NAFUA1-26-Q-0016 Catering Services.pdf

DEFENSE LOGISTICS AGENCY

HEADQUARTERS

8725 JOHN J. KINGMAN ROAD

FORT BELVOIR, VIRGINIA 22060-6221

DM-Q

23 Sept 2026

Dear Prospective Offeror, The Defense Logistics Agency Family & Morale, Welfare, and Recreation (FMWR) invites qualified offerors to submit proposals in response to the Request for Quote (NAFUA1-26-Q-

0016) to provide all labor, equipment, materials, and incidentals for Thanksgiving meal catering services at the Defense Distribution Center Susquehanna, New Cumberland, Pennsylvania.

All questions are due to the Contracting Officer in writing no later than 4:00 PM EST on October

15, 2026. All quotes are due no later than 4:00 PM EST on October 23, 2026

Should you have any questions regarding the solicitation, please reach out to the Contracting

Officer at michael.3.thompson@dla.mil or by phone at 571-643-3754.

Sincerely, M.B. THOMPSON

Contracting Officer mailto:michael.3.thompson@dla.mil

SEE ADDENDUMIS CHECKED.

CODE 18a. PAYMENT WILL BE MADE BY

CODE

FACILITYCODE

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN OFFER

OFFEROR

UA1-THOMPSON

Michael.3.Thompson@dla.mil

PHONE: 571-643-3754

Michael B.Thompson

LL1 CODE 16. ADMINISTERED BYCODE

X

X SEE SCHEDULE

BLOCK IS MARKED

UA1 (CWF)

RFPIFB

11. DELIVERY FOR FOBCODE

RFQ

14. METHOD OF SOLICITATION

DESTINATION UNLESS

12. DISCOUNT TERMS

445-737-7287Michael Thompson (No collect calls)

INFORMATION CALL:

FOR SOLICITATION 8. OFFER DUE DATE/LOCAL TIME

10/23/2026 1600 EST

b. TELEPHONE NUMBERa. NAME

4. ORDER NUMBER3. AWARD/ 6. SOLICITATION 5. SOLICITATION NUMBER

NAFUA1-26-Q-0016

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

(Nonappropriated Funds)

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30

1. REQUISITION NUMBER PAGE OF

1 77PRLL2-UA-30-26-0002

TELEPHONE NO.

17a. CONTRACTOR/

New Cumberland PA 17070 USA Bldg. 2001, In-flight Cafe 2001 Mission Dr.

DLA Installation Mgmt Susquehanna

15. DELIVER TO

9. ISSUED BY

Defense Logistics Agency NAF Contracting Office On Behalf of the Civilian Welfare Fund 8725 John J. Kingman Road Suite 1134 Fort Belvoir VA 22060 USA

7.

2. CONTRACT NO.

EFFECTIVE DATE

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a. UNLESS BLOCK BELOW

ISSUE DATE

24.

AMOUNT

23.

UNIT PRICE

22.

UNIT

21.

QUANTITY

20.

SCHEDULE OF SUPPLIES/SERVICES

19.

ITEM NO.

Delivery: 11/19/2026

Delivery Location Code: LL1

DLA Installation Mgmt Susquehanna

2001 Mission Dr.

Bldg. 2001, In-flight Cafe

New Cumberland PA 17070 USA

Period of Performance: 11/18/2026 to 11/18/2026

0001 Catering services for a Thanksgiving-style meal or similar employee appreciation meal for

(Use Reverse and/or Attach Additional Sheets as Necessary)

HEREIN, IS ACCEPTED AS TO ITEMS:

DATED

Michael B. Thompson

. YOUR OFFER ON SOLICITATION (BLOCK 5),

INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE SET FORTH

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND DELIVER

ARE

ARE

31c. DATE SIGNED

27b. FOR CONTRACT/PURCHASE ORDER CLAUSES INCORPORATED BY REFERENCE OR ATTACHED, SEE SECTION I. ADDENDA

31a. NONAPPROPRIATED FUND INSTRUMENTALITY (SIGNATURE OF CONTRACTING OFFICER)

30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER (Type or print)

ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY ADDITIONAL

SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED HEREIN.

27a. FOR SOLICITATIONS, PROVISIONS/CLAUSES INCORPORATED BY REFERENCE OR ATTACHED, SEE SECTION I, L AND M. ADDENDA

26. TOTAL AWARD AMOUNT (For Govt. Use Only)

OFFER

DA FORM 4066, NOV 04

For use of this form see AR 215-4;

the proponent agency is OACSIM

ARE NOT ATTACHED.

ARE NOT ATTACHED.

30b. NAME AND TITLE OF SIGNER (Type or Print)

30a. SIGNATURE OF OFFEROR/CONTRACTOR

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN

25. ACCOUNTING DATA

29. AWARD OF CONTRACT REF.

9/23/2026

32e. MAILING ADDRESS OF AUTHORIZED NAFI REPRESENTATIVE

32c. DATE 32b. SIGNATURE OF AUTHORIZED NAFI REPRESENTATIVE

ACCEPTED, AND CONFORMS TO THE CONTRACT, EXCEPT AS

NOTED:

32a. QUANTITY IN COLUMN 21 HAS BEEN

RECEIVED INSPECTED

40. PAID BY39. S/R VOUCHER NUMBER38. S/R ACCOUNT NUMBER

37. CHECK NUMBER

FINALPARTIAL

36. PAYMENT

FINALPARTIAL

35. AMOUNT VERIFIED

CORRECT FOR

34. VOUCHER NUMBER33. SHIP NUMBER

COMPLETE

32g. E-MAIL OF AUTHORIZED NAFI REPRESENTATIVE

42d. TOTAL CONTAINERS42c. DATE REC'D (YY/MM/DD)

42b. RECEIVED AT (Location)

42a. RECEIVED BY (Print)

41c. DATE41b. SIGNATURE AND TITLE OF CERTIFYING OFFICER

41a. I CERTIFY THIS ACCOUNT IS CORRECT AND PROPER FOR PAYMENT

DA FORM 4066, NOV 04 (Back)

24.

