JL-7_N6945020R0010_Site Visit Brief.pdf

NAVFAC SOUTHEAST

Naval Facilities Engineering Command Southeast

Industry Forum

January 6, 2020

Naval Air Station Jacksonville

Jacksonville, Florida

Why are we here today?

Provide an overview of the Facilities Support

Contracting (FSC) Program

Provide information on upcoming Base Operations

Support (BOS) services solicitations

Provide information on NSGB

Provide an overview of the NSGB BOS Solicitation, Proposal Requirements and Considerations

Obtain feedback from industry

AGENDA

Introduction/NAVFAC SE Overview 0915-0930

Safety Discussion 0930-1000

FSC Program & Hot Topics 1000-1030

Base/Solicitation-Specific Brief 1030-1100

Q&A Session 1100-1200

The NAVFAC Mission/Vision

MISSION: Why We Exist

NAVFAC is the Naval Shore and Expeditionary Systems Command that plans, builds, and maintains sustainable facilities, delivers environmental, utilities and other base services, and acquires and manages expeditionary combat force systems and equipment.

VISION: To What We Aspire

We are the facilities technical and business experts with the total trust and confidence of the Navy and Marine Corps.

Fort Worth

Corpus Christi

Kingsville

Barksdale

Meridian

New Orleans

Gulfport Keesler

Pensacola Albany

Orlando

NAVFAC SE AOR

Shaw

Charleston

Beaufort

NAVFAC SE Organization

IPT South Atlantic IPT Gulf Coast IPT South & Central

• NAS Jacksonville • NAS Corpus Christi • NAS JRB Fort Worth

• NS Mayport • NAS Kingsville • NAS JRB New Orleans

• NSA Orlando • NAS Meridian • NS Guantanamo Bay

• NSB Kings Bay • NAS Pensacola • ROICC Barksdale

• NAS Key West • NAS Whiting Field • ROICC Charleston

• SOUTHCOM/Caribbean AOR • NSA Panama City

• CBC Gulfport

• NSA Mid-South

• Capital Improvements • Environmental

• Public Works • Asset Management

• Acquisition, Financial Management, CIO, Counsel • Contingency Engineering

NAVFAC Southeast

Safety Program

Presented By:

Dale J. Powell, CSP, CHST, CFPS

NAVFAC SE Safety Director

Discussion Topics

•Areas of Significant Emphasis for SE Safety:

•Safety Communication Tools

(WORM, ORM Tip Sheets, Program Fact Sheet, Metrics)

•NAVFAC SE Sub-Contractor Safety Initiative

•NAVFAC’s Use of ORM (Operational Risk management)

•Good Catch Reporting

Communication Tools

Good

Catch

Notice

WORM

•NAVFAC SE has created a Weekly Operational Risk

Management (WORM) assessment into our mishap prevention program. This unique and innovative program is designed to give a “look ahead” to core senior leadership and give local leadership an opportunity to ensure all safety mechanisms are in place before high risk activities begin work. The WORM is generated by the PWDs/ROICCs and forwarded to senior

FEC leadership the week prior to high risk activities.

