Solicitation - N6945026Q0008.pdf

WOMEN-OWNED SMALL

BUSINESS (WOSB)

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES

1. REQUISITION NUMBER PAGE 1 OF

2. CONTRACT NUMBER 3. AWARD/EFFECTIVE

DATE

4. ORDER NUMBER 5. SOLICITATION NUMBER 6. SOLICITATION ISSUE

DATE

7. FOR SOLICITATION

INFORMATION CALL:

a. NAME b. TELEPHONE NUMBER (No collect calls)

8. OFFER DUE DATE/

LOCAL TIME

9. ISSUED BY

13b. RATING

14. METHOD OF SOLICITATION

CODE

15. DELIVER TO 16. ADMINISTERED BY CODE

18a. PAYMENT WILL BE MADE BY CODE17a. CONTRACTOR/

OFFEROR

CODE

FACILITY

CODE

CODE

TELEPHONE NUMBER

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN

OFFER

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK

BELOW IS CHECKED

REQUEST

FOR QUOTE

(RFQ)

INVITATION

FOR BID

(IFB)

REQUEST

FOR

PROPOSAL

(RFP)

SEE ADDENDUM

19.

ITEM NUMBER

20.

SCHEDULE OF SUPPLIES/SERVICES

21.

QUANTITY

22.

UNIT

23.

UNIT PRICE

24.

AMOUNT

(Use Reverse and/or Attach Additional Sheets as Necessary)

25. ACCOUNTING AND APPROPRIATION DATA 26. TOTAL AWARD AMOUNT (For Government Use Only)

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH

AND DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND

ON ANY ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS

SPECIFIED

29. AWARD OF CONTRACT: REFERENCE OFFER

DATED . . YOUR OFFER ON SOLICITATION

(BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

SET FORTH HEREIN, IS ACCEPTED AS TO ITEMS:

30a. SIGNATURE OF OFFEROR/CONTRACTOR

30b. NAME AND TITLE OF SIGNER (Type or print) 30c. DATE SIGNED

31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER)

31b. NAME OF CONTRACTING OFFICER (Type or print) 31c. DATE SIGNED

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

STANDARD FORM 1449 (REV. 11/2021)

Prescribed by GSA - FAR (48 CFR) 53.212

10. THIS ACQUISITION IS UNRESTRICTED OR

NORTH AMERICAN

INDUSTRY CLASSIFICATION

STANDARD (NAICS):

SIZE STANDARD:

13a. THIS CONTRACT IS A

RATED ORDER UNDER

THE DEFENSE PRIORITIES

AND ALLOCATIONS

SYSTEM - DPAS (15 CFR 700)

SET ASIDE: % FOR:

11. DELIVERY FOR FREE ON

BOARD (FOB) DESTINATION

UNLESS BLOCK IS MARKED

SEE SCHEDULE

12. DISCOUNT TERMS

ARE ARE NOT ATTACHED

ARE ARE NOT ATTACHED

27a. SOLICITATION INCORPORATES BY REFERENCE (FEDERAL ACQUISITION REGULATION) FAR 52.212-1, 52.212-4. FAR 52.212-3

AND 52.212-5 ARE ATTACHED. ADDENDA

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA

8(A)

ECONOMICALLY

DISADVANTAGED

WOMEN-OWNED SMALL

BUSINESS (EDWOSB)

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

(SDVOSB)

HUBZONE SMALL

BUSINESS

SMALL BUSINESS

NOTE: OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, AND 30.

Solicitation/Contract Form Continuation

Elevator Maintenance Services

Notice Regarding Prior Contract Number and Historical Pricing Data:

The contract number for the previous iteration of the elevator maintenance service requirement at Naval Air Station Meridian, Mississippi is N6945023P0014. Please be advised that the Contracting Office will not respond to individual requests regarding past pricing, historical labor rates, or previous award values. All historical contract award data, including prior award values and associated documentation, is publicly available and can be accessed directly by searching the previous contract number on www.SAM.gov. Offerors are responsible for conducting their own public records research.

Notice To Offerors:

Offerors must download the SF1449 solicitation document and all supporting attachments from www.SAM.gov.

The document titled "Instructions to Offerors" is a key resource that offerors must use when preparing an offeror and making preparations to attend the pre-proposal site visit which will be held at 9:00am CST, September 3rd 2026 at Naval Air Station Meridian, MS building 427.

N6945026Q0008

Continuation of Supplies or Services and Prices/Costs

Additional Information/Notes

Item Supplies/Service Quantity Unit Unit Price Amount

Base Period - Recurring Monthly Services The Contractor shall provide all labor, supervision, materials, supplies, equipment, tools, and transportation needed to perform monthly maintenance, inspection, and periodic testing for six (6) government-owned elevator assets. Five (5) elevators are located at Naval Air Station Meridian, MS, and one (1) elevator is located at Outlying Joe Williams Field, Kemper County, MS. The Contractor shall maintain all covered elevators in a continuously safe, reliable, and satisfactory operating condition. Contractor operations must comply with the Performance Work Statement (PWS), American Society of Mechanical Engineers Safety Code for Elevators and Escalators (ASME 17 series), and local, state, and federal regulations.

Pricing Arrangement: Firm Fixed Price

12 Months

Base Period - Non-Recurring "Urgent" Services Non-recurring "urgent" services (service calls) are for unforeseen repairs which fall outside the scope of monthly preventive maintenance. The Contractor must provide all labor, supervision, materials, supplies, equipment, tools, and transportation needed to perform "urgent" repairs on six (6) government-owned elevator assets within 24 hours of receiving notification. The contractor is financially responsible for work up to the service call liability limit of $2,500.00. Contractor operations must comply with the Performance Work Statement (PWS), American Society of Mechanical Engineers Safety Code for Elevators and Escalators (ASME 17 series), and local, state, and federal regulations.