AMOUNT

23.

UNIT PRICE

22.

UNIT

21.

QUANTITY

20.

SCHEDULE OF SUPPLIES/SERVICES

19.

ITEM NO.

approximately 2,500 individuals at DLA

Susquehanna, Building 2001, In-flight Cafe. Date:

November 18, 2026 with backup date of November

19, 2026. See SOW for additional details.

32f. TELEPHONE NUMBER OF AUTHORIZED NAFI REPRESENTATIVE

32d. PRINTED NAME AND TITLE OF AUTHORIZED NAFI REPRESENTATIVE

22 of

NAFUA1-26-Q-0016

EVALUATION FACTORS FOR AWARD & INSTRUCTIONS

1.1 Basis for Award

Award will be made to the responsible offeror whose quote conforms to the solicitation requirements and is determined to be the Lowest Price Technically Acceptable (LPTA).

Quotes will be evaluated on a Pass/Fail (Technically Acceptable / Unacceptable) basis across non-price factors. Quotes that fail any technical factor or subfactor will be determined technically unacceptable and will not be eligible for award. Among those offerors evaluated as Technically Acceptable, award will be made to the lowest total evaluated price.

1.2 Non-Price Evaluation Factors (Pass / Fail)

Factor 1: Technical Capability & Operational Approach

• Subfactor 1.1: Menu Compliance & Capacity: The offeror must propose a complete, compliant menu meeting either Option A (Traditional) or Option B (Novelty) specifications, including all mandatory sides, beverages, and vegetarian/vegan alternatives. The proposal must demonstrate clear capability and supply logistics to prepare and sustain high-volume food service for 2,500 participants over the entire three-hour operating window without interruption.

• Subfactor 1.2: Staffing and Logistics Plan: The offeror must provide an operational staffing plan detailing supervisory structure, number of serving lines, replenishment flow, and bussing/sanitation crew. The plan must guarantee at least one (1) on-site ServSafe certified manager at all times, adequate servers to maintain rapid queue throughput, and adherence to uniform, grooming, and identification standards.

Factor 2: Past Performance

• The Government will evaluate the offeror's record of recent and relevant performance to assess confidence in their ability to fulfill the contract requirements.

• Recency: Performance on catering or institutional food service contracts within the last three (3) years from solicitation release date. Offerors shall provide Company name, Point of Contact, email, and phone number for three (3) contracts of similar size within the last three (3) years.

• Relevancy: Experience executing large-scale catering operations (single-service events catering to 1,000+ patrons).

• Standard: To achieve an "Acceptable" rating, past performance references must demonstrate satisfactory quality of service, adherence to delivery schedules, effective management, and compliance with health and safety standards.

Offerors with no record of relevant past performance will receive a neutral rating and will be considered "Acceptable."

1.3 Price Evaluation (Factor 3)

• The offeror's price proposal will be evaluated for mathematical correctness and completeness.

• Total evaluated price will be computed based on the firm-fixed-price per meal multiplied by 2,500 attendees (or total firm-fixed-price inclusive of all food, equipment, disposables, labor, setup, and cleanup).

• The Government will evaluate prices for reasonableness in accordance with AR 215-4.

Section C – Work Statement

STATEMENT OF WORK (SOW)

CATERING SERVICES FOR THANKSGIVING / APPRECIATION MEAL

1. GENERAL INFORMATION

• Requiring Activity: Defense Dining / Civilian Welfare Fund, Family & Morale, Welfare, and Recreation (MWR), DLA Susquehanna

• Contracting Office: DLA Nonappropriated Fund (NAF) Contracting Office

• Requisition Type: Contract for Services

• Event Title: Annual Turkey Day / Employee Appreciation Meal

• Estimated Attendance: 2,500 individuals

2. BACKGROUND AND OBJECTIVE

The mission of Family & Morale, Welfare, and Recreation (MWR) is to provide a varied program of wholesome and constructive off-duty recreation and morale-building activities for Defense Logistics Agency (DLA) personnel and their family members, effectively contributing to their mental, physical, social, and educational enrichment.

The objective of this requirement is to secure a qualified commercial catering contractor to provide full-service catering, equipment, supplies, and personnel for a large-scale Thanksgiving or comparable appreciation meal honoring civilian and military personnel assigned to DLA Susquehanna.

3. APPLICABLE DOCUMENTS AND STANDARDS

The contractor shall comply with all applicable Department of Defense (DoD), Department of the Army (DA), and federal standards, including the latest versions of:

a. AR 215-1: Military Morale, Welfare, and Recreation Programs and Nonappropriated Fund Instrumentalities

b. AR 215-4: Nonappropriated Fund Contracting

c. AR 215-7 Civilian Nonappropriated Funds and Morale, Welfare, and Recreation Activities

d. Service Contract Act of 1965 (as amended) and applicable U.S. Department of Labor Wage Determinations

e. Tri-Service Food Code (TB MED 530 / NAVMED P-5010-1 / AFMAN 48-147_IP):

Food safety and sanitary standards for military installations

f. Federal Food Donation Act of 2008 (42 U.S.C. 1792) and Bill Emerson Good Samaritan Food Donation Act (42 U.S.C. 1791)

g. Attorney General’s Schedule of Controlled Substances (21 CFR Part 1308)

h. Federal, State, and Local Public Health, Labor, and Food Handling Regulations

4. PERIOD AND LOCATION OF PERFORMANCE

4.1 Event Dates and Operating Hours

• Primary Event Date: Wednesday, 18 November 2026

• Meal Service Hours: 12:00 PM – 3:00 PM Eastern Standard Time

• Setup & Delivery Schedule: Earliest available time on the event day, coordinated during the pre-event walkthrough.

