N6945020R0052_JL7_SiteVisitBriefpdf.pdf

Corpus-Harlingen Multi-Function Support Service (MFSS)

Pre-Proposal Conference and Site Visit Kickoff Briefing

RFP N69450-20-R-052

26 August 2020

Introduction

The purpose of this site visit briefing is to provide a general overview of the solicitation, including:

Overview of the Contract PWS General Information and Structure Specific information/requirements for Service Orders Solicitation Overview and Documents Proposal Requirements Other Considerations Government Preaward Inquiries/Requests for Information

All questions must be submitted in writing using the GPIF form as instructed in the RFP.

This site visit brief will be posted to the beta.SAM website via amendment.

The terms and conditions remain unchanged unless the solicitation is amended in writing via amendment.

Overview of the Contract

General Description:

The outcomes to be achieved are Multi-Function Support Services (MFSS) at Naval Air Station (NAS) Corpus Christi, Texas; NAS Kingsville, Texas; and Navy Operational Support Center (NOSC) Harlingen, Texas. This requirement includes all labor, supervision, management, tools, material, equipment, facilities, transportation, incidental engineering, and other items necessary to perform: Facility Investment; Custodial; Other (training pools); Grounds Maintenance and Landscaping; Wastewater; Water; Base Support Vehicles and Equipment and other related services.

The outcomes for this acquisition are consistent with the Federal Acquisition Regulation (FAR) 37.101 definition of service contracts.

The Section C Performance Work Statement (PWS) is provided as an attachment to the RFP

Supports PBSC (Performance Based Service Contracting) Uses Navy-wide Templates Standard structure Tabular format 1 Standard Functional Annex

Annex 1 – Contains information relevant to the entire scope of the contract.

Annex 2 – Management and administration requirements relevant to the entire scope of the contract (including mobilization/demobilization).

Annexes 3 through 18 contain the technical information and requirements peculiar to that technical annex. Each of these annexes can contain 1 or more sub-annexes.

Section C PWS General Information

Section C PWS General Information

Spec Item Standard Use

General Information Information unique to the understanding of the technical requirements of this specification.

Management & Administration Management and administrative requirements unique to the planning, execution, management and administration of the performance requirements of this specification. This cost is spread to Spec Item 3 for Recurring Work or Spec Item 4 for 100% Non-Recurring Work.

Recurring Work All Recurring Work technical requirements of this specification.

Non-recurring Work A pre-priced list of unplanned and unscheduled Unit Priced Task (UPT) Work (non-negotiated) and Unit Priced Labor (UPL) Work (negotiated).

SECTION C: Annex Content – Technical Annexes 3 - 18

General Information

SECTION F: Deliverables Contains a summary list and examples of data deliverables and reports

SECTION J: Documents, Exhibits, and Other Attachments Recurring Work ELINs Non-recurring Work ELINs

Client ordering of pre-priced line items via task order or FedMall Other attachments

Definitions and Acronyms Wage Determinations Directives, Instructions, and References Common Output Level (COL) Standards (where applicable) Inventories and Maps Descriptions, Locations, and Frequencies for Scheduled Work Standard numbering convention

Numbering example: “J-0200000-13”

Corpus-Harlingen MFSS – PWS Structure

Annex 1 (0100000) – General Information Annex 2 (0200000) – Management and Administration Annex 15 (1500000) – Facilities Support

• 1502000 – Facility Investment

• 1503010 – Custodial

• 1503040 – Other (Training Pools)

• 1503050 – Grounds Maintenance and Landscaping

Annex 16 (1600000) - Utilities

• 1604000 – Wastewater

• 1606000 – Water

Annex 17 (1700000) – Base Support Vehicles and Equipment

Service Orders

Recurring Work Service Orders Limits of liability in direct labor and direct material cost:

Facility Investment: $2,500 Custodial: $500 Grounds Maintenance and Landscaping: $5,000

Example: If a grounds maintenance service order requires $5,100 in direct labor and direct material cost, the Government may issue a task order in accordance with the Non-Recurring Work provisions of the contract for the $100 in direct labor and direct material cost that exceeds the grounds maintenance service order limit of liability.

Completion times: As noted in the Performance Standard in Section C for each sub-specification.

“Fence line-to-Fence line” “Service orders will be ordered to accomplish any work identified within the entire boundary of the installation, whether or not the facilities, systems, ground structures, and other assets are identified in Section J.”

“Service orders will include a wide variety of work.”

Service Orders are not tied to an inventory, facility list, etc.

Service Orders – (cont’d)

Intent is to provide an effective way to execute reactive work Within scope of contract Within limits of liability of service orders Within service order quantities available

Service Order Payment Change. Service Orders will be:

Unit priced as “Each” in the pricing schedule/ELINs.

A specific Quantity will be provided in the ELINs for pricing/bid The Contractor may invoice for completed service orders. The Contractor shall not invoice for incomplete service orders.

A modification will be processed at the end of each period of performance to deduct for service orders not accepted and incomplete service orders.

Deductions will be based on the unit prices specified in Attachment J- 0200000-12 ELINs.

Other Considerations

First and Foremost – “Be prepared to perform the work for the price you bid” Limits of Liability will be applied as specified Prices proposed will be used – don’t expect to re-negotiate post award

Price what you propose All the “bells and whistles” in your technical proposal Labor quantities and skill levels/qualifications Management and oversight to ensure quality and safety

Carefully consider non-recurring Unit Priced Labor (UPL), direct labor and direct material cost definitions Understand what’s included – “fully burdened” UPL applies to “work” - whether performed by prime, sub, or vendor

Additional examples, definitions, etc. are provided in the specification

Corpus-Harlingen MFSS Solicitation Overview

Contract Type: Facilities Support Indefinite-Quantity Contract Combination of recurring work and non-recurring work

Recurring Work/Firm-Fixed Price (FFP) and Non-Recurring Work/Indefinite Delivery Indefinite Quantity (IDIQ) CLINs

Contract Term:

Base period of one year and four one-year option periods, not to exceed a total of 5 years FAR 52.217-8 Option to Extend Services provides the authority to extend contract performance up to 6 months (if necessary)

Basis for Award:

Best Value Tradeoff The relative order of importance of the non-cost/price evaluation factors is the technical factors (Factors 1, 2, and 3) are of equal importance to each other and, when combined, are equal in importance to the past performance factor (Factor 4). When the proposal is evaluated as a whole, the technical factors and past performance factor combined are approximately equal to price.

Proposal Requirements

Volume I – Responsibility Determination Binder Volume II – Price Proposal

Section B Section J Exhibit Line Item Numbers (ELINs) Attachment Price Narrative

Volume III – Non-Price/Technical Proposal Factor 1 – Corporate Experience Factor 2 – Management & Technical Approach Factor 3 – Safety Factor 4 – Past Performance

Solicitation Documents

Solicitation, Attachments, and Amendments Posted on the beta.SAM website in the Contract

Opportunities section at: https://beta.sam.gov/

It is the offeror’s responsibility to obtain the RFP files, along with any amendments, from beta.SAM

Vendors are encouraged to register on this site to receive automatic updates regarding the solicitation.

Other Considerations (prior to proposal submission)

Review the instructions and submittal requirements in Sections L and M of the RFP and ensure you have addressed all requirements

Verify accuracy of SAM registration and compliance with VETS-4212 reporting requirements (if applicable)

Sign and return all solicitation amendments Address every element within each factor Make sure insurance information is up-to-date for the safety factor Utilize the attachments provided in Section J to submit Corporate Experience, Safety, and ELIN pricing data in the format provided Ensure data is consistent throughout the proposal (price and technical) Number proposal pages consecutively and stay within the page limitations provided. Pages exceeding the page limitation will not be evaluated.

Clearly label and separate/tab each factor in your proposal Do not copy and paste from a prior proposal Ask questions if you are uncertain about something

RFP/Site Visit Questions and Answers

All Site Visit Questions must be submitted in writing This ensures all potential offerors receive accurate information at the same time.

Follow the instructions in the RFP for submission of Pre-award

Inquiries and use the Government Pre-award Inquiry Form (GPIF).

Deadline for questions and Pre-award Inquiries is:

2:00 PM ET, Friday, 28 August 2020.

Pre-award inquiries and Government responses will be posted to beta.sam.gov. Questions resulting in a change to the solicitation will be addressed in an amendment.

Submit all questions in writing to angela.mclean@navy.mil (with a copy to cari.fiebach@navy.mil).

The list of site visit attendees will be posted on beta.sam.gov.

** Do not attempt to contact the Government site visit points of contact for additional information **

Site Visit Schedule

TIME ACTIVITY

0830 - 0930 Welcome and Overview of the Contract 0900 – 1100 Tour of NAS Corpus Christi Area 1100 - 1200 Lunch 1200 - 1500 Tour of NAS Corpus Christi Area

End of Site Visit Dismissal