Measuring Performance

Locations

ESAMS

Completion Mishap Near Miss

# of Stressors In-House Contractor

NAVFAC SE Core 56% N/A N/A N/A N/A 0 0

Albany 100% N/A N/A N/A 0 0 4

Barksdale 100% N/A N/A N/A 0 1 0

Beaufort 96% N/A N/A N/A 1.2 0 8

Charleston 99% N/A N/A N/A 0 0 1

Corpus Christi 90% 76% 140 1.8 0 1 0

Fort Worth 99% 97% 43 0.9 0.7 0 2

Gulfport 98% 94% 53 2 0.5 3 1

GTMO 96% 100% 14 0 0.1 0 2

Jacksonville (PWD) 92% 100% 13 0 0 2 1

Key West 90% 87% 303 1.8 0 0 1

Kings Bay 99% 94% 9 0 0.8 3 2

Kingsville 92% 92% 82 0 0.6 0 0

Mayport 91% 100% 10 0 0.5 1 11

Meridian 98% 98% 93 8.4 6.5 1 1

New Orleans 97% 100% 70 2.5 0.8 1 1

Orlando 100% N/A N/A N/A 3.2 0 0

Panama City 99% 99% 75 4 0 1 0

Pensacola 95% 98% 108 5.9 0.5 6 14

Shaw 85% N/A N/A N/A 0 0 0

Whiting 100% N/A N/A 2.8 0.7 0 0

FEC AVG 94% 95% 1013 2.2 0.8 20 49

90% or greater 95% or greater 1.0 or less 1.0 or less Zero

80% - 89% 90% - 94% 1.1 - 1.9 1.1 - 2.9

79% or less 89% or less 2.0 or greater 3.0 or greater 1 or greater

Trending Trending Trending Trending

Medical Surveillance DART Rate

NAVFAC SE Safety Metrics

MonthlyYear To Date

Report for: July-12

Individual Site

Consolidated to FEC Wide

Site Safety Metrics

• Incorporates six areas of safety management

• Identifies trends over the past six months

• Recognizes administrative hurdles in safety management

FEC Wide Metrics

• Reviewed and discussed by CO/XO/OPS at monthly mishap review boards

• Allows sites to see where they “rank” with other PWDs/ROICCs

• Utilizes existing data sources; minimal effort expensed

SE Sub Contractor Safety Initiative

Since OCT 2010, NAVFAC SE construction and service contracts have included provisions in the specifications that all subcontractors must meet:

Experience Modifier Rate not greater than 1.1 and DART rate not greater than 3.0.

0.67 0.73

0.78

0.67

0.37

0.53

0.66 0.64

1.9

0.2

0.4

0.6

0.8

1.2

1.4

1.6

1.8

FY13 FY14 FY15 FY16

F Y

D A

R T

R a te

NAVFAC SE DART Rate Trend

In-House

Contractor

Private Industry

* Updated Information is not Available

NAVFAC SE Operational Spectrum

ORM

CONSTRUCTION

MILCON

ENERGY

MAJOR MAINTENACE

MAJOR REPAIR/RENOVATION

IN-HOUSE WORK FORCE

WEIGHT HANDLING EQUIPMENT

FSC BOS CONTRACTS

FACILITY SERVICES

FACILITY MAINT. SPT

Good Catch Reporting Program

• Good catch reporting is anchored as one of the top safety measurement indicators for NAVFAC safety.

• Encourage and promote good catch reporting from our contracting partners through the following methods:

– Positive recognition from command suite

– Acknowledgement of the contractor’s safety program always improving

– Clearly demonstrates leadership’s active role in mishap prevention

Example of Good Catch Lessons Learned

NAVFAC Southeast

Facilities Support Contracting (FSC)

Program Overview

Presented By:

Charlie Smith

FSC Product Line Coordinator

Facility Support Contracts FY20 – FY22

Contract Type

Scope Location of Work

Approximate Scoping

Estimate/ Duration

Type Projected

RFP

Projected

Award Date

BOS

GUANTANAMO BAY BASE OPERATIONS

SUPPORT CONTRACT

Guantanamo Bay, Cuba $191M/5 yrs. LB FY20, Q1 FY20, Q4

MNT

CORPUS CHRISTI MULTI-FUNCTION

SUPPORT SERVICES CONTRACT

Corpus Christi, TX $5M/5 yrs. 8(a) FY20, Q1 FY20, Q4

MNT

GA/SC NOSCs MULTIFUNCTION

CONTRACT (SUBASE KINGS BAY, GA

AOR)

ATLANTA, GA

AUGUSTA, GA

COLUMBUS, GA

GREENVILLE, SC

COLUMBIA, SC

$5M/5 yrs. 8(a) FY20, Q2 FY20, Q4

MNT

TN/MO NOSCs MULTIFUNCTION

CONTRACT (NSA MILLINGTON, TN AOR)

CHATTANOOGA, TN

KNOXVILLE, TN

ST. LOUIS, MO,

KANSAS CITY, MO

$5M/5 yrs. SB FY20, Q2 FY20, Q4

MNT

SOUTH TEXAS REGIONAL INTEGRATED

SOLID WASTE MANAGEMENT

CONTRACT

Corpus Christi, TX

Kingsville, TX

South Texas Outlying

Fields

$5M/5 yrs. SB FY20, Q2 FY20 Q4

MNT

PENSACOLA INMATE LABOR

COORDINATION CONTRACT

Pensacola, FL $25M/5 yrs. SB FY20, Q2 FY20, Q4

BOS PANAMA CITY BOS CONTRACT Panama City, FL $27M/5 yrs. SDVOSB FY21, Q1 FY21, Q4