• Inclement Weather / Contingency Date: Thursday, 19 November 2026 (same operating hours).

4.2 Location of Performance

• Facility: Building 2001, In-flight Cafeteria

• Installation: DLA Susquehanna, New Cumberland, PA 17070

5. SCOPE OF WORK & DETAILED REQUIREMENTS

The contractor shall provide all food, non-alcoholic beverages, personnel, serving equipment, disposable dining ware, setup, meal replenishment, bussing/cleanup, and trash disposal necessary to safely and efficiently serve 2,500 attendees.

5.1 Menu Options & Specifications

The contractor may submit a quote based on either Option A (Traditional Thanksgiving Meal) or Option B (Novelty Appreciation Meal):

Option A: Traditional Thanksgiving Meal

• Primary Entrée: Roasted sliced turkey (breast and dark meat options).

• Accompaniments & Sides:

o Savory stuffing / dressing o Mashed potatoes with gravy o Seasonal hot vegetable side dishes (e.g., green beans, glazed carrots, or corn) o Dinner rolls with butter/margarine portions o Cranberry sauce

• Vegetarian / Plant-Based Entrée: A nutritionally balanced, hot vegetarian or vegan entrée (e.g., stuffed acorn squash, vegetable loaf, or plant-based roast).

• Desserts: Traditional seasonal holiday desserts (e.g., pumpkin pie, apple pie, sweet potato pie).

• Beverages: Assorted non-alcoholic beverages (e.g., iced tea, lemonade, fruit punch, water, and coffee service).

Option B: Novelty Appreciation Meal (BBQ / Roast)

• Primary Entrée: Barbecue or roast meat (e.g., slow-roasted barbecue pork, brisket, or whole pig roast).

• Secondary Meat Entrée: At least one mandatory secondary meat choice (e.g., smoked chicken, beef roast, carved turkey breast).

• Vegetarian / Plant-Based Entrée: A hearty vegetarian or vegan entrée (e.g., barbecue jackfruit, black bean patties, or roasted seasonal vegetable platter).

• Accompaniments & Sides: Complementary side dishes (e.g., macaroni and cheese, baked beans, coleslaw, corn on the cob, potato salad, cornbread/rolls).

• Desserts: Assorted sheet cakes, fruit cobblers, cookies, or seasonal pies.

• Beverages: Assorted non-alcoholic beverages (iced tea, lemonade, water, and coffee service).

5.2 Portioning and Supply Volumes

• All menu items must be prepared and provisioned in sufficient volume to ensure consistent quality and availability for 2,500 distinct meals across the entire three-hour service window.

• Portions shall reflect standard commercial and institutional full-meal catering standards.

5.3 Serving Ware and Consumables

The contractor is responsible for furnishing all single-service disposable supplies required for 2,500 guests, including:

• Heavy-duty, grease-resistant plates and bowls

• Wrapped or heavy-weight disposable cutlery sets (forks, knives, spoons)

• Heavy-duty paper napkins

• Hot and cold cups (appropriate for coffee, iced tea, water)

• Serving utensils, chafer pans, sternos, holding cabinets, and condiment dispensers

5.4 Food Safety, Temperature Control, and Holding

• All food must be prepared, transported, maintained, and served in strict adherence to safe food temperature thresholds (Cold foods kept at or below 41°F; Hot foods held at or above 135°F).

• The contractor must supply insulated transport units, commercial hot boxes, and chafing stations to maintain safe holding temperatures throughout the entire meal duration.

• Contractor personnel must follow standard food hygiene protocols, including hair restraints, disposable gloves, clean uniforms, and hand hygiene stations.

6. CONTRACTOR PERSONNEL, MANAGEMENT, AND SUBCONTRACTING

RESTRICTIONS

6.1 Staffing Capacity & Supervision

• The contractor shall provide sufficient trained personnel to safely, courteously, and efficiently serve approximately 2,500 individuals during the scheduled meal-service period.

• The contractor shall provide adequate culinary and catering staff to operate multiple serving lines, manage continuous food replenishment, prevent long queuing lines, and complete rapid bussing, table clearing, and cleanup.

6.2 Management & Certification Standards

• Contractor personnel must be trained and hold required certifications in accordance with all laws, statutes, and regulations pertaining to any service stated herein.

• On-site managers and supervisors shall be ServSafe Certified. One (1) ServSafe Certified Manager must always be on site during all phases of setup, food preparation, service, and breakdown.

• Copies of ServSafe and applicable food safety certificates shall be forwarded to the Contracting Officer within fifteen (15) days of contract award.

6.3 Subcontracting Approval and Experience Requirements

1. Prior Written Approval: If the Contractor intends to utilize any subcontractors to perform any part of the services covered under this contract, the Contractor cannot subcontract without the prior approval of the Contracting Officer in writing.

2. Identification in Quote / Proposal: All proposed subcontractors must be explicitly identified in the Contractor’s quote or proposal submission, detailing the subcontractor's business identity, contact information, specific duties assigned, and licensing/certifications.

3. Prime Contractor Experience: The prime contractor must possess all the experience and qualifications required to successfully execute the scope of this contract and shall not rely on subcontractor qualifications or experience to meet the minimum qualification standards.

