JL-5 N6945022R0050_SiteVisitBrief_0002.pdf

Goliad Base Operations Support (BOS) Services

28 April 2022

Pre-Proposal Conference and Site Visit Kickoff Briefing

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Introduction The purpose of this briefing is to provide instructions for the site visit and a general overview of the solicitation, including:

Overview of the Contract Section C PWS General Information Section F and J General Information PWS Structure Service Orders Limits of Liability Solicitation Overview Proposal Requirements Solicitation Documents Lessons Learned Government Pre-Award Inquiries (GPIs) Site Visit Schedule

All attendees must sign in on the site visit log. The sign-in sheet and this brief will be posted to the SAM website via amendment.

Nothing said today shall alter the requirements of the solicitation. The terms and conditions remain unchanged unless the solicitation is amended in writing via amendment.

No questions will be answered at the sites.

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Overview of the Contract

General Description:

The outcomes to be achieved are Base Operations Support (BOS) Services at Goliad Outlying Field, Texas. This requirement includes all labor, supervision, tools, materials, equipment, facilities, transportation, incidental engineering and other items necessary to perform: Airfield Facilities; Facility Investment; Custodial; Pest Control; Integrated Solid Waste Management (ISWM); Grounds Maintenance and Landscaping; Pavement Clearance; and Base Support Vehicles and Equipment (BSVE).

The outcomes for this acquisition are consistent with the Federal Acquisition Regulation (FAR) 37.101 definition of service contracts.

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Section C PWS General Information

The Section C Performance Work Statement (PWS) is provided as an attachment to the RFP.

Supports PBSC (Performance Based Service Contracting) Uses Navy-wide Templates Standard structure

Tabular format 1 Standard Functional Annex

Annex 1 – Contains information relevant to the entire scope of the contract.

Annex 2 – Management and administration requirements relevant to the entire scope of the contract (including mobilization/demobilization).

Annexes 3 through 18 contain the technical information and requirements peculiar to that technical annex. Each of these annexes can contain 1 or more sub-annexes.

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Section C PWS General Information

Spec Item

Standard Use

General Information

Information unique to the understanding of the technical requirements of this specification

Management & Administration

Management and administrative requirements unique to the planning, execution, management and administration of the performance requirements of this specification. This cost is spread to Spec Item 3 for Recurring Work or Spec Item 4 for 100% Non-Recurring Work.

Recurring Work

All Recurring Work technical requirements of this specification.

Non-recurring Work

A pre-priced list of unplanned and unscheduled Unit Priced Task (UPT) Work (non-negotiated) and Unit Priced Labor (UPL) Work (negotiated).

SECTION C: Annex Content – Technical Annexes 3 - 18

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Section F and J General Information

SECTION F: Deliverables Contains a summary list and examples of data deliverables and reports

SECTION J: Documents, Exhibits, and Other Attachments Recurring Work (FFP) ELINs

Non-Recurring Work (IDIQ) ELINs Client ordering of pre-priced line items via task order or FedMall

Other attachments Definitions and Acronyms

Wage Determinations

Directives, Instructions, and References

Common Output Level (COL) Standards (where applicable)

Inventories and Maps

Descriptions, Locations, and Frequencies for Scheduled Work

Standard numbering convention Numbering example: “J-0200000-13”

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PWS Structure

Annex 1 (0100000) – General Information

Annex 2 (0200000) – Management and Administration

Annex 15 (1500000) – Facilities Support

• 0501050 – Airfield Facilities

• 1502000 – Facility Investment

• 1503010 – Custodial

• 1503020 – Pest Control

• 1503030 – Integrated Solid Waste Management (ISWM)

• 1503050 – Grounds Maintenance and Landscaping

• 1503060 – Pavement Clearance

Annex 17 (1700000) – Base Support Vehicles and Equipment (BSVE)

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Service Orders

Using current OSD Guidance to standardize 32 direct labor hours or $2,500 in direct material costs per service order

Categories: Emergency, Urgent and Routine

Completion times:

Emergency: Responded to within one hour of receipt of call

Urgent: Completed within 5 working days

Routine: Completed within 30 calendar days

“Fence line-to-Fence line” “The Government may issue service orders for work requirements at any location within the defined boundaries of this contract for any reason at the discretion of the

KO.”

Intent is to provide an effective way to execute reactive and unscheduled work Service Orders will include a wide variety of work

Within scope of contract

Within service order quantities available

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Limits of Liability

Interpretation and Application of Limits of Liability, example:

Per Section C, Annex 0200000 Management and Administration, Spec Item 2.14.2 Notification to the Government for Work Above the Recurring Work Limitations:

The Contractor is fully responsible for work up to the recurring work limits Recurring work limits are specified in subsequent annexes or sub-annexes Within two hours of identification, rough order of magnitude (ROM) estimate required for work expected to exceed recurring work limits Depending on the ROM a Service Request may be issued to complete the work Detailed scope of work and estimate is required for potential task order work authorizations that exceed the Service Request LOL Estimate shall include the full scope of work and clearly show the deductions for the applicable limit of liability The Contractor shall prepare and provide scopes of work and estimates in this manner to the KO when requesting a determination that a limit of liability has or will be exceeded.