MNT

PANAMA CITY FACILITY SERVICES

CONTRACT

Panama City, FL $25M/5 yrs. SDVOSB FY21, Q1 FY21, Q4

BOS

EL SALVADOR CSL COMALAPA AIR

BOS CONTRACT

San Salvador, El

Salvador $13M/5 yrs. LB FY21, Q3 FY22, Q2

MNT

NCBC GULFPORT MULTIFUNCTION

SERVICES

Gulfport, MS $18M/5 yrs. SDVOSB FY21, Q2 FY22, Q1

TOTAL ~$319M

FSC Discussion Topics

Service Orders

Limits of Liability

Systems

Integrated Maintenance Program

Other Considerations

Service Orders

Using current OSD Guidance to standardize

Categories: Emergency, Urgent and Routine

Completion times: Urgent 5 days; Routine 30 days

Any variations will be specifically identified

“Fence line-to-Fence line”

“The Contractor shall perform service orders to accomplish any work identified within the entire boundary of the installation and will include a wide variety of work.”

Intent is to provide an effective way to execute reactive work

Within scope of contract

Within limits of liability of service orders

Within service order quantities available

“New Work” pushback

Service Orders are not tied to an inventory, facility list, etc.

Service Orders

Service Order Limits of Liability

Example: $5,000 in combined direct labor hours and direct material cost

Direct material value is to “bound” KTR risk for material

Order/Payment Change. Service Orders will be:

Unit priced as “Each” in the pricing schedule/ELINs

A specific Quantity will be provided in the ELINs for pricing/bid

Monthly invoicing/payment will be for the specific Quantity completed not 1/12 (for monthly)

A MOD at the end of each performance period will recoup obligated funds for any unused service orders (not ordered or not completed)

Service Orders and Unscheduled Services

Service Order Limits of Liability in direct labor and direct material cost:

Custodial: $500 in combined direct labor hours and direct material cost for all Custodial service orders

Pest: $1,500 in combined direct labor hours and direct material cost for all pest control service orders

Grounds Maintenance and Landscaping: $2,500 in combined direct labor hours and direct material cost for all Grounds Maintenance service orders

Example: If a grounds maintenance service order requires $2,600 in direct labor and direct material cost, the Government may issue a task order in accordance with the

Non-Recurring Work provisions of the contract for the $100 in direct labor and direct material cost that exceeds the grounds maintenance service order limit of liability.

Service Orders are part of the recurring work.

Completion times:

As noted in the Performance Standard in Section C of each sub-specification.

Service Orders – (cont’d)

Intent is to provide an effective way to execute reactive and unscheduled work

Within scope of contract

Within limits of liability of service orders

Within service order quantities available

Service Order Payment. Service Orders will be:

Unit priced as “Each” in the pricing schedule/ELINs

A specific Quantity will be provided in the ELINs for pricing/bid

The Contractor may invoice for completed service orders. The Contractor shall not invoice for incomplete service orders and service orders not issued.

Service orders are invoiced on the month completed (not the month issued).

A modification will be processed at the end of each period of performance and after the final invoice is paid for the period of performance to deduct for service orders not completed. Deduction will be based on the unit prices specified in Attachment J-0200000-

13_ELINs.

Should work exceed the recurring work limits:

The Contractor shall notify the Government IAW Section C, Annex 2, Spec Item 2.13.1

An estimate including the full scope of Work and clearly showing the deductions for the applicable recurring work limit of liability shall be provided. The resultant proposed price shall be for the portion of the work exceeding the recurring work limit of liability.

Limits of Liability

Interpretation and Application of Limits of Liability, example:

Annex 0200000 Spec Item 2.14.1 Notification to the

Government for Work Above the Recurring Work Limitations

“The Contractor is fully responsible for work up to the recurring work limits of liability. Recurring work limits of liability are specified in subsequent annexes or sub-annexes… The Contractor shall provide a detailed scope of work and detailed estimate, within two work days of the notification to the KO, per the non-recurring work procedures in Spec Item 2.15 for any potential task orders resulting from work that exceeded a recurring work limit of liability in the contract. The estimate shall include the full scope of Work and clearly show the deductions for the applicable recurring work limit of liability. The resultant proposed price shall be for the portion of the work exceeding the recurring work limit of liability. Further, the Contractor shall prepare and provide scopes of work and estimates in this manner to the KO when requesting a determination that a recurring work limit of liability has or will be exceeded.”