6.4 Standards of Conduct, Grooming, and Appearance

The contractor shall establish, enforce, and maintain professional standards of employee conduct, grooming, and appearance:

1. Dress Code & Identification: The contractor shall enforce a dress code appropriate for the specific duties being performed. All contractor personnel must visibly wear company-branded uniforms and/or badges at all times while on duty.

Personnel must be clean, well-groomed, and appropriately dressed.

2. Standard of Conduct: Contractor personnel shall conduct themselves in a highly professional, courteous, polite, and well-mannered manner. Under no circumstances shall personnel engage in conduct that reflects unfavorably upon the installation, the Nonappropriated Fund Instrumentality (NAFI), or the Defense Logistics Agency (DLA).

3. Removal Authority: The NAFI reserves the absolute right to require the immediate removal of any contractor employee from the job site who endangers persons or property, whose conduct is deemed disruptive or unprofessional, or whose continued presence is inconsistent with military security, good order, discipline, or mission accomplishment. The Contracting Officer shall be the final authority in determining whether an employee's conduct or appearance warrants removal, and the contractor shall replace such personnel immediately at no additional cost to the NAFI.

6.5 Alcohol & Substance Policy

The contractor shall not allow any employee to perform work who is under the influence of alcohol or controlled substances, illegal drugs, or any other incapacitating agents as set forth in the Attorney General’s Schedule of Controlled Substances (21 Code of Federal Regulations Part 1308).

7. LOGISTICS, SECURITY, AND SITE ACCESS

7.1 Access Control and Gate Entry

• Entry Point: All contractor personnel, catering vehicles, and delivery trucks must enter through Access Control Point 4 (ACP-4):

o Address: 2083 Normandy Drive, New Cumberland, PA 17070

• Security Clearances & DBIDS:

o All contractor personnel requiring entry to DLA Susquehanna must undergo pre-enrollment and vetting through the Defense Biometric Identification System (DBIDS) prior to event day.

o The contractor is responsible for collecting and submitting all required DBIDS documentation for its crew to installation security well in advance of the event date.

o Valid Real ID photo identification is required for each team member upon entry.

o Reference Attachment J-1 for Base Access Requirements.

7.2 Pre-Event Site Walkthrough

• The contractor’s project lead must attend an on-site walkthrough with the Government POC prior to the event date.

• The walkthrough will identify:

o Delivery unloading and loading zones o Kitchen and prep space limits o Staging and food warmer holding areas o Serving line floor layouts o Electrical outlets and water access points o Waste disposal and dumpster locations

7.3 Excess Wholesome Food Donation

(a) Definitions. As used in this clause—

• "Apparently wholesome food" means food that meets all quality and labeling standards imposed by Federal, State, and local laws and regulations even though the food may not be readily marketable due to appearance, age, freshness, grade, size, surplus, or other conditions.

• "Excess food" means food that:

1. Is not required to meet the needs of the executive agencies; and

2. Would otherwise be discarded.

• "Food-insecure" means inconsistent access to sufficient, safe, and nutritious food.

• "Nonprofit organization" means any organization that is:

1. Described in section 501(c) of the Internal Revenue Code of 1986; and

2. Exempt from tax under section 501(a) of that Code.

(b) In accordance with the Federal Food Donation Act of 2008 (42 U.S.C. 1792), the Contractor is encouraged, to the maximum extent practicable and safe, to donate excess, apparently wholesome food to nonprofit organizations that provide assistance to food-insecure people in the United States.

(c) Costs.

1. The Contractor, including any subcontractors, shall assume the responsibility for all the costs and the logistical support to collect, transport, maintain the safety of, or distribute the excess, apparently wholesome food to the nonprofit organization(s) that provides assistance to food-insecure people.

2. The Contractor will not be reimbursed for any costs incurred or associated with the donation of excess foods. Any costs incurred for excess food donations are unallowable.

(d) Liability. The NAFI and the Contractor, including any subcontractors, shall be exempt from civil and criminal liability to the extent provided under the Bill Emerson Good Samaritan Food Donation Act (42 U.S.C. 1791). Nothing in this clause shall be construed to supersede State or local health regulations (subsection (f) of 42 U.S.C.

1791).

7.4 Setup, Breakdown, and Cleanup

• Setup: All buffets, beverage stations, and prep stations must be fully operational, inspected, and ready to serve guests no later than 11:45 AM on November 18, 2026.

• Tear-Down and Sanitation:

o Immediately following the conclusion of the event (1500 hours), the contractor shall dismantle all equipment, clearing tables, serving lines, and staging areas.

o All waste, leftover food scrap, packaging, and disposables generated by the catering operation must be bagged and transferred to designated exterior dumpsters.

o Staging and kitchen areas in Building 2001 must be left in broom-clean condition and restored to their original state.

8. STANDARDS OF PERFORMANCE & QUALITY ASSURANCE

The contractor’s performance will be monitored and evaluated by the Government Point of Contact (POC) / Contracting Officer’s Representative (COR) in accordance with the following Performance Requirements Summary (PRS):

Performance Objective

Performance Standard & Threshold Surveillance Method Incentive / Disincentive

1. Food Safety & Temperature Control

Food held and served at required temperatures ( for hot items, for cold items) per TB MED 530.

Zero foodborne illness incidents or critical health violations.

Periodic inspection with calibrated food thermometers by POC/Health Inspector.

Critical defect. Any unsafe food will be immediately removed and replaced at contractor expense.

Documented in Contractor Performance Assessment.

