosure 5, Attachment 1, Relevant Past Performance Questionnaire be forwarded to your references, completed by your references, and returned by your references directly to the NARA Contract Specialist shown below by 12:00 PM Eastern Time on July 6, 2011 (ideally timed to coincide with submission of the Relevant Past Performance volume and allow for verification of reference data prior to receipt of the technical and price volumes).

Ms. Ann Harrison Re: NAMA-11-Q-0035 National Archives and Records Administration Business Support Services - Acquisitions (BA) 8601 Adelphi Road, Room 3340 College Park, MD 20740 Phone: 301-837-0772 Fax: 301-837-3227

It is the responsibility of the Contractor to ensure that the references submit the completed surveys in a timely manner. Contractors are encouraged to verify that references are willing to provide the service prior to designating the person/agency as a reference.

Contractors are requested to submit no more than five (5) references for relevant past performance performed during the past five (5) years. Relevant contracts/task orders are those that are of similar scope, magnitude, nature, and work. The Contractor’s relevant past performance information must include the following:

a. Contract Number(s); type of contract; period of performance; total original, present, or final contract dollar value; and specify whether the Contractor was the prime Contractor or the subcontractor. (Please verify the telephone numbers provided are current and correct).

b. Company or Agency’s name, address, e-mail address, telephone and fax numbers (both contractual and technical personnel) at the Federal, State, Local Government, or Commercial entity for which the contract was performed. If Contractor was performing as a subcontractor on the contract, they must clearly indicate the extent of involvement of subcontractor work in the effort such as 40% of the total labor hours or total contract dollar value.

c. Detailed description of the work performed and comparability to the proposed effort. Rationale must be provided to demonstrate how contract work is comparable to proposed effort.

d. Clear statements describing whether the contract services and schedules were completed on time, with a quality product conforming to the contract, without any degradation in performance or customer satisfaction. Provide an assessment of the performance (technical and schedule) on these past programs and support these assessments with metrics, such as award or incentive fees earned.

e. The number; type; frequency; duration and impact of any quality, delivery or cost problems in performing the contract; the corrective action taken, if any; and the effectiveness of the corrective action.

f. Contractors must submit similar past performance information on proposed significant or critical subcontractors. Subcontractor past performance must be relevant to that required under this RFQ and to the work to be subcontracted. The quote must describe the amount of work and criticality of the work to be subcontracted. Such subcontractor work must clearly indicate the extent of involvement of the subcontractor(s) in the proposed effort such as 40% of the total labor hours and why such subcontractor experience is relevant considering the subcontractor effort proposed.

g. Contractors must either provide the above information or affirmatively state in writing that it possesses no relevant, directly related or similar past performance.

Failure to submit the required Relevant Past Performance Information (Quotation Volume II and Relevant Past Performance Questionnaires) by the due date mentioned above may result in rejection of the quote unless the Contractor has certified that it has no relevant, directly related or similar past performance experiences.

3. Price Quotation---Volume III. For your quotation to be considered complete and eligible for evaluation, Volume III should be submitted not later than 4:00 PM Eastern Time on July 18, 2011. Submission of certified cost or pricing data is not required. In addition, Contractors are encouraged to discount their prices.

a. Performance is for the base year and four (4) 12-month option periods. For pricing purposes, the Contractor must use a start date of September 1, 2011.

b. The Contractor must provide the following information on the first page of the pricing quotation:

(1) RFQ Number;

(2) Name and address of Contractor;

(3) Name and telephone number of point of contact;

(4) Name of contract administration office (if available);

(5) Type of order; and

(6) Quoted prices - best prices offered to the Government (See Enclosure 1).

c. In addition to hard copy information, in order to expedite review of the quotation, Contractors must submit an original plus four (4) compact-discs (CDs) copies in a format compatible with the Microsoft Excel 2007 software program and one (1) paper copy of the Schedule of Prices, including supporting price data. NARA utilizes these disks during the review of quoted prices for such things as math checks, the use of correct escalation, and other evaluation procedures. Contractors must include the formulas and factors used in calculation of the data.