Limits of Liability – (cont’d)

Annex 1502000 Spec Item 3.1 Service Orders

…” Recurring Work up to the service order limit of liability of $5,000 in combined direct labor hours and direct material cost per service order…”

Ask questions prior to award

Limits of liability will be applied/enforced post award

Systems

FSC/BOS specifications require maintenance of “Systems” for many spec items. Inventories do not list every “piece/part” of the system.

The specs include system descriptions as a basis of estimate.

Example: ATTACHMENT J-1502000-XX “HVAC and Refrigeration Systems commence at and include the utility isolation point of connection and terminate at the conditioned air point of delivery. The Contractor shall develop and implement an IMP for the

HVAC and Refrigeration Systems and all mechanically and electrically interlocked ancillary parts, equipment, and components of the HVAC and Refrigeration Systems such as: air handling units, blowers, boilers, chillers, compressors (including air compressors), condensers, controls , cooling towers, dehumidifiers, diffusers, driers, ducts, electrical disconnects, evaporators, fans, fan coil units, filters, fire dampers, fresh air dampers, heaters, heat exchangers, heat pumps, hoods, humidification systems, insulation, intakes, package units, piping, pumps, refrigeration boxes, registers, returns, strainers, ultraviolet lighting, valves, VAV boxes, variable frequency drives, water treatment systems, monitoring, control, and instrumentation systems, etc.”

Using the HVAC example above, the Contractor shall be responsible for an IMP of the “HVAC System” to include ancillary parts, equipment, and components that may or may not be specifically listed in the J attachment.

Systems

Other statements you may see in a spec for “systems”

Systems commence at the utility isolation point of connection and terminate at the point of delivery.

The intent with regard to Systems

Straightforward – “maintain the system”

Consider other relevant information – facility size, industry knowledge, location, etc.

Ask questions pre-award

Expect to be responsible for “Systems” requirements post award

IMP

Definition

Integrated Maintenance Program (IMP) is a recurring state-of-the-art, reliability-centered inspection, testing, maintenance and repair program that determines best practices for managing the functions and consequences of failures of facilities equipment and system components. IMP encompasses accepted commercial practices, including reactive, preventive, predictive and proactive maintenance, into one optimal program. The IMP approach gives the

Contractor full responsibility to maintain systems and equipment and perform repairs whenever necessary to ensure equipment and systems are operational and remain in a constant state. of readiness. Service orders will not be issued for accomplishment of repairs on systems and equipment maintained under

IMP.

Plain Talk

A “breakdown” maintenance approach is unacceptable

Don’t waste your page count on theory – be clear about

What you plan to do;

How it’s worked;

Adequate resources to get what you propose done.

IMP

Plain Talk (cont’d)

Your approach can be high or low tech but should include:

A solid PM Program and monitoring approach

Timely reactive repairs – response similar to service orders

Minimize downtime and outages

Think “Systems”

Other Considerations

First and Foremost – “Be prepared to perform the work for the price you bid” Limits of Liability will be applied as specified

Prices proposed will be used – don’t expect to re-negotiate post award

Betterments offered in the non-price proposal become part of the contract

Price what you propose All the “bells and whistles” in your technical proposal

Labor quantities and skill levels/qualifications

Management and oversight to ensure quality and safety

Carefully consider non-recurring Unit Priced Labor (UPL), direct labor and direct material cost definitions Understand what’s included – “fully burdened”

UPL applies to “work” - whether performed by prime, sub, or vendor

Questions??

Contractor Courtesy Information for Projects onboard NSGB

Personnel:

3,000 Active Duty

500 DoD Civilians

500 Family Members

2,000 Contractors

500 TCNS that work for the U.S. Government

Total: 6,500 estimated

Land: 45 Square Miles

Facility Structures: 1,642

Infrastructure is old

Airfields: 2 (1 active, 1 inactive)

Piers: 4

Real Property Assets: 4706 (2150 Buildings, 1623 Structures, and

933 Linear Structures)

NSGB Demographics

33 5/16/2013

Mobilization Logistics

•Entry Clearance Forms & Identification

• Submitted 30 days prior to entry, contact Tommy Ivey 757-458-5621

• Passports required as means of identification

• All flights to Guantanamo Bay arrive on the Leeward Side of the island at the air terminal. Upon arrival, you will clear security, and exit the terminal and take one of the buses for transportation to the ferry.

•Berthing

• Management/Supervisory Housing will be rented at a fair market rate

• Initial crew berthing can be setup with the CBQ, contact 757-458-2091.

• Unaccompanied housing will be fully used until capacity is reached, it can be expected that the contractor will need to construct a man-camp to berth additional employees.