See Spec Item 2.14.2 for requirements for Notification to the Government for Work Above the Recurring Work Limitations.

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Limits of Liability

Section C, Sub-annex 1502000 Facility Investment, Spec Item 3.1 Service Orders:

As part of Service Order work, the Contractor has full responsibility for any work up to

Recurring Work limit of liability of 32 direct labor hours or $2,500 direct material cost per service order. Direct labor hours and direct material both factor in with the limit of liabilities. Examples of service orders exceeding the Recurring Work limit of liability:

If a service order requires 33 direct labor hours and $2,500 in direct material cost, the Government may issue a task order in accordance with the Non-recurring Work portion of the contract for the one direct labor hour that exceeds the Recurring Work limit of liability

If a service order requires 32 direct labor hours and $2,600 in direct material cost, the Government may issue a task order in accordance with the Non-recurring Work portion of the contract for the $100 in direct material cost that exceeds the Recurring Work limit of liability.

If a service order requires 33 direct labor hours and $2,600 in direct material cost, the Government may issue a task order in accordance with the Non-recurring Work portion of the contract for the one direct labor hour and $100 in direct material cost that exceeds the Recurring Work limit of liability.

Ask questions during solicitation phase

Limits of Liability will be applied/enforced

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Solicitation Overview

Contract Type: Facilities Support Indefinite-Quantity Contract Combination of Recurring Work/Firm-Fixed Price (FFP) and Non-Recurring Work/

Indefinite Delivery Indefinite Quantity (IDIQ)

Each period of performance has two Contract Line Item Numbers (CLINs), one for Recurring Work and one for Non-Recurring Work

Contract Term:

Base period of one year and four (4) one-year option periods, not to exceed a total of five

(5) years

FAR 52.217-8 Option to Extend Services is included and provides the authority to extend contract performance up to 6 months (if necessary)

Basis for Award:

Best Value Tradeoff

The relative order of importance of the non-cost/price evaluation factors is the technical factors (Factors 1, 2, and 3) are of equal importance to each other and, when combined, are equal in importance to the past performance factor (Factor 4). When the proposal is evaluated as a whole, the technical factors and past performance factor combined are approximately equal to price.

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Proposal Requirements

Volume I – Responsibility Determination

Volume II – Price Proposal

Section B

Section J Exhibit Line Item Number (ELIN) Pricing Attachment

Volume III – Non-Price/Technical Proposal Factor 1 – Corporate Experience

Factor 2 – Technical Approach

Factor 3 – Safety

Factor 4 – Past Performance

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Solicitation Documents

Solicitation, Attachments, and Amendments

Posted on the SAM website at:

https://sam.gov/

It is the offeror’s responsibility to obtain the RFP files, along with any amendments, from SAM.

Contractors are encouraged to register on this site to receive automatic updates regarding the solicitation.

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Lessons Learned (prior to proposal submission)

Review the instructions and submittal requirements in Sections L and M of the RFP and ensure you have addressed all requirements.

Verify accuracy of SAM registration and compliance with VETS-4212 reporting requirements (if applicable).

Sign and return all solicitation amendments.

Address every element within each factor.

Utilize the attachments provided in Section J to submit Corporate Experience and ELIN pricing data in the format provided.

Ensure data is consistent throughout the proposal (price and technical).

Number proposal pages consecutively and stay within the page limitations.

provided. Pages exceeding the applicable page limitation will not be evaluated.

Clearly label and separate/tab each factor in your proposal.

Do not copy and paste from a prior proposal.

Ask questions if you are uncertain about something.

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Government Pre-Award Inquires (GPIs)

All questions/pre-award inquiries must be submitted in writing

This ensures all potential offerors receive information at the same time.

The following instructions regarding the submission of GPIs can be found in the

RFP, L.4 PRE AWARD INQUIRY FORM:

All questions shall be submitted in writing to Contract Specialist, Courtney Peterson, at courtney.j.peterson3.civ@us.navy.mil (with a copy to Cari Fiebach at cari.l.Fiebach.civ@us.navy.mil) on the Government Preaward Inquiry Form (GPIF), Attachment JL-2.

All questions must be submitted prior to the GPI cutoff due date/time of 2:00 PM EDT, Tuesday, 3 May 2022. It is the offeror’s responsibility to verify the receipt of all questions with the Contract Specialist.

All questions and answers will be posted to the SAM website.

Questions resulting in a change to the solicitation will be addressed in an amendment.

The site visit brief and list of attendees will be posted on SAM.

** Do not attempt to contact the Government site visit points of contact for additional information **

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Site Visit Schedule

Transportation: All site visit participants will meet at the front gate at Goliad Outlying Field. Government transportation will not be provided for site visit tour. Attendees will caravan to the different sites during the tour.

Reminder: No questions will be answered at the sites. All questions shall be submitted in writing as instructed by the RFP, Section L.4 PRE AWARD

INQUIRY FORM.

TIME ACTIVITY

08:30 – 9:15 AM* Meet at the front gate of Goliad Outlying Field 09:15 – 09:30 AM* Site visit participants will be escorted to the Fire Station (Bldg 1602) 09:30 – 10:00 AM* Welcome and Overview of the Contract 10:00 – 12:00 PM* Site Visit Tour End of Site Visit Dismissal