Pricing Arrangement: Firm Fixed Price

12 Task

Base Period - Non-Recurring "Emergency" Services Non-recurring "emergency" services (service calls) are for unforeseen repairs which fall outside the scope of monthly preventive maintenance. The Contractor must provide all labor, supervision, materials, supplies, equipment, tools, and transportation needed to perform "emergency" repairs on six (6) government-owned elevator assets within 2 hours of receiving notification. The contractor is financially responsible for work up to the service call liability limit of $2,500.00. Contractor operations must comply with the Performance Work Statement (PWS), American Society of Mechanical Engineers Safety Code for Elevators and Escalators (ASME 17 series), and local, state, and federal regulations.

Pricing Arrangement: Firm Fixed Price

4 Task

Base Period - Category 5 Full Load Testing The Contractor shall provide all labor, supervision, materials, supplies, equipment, tools, and transportation needed to perform a one-time Category 5 (CAT 5) full load test on two (2) elevator assets located within Air Traffic Control Towers at NAS Meridian, MS, and Outlying Joe Williams Field in Kemper County, MS. The Contractor must adhere to ASME 17 testing requirements and conduct testing while in the physical presence of the Navy Elevator Inspector. CAT 5 testing is a distinguishable work feature which the Contractor must separately price.

Pricing Arrangement: Firm Fixed Price

1 Task

Option Line Item

Option 1 - Recurring Monthly Services The Contractor shall provide all labor, supervision, materials, supplies, equipment, tools, and transportation needed to perform monthly maintenance, inspection, and periodic testing for six (6) government-owned elevator assets. Five (5) elevators are located at Naval Air Station Meridian, MS, and one (1) elevator is located at Outlying Joe Williams Field, Kemper County, MS. The Contractor shall maintain all covered elevators in a continuously safe, reliable, and satisfactory operating condition. Contractor operations must comply with the Performance Work Statement (PWS), American Society of Mechanical Engineers Safety Code for Elevators and Escalators (ASME 17 series), and local, state, and federal regulations.

Pricing Arrangement: Firm Fixed Price

12 Months

Option Line Item

Option 1 - Non-Recurring "Urgent" Services Non-recurring "urgent" services (service calls) are for unforeseen repairs which fall outside the scope of monthly preventive maintenance. The Contractor must provide all labor, supervision, materials, supplies, equipment, tools, and transportation needed to perform "urgent" repairs on six (6) government-owned elevator assets within 24 hours of receiving notification. The contractor is financially responsible for work up to the service call liability limit of $2,500.00. Contractor operations must comply with the Performance Work Statement (PWS), American Society of Mechanical Engineers Safety Code for Elevators and Escalators (ASME 17 series), and local, state, and federal regulations.

Pricing Arrangement: Firm Fixed Price

12 Task

Option Line Item

Option 1 - Non-Recurring "Emergency" Services Non-recurring "emergency" services (service calls) are for unforeseen repairs which fall outside the scope of monthly preventive maintenance. The Contractor must provide all labor, supervision, materials, supplies, equipment, tools, and transportation needed to perform "emergency" repairs on six (6) government-owned elevator assets within 2 hours of receiving notification. The contractor is financially responsible for work up to the service call liability limit of $2,500.00. Contractor operations must comply with the Performance Work Statement (PWS), American Society of Mechanical Engineers Safety Code for Elevators and Escalators (ASME 17 series), and local, state, and federal regulations.

Pricing Arrangement: Firm Fixed Price

4 Task

Option 2 - Recurring Monthly Services The Contractor shall provide all labor, supervision, Option Line Item materials, supplies, equipment, tools, and transportation needed to perform monthly maintenance, inspection, and periodic testing for six (6) government-owned elevator assets. Five (5) elevators are located at Naval Air Station Meridian, MS, and one (1) elevator is located at Outlying Joe Williams Field, Kemper County, MS. The Contractor shall maintain all covered elevators in a continuously safe, reliable, and satisfactory operating condition. Contractor operations must comply with the Performance Work Statement (PWS), American Society of Mechanical Engineers Safety Code for Elevators and Escalators (ASME 17 series), and local, state, and federal regulations.

Pricing Arrangement: Firm Fixed Price

12 Months

Option Line Item

Option 2 - Non-Recurring "Urgent" Services Non-recurring "urgent" services (service calls) are for unforeseen repairs which fall outside the scope of monthly preventive maintenance. The Contractor must provide all labor, supervision, materials, supplies, equipment, tools, and transportation needed to perform "urgent" repairs on six (6) government-owned elevator assets within 24 hours of receiving notification. The contractor is financially responsible for work up to the service call liability limit of $2,500.00. Contractor operations must comply with the Performance Work Statement (PWS), American Society of Mechanical Engineers Safety Code for Elevators and Escalators (ASME 17 series), and local, state, and federal regulations.

Pricing Arrangement: Firm Fixed Price

12 Task

Option Line Item

Option 2 - Non-Recurring "Emergency" Services Non-recurring "emergency" services (service calls) are for unforeseen repairs which fall outside the scope of monthly preventive maintenance. The Contractor must provide all labor, supervision, materials, supplies, equipment, tools, and transportation needed to perform "emergency" repairs on six (6) government-owned elevator assets within 2 hours of receiving notification. The contractor is financially responsible for work up to the service call liability limit of $2,500.00. Contractor operations must comply with the Performance Work Statement (PWS), American Society of Mechanical Engineers Safety Code for Elevators and Escalators (ASME 17 series), and local, state, and federal regulations.