2. Meal Availability & Headcount Fulfillment

100% availability of selected menu items (including vegetarian option and beverages) for 2,500 patrons from 1200 to 1500 without food shortages.

100% direct observation and headcounts during meal period.

Unsatisfactory rating on contract performance;

partial withholding of payment for unserved headcount.

3. Operational Timeliness & Readiness

100% of buffet lines, beverage stations, and holding units fully staged, provisioned, and operational by 11:45 AM.

Service begins promptly at 1200.

Direct observation at 11:45 AM and

12:00 PM.

Contractor receives a formal notice of deficiency. Delays impacting service may result in deductions.

4. Staffing, Certifications & Professional Conduct

One (1) ServSafe certified manager on site at all times. Sufficient staff to prevent prolonged queuing. Uniformed, badged, clean, and courteous personnel.

Zero substance violations.

100% surveillance of managerial credential; periodic observation of serving lines and staff conduct.

Immediate removal and replacement of non-compliant personnel.

Breach of substance policy results in immediate site barment.

5. Sanitation, Building 2001 staging and End-of-event Government will clean

Breakdown & Waste Removal serving areas returned to original broom-clean condition by 1700 hours.

All catering trash bagged and disposed of in designated dumpsters.

inspection and sign-off by Government

POC.

facility at contractor expense via contract price reduction if not remediated within 1 hour.

9. GOVERNMENT-FURNISHED FACILITIES AND SUPPORT

• Facility Access: The Government will grant the contractor scheduled access to the dining room and food prep staging area of Building 2001 (In-flight Cafeteria).

• Utilities: The Government will furnish reasonable electrical and water utility connections located within the facility for food warming, holding, and beverage preparation.

• Tables & Seating: Dining tables and chairs for patrons will be provided and pre-arranged in Building 2001 by DLA Susquehanna.

10. U.S. DEPARTMENT OF LABOR WAGE DETERMINATION

1. The applicable U.S. Department of Labor Wage Determinations under the Service Contract Act will be incorporated into any resulting contract.

2. Award of a contract as a result of this solicitation will be covered by the Service Contract Act of 1965. The Contractor shall comply with all requirements of the Act(s) and shall pay wages and fringe benefits not less than those specified in the wage determination issued by the Department of Labor for the areas in which the cafeteria is located.

3. The Contractor shall be responsible for paying all applicable federal, state, and local taxes, fees, and assessments throughout performance of the Agreement.

4. The United States Department of Labor Wage Determination for the local area of Pennsylvania, Cumberland County, will apply to this Contract as awarded. The Wage Rate Determination is located at Attachment J-2.

11. INSURANCE REQUIREMENTS

a. During the contract term, the Contractor shall maintain and pay for the following types of insurance:

Type of Insurance Minimum Amount

Workers’ Compensation & Employer’s Liability As required by State Law

Automobile Liability $500,000 per person $1,000,000 per occurrence

Automobile Liability – Property Damage $100,000 per occurrence

General Liability (Bodily Injury, Property Damage, and Products Liability)

$5,000,000 per occurrence

b. Prior to commencing work, the Contractor shall furnish to the Contracting Officer a copy of the insurance certificates or other proof of insurance acceptable to the Contracting Officer.

c. The NAFI shall be listed on any insurance policies as named insured and the certificate holder shall be filled out and forwarded to the Contracting Officer as follows:

Defense Logistics Agency NAF Contracting Office 8725 John J. Kingman Rd Suite 1134 Fort Belvoir, VA 22060 Contract Number: (as referenced on notice of award)

12. NAFI–CONTRACTOR RELATIONSHIP

a. The NAFI and the Contractor understand and agree that the services to be delivered under this contract by the Contractor to the NAFI are non-personal services and the parties recognize and agree that no employer-employee or master-servant relationships exist or will exist under the contract between the NAFI and the Contractor and/or between the NAFI and the Contractor’s employees. It is, therefore, in the best interest of the NAFI to afford the parties a full and complete understanding of their respective obligations.

b. Contractor personnel under this contract shall not be placed in a position where they are appointed or employed by a Federal Officer, or are under the supervision, direction, or evaluation of a Federal officer, military or civilian.

13. DELIVERABLES & CONTRACT MILESTONES

Milestone / Deliverable Due Date / Timeline Recipient

Proposed Menu, Subcontractor Disclosure & Cost Breakdown

With Contractor Proposal / Quote Submission Contracting Officer

ServSafe Manager Certifications Within 15 calendar days of contract award Contracting Officer

Certificates of Insurance (COI) Prior to commencing work Contracting Officer

DBIDS Security Pre-Enrollment Minimum 14 business days prior to event

Installation Security

/ POC

Site Walkthrough Attendance Scheduled 7–10 days prior to event Government POC

Final Headcount & Staging Plan 5 business days prior to event Contractor & POC

Event Execution & Cleanup 18 November 2026 (1200– 1500 service) Government POC

Section E - Inspection and Acceptance

E.1 INSPECTION OF SERVICES (NOV 2004) BE.002

(a) The Contractor shall provide and maintain an inspection system acceptable to the NAFI covering the services under this contract. Complete records of all inspection work performed by the Contractor shall be maintained and made available to the NAFI during contract performance and for as long afterwards as the contract requires.

(b) The NAFI has the right to inspect and test all services called for by the contract, to the extent practicable at all times and places during the term of the contract. The NAFI shall perform inspections and tests in a manner that will not unduly delay the work.

(c) If the NAFI performs inspections or tests on the premises of the Contractor or a subcontractor, the Contractor shall furnish, and shall require subcontractors to furnish, at no increase in contract price, all reasonable facilities and assistance for the safe and convenient performance of these duties.

