N6945023Q0018_Site_Visit_Brief_0001.pdf

Armed Roving Patrol Guard Services Cooperative Security Location (CSL) Comalapa, San Salvador, El Salvador

RFQ N6945023Q0018

1 August 2023

Pre-Proposal Conference and Site Visit Kickoff Briefing

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Introduction The purpose of this briefing is to provide instructions for the site visit and a general overview of the solicitation, including:

Overview of the Contract PWS General Information PWS Structure Proposal Requirements Solicitation Documents Lessons Learned Government Pre-Award Inquiries (GPIs) Submission of Quotes Site Visit Schedule

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Introduction continued All attendees must sign in on the site visit log. The sign-in sheet and this brief will be posted to the SAM website via amendment.

Nothing said today shall alter the requirements of the solicitation. The terms and conditions remain unchanged unless the solicitation is amended in writing via amendment.

No questions will be answered at the sites.

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Overview of the Contract

General Description:

The outcome to be achieved is a contract for armed roving patrol guard services to provide protection of the United States Navy personnel and American Contractors working for the United States Navy Cooperative Security Location (CSL), homes and to respond and assist its personnel in the event of any type of accident or conflict they encounter in CSL Comalapa San Salvador, El Salvador and the outlying areas supported by this command. The Contractor shall provide all labor, management, supervision, tools, materials, and equipment required to perform these armed roving patrol guard services.

The outcomes for this acquisition are consistent with the Federal Acquisition Regulation (FAR) 37.101 definition of service contracts.

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PWS General Information Supports Performance Based Service Contracting Standard structure

Parts 1 through 3 – Contains general contract scope and background information

Part 4 – Specific Tasks to be performed by the Contractor Part 5 – Management and administration requirements relevant to the entire scope of the contract (including mobilization/demobilization)

Part 6 – Additional information including the Quality Assurance plan (QASP) and other applicable exhibits referenced in the contract.

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PWS Structure

Section Standard Use 1 Purpose and Objectives 2 Background 3 Mission & Goals

Specific Tasks

• 4.1 Patrols

• 4.2 Logs and Records

Organization Chart and Employee Listing

• 5.1 Supervision

• 5.2 Guard Electronic Monitoring System (GEMS)

• 5.3 Roving Patrol Radio Network

• 5.4 Mobile Telephone Service and Equipment

• 5.5 On-line GPS tracking system

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PWS Structure (continued)

Section Standard Use

Additional Information Exhibits A) General Order and Post Orders B) Quality Assurance and Surveillance Plan C) Contractor Furnished Property D) Firearms Qualification and Semi-Annual Requalification Standards E) Language Skill Level Descriptions F) Policy on use of Deadly Force G) Individual Qualification Checklist

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Solicitation Overview Contract Type: Facilities Support firm-fixed price (FFP) contract

Contract Term:

Base period of one year and four (4) one-year option periods, not to exceed a total of five (5) years FAR 52.217-8 Option to Extend Services is included and provides the authority to extend contract performance up to 6 months (if necessary)

Evaluation of Quotations:

The Government will evaluate and award a contract using simplified acquisition procedures to the responsible offeror whose offer, conforming to the solicitation, will be most advantageous to the Government, price and other factors considered.

The following factors shall be used to evaluate offers: 1) Corporate Experience, 2) Technical Approach, 3) Safety, 4) Past Performance, and 5) Price.

Basis for Award:

Best Value Lowest Price Technically Acceptable (LPTA) An overall non-price factors rating must be at least “ACCEPTABLE” in order to be eligible for award. An “UNACCEPTABLE” rating in any factor results in the overall non-price factors proposal being rated “UNACCEPTABLE” unless corrected through discussions. An overall non-price factors rating of “UNACCEPTABLE” makes a proposal ineligible for award.

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Solicitation Documents

Solicitation, Attachments, and Amendments Posted on the SAM website at:

https://sam.gov/

It is the offeror’s responsibility to obtain the RFP files, along with any amendments, from SAM.

Contractors are encouraged to register to receive automatic updates regarding the solicitation.

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Lessons Learned (prior to quote submission)

Review the instructions and submittal requirements in the RFQ and ensure you have addressed all requirements.

Verify accuracy of SAM registration and compliance with VETS-4212 reporting requirements.

Sign and return all solicitation amendments.

Address every element within each factor.

Utilize the attachment provided to submit Corporate Experience data in the format provided.

Ensure data is consistent throughout the proposal (price and technical).

Number proposal pages consecutively and stay within the page limitations. Pages exceeding the stated page limitation will not be evaluated.

Clearly label and separate/tab each factor in your proposal.

Do not copy and paste from a prior proposal.

Ask questions if you are uncertain about something.

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Government Pre-Award Inquires (GPIs) All questions/pre-award inquiries must be submitted in writing This ensures that all potential offerors receive the same information at the same time.

Instructions regarding the submission of GPIs can be found in the RFP, GOVERNMENT PREAWARD INQUIRIES (GPIs):

All questions shall be submitted in writing to Contract Specialist, Courtney Peterson, at courtney.j.peterson3.civ@us.navy.mil (with a copy to Cari Fiebach at cari.l.fiebach.civ@us.navy.mil) on the Government Preaward Inquiry Form (GPIF).

All questions must be submitted prior to the GPI cutoff due date/time of 2:00 PM EDT, 4 August 2023. It is the offeror’s responsibility to verify the receipt of all questions with the Contract Specialist.

All questions and answers will be posted to the SAM website.

Questions resulting in a change to the solicitation will be addressed in an amendment.

The site visit brief and list of attendees will be posted on SAM.

** Do not attempt to contact the Government site visit points of contact for additional information **

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Submission of Quotes Consider the following prior to submitting your quote:

Provide all of the information and documentation required by the RFQ. This includes all items identified in the “Submission of Quotes” section of the RFQ and the requirements of the evaluation criteria set forth in FAR clause 52.212-2, Evaluation – Commercial Items.

Submit completed pricing for all CLINs (0001 through 0006).

Verify accuracy of SAM record and compliance with VETS-4212 reporting (if applicable).

Submit a pre-award inquiry if you are uncertain about anything.

Submission of Quotes Quotes shall be submitted by electronic means (via the Solicitation Module in PIEE at https://piee.eb.mil/) (see the PIEE Solicitation Module Vendor Access Instructions provided as an attachment to the solicitation) by the due date and time to courtney.j.peterson3.civ@us.navy.mil (with a copy to cari.l.fiebach.civ@us.navy.mil) by the due date and time listed in the solicitation.

Important NOTES regarding the PIEE Solicitation Module:

1) Offerors must be active in SAM.gov in order to gain access to the PIEE Solicitation Module. In accordance with FAR 52.204-7 System for Award Management, processing time should be taken into consideration when registering. Offerors who are not registered in SAM should consider applying for registration immediately upon receipt of this solicitation. See https://ww.sam.gov for information on registration.

2) Once active in PIEE Solicitation Module, offerors must have an active Proposal Manager role in the PIEE Solicitation Module in order to upload documents.

Late quotes will not be accepted.

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Site Visit Schedule

San Salvador, El Salvador – 1 August 2023

TIME ACTIVITY

08:30 – 09:00 AM Arrive at Barcelo San Salvador Hotel 09:00 – 09:30 AM Welcome and Overview of the Contract

09:30 – 09:40 AM Load into Government provided transportation

09:40 AM – 12:00 PM

Tour – Government Housing Tour – Example of Scanner at Apartments Tour

– Drive Roving Area (San Salvador to Comalapa/CSL) Tour – Back to Barcelo San Salvador Hotel to conclude

End of Site Visit Dismissal