Pricing Arrangement: Firm Fixed Price

4 Task

Option Line Item

Option 3 - Recurring Monthly Services The Contractor shall provide all labor, supervision, materials, supplies, equipment, tools, and transportation needed to perform monthly maintenance, inspection, and periodic testing for six (6) government-owned elevator assets. Five (5) elevators are located at Naval Air Station Meridian, MS, and one (1) elevator is located at Outlying Joe Williams Field, Kemper County, MS. The Contractor shall maintain all covered elevators in a continuously safe, reliable, and satisfactory operating condition. Contractor operations must comply with the Performance Work Statement (PWS), American Society of Mechanical Engineers Safety Code for Elevators and Escalators (ASME 17 series), and local, state, and federal regulations.

12 Months

Pricing Arrangement: Firm Fixed Price

Option 3 - Non-Recurring "Urgent" Services Non-recurring "urgent" services (service calls) are for unforeseen repairs which fall outside the scope of monthly preventive maintenance. The Contractor must provide all labor, supervision, materials, supplies, equipment, tools, and transportation needed to perform "urgent" repairs on six (6) government-owned elevator assets within 24 hours of receiving notification. The contractor is financially responsible for work up to the service call liability limit of $2,500.00. Contractor operations must comply with the Performance Work Statement (PWS), American Society of Mechanical Engineers Safety Code for Elevators and Escalators (ASME 17 series), and local, state, and federal regulations.

Pricing Arrangement: Firm Fixed Price

12 Task

Option Line Item

Option 3 - Non-Recurring "Emergency" Services Non-recurring "emergency" services (service calls) are for unforeseen repairs which fall outside the scope of monthly preventive maintenance. The Contractor must provide all labor, supervision, materials, supplies, equipment, tools, and transportation needed to perform "emergency" repairs on six (6) government-owned elevator assets within 2 hours of receiving notification. The contractor is financially responsible for work up to the service call liability limit of $2,500.00. Contractor operations must comply with the Performance Work Statement (PWS), American Society of Mechanical Engineers Safety Code for Elevators and Escalators (ASME 17 series), and local, state, and federal regulations.

Pricing Arrangement: Firm Fixed Price

4 Task

Option Line Item

Option 4 - Recurring Monthly Services The Contractor shall provide all labor, supervision, materials, supplies, equipment, tools, and transportation needed to perform monthly maintenance, inspection, and periodic testing for six (6) government-owned elevator assets. Five (5) elevators are located at Naval Air Station Meridian, MS, and one (1) elevator is located at Outlying Joe Williams Field, Kemper County, MS. The Contractor shall maintain all covered elevators in a continuously safe, reliable, and satisfactory operating condition. Contractor operations must comply with the Performance Work Statement (PWS), American Society of Mechanical Engineers Safety Code for Elevators and Escalators (ASME 17 series), and local, state, and federal regulations.

Pricing Arrangement: Firm Fixed Price

12 Months

Option Line Item

Option 4 - Non-Recurring "Urgent" Services Non-recurring "urgent" services (service calls) are for unforeseen repairs which fall outside the scope of monthly preventive maintenance. The Contractor must provide all labor, supervision, materials, supplies, equipment, tools, and transportation needed to perform "urgent" repairs on six (6) government-owned elevator assets within 24 hours of receiving notification. The contractor is financially responsible for work up to the service call liability limit of $2,500.00. Contractor operations must comply with the

12 Task

Performance Work Statement (PWS), American Society of Mechanical Engineers Safety Code for Elevators and Escalators (ASME 17 series), and local, state, and federal regulations.

Pricing Arrangement: Firm Fixed Price

Option Line Item

Option 4 - Non-Recurring "Emergency" Services Non-recurring "emergency" services (service calls) are for unforeseen repairs which fall outside the scope of monthly preventive maintenance. The Contractor must provide all labor, supervision, materials, supplies, equipment, tools, and transportation needed to perform "emergency" repairs on six (6) government-owned elevator assets within 2 hours of receiving notification. The contractor is financially responsible for work up to the service call liability limit of $2,500.00. Contractor operations must comply with the Performance Work Statement (PWS), American Society of Mechanical Engineers Safety Code for Elevators and Escalators (ASME 17 series), and local, state, and federal regulations.