(d) If any of the services do not conform to contract requirements, the NAFI may require the Contractor to perform the services again in conformity with contract requirements, at no increase in contract amount. When the defects in services cannot be corrected by reperformance, the NAFI may

(1) Require the Contractor to take necessary action to ensure that future performance conforms to contract requirements; and

(2) Reduce the contract price to reflect the reduced value of the services performed.

(e) If the Contractor fails to promptly perform the services again or to take the necessary action to ensure future performance in conformity with contract requirements, the NAFI may-

(1) By contract or otherwise, perform the services and charge to the Contractor any cost incurred by the NAFI that is directly related to the performance of such service; or

(2) Terminate the contract for default.

(End of clause)

Section F - Deliveries or Performance

F.1 TIME OF DELIVERY (NOV 2004) BF.001

The NAFI will evaluate equally, as regards time of delivery, offers that propose delivery of each quantity within the applicable delivery period specified. Offerors that propose delivery beyond the required delivery period may be rejected. The NAFI reserves the right to award under either the required delivery schedule or the proposed alternate delivery schedule, when an offeror offers an earlier delivery schedule than required. If the offeror proposes no other delivery schedule, the required delivery schedule will apply.

OFFEROR'S PROPOSED DELIVERY SCHEDULE

ITEM

NO. QUANTITY WITHIN DAYS AFTER DATE OF

CONTRACT

(End of clause)

F.2 F.O.B. DESTINATION (NOV 2004) BF.009

(a) The term "f.o.b. destination," as used in this clause, means-

(1) Free of expense to the NAFI, on board the carrier's conveyance, at a specified delivery point where the consignee's facility (plant, warehouse, store, lot, or other location to which shipment can be made) is located; and

(2) Supplies shall be delivered to the destination consignee's wharf (if destination is a port city and supplies are for export), warehouse unloading platform, or receiving dock, at the expense of the Contractor. The NAFI shall not be liable for any delivery, storage, demurrage, accessorial, or other charges involved before the actual delivery (or "constructive placement" as defined in carrier tariffs) of the supplies to the destination, unless such charges are caused by an act or order of the NAFI acting in its contractual capacity. If rail carrier is used, supplies shall be delivered to the specified unloading platform of the consignee. If motor carrier (including "piggyback") is used, supplies shall be delivered to truck tailgate at the unloading platform of the consignee, except when the supplies delivered meet the requirements of Item 568 of the National Motor Freight Classification for "heavy or bulky freight." When supplies meeting the requirements of the referenced Item 568 are delivered, the consignee shall perform unloading (including movement to the tailgate), with assistance from the truck driver, if requested. If the contractor uses rail carrier or freight forwarded for less than carload shipments, the contractor shall ensure that the carrier will furnish tailgate delivery, when required, if transfer to truck is required to complete delivery to consignee.

(b) The Contractor shall-

(1) Pack and mark the shipment to comply with contract specifications; or in the absence of specifications, prepare the shipment in conformance with carrier requirements;

(2) Prepare and distribute commercial bills of lading;

(3) Deliver the shipment in good order and condition to the point of delivery specified in the contract;

(4) Be responsible for any loss of and/or damage to the goods occurring before receipt of the shipment by the consignee at the delivery point specified in the contract;

(5) Furnish a delivery schedule and designate the mode of delivering carrier; and

(6) Pay and bear all charges to the specified point of delivery.

(End of clause)

F.3 NAFI DELAY OF WORK (DEC 2005) BF.012

(a) If the performance of all or any part of the work of this contract is delayed or interrupted-

(1) by an act of the Contracting Officer in the administration of this contract that is not expressly or impliedly authorized by this contract, or

(2) by a failure of the Contracting Officer to act within the time specified in this contract, or within a reasonable time if not specified, an adjustment (excluding profit) shall be made for any increase in the cost of performance of this contract caused by the delay or interruption and the contract shall be modified in writing accordingly. Adjustment shall also be made in the delivery or performance dates and any other contractual term or condition affected by the delay or interruption. However, no adjustment shall be made under this clause for any delay or interruption to the extent that performance would have been delayed or interrupted by any other cause, including the fault or negligence of the Contractor, or for which an adjustment is provided or excluded under any other term or condition of this contract.

(b) A claim under this clause shall not be allowed-

(1) For any costs incurred more than 20 days before the Contractor shall have notified the Contracting Officer in writing of the act or failure to act involved; and

(2) Unless the claim, in an amount stated, is asserted in writing as soon as practicable after the termination of the delay or interruption, but not later than the day of final payment under the contract.

Section I - Contract Clauses

I.1 DEFINITIONS (JUNE 2025) BI.001

(a) This part-

(1) Defines words and terms that are frequently used in the Morale Welfare and Recreation Nonappropriated Contracting Regulation

AR 215-4;

(2) Provides cross-references to other definitions in AR 215-4 of the same word or term; and

(3) Provides for the incorporation of these definitions in solicitations and contracts by reference.

(b) Other clauses may define other words or terms and those definitions only apply to the part, subpart, or section where the word or term is defined.

(c) A word or a term, defined in this section, has the same meaning throughout this AR 215-4, unless-

(1) The context in which the word or term is used clearly requires a different meaning; or

(2) Another clause part, subpart, or section provides a different definition for the particular part or portion of the part.