• The contractor will be provided an area for camp setup and will pay prevailing rates for electric, water, sewer, and trash services. For planning purposes, please contact the Asset Management Branch at 757-458-5652.

•Work Force

• No available labor pool in NSGB.

• Foreign Nationals may be used, however FNs from dissident areas may be excluded and denied entry.

• No mandated wage rates.

Mobilization Logistics

•Transportation of Personnel

• Air Mobility Command (AMC) flights to and from Jacksonville, FL; Norfolk, VA; and Kingston, Jamaica. AMC terminal NSGB contact 757-458-4850.

•Transportation of Materials and Equipment

• Vessels provided under contract to the Government depart every 14 days from Jacksonville, FL to NSGB and space is available to 3rd parties. Contact current contractor, Schuyler Line Navigation Company LLC, 410-216-9281.

• Government materials take priority over contractor shipments.

• Contractor under no obligation to use government contracted vessels.

• Lay down area will be provided to contractor.

• Compressed gas cylinders must be procured and shipped by contractor.

•On-Base Transportation

• Contractor shall provide necessary personnel, vehicles, and equipment required and shall bear all costs associated.

• Base bus system available 7 days a week.

• Ferry service scheduled runs from Leeward to Windward 7 days a week.

5/16/2013

Base Services

•Utilities

• Contractor will be charged prevailing rates for electric, water, and sewer.

• FY20 rates are:

• Elect: $365.62 / MwH

• Water: $22.04 / Kgal

• Sewer: $3.57 / Kgal

*Updated Rates incorporated via Amendment 0003

• Water and power meters will be furnished and installed at the expense of the contractor.

• Backflow preventers are required at all temporary water connections.

•Medical and Dental

• Medical and dental services available to the contractor’s employees are limited.

• Hospital and Dental Clinic are primarily staffed to treat DOD personnel.

• Government ambulance and medical care when required will be billed at prevailing rates. For more information 757-458-2998 or:

• Dental Care: 011-5399-2239

• Medical Outpatient Care: 011-5399-2230

• Medical In-patient care rates: 011-5399-2185

•Food Services

• Contractor personnel may eat at the Navy Exchange food outlets, or at other open food service facilities on a cash basis at current prices.

• Contractor personnel may also eat at Gold Hill, Leeward, and Seaside galleys.

•Refuse Collection

• Refuse containers at living quarters will be furnished and serviced by the Government. Collection is mandatory.

• Cost to the contractor is based on volume of dumpster.

• Services does not include articles left outside of containers or refuse from construction/demolition sites.

•Exchange, Commissary, and Recreation Facilities

• Exchange and Commissary is open 7 days a week and available to all contractors and their dependents in accordance with base regulations.

• MWR recreation facilities are available for use in accordance with base regulations.

• Internet, Cable, and Phone Services

• The Contractor shall have e-mail internet service for their office on base.

• Internet is available through ViaSAT (855-393-3302) or Phoenix Cable (757-458-2510).

• Cable TV service is available through Phoenix Cable.

• Base telephone service for job sites, offices, and management quarters may be arranged for at Base Communications Business Office (757-458-2500).

• Phone Services for living quarters, personnel and long distance are available through ViaSAT. Cellular service is through T-Mobile.

•Laundry and Dry Cleaning

• The government will make available laundry and dry cleaning facilities for contractor personnel and dependents at prevailing rates.

•Petroleum Products

• Sales of petroleum products shall be made from NAVSTA Supply Department under special deposit procedures based on the prevailing rate.

• Gasoline (MOGAS), aviation gasoline (AVGAS), JP-5, and Diesel Fuel are available.

• Bulk Fuels are available for tanker delivery to your equipment or day tanks.

• Regular filling at station pumps may be utilized by paying prevailing rate.

•Mail

• All incoming and outgoing mail is handled by air. Expect receipt of inbound mail in about 7-14 days and delivery of outbound mail in about 7-14 days.

• For newly arriving contractors, the PWD staff will help obtain a dedicated post office box at the Base post office. An employee’s address will look like this:

John Doe

PSC 1005, BOX (assigned box number)

(name of contracting company)

FPO AE 09593 (+4 DIGITS ARE REQUIRED)

• A copy of your contract is required to set up a mailbox.

•Banking

• Community Bank is located in the Navy Exchange atrium.

• There is also a Navy Federal Credit Union that’s a non-cash, Member Service Center facility.