Pricing Arrangement: Firm Fixed Price

4 Task

Continuation of Description

PERFORMANCE WORK STATEMENT

TABLE OF CONTENTS

SECTION TITLE

1 GENERAL REQUIREMENTS

2 SERVICE LOCATIONS

3 LENGTH OF CONTRACT

4 APPLICABLE DOCUMENTS AND REGULATIONS

5 MATERIALS AND WORKMANSHIP

6 EMPLOYEE QUALIFICATIONS

7 CORRECTION OF ELEVATOR DEFECTS

8 TESTS

9 RECORDS

10 INSPECTIONS

11 EXISTING CONDITIONS AND CONTRACT EXCLUSIONS

12 EXTENT OF WORK

13 MAINTENANCE AND CLEANING REQUIREMENTS

14 ONSITE ACTIVITITES AND SERVICE REPORTING

15 SAFETY REQUIREMENTS

16 ACCIDENT REPORTING

17 DAMAGE TO GOVERNMENT PROPERTY

18 WASTE MANAGEMENT

19 REGULAR WORKING HOURS

20 INSTALLATION REGULATIONS

21 INVOICING PROCEDURES

22 CONSEQUENCES OF CONTRACTOR FAILING TO PERFORM

TECHNICAL SPECIFICATIONS

1. GENERAL REQUIREMENTS:

The Contractor shall furnish all labor, supervision, materials, supplies, equipment, tools, and transportation required for maintaining six elevators, in a continuously safe, reliable, and satisfactory operating condition and to perform all inspections and testing as required. Five (5) assets are located at Naval Air Station Meridian, MS, and one (1) asset is located at Outlying Joe Williams Field, Kemper County, MS. The Contractor will provide recurring monthly services and non-recurring/on-demand repair services to the Government in exchange for compensation. The Contractor must conduct operations in compliance with the contract Performance Work Statement (PWS), the American Society of Mechanical Engineers (ASME) Safety Code for Elevators and Escalators (A17 series), and all applicable local, state, and federal regulations.

1.1 RECURRING MONTHLY PREVENTATIVE MAINTENANCE EVENTS:

The Contractor shall develop and implement a complete maintenance program for the elevators referenced herein. The Contractor shall conduct monthly inspections and systematic examinations, perform equipment adjustments, as well as clean and lubricate elevators as required. No less than 15 days after contract award or the exercise of an option the Contractor will prepare and submit a yearly recurring service schedule to the Government for review and approval. Monthly completion reports shall be submitted by the 5th day of each month. All essential repairs or maintenance efforts needed to sustain satisfactory operability of the elevators shall be performed and documented by the Contractor.

1.2 NON-RECURRING REPAIR SERVICES (SERVICE CALLS):

In addition to the recurring monthly maintenance events referenced above, the contract includes line items for Government initiated ordering of non-recurring repair services. Non-recurring repair services, also referred to as, "service calls", are intended to be used for addressing unforeseen repairs that arise outside of monthly preventative maintenance service events. Non-recurring service items classify as either non-recurring "Urgent" or "Emergency" service calls. Non-recurring service items are not guaranteed and are contingent upon service needs of the Government. Contract funding balances obligated to non-recurring service items which are not expended during a yearly period will be de-obligated from the contract and returned to the Government at the end of each year. Only the Contracting Officer or Contracting Officers Representative are authorized to initiate "urgent" or "emergency" service calls. The maximum service call ordering quantity during a yearly performance period are (12) urgent and (4) emergency. The estimated yearly quantity cited in the contract for emergency and urgent service calls is based on Government historical data.

Interested offerors must pre-price both urgent and emergency service calls in their offer to be considered for award.

Unless otherwise specified, the Contractor has full financial responsibility for any work up to the service call liability limit of $2,500.00. The liability limit covers direct labor and direct material costs for each individual service call, regardless of the category. The Government will only pay for the portion of direct labor and/or direct material that exceeds the urgent or emergency service call limits of liability. However, the contractor is required to notify the Government in writing of the direct labor or material costs which exceed the liability limit of $2,500.00. The contractor's notification must be accompanied with an itemized quote which identifies all costs up to the liability limit and those costs which exceed the liability limit, as well as any supplier quotes needed to justify excess material costs. The contractor must obtain written consent from the Contracting Officer before it is authorized to proceed with any repair work exceeding the $2,500.00 liability limit.

1.2 (a) NON-RECURRING URGENT SERVICE CALLS:

Service work generated by Government representatives and defined as other than emergency type. Such work shall be accomplished during hours of regularly scheduled working days. Work, once commenced, may be interrupted at the end of a scheduled working period and completed the next working day. The mechanic shall report for urgent service work within 24 hours of receipt of notification by the Contracting Officer (KO) or Contracting Officers Representative (COR). When responding to urgent service work requests, the contractor shall perform inspections, systematic examinations and adjustments, cleaning and lubrication as necessary. The Contracting Officer or designated representative shall order all service work.

1.2 (b) NON-RECURRING EMERGENCY SERVICE CALLS:

An emergency service call shall consist of work generated by Government representatives and can be defined as one in which a condition exists that presents an immediate danger to personnel or threatens to impair the mission of the base. Examples include but are not limited to: personnel "trapped" inside an elevator, fire damage involving either an elevator car or hoistway, or equipment operating in an unsafe or dangerous manner. A mechanic shall be on the job ready to service the elevator within (2) two hours of receiving an emergency service call, 24 hours a day, 7 days a week, to include official federal holidays. After receiving a request for non-recurring emergency services, the Contractor shall work continuously until the elevator is operable/restored to a safe condition.

1.2 (c) NON-RECURRING SERVICE WORK COMPLETION:

The following completion schedule applies to all non-emergency service call and repair work:

For service calls which do not exceed the liability limit of $2,500.00 work shall be carried through to completion upon commencement of the work.

For service calls anticipated to exceed the liability limit of $2,500.00 the Contractor will be allowed one day to notify the Government and obtain Contracting Officer consent to the excess repair costs, plus one day to acquire materials/parts.

After procuring the part, work shall commence and continue uninterrupted until completed.

The Contractor must obtain a minimum of two supplier quotes when either, the total costs of the parts for a single repair are over $500.00, and, or the Contractor cannot obtain the part within the time allotted.

If the Contractor has not secured the part within the allowed time, then the Government reserves the right to (a) find a source for the part and require the Contractor to purchase the part from that source, or (b) to accomplish the work by other means in accordance with section 22 of this document, titled "CONSEQUENCES OF A CONTRACTOR FAILING TO PERFORM".