"Architect-engineer services", as defined in 40 U.S.C. 1102, means-

(1) Professional services of an architectural or engineering nature, as defined by State law, if applicable, that are required to be performed or approved by a person licensed, registered, or certified to provide those services;

(2) Professional services of an architectural or engineering nature performed by contract that are associated with research, planning, development, design, construction, alteration, or repair of real property; and

(3) Those other professional services of an architectural or engineering nature, or incidental services, that members of the architectural and engineering professions (and individuals in their employ) may logically or justifiably perform, including studies, investigations, surveying and mapping, tests, evaluations, consultations, comprehensive planning, program management, conceptual designs, plans and specifications, value engineering, construction phase services, soils engineering, drawing reviews, preparation of operating and maintenance manuals, and other related services.

"Assignment of claims" means the transfer or making over by the contractor to a bank, trust company, or other financing institution, as security for a loan to the contractor, of its right to be paid by the NAFI for contract performance.

"Best value" means the expected outcome of an acquisition that, in the NAFI's estimation, provides the greatest overall benefit in response to the requirement.

"Change-of-name agreement" means a legal instrument executed by the contractor and the NAFI that recognizes the legal change of name of the contractor without disturbing the original contractual rights and obligations of the parties.

"Change order" means a written order, signed by the contracting officer, directing the contractor to make a change that the Changes clause authorizes the contracting officer to order without the contractor's consent.

"Chief Acquisition Officer" means an executive level acquisition official responsible for agency performance of acquisition activities and acquisition programs.

"Claim" means a written demand or written assertion by one of the contracting parties seeking, as a matter of right, the payment of money in a sum certain, the adjustment or interpretation of contract terms, or other relief arising under or relating to the contract.

"Classified information" means any knowledge that can be communicated or any documentary material, regardless of its physical form or characteristics, that-

(1) (i) Is owned by, is produced by or for, or is under the control of the NAFI; or

(ii) Has been classified by the Department of Energy as privately generated restricted data following the procedures in 10 CFR 1045.21; and

(2) Must be protected against unauthorized disclosure according to Executive Order12958, Classified National Security Information, April 7,1995, or classified in accordance with the Atomic Energy Act of 1954.

"Commercial component" means any component that is a commercial product.

"Commercial computer software" means any computer software that is a commercial product or commercial service.

"Commercial Item" means a product or a service (e.g., items, supplies, materials, components) sold or traded to the general public in the course of conducting normal business operations at established catalog or market prices.

"Commercial product" means-

(1) A product, other than real property, that is of a type customarily used by the general public or by nongovernmental entities for purposes other than governmental purposes, and-

(i) Has been sold, leased, or licensed to the general public; or

(ii) Has been offered for sale, lease, or license to the general public;

(2) A product that evolved from a product described in paragraph (1) of this definition through advances in technology or performance and that is not yet available in the commercial marketplace, but will be available in the commercial marketplace in time to satisfy the delivery requirements under a solicitation;

(3) A product that would satisfy a criterion expressed in paragraph (1) or (2) of this definition, except for-

(i) Modifications of a type customarily available in the commercial marketplace; or

(ii) Minor modifications of a type not customarily available in the commercial marketplace made to meet NAFI requirements. "Minor modifications" means modifications that do not significantly alter the nongovernmental function or essential physical characteristics of an item or component, or change the purpose of a process. Factors to be considered in determining whether a modification is minor include the value and size of the modification and the comparative value and size of the final product. Dollar values and percentages may be used as guideposts, but are not conclusive evidence that a modification is minor;

(4) Any combination of products meeting the requirements of paragraph (1), (2), or (3) of this definition that are of a type customarily combined and sold in combination to the general public;

(5) A product, or combination of products, referred to in paragraphs (1) through (4) of this definition, even though the product, or combination of products, is transferred between or among separate divisions, subsidiaries, or affiliates of a contractor; or

(6)A nondevelopmental item, if the procuring agency determines the product was developed exclusively at private expense and sold in substantial quantities, on a competitive basis, to multiple State and local governments or to multiple foreign governments.

"Commercial service" means-

(1) Installation services, maintenance services, repair services, training services, and other services if-

(i)Such services are procured for support of a commercial product as defined in this section, regardless of whether such services are provided by the same source or at the same time as the commercial product; and

(ii)The source of such services provides similar services contemporaneously to the general public under terms and conditions similar to those offered to the NAFI;

(2) Services of a type offered and sold competitively in substantial quantities in the commercial marketplace based on established catalog or market prices for specific tasks performed or specific outcomes to be achieved and under standard commercial terms and conditions. For purposes of these services-

(i) Catalog price means a price included in a catalog, price list, schedule, or other form that is regularly maintained by the manufacturer or vendor, is either published or otherwise available for inspection by customers, and states prices at which sales are currently, or were last, made to a significant number of buyers constituting the general public; and

(ii) Market prices means current prices that are established in the course of ordinary trade between buyers and sellers free to bargain and that can be substantiated through competition or from sources independent of the offerors; or

(3) A service referred to in paragraph (1) or (2) of this definition, even though the service is transferred between or among separate divisions, subsidiaries, or affiliates of a contractor.

"Commercially available off-the-shelf (COTS) item" Is any item or supply (including construction material) that is a commercial item as defined in paragraph (a) in this section and is sold in substantial quantities in the commercial marketplace and is offered to the NAFI under a contract or subcontract at any tier, without modification, in the same form in which it is sold in the commercial marketplace. COTS require no unique NAFI modifications or maintenance over the life cycle of the product to meet the requirements of the NAFI.

"Component" means any item supplied to the NAFI as part of an end item or of another component, unless specifically defined otherwise herein.

"Computer database" or "database" means a collection of recorded information in a form capable of, and for the purpose of, being stored in, processed, and operated on by a computer. The term does not include computer software.

"Computer software" means computer programs, source code, source code listings, object code listings, design details, algorithms, processes, flow charts, formulae and related material that would enable the software to be reproduced, recreated, or recompiled. It does not include computer databases or computer software documentation.