• Personal checks may be cashed at the Navy Exchange in the NEX Mall.

• Advised that a petty cash account be opened with Community Bank, a copy of current contract will be required.

•Environmental, HAZMAT, and HAZWASTE

• For Base environmental regulations, please call 757-458-5627.

• For HAZMAT information, please call 757-458-5627.

• For HAZWASTE information, please call 757-458-4994.

Questions??

Base Operations Support (BOS) Services

Naval Station Guantanamo Bay, Cuba

Pre-Proposal Conference and

Site Visit Kickoff Briefing

Site Visit 08-09 January 2020

RFP N69450-20-R-0010

Agenda

Welcome

Overview of the Contract

PWS General Information

BOS Services PWS Structure

Non-Recurring Work Information

Other Considerations

Solicitation Overview

BOS Services Proposal Requirements

Proposal Considerations

RFP/Site Visit Questions and Answers

Site Visit Schedule

Introduction

The purpose of this briefing is to provide instructions for the site visit and a general overview of the solicitation, including:

General Contract Requirements

Overview of the PWS and Technical Specifications

Evaluation Factors and Basis for Award

Proposal Requirements and Considerations

Site Visit Schedule

Nothing said today shall alter the requirements of the solicitation.

The terms and conditions remain unchanged unless the solicitation is amended in writing via amendment.

All attendees must sign in on the site visit log. The sign-in sheet and brief will be posted to Beta Sam via amendment after the site visit.

No questions will be answered at the sites.

Overview of the Contract

General Description:

This solicitation is for Base Operations Support (BOS) Services at

Naval Station Guantanamo Bay (NSGB), Cuba.

This requirement includes all labor, operations, materials, equipment, facilities, transportation, incidental engineering, and other items necessary to perform the following: Family Housing, Facility

Management, Facility Investment, Custodial, Pest Control, Integrated

Solid Waste Management (ISWM), Other (Swimming Pools), Grounds

Maintenance and Landscaping, Utilities Management, Electrical, Wastewater, Water, and Base Support Vehicles and Equipment

(BSVE).

The outcomes for this acquisition are consistent with the Federal

Acquisition Regulation (FAR) 37.101 definition of service contracts.

The Section C Performance Work Statement (PWS) is provided as an attachment to the RFP

Supports PBSC (Performance Based Service Contracting)

Uses Navy-wide templates

Standard structure

Tabular format

2 standard/general and 4 functional/technical annexes

Annex 1 – Contains information relevant to the entire scope of the contract.

Annex 2 – Management and administration requirements relevant to the entire scope of the contract (including mobilization/demobilization).

Annexes 3 through 17 contain the technical information and requirements peculiar to that technical annex. Each of these annexes can contain 1 or more sub-annexes.

PWS General Information

Spec

Item Standard Use

General Information

Information unique to the understanding of the technical requirements of this specification

Management & Administration

Management and administrative requirements unique to the planning, execution, management and administration of the performance requirements of this specification. This cost is spread to Spec Item 3 for recurring or Spec Item 4 for 100% non-recurring work.

Recurring Work

All Recurring Work technical requirements of this specification.

Non-recurring Work

A pre-priced list of unplanned and unscheduled Unit Priced Task (UPT)

Work (non-negotiated) and Unit Priced Labor (UPL) Work (negotiated).

SECTION C: Annex Content – Technical Annexes 3 - 18

SECTION F: Summarization of reports

Contains a summary list and examples of data deliverables and reports

SECTION J: Documents, Exhibits, and Other Attachments

Recurring Work ELINs

Non-recurring Work ELINs

Client ordering of pre-priced line items via task order or FedMall

Other Attachments

Definitions and Acronyms

Directives, Instructions, and References

Common Output Level (COL) Standards (where applicable)

Inventories and Maps

Descriptions, Locations, and Frequencies for Scheduled Work

Standard numbering convention

Numbering example: “J-1500000-07”

BOS Services

PWS Structure

Annex 1 (0100000) – General Information

Annex 2 (0200000) – Management and Administration

Annex 14 (1400000) – Housing

• 1401000 – Family Housing

Annex 15 (1500000) – Facilities Support

• 1501000 – Facility Management

• 1502000 – Facility Investment

• *1502000 – (DHA) Facility Investment

• *1502000 – (JTF) Facility Investment

• 1503010 – Custodial

• 1503020 – Pest Control

• 1503030 – ISWM

• 1503040 – Other (Swimming Pools)