1.3 ONE-TIME CATEGORY 5 TEST (5-YEAR FULL LOAD TEST):

During the Base Period of performance, the Contractor shall perform a one-time ASME A17 series Category 5 (CAT 5) full load test on the two (2) contract elevator assets located within Air Traffic Control Towers (ATCT). Specifically, these assets are the ATCT elevator located at Naval Air Station (NAS) Meridian, Mississippi, and the ATCT elevator located at Outlying Joe Williams Field in Kemper County, Mississippi, as identified in the inventory list of this Performance Work Statement (PWS).

The Contractor shall coordinate and perform all CAT 5 testing in the physical presence of the designated Navy Elevator Inspector. Prior to the commencement of onsite services, the Contractor shall submit a proposed testing and performance schedule to the KO and COR for joint written approval.

To be considered for award, offerors must pre-price this requirement under Contract Line-Item Number (CLIN) 0004. The proposed price for CLIN 0004 shall encompass all direct labor, specialized equipment, materials, and associated indirect costs necessary to execute the CAT 5 testing for the two (2) designated assets. Any proposal that fails to provide a price for CLIN 0004 shall be deemed incomplete and ineligible for award.

ASME A17 CAT 1 and CAT 5 testing are separate and distinct compliance requirements that the Contractor shall satisfy independently; CAT 5 testing shall not be used to bypass or skip annual CAT 1 obligations. Accordingly, the Contractor shall continue to perform annual Category 1 (CAT

1) testing for all six (6) elevator assets covered under this contract. All costs associated with annual CAT 1 testing shall be incorporated into the proposed monthly rates for the recurring service CLINs (CLIN 0001, 0005, 0008, 0011, and 0014). CLIN 0004 is strictly dedicated to the level of effort and costs essential to executing the CAT 5 full load testing requirements.

2. SERVICE LOCATIONS:

Of the six elevators serviced in connection with the subject contract, five are located at Naval Air Station Meridian, Mississippi (NASMER) and one at Outlying Joe Williams Airfield (OLJWF) in Kemper County, Mississippi. OLJWF is located approximately 40 miles north of Naval Air Station Meridian.

ELEVATOR LOCATION

ASSET

NUMBER

ASSET DESCRIPTION

INSTALLATION

DATE

MANUFACTURER

NAS MERIDIAN, MS -

BLDG. 1 (Air Traffic Control Tower)

MED-1-

TGE-01

VTE, ELEVATOR, TRACTION PASSENGER (MRL)

CAPACITY: 2,500 LBS SPEED: 200 FPM STOPS: 5 (CAT 5

Test Required)

01/01/2001 KONE

NAS MERIDIAN, MS -

BLDG. 150

MED-

150-CEH-

VTE, ELEVATOR, HYDRAULIC PASSENGER #1

CAPACITY: 2,500 LBS SPEED: 100 FPM STOPS: 2

08/09/1961 NORTHERN

NAS MERIDIAN, MS -

BLDG. 150

MED-

150-CEH-

VTE, ELEVATOR, HYDRAULIC PASSENGER #2

CAPACITY: 2,100 LBS SPEED: 100 FPM STOPS: 2

07/09/1961 NATIONAL

NAS MERIDIAN, MS -

BLDG. 2

MED-2-

CEH-01

VTE, ELEVATOR, HYDRAULIC PASSENGER CAPACITY:

2,500 LBS SPEED: 100 FPM STOPS: 2

01/01/2005 NATIONAL

NAS MERIDIAN, MS -

BLDG. 255

MED-

255-CEH-

VTE, ELEVATOR, HYDRAULIC PASSENGER CAPACITY:

4,000 LBS SPEED: 150 FPM STOPS: 2

07/04/2002 NORTHERN

OLJWF KEMPER COUNTY,

MS - BLDG. 106

(Air Traffic Control Tower)

MED-

106-TGE-

VTE, ELEVATOR, TRACTION PASSENGER (MRL)

CAPACITY: 2,500 LBS SPEED: 200 FPM STOPS: 5 (CAT 5

Test Required)

01/01/2001 KONE

3. LENGTH OF CONTRACT:

The contract consists of a base year and four outlying option years. The contract has a potential duration of five years. The base year begins on the date of contract award and expires after one year (365 days), unless the Government elects to exercise the next available option period which extends the contract for one year. Outlying option years are not guaranteed. While the Government intends to exercise each option year the decision to exercise an outlying option is contingent upon continuing Government needs and the Contractor's ability to maintain satisfactory performance during the prior period. If the Contractor routinely exhibits unsatisfactory service performance the Government can forgo exercising future option years, allowing the contract to expire.

Although options are not guaranteed, this is a firm fixed price contract which necessitates an offeree pre-price the base year and all outlying options in its offer. Any offeror who fails to provide pricing for the base year plus all options is considered ineligible for award. All priced items are incorporated into the contract at award and shall remain fixed throughout the life of the contract. Post-award price changes related to insufficient, deficient, or omissions in pricing are prohibited.

4. APPLICABLE DOCUMENTS AND REGULATIONS:

The applicable section, specifications and standards of the issues referenced below as well as any future addendums, changes, or revisions, shall apply to this specification as required. All current and future versions of the policy documents listed below are considered incorporated into this contract. It is the contractor's responsibility to familiarize itself with all applicable specifications, references, citations, and source documents expressed within the policies below and to request that the Government clarify any specification items that cannot be acquired elsewhere.