"Computer software documentation" means owner's manuals, user's manuals, installation instructions, operating instructions, and other similar items, regardless of storage medium, that explain the capabilities of the computer software or provide instructions for using the software.

"Construction" means construction, alteration, or repair (including dredging, excavating, and painting) of buildings, structures, or other real property. For purposes of this definition, the terms "buildings, structures, or other real property" include, but are not limited to, improvements of all types, such as bridges, dams, plants, highways, parkways, streets, subways, tunnels, sewers, mains, power lines, cemeteries, pumping stations, railways, airport facilities, terminals, docks, piers, wharves, ways, lighthouses, buoys, jetties, breakwaters, levees, canals, and channels. Construction does not include the manufacture, production, furnishing, construction, alteration, repair, processing, or assembling of vessels, aircraft, or other kinds of personal property.

"Contiguous United States" (CONUS) means the 48 contiguous States and the District of Columbia.

"Continued portion of the contract" means the portion of a contract that the contractor must continue to perform following a partial termination.

"Contract" means a mutually binding legal relationship obligating the seller to furnish the supplies or services (including construction) and the buyer to pay for them. It includes all types of commitments that obligate the NAFI to an expenditure of nonappropriated funds and that, except as otherwise authorized, are in writing. In addition to bilateral instruments, contracts include (but are not limited to) awards and notices of awards; job orders or task letters issued under basic ordering agreements; letter contracts; orders, such as purchase orders, under which the contract becomes effective by written acceptance or performance; and bilateral contract modifications. Contracts do not include grants and cooperative agreements covered by 31 U.S.C.6301, et seq.

"Contract clause" or "clause" means a term or condition used in contracts or in both solicitations and contracts, and applying after contract award or both before and after award.

"Contract modification" means any written change in the terms of a contract.

"Contracting" means purchasing, renting, leasing, or otherwise obtaining supplies or services from nonfederal sources. Contracting includes description (but not determination) of supplies and services required, selection and solicitation of sources, preparation and award of contracts, and all phases of contract administration. It does not include making grants or cooperative agreements.

"Contracting activity" means an element of an agency designated by the agency head and delegated broad authority regarding acquisition functions.

"Contracting office" means an office that awards or executes a contract for supplies or services and performs postaward functions.

"Contracting Officer" means a person with the authority to enter into, administer, and/or terminate contracts and make related determinations and findings. This authority is granted through the means of a certificate of appointment (warrant). The term includes certain authorized representatives of the contracting office acting within the limits of their warrant authority as delegated by the contracting officer. Administrative contracting officer (ACO) refers to a contracting officer who is administering contracts. Termination contracting officer (TCO) refers to a contracting officer who is settling terminated contracts. A single contracting officer may be responsible for duties in any or all of these areas. Reference in this regulation to an ACO or TCO does not (a) require that a duty be performed at a particular office or activity or (b) restrict in any way a contracting officer in the performance of any duty properly assigned.

"Contracting officer's representative" (COR) means an individual, including a contracting officer's technical representative (COTR), designated, and authorized in writing by the contracting officer to perform specific technical or administrative functions.

"Cost realism" means that the costs in an offeror's proposal-

(1) Are realistic for the work to be performed;

(2) Reflect a clear understanding of the requirements; and

(3) Are consistent with the various elements of the offeror's technical proposal.

"Day" means, unless otherwise specified, a calendar day.

"Debarment" means action taken by a debarring official under FAR 9.406 to exclude a contractor from Government contracting and Government-approved subcontracting for a reasonable, specified period; a contractor that is excluded is "debarred."

"Delivery order" means an order for supplies placed against an established contract or with Government sources.

"Effective date of termination" means the date on which the notice of termination requires the contractor to stop performance under the contract. If the contractor receives the termination notice after the date fixed for termination, then the effective date of termination means the date the contractor receives the notice.

"Electronic commerce" means electronic techniques for accomplishing business transactions including electronic mail or messaging, World Wide Web technology, electronic bulletin boards, purchase cards, electronic funds transfer, and electronic data interchange.

"Electronic Funds Transfer" (EFT) means any transfer of funds, other than a transaction originated by cash, check, or similar paper instrument, that is initiated through an electronic terminal, telephone, computer, or magnetic tape, for the purpose of ordering, instructing, or authorizing a financial institution to debit or credit an account. The term includes Automated Clearing House transfers, Fedwire transfers, and transfers made at automatic teller machines and point-of-sale terminals. For purposes of compliance with 31 U.S.C.3332 and implementing regulations at 31 CFR part 208, the term "electronic funds transfer" includes a Governmentwide commercial purchase card transaction.

"Emergency" means any occasion or instance for which, in the determination of the President, Federal assistance is needed to supplement State and local efforts and capabilities to save lives and to protect property and public health and safety, or to lessen or avert the threat of a catastrophe in any part of the United States ( 42 U.S.C. 5122).

"End product" means supplies delivered under a line item of a NAFI contract, except for use in clauses BI.051, BI.052, and BI.053.

"Environmentally preferable" means products or services that have a lesser or reduced effect on human health and the environment when compared with competing products or services that serve the same purpose. This comparison may consider raw materials acquisition, production, manufacturing, packaging, distribution, reuse, operation, maintenance, or disposal of the product or service.

"Executive agency" means an executive department, a military department, or any independent establishment within the meaning of 5 U.S.C.101, 102, and 104(1), respectively, and any wholly owned Government corporation within the meaning of 31 U.S.C.9101.

"Federal agency" means any executive agency or any independent establishment in the legislative or…