• 1503050 – Grounds Maintenance and Landscaping

Annex 16 (1600000) – Utilities

• 1601000 – Utilities Management

• 1602000 – Electrical

• 1604000 – Wastewater

• 1606000 – Water

Annex 17 (1700000) - BSVE

Non-Recurring Work Orders

Non-Recurring Work Orders

Intent is to provide an effective way to execute reactive and unscheduled work

Within scope of contract

Two “types”

Type One: Negotiated:

Unit Priced Labor (UPL), ELIN A700, and Material and Equipment, ELIN A702

Most commonly used when work under a service order exceeds liability limits

Ordered as authorized by the KO via task order

Units of measure are LH and DO

Type Two: Pre-Priced

Individual priced, distinct, and severable tasks, i.e ELINs A703, A705, A706... These are non-negotiable after award

Ordered through FedMall

Units of measure are CY, SF, LF, EA, CF, and DA

Contractor reports these task orders (ordered non-recurring service) to the KO monthly

Each ELIN defines the estimated quantities; however, the not to exceed limit is the non-recurring total

Non-Recurring Work & Other Considerations

Non-Recurring Work Continued

Invoicing and Receiving Payment:

Payment of individual negotiated and pre-priced task orders through WAWF

Payment of pre-priced orders through FedMall

Other Considerations The requirements of this contract vary from other solicitations.

Do not copy and paste your proposal.

Review the FSC Discussion Topics Brief. Additional examples, definitions, etc. are provided in the specification

Solicitation Overview

Solicitation, Attachments, and Amendments:

Posted on the Beta Sam website at:

https://beta.sam.gov/

Two amendments have been issued to date

It is the offeror’s responsibility to obtain the RFP files, along with any amendments, from Beta Sam

If possible, vendors are encouraged to follow the solicitation to receive automatic updates regarding the solicitation

Solicitation Overview

Contract Type: Facilities Support Indefinite-Quantity

Combination of recurring work (firm-fixed price (FFP)) and non-recurring work

(indefinite delivery indefinite quantity (IDIQ))

Each period of performance has two Contract Line Item Numbers (CLINs), one for recurring work and one for non-recurring work

Contract Term:

One year base period and four one-year option periods, total of 5 years

FAR 52.217-8, Option to Extend Services, provides the authority to extend contract performance up to 6 months (if necessary)

Basis for Award:

Best Value Tradeoff

The technical factors (Factors 1, 2, 3, and 4) are of equal importance to each other and, when combined, are equal in importance to the past performance factor (Factor 5). When the proposal is evaluated as a whole, the technical factors and past performance factor combined are significantly more important than price.

BOS Services

Proposal Requirements

Volume I – Responsibility Determination Binder

Volume II – Price Proposal

Section B

Section J Exhibit Line Item Numbers (ELINS) Attachment

Price Narrative

Volume III – Non-Price/Technical Proposal

Factor 1 – Corporate Experience

Factor 2 – Management

Factor 3 – Technical Approach

Factor 4 – Safety

Factor 5 – Past Performance

Proposal Considerations

Review the instructions and submittal requirements in Sections L and M of the

RFP and ensure you have addressed all requirements

Verify accuracy of SAM registration

Create a checklist to ensure you have addressed all requirements.

Sign and return all solicitation amendments

Address every element within each factor

Make sure insurance information is up-to-date for the safety factor

Utilize the attachments provided in Section J to submit Corporate Experience, Safety, and ELIN pricing data in the format provided

Ensure data is consistent throughout the proposal (price and technical)

Number proposal pages consecutively and stay within the page limitations provided. Pages exceeding the page limitation will not be evaluated.

Clearly label and separate/tab each factor in your proposal

Do not copy and paste from a prior proposal

Ask questions if you are uncertain about something

RFP/Site Visit Questions and Answers

All questions/pre-award inquiries must be submitted in writing

This ensures all potential offerors receive information at the same time.

Follow the instructions in the RFP for submission of pre-award inquiries via the Government Pre-award Inquiry Form (GPIF).

Deadline for questions/pre-award Inquiries is:

2:00 PM EST, Wednesday, 15 January 2020.

Government responses will be posted via amendment. Site visit questions resulting in a change to the solicitation will be addressed in an amendment.

Section L.4 of the RFP - Submit all questions in writing to jennifer.doherty@navy.mil and courtney.j.peterson@navy.mil .

The list of site visit attendees will be posted via amendment.

** Do not attempt to contact the Government site visit points of contact for additional information **

REMINDER

****NO PHOTOGRAPHS ALLOWED without

Escorts Approval!****

NSGB BOS Services

Site Visit Schedule – Day 1

Wednesday, 8 January 2020

Note: Time is stated in Eastern Standard Time (EST)

0845 Pick Up from the Downtown Lyceum

0900 Kickoff Meeting – M207 PWD Building - Welcome PWD and ACQ

0930 Marine Hill Pool

0945 Drive by Barge Dropoff/Cold Storage

1000 Stop at the Vehicle Maintenance Bldg - N36

1015 Stop at the Power Plant/Desal Plant - (Break)

1100 Drive around Camp Justice (sewer pump out/generators)

1110 Taurman Sub-Station

1120 Drive past UBOS yard (AV 78) and thru Cable Beach/Magazines

1130 Loop thru the Recycling Center and C Pool

1140 Loop around the NEX

1150 Stop at Lizard Island WWTP and Gold Hill Lift Station

Drive by Gold Hill Barracks and Stop at Gold Hill Galley –

LUNCH ($5.60 cash)

1315 Skyline Dr - Stop at Water Plant 3

1345 Stop at Housing Self Help/Villimar WWTP behind Self Help

1405 Drive thru Scrap Metal Yard, Dump/Landfill/Burn Boxes/Sludge Pits

1420 Drive to NE Gate/MOP 21 (BREAK)

1510 Stop at a sample of Fair Market Rental Housing

1530 Drive around the BOS Lay Down Area - Northeast Yard 1

1540 Stop at the Hospital - (BREAK)

1605 Drive around Marine Hill

1635 Drive past the Admiral's House at Marine Site - M101

1645 Return to drop off at Downtown Lyceum

End of Day 1

Note: Lunch at the Galley is payable in cash only.

NSGB BOS Services

Site Visit Schedule – Day 2

Thursday, 09 January 2020

0900 Depart Downtown Lyceum

0930 Ferry ride to Leeward

0930 – 1000 BREAK

1010 Stop by the Generators

1020 Drive around for Runway Lighting/Navigation Aids/BEQ/WWTP

1040 Stop at Recreation Hill

1100 Stop at Leeward Galley –LUNCH ($5.60 cash)

1145 Back to Ferry Landing

1200 Ferry back to Windward

1200 - 1230 BREAK

1245 Drive to JTF Area

1300 Stop at the Muse Unit/WWTP/Generators/D4 Lift Station

1315 Drive around JTF Areas

1325 Drive down thru Windmill Beach

1345 Drive by the Windjammer Pool/PV Array

Drive by the Central Ave Substation/Electric Lay Down Yard

(Bldg 972)/Turbines/JPJ Hill

1410 JPJ Hill (BREAK)

1430 Stop at the High School – Old HVAC/Chiller System

1445 Tour Proposed Man Camp Areas

1500 -1700 Debrief – M207 PWD Building

End of Site Visit

Note: Time is stated in Eastern Standard Time (EST)

Note: Lunch at the Galley is payable in cash only

Water Program Lessons Learned

*The following was briefed on site at GTMO

Water Program – Requirements stated within the contract are to be performed.

1. Staffing – Difficulty in getting trained personnel and for both Water Plant, Distribution system and water line breaks.

2. Utilities Management Requirements Drawings and dig permits

3. Logistical issues with Materials – adequate materials for all utility breaks, leaks, Chemical treatment of drinking water.

4. Materials issues with storage. The climate outside is not conducive to store certain materials in.

5. Materials – chemicals area NSF and properly stored

6. Equipment – adequate equipment on leeward and windward

7. Transportation Requirements on Island - Ability to get material to Leeward/Windward as needed (if there is no ferry or if ferry is full)

Water Program Lessons Learned: Continued

8. Ability to get material on island immediately when critical equipment breaks

9. Training on all utility systems – RO, WP3, Distribution. Systems are getting more automated.

10. Learn to isolate areas and keep water to most of base during breaks

11. Follow AWWA standards when making repairs, ensuring disinfection procedures.

12. Section C requirements for IMP, PM and notifications to the government.

13. Section F deliverable requirements – SOPs, Update SOPs as needed to document changes,

14. Sanitary Survey is conducted every 3 years. All corrective actions must be completed.

15. Water laboratory must meet all requirements outlined in CNIC M-5090.1, 29 Jun

2018.

16. Do not assume any certifications or qualifications of personnel, facilities or equipment.