NON-GOVERNMENT SPECIFICATIONS, STANDARDS

ANSI A17.1a American National Standard Safety Code for Elevators, Dumbwaiters, Escalators, and Moving Walks (Current Issue) ANSI A17.2a - American National Standard Practice for the Inspection of Elevators, Escalators, and Moving Walks (Current Issue) ANSI A17.2b - American National Standard Practice for the Inspection of Elevators, Escalators, and Moving Walks (Current Issue)

5. MATERIALS AND WORKMANSHIP:

All repair parts and materials shall be new, of high quality, modernly designed, reliable and long-lasting. The Contractor must use standard products from manufacturers/suppliers which are regularly engaged in the production of such equipment. The quality of any elevator repair work shall be commensurate with the quality exhibited at the time of original installation. Compliance with FAR clause 52.236-5 "Material and Workmanship." is required.

6. EMPLOYEE QUALIFICIATIONS:

The Contractor shall furnish sufficient personnel to perform all work specified within the contract. Contractor personnel must conduct themselves in a professional and efficient manner. All Contractor employees performing work in connection with the subject contract shall be physically able and possess sufficient past work experience. The Contracting Officer may, in writing, require the Contractor to remove from the work any employee the Contracting Officer deems incompetent, careless, or otherwise objectionable.

Contractor and contractor employees directly engaged in the service, oversight, inspection, maintenance, repair, alteration, or testing of any elevator covered by this contract must meet the certification requirements and possess an active license issued by the Mississippi Elevator Conveyance Safety Division. (Miss. Code Ann. (S) 45-45-13 and 83-5-1) The Contractor must provide copies of the proper licensure for all applicable elevator service categories, i.e. elevator mechanics, inspectors and contractors. The Contractor must supply the Government with copies of all permits and licenses no more than 15 days after the contract award date or within 24 hours of any renewal or change.

No employee or representative of the Contractor will be admitted to the work site unless he furnishes satisfactory proof that he is a citizen of the United States, or, if an alien, his resident within the United States is legal. All contractor employees are subject to a federal background investigation prior to gaining admittance to the station. The Government is not responsible for any additional costs associated with employees that are barred entry due to incomplete citizenry or criminal record. All Contractor employees shall be identified by a distinctive name plate, emblem, or patch attached in a prominent place to an outer garment.

7. CORRECTION OF ELEVATOR DEFECTS:

Upon detection by the Contractor during the monthly inspections, semi-annual inspections, or when service work is ordered by the Contracting Officer, defects of the elevators listed herein shall be corrected at no additional expense to the Government. It is understood that defects found during routine inspection should be minor in nature, corrected within a short period and requiring minimal materials. The contractor shall come prepared to repair such defects; inability to repair such defects can result in withholding payment until such defects are corrected. All defects found shall be reported to the Contracting Officer. Tests required by ANSI A17.2 in connection with the repair or overhaul of elevator equipment shall be conducted in the presence of the Navy Elevator Safety Inspector. Elevators shall not be put into service until required tests are performed and elevators are certified.

8. TESTS:

The Contractor will perform tests required by ANSI A17 series in the presence of the Elevator Safety Inspector. The Contractor shall furnish all test equipment, tools, and materials, including weights for load tests, and personnel to perform the specified tests. All tests will be scheduled at the convenience of the Government. Semi-annual (twice a year) inspections and/or tests will be coordinated to coincide with the Contractor's routine inspection and maintenance work whenever possible. Unscheduled tests in connection with the repair or overhaul of elevator equipment shall be conducted in the presence of the Navy Elevator Safety Inspector. The Contractor must supply a tentative testing schedule no later than 20 calendar days after the contract award date, or no later than 20 days after the exercise of a new option period. All costs associated with annual CAT 1 testing shall be incorporated into the proposed monthly rates for the recurring service CLINs (CLIN 0001, 0005, 0008, 0011, and 0014). Any Contractor costs directly related to CAT 5 testing efforts must be applied only to CLIN 0004.

9. RECORDS:

Records shall be kept for each repair and maintenance task, and cumulative records kept for each elevator. These records shall be made available to the Government for examination and reproduction upon request and a complete copy shall be furnished to the Contracting Officer upon the termination of the contract. These records shall be kept on forms subject to Government approval.

10. INSPECTION:

Each repair or maintenance task will be subject to inspection by the Contracting Officer during and after completion of each task. Unsatisfactory work shall be corrected promptly. The Government reserves the right to inspect the elevators, with or without notice to the Contractor, and in such details as deemed necessary. All work found necessary as a result of these inspections should be performed by the Contractor at no additional cost to the Government.

11. EXISTING CONDITIONS:

At the time of contract award all equipment shall be presumed to be in normal operating condition, as prescribed in the Manufacturer's Operating /Maintenance Manual. Prior to commencement of onsite activities, the Contractor, in the company of a Government representative, shall perform a detailed "pre-service inspection" of all elevator equipment. Within 15 days of the pre-service inspection the contractor must provide the Government with a written "conditions found" report which details any findings discovered during the pre-service inspection. The Contractor will not be held responsible for any repairs or damages resulting from incidents of negligence, misuse, design flaws, or improper installation of parts which were not performed by the Contractor.

12. EXTENT OF WORK:

The work described under the following paragraphs shall be performed by the Contractor and unless otherwise specified, applies to all parts of the elevator including but not limited to machine, motors, generators, brushes, controller selectors, worn gear thrust bearing, brake magnet coils, or brake motors, brake shoes, windings, rotating elements, exhaust contacts, coils resistances for operating and motor circuits, magnet frames, leveling devices, cams, car and hoist-way door hangers, tracks and guides, door operating devices, car lights, push buttons, annunciators, indicators, bulb replacements, and all other elevator signals, scheduling and accessory equipment complete, where included as a part of the elevator installation at the time the quotation for this work as submitted.

All parts of the machinery and equipment requiring lubrication shall be lubricated at regular periodic intervals with lubricants of a grade as recommended by the manufacturer. The use of excessive amounts of lubricant shall be avoided.

Guide rails, except those of elevators equipped with roller or other type guiding members into requiring lubrication, shall be kept well lubricated: but an excess of lubricant shall be avoided. Rails on which a lubricant is used shall be cleaned down at least once a year. When necessary, a nonflammable or high-flash-point solvent is used to remove excess lubricants, lint and dirt which will accumulate on them, and which present a hazard in case of fire in the hoist-way. Where sliding-type safety is used it is important that guide-rail lubricants or pre-lubricated or impregnated guide-shoe gibes where used, be a type recommended by the manufacturer of the elevator which will not reduce the holding power of the car safety.

Rust-preventative compounds such as paint, mixtures of graphite and oil are similar coatings should not be used as they may interfere with and in many cases will prevent proper operations of the car safety to function. If it is considered necessary for any reason to use any of these substances, the manufacturer of the elevator should be consulted before applying it.

All moving parts of car-safety mechanisms shall be kept clean and free of rust and dirt and shall be lubricated at frequent intervals. This is especially important where the equipment is exposed to water or corrosive vapors or excessively damp conditions, as corrosion or rusting of the parts may prevent operation of the safety. Controller contractors and relays shall be kept clean and free from dirt and shall be lubricated, when necessary, as recommended by the manufacturer.

13. MAINTENANCE AND CLEANING REQUIREMENTS:

The Contractor is responsible for assuring that all elevators are always in certifiable condition in compliance with ASME 17 series provisions.

Hoist-ways and pits shall be kept clean and free of dirt and rubbish and shall not be used for storage purposes. Water should not be allowed to accumulate in pits.

Machine rooms floors shall be kept clean and free from oil or grease. Articles or materials not necessary for the maintenance or operation of the elevator shall not be stored therein. Flammable liquids having a flash-point of less than (110) degrees Fahrenheit shall not be kept in such rooms.

The tops of cars should be kept clean and free from oil or grease and shall not be used for storing lubricants. Material not required for the operation of the elevator shall not be stored or carried on top of elevator cars.

No person shall at any time make any required safety device or electrical protective device inoperative, except when necessary, during tests, inspections and maintenance. Immediately upon completion of such tests, inspections and maintenance, such devices shall be restored to their normal operating condition in conforming to the applicable requirements.

The liquid level in pressure tanks shall be maintained at about two-thirds (2/3) of the capacity of the tank. Valves and cylinders shall be kept properly packed and packing glands periodically tightened to prevent loss of the fluid.

The Contractor is responsible for the repairing and replacing of all parts of every description made necessary by wear and tear. The Contractor shall have, and maintain on hand locally, a supply of spare parts sufficient for the normal maintenance and repair of the elevators. Only parts that are correctly designed and suitable in all respects shall be used. Excluded are the refinishing, repairs to, and/or replacement of elevator car enclosure, hoist-way enclosures, hoist-way door panel, frames, and sills.

14. ONSITE ACTIVITIES AND SERVICE REPORTING:

Prior to onsite activities commencing the Contractor must arrange a formal meeting with the Contracting Officer and stakeholders, to develop a mutual understanding of the service schedule and performance requirements. Any time the Contractor visits a work location for the purpose of inspections, maintenance, and repairs in accordance with the terms of the contract, he shall report to the Contracting Officer or their designated representative prior to commencing work and again upon completion of work.

15. SAFETY REQUIREMENTS:

The provisions of the most recent revision U. S. Army Corps of Engineer's "Safety and Health Requirements Manual" (EM 385-1-1) shall apply to the work under this contract. All required safety protocols of OSHA are to be implemented and enforced as well; in cases where the EM 386-1-1 conflicts with OSHA standards, the more stringent of the two instructions is required.

The Contractor shall develop and implement a site Accident Prevention Plan (APP). The APP shall be prepared by the Contractor's SSHO and shall be followed by all Contractor employees and subcontracting affiliates at each service site. The APP shall follow the abbreviated format and include, at a minimum, elements addressed in paragraph 3.k. of Appendix A of EM 385-1-1. The Contractor shall submit an APP for acceptance within 15 days of contract award. The Contractor shall review, update, and submit revisions to the APP whenever a change in work conditions, hazards, or activities occur. Submittal of the APP shall include Activity Hazard (AHA) and applicable compliance plans, programs, certifications and proceduresAnalysis as specified below. The Contractor is prohibited from proceeding with onsite service performance until after the APP, AHA, and all supporting documents are officially accepted by the KO and COR. Once accepted by the KO/COR, the APP and attachments will be enforceable contract requirements. The KO/COR is authorized to stop onsite service performance if Contractor personnel operations are out of compliance with the APP or contract provisions and services delayed until the item of non-compliance is rectified.

The Contractor shall follow the Risk Management Process for AHA development in accordance with paragraph 01.A.14 and The Contractor shall prepare anAppendix A of EM 385-1-1. A template AHA accompanies this contract as a supporting attachment.

Activity Hazard Analysis (AHA) for all applicable recurring and non-recurring services performed. AHA documentation shall accompany the APP submittal and shall be updated as work activities or conditions change. Additional AHA documentation is required for new work activities and shall be submitted to the KO and COR for approval no less than two calendar days prior to the start of onsite work.

During service performance the onsite SSHO shall periodically review the AHA at each service location to assess the effectiveness of the Contractor's APP. If AHA/APP changes are identified the Contractor must submit the revised AHA/APP to both KO & COR for review and acceptance.

16. ACCIDENT REPORTING:

The Contractor will maintain an accurate record of any mishap resulting in death, traumatic injury, minor injury, occupational disease, damage property, spills, or vehicular incidents, that occur while on Government owned property. The Contractor shall provide written mishap reports to the Contracting Officer immediately after all safety threats are abated. Reporting mishaps connected to this contract does not relieve the contractor of its obligation to fulfil reporting requirements mandated by local, state, or federal entities. The Contractor shall maintain an accurate record of all accidents and shall report accidents in the manner and forms prescribed by the to the Contracting Officer.

17. DAMAGE TO GOVERNMENT PROPERTY:

Extreme care shall be exercised to avoid damage to buildings or government property. Damages resulting from the Contractors performance shall be repaired or replaced by the Contractor at no cost to the Government. In all instances where Government property and/or equipment are damaged by Contractor's employees, a full report of the mishap shall be submitted to the Contracting Officer within 24 hours of the occurrence. The contractor is to notify the Contracting Officer or their designated representative immediately following the event.

18. WASTE MANAGEMENT

The Contractor shall use products, chemicals, and materials, which comply with federal, state, and local regulations. This project does not involve hazardous waste nor is the contractor permitted to utilize hazardous products or chemicals during service performance. If hazardous waste is encountered, stop work, safely disengage, and notify the Contracting Officer immediately after securing the area. All non-hazardous waste collected during service performance must be disposed of in regulated landfills in accordance with government regulations. The contractor shall obtain the signature of the NAS Meridian Environmental Protection Specialist on waste manifests before transporting non-hazardous solid waste off the installation. Copies of completed manifest, weight tickets, or waste logs must be provided electronically to the Contracting Officer, Contracting Officers Representative and the Installation Waste Program Manager.

18.1 CHEMICAL/PRODUCT/MATERIAL SUBMITTALS

No more than 15 days after the contract award date the contractor must send the Contracting Officer and the Contracting Officer's Representative written copies of Safety Data Sheets (SDS), indexing all anticipated products, chemicals, or materials, which Contractor personnel intend to use during service performance. Manufactures instructions to protect personnel and property during transit of non-hazardous material, spill response procedures, waste disposal procedures, and a waste management training plan are required supporting attachments that must accompany the SDS submittal. All chemical/product/material submittals must be reviewed and approved by the Contracting Officers Representative.

19. REGULAR WORKING HOURS:

Regular working hours are 0700 (7:00 AM) to 1530 (3:30 PM), Monday through Friday except for official federal holidays, and other days specifically designated by the NASMER Installation Commanding Officer (ICO) (i.e. Base closures or threat protection conditions restricting installation access) The Government will notify the Contractor of any changes to regular working hours which impact the approved service schedule.

20. INSTALLATION REGULATIONS:

The Contractor and its employees shall obey all Government regulations while on federal property. Failing to comply with regulations or security protocols could result in revocation of base access. The Government is not responsible for any contractor incurred costs resulting from its employees failing to comply with the procedures. The contractor shall conspicuously mark its equipment for easy identification.

21. INVOICING & PAYMENT PROCEDURES:

The contractor must request payment through the Procurement Integrated Enterprise Environment (PIEE) Wide Area Workflow (WAWF) https://piee.eb.mil/. The contractor cannot initiate payments request prior to the rendering of services. The earliest that a payment request canmodule be submitted is the day after government acceptance. See DFARS 252.232-7006 for more information regarding invoicing procedures.

22. CONSEQUENCES OF A CONTRACTOR FAILING TO PERFORM:

The contractor shall be held to the full performance of the contract. The Government reserves the right to impose penalties when the Contractor fails to satisfactorily perform all contract requirements. The Government will impose penalties for failed performance in such a manner as described below:

22.1 PARTIAL COMPLETION OF SERVICES:

A service task may be composed of subitems. A service task may be determined to be partially complete if the Contractor satisfactorily completes some, but not all, subitems. In such cases, the Government may elect to deduct a portion of the Contractor's compensation in an amount that is commensurate to the value of the incomplete subitems.

22.2 PERFORMANCE DEFICIENCIES:

The Government will give the Contractor written notice of deficiencies by copies of the Inspector's Daily Reports or otherwise prior to assessing liquidated damages of deducting for unsatisfactory or non-performed work.

In the case of non-performed/incomplete services, the Government:

(a) shall deduct from the Contractor's payment any amount associated with non-performed work at the rates established in Section B or contract provisions, unless the Contractor re-performs the service pursuant to item (b) and satisfactorily completes the work;

(b) may, at the discretion of the Contracting Officer and at no additional cost to the Government, allow the Contractor to re-perform the unsatisfactory service within a reasonable timeframe but not after, a period of 24 hours for recurring services, or 6 hours for non-recurring services or

(c) may, elect to self-perform or complete the non-performed services by other means.

In the case of unsatisfactory work, the Government:

(a) shall deduct from the Contractor's payment any amount associated with unsatisfactory work at the rates established in Section B or contract provisions, unless the Contractor re-performs the service pursuant to item (b) and satisfactorily completes the work;

(b) may, at the discretion of the Contracting Officer and at no additional cost to the Government, allow the Contractor to re-perform the unsatisfactory service within a reasonable timeframe but not after, a period of 24 hours for recurring services, or 6 hours for non-recurring services;

(c) may, elect to self-perform or complete the non-performed services by other means.

22.3 LIQUIDATED DAMAGES:

